475-2004 RDA ResoRESOLUTION NO. 475-2004
A RESOLUTION OF THE CHAIRMAN AND THE MEMBERS OF
THE MIAMI BEACH REDEVELOPMENT AGENCY RATIFYING
AN AGREEMENT WITH MC HARRY ASSOCIATES FOR THE
COLLINS PARK CULTURAL CENTER IMPROVEMENT
PROJECT; AND APPROPRIATING FUNDS, IN AN AMOUNT
NOT TO EXCEED $471,899, FROM CITY CENTER
REDEVELOPMENT AREA TAX INCREMENT FUNDS.
WHEREAS, on September 23, 1998, the Mayor and City Commission adopted Resolution
No.98-22904, authorizing the Mayor and City Clerk to execute an Agreement with the firm
of Robert A.M. Stern Architects (Stern) for the Architectural and Engineering Design of a
Regional Library, and a Master Plan for Collins Park and the Cultural Campus Streetscape
(the Agreement) (the Project); and
WHEREAS, on January 6, 1999, the Mayor and City Commission authorized appropriation
of the funding necessary to implement the Agreement with Stern for the Project; and
WHEREAS, on November 2, 1999, the voters of Miami Beach approved the issuance of an
approximately $92 Million General Obligation Bond, which included recommended
improvements for complete renovation of Collins Park ($1.8 million was allocated for the
costs for the renovation); and
WHEREAS, the Administration and Stern agreed to negotiate and proceed with Project
design in Phases; approval was given to Stern to complete the design and construction
drawings of the Regional Library; the Master Plan for Collins Park; and Cultural Campus
Streetscape; and
WHEREAS, when the Collins Park Phase was ready to begin, the City and Stern could not
reach an agreement on a fair market price for the implementation of the Master Plan
design; and
WHEREAS, the Collins Park Oversight Committee made a recommendation on January
16, 2004, to terminate negotiations with Stern, and add the scope for the design phase of
Collins Park, parking lot and streetscape, to Request for Qualifications (RFQ) No. 02-
03/04, and to do both projects at the same time with a single consultant; and
WHEREAS, RFQ No. 02-03/04 for the Rotunda Renovation Project was issued on October
29, 2003; on February 9, 2004 Addendum No. 4 to the RFQ was issued, which included
the additional scope of work for the design of renovations to Collins Park; and
WHEREAS, responses to the RFQ were received by the opening date of February 27,
2004; and
WHEREAS, the Evaluation Committee met and ranked MC Harry Associates (MC Harry)
as the top firm, and the City Commission authorized the Administration to negotiate on
April 14, 2004; and
WHEREAS, on July 28, 2004, pursuant to Resolution No. 2004-25652, the Mayor and City
Commission approved a Professional Services Agreement with MC Harry , in the amount of
$657,072, which included work for the design of renovation to Collins Park for planning,
design, bid/award, and construction administration services; and
WHEREAS, the Administration recommends that the RDA hereby ratify the Agreement, and
appropriate the necessary funding for the Agreement.
NOW THERE BE IT DULY RESOLVED BY CHAIRMAN AND THE MEMBERS OF THE
MIAMI BEACH REDEVELOPMENT AGENCY OF MIAMI BEACH, FLORIDA, that the
Chairman and the Members hereby ratify an Agreement with MC Harry Associates for
the Collins Park Cultural Center Improvement Project, and appropriating funds in an
amount not to exceed $471,899 from City Center Redevelopment Area Tax Increment
Funds.
PASSED AND ADOPTED this 28th day
ATTEST:
f~(il, ~~
SECRETARY
Robert Parcher
T:\AGENDA\2004\Ju12804\Regular\RDA Resolution -Collins Park Cultural Center.doc
APPROVED AS TO
FORM 8~ LANGUAGE
8~ FOR EXECUTION
I ment Aaenc~tt _ Dato
David Dermer
CITY OF MIAMI BEACH
REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A Resolution of the Chairman and members of the Redevelopment Agency of the City of Miami Beach,
Florida, appropriating funds in an amount of $471,899 from the City Center Redevelopment Agency in
order to execute an agreement with MC Harry Associates in the amount of $657,072 for A/E professional
services required for the Collins Park Cultural Center Improvement Project.
Issue:
Shall the Chairman and Members of the Redevelopment Agency approve the appropriation of $471,899
from the City Center Redevelopment Agency in order to execute an agreement with MC Harry Associates
in the amount of $657,072 (See attachment A, B, and C) for A/E professional services required for the
Collins Park, Parking Lot, Streetscape Improvements, and Rotunda Renovation?
item Sum
naation:
Robert A.M. Stern Architect was hired initially to design the Regional Library, Collins Park, and Cultural
Campus Streetscape projects, with the design to proceed in Phases. Approval was given to Stern to
complete the Design and Construction Drawings of the Regional Library, the Master Plan for Collins Park,
and Cultural Campus Streetscape. Unfortunately at the time the Collins Park Phase was ready to begin,
agreement on a complete and satisfactory amount was not achieved between the Administration and Stern
for the implementation of the master plan design. The Collins Park Oversight Committee made a
recommendation on January 16, 2004 to terminate all negotiations with Stern and add the scope for the
Design phase of Collins Park, Parking Lot and Streetscape to the Rotunda Renovation Request for
Qualification (RFQ) No 02-03/04 and to do both Projects at the same time with a single consultant.
Responses to the RFQ were received by the opening date of February 27, 2004. The Evaluation
Committee met and ranked MC Harry Associates as the top firm and the City Commission authorized the
Administration to negotiate a fee on April 14, 2004. Substantial agreement was reached on the scope and
fees for the project. City Staff negotiated a total planning, design and construction administration services
and reimbursable fee of $657,072 (See attachment A, B, and C). The fee represents approximately 11 % of
the total overall construction project estimate of $5.5 million. The Administration believes the proposed fee
is appropriate for the effort required during the planning, design and construction administration phases.
The Administration recommends that MC Harry be awarded a total A/E fee of $657,072.
Adviso Board Recommendation:
Financial Information:
City Clerk's Office Legislative Tracking:
~ Luz Maria Ciccia
Sign-Offs:
e ment Director Assistant Cit Mana er Cit Mana er
c,~~
S-CoIIPKSt II-02-07282004-Imc-02
AGENDA ITEM 33
DATE ? - 2 -U
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.aov
REDEVELOPMENT AGENCY MEMORANDUM
To: Chairman and Members of Date: July28, 2004
The Redevelopment Agency
From: Jorge M. Gonzalez ~ ~^~
City Manager
Subject: A RESOLUTION OF THE CHAIRMAN AND THE MEMBERS OF THE
MIAMI BEACH REDEVELOPMENT AGENCY RATIFYING AN
AGREEMENT WITH MC HARRY ASSOCIATES FOR THE COLLINS PARK
CULTURAL CENTER IMPROVEMENT PROJECT; AND APPROPRIATING
FUNDS IN AN AMOUNT NOT TO EXCEED $471,899 FROM CITY CENTER
REDEVELOPMENT AREA TAX INCREMENT FUNDS.
ADMINISTRATION RECOMENDATION
Adopt the Resolution
FUNDING
Funding in the amount of $471,899 is available from the City Center Redevelopment Area
Tax Increment Funds.
ANALYSIS
On September 23, 1998 the Mayor and City Commission adopted Resolution No.98-
22904, authorizing the Mayor and City Clerk to execute an Agreement with the firm of
Robert A.M. Stern Architects (Stern) for the Architectural and Engineering Design of a
Regional Library, and a Master Plan for Collins Park and the Cultural Campus Streetscape.
On January 6, 1999, the Mayor and City Commission authorized appropriation of the
funding necessary to implement the Agreement with Stern for the project.
On November 2, 1999 the voters of Miami Beach approved the issuance of an
approximately $92 Million General Obligation Bond, which included recommended
improvements for complete renovation of Collins Park. $1.8 million was allocated for the
costs for the renovation.
The Administration and Stern agreed to negotiate and proceed with project design in
Phases. Approval was given to Stern to complete the Design and Construction Drawings of
the Regional Library, the Master Plan for Collins Park, and Cultural Campus Streetscape.
When the Collins Park Phase was ready to begin, the City and Stern could not reach an
agreement on a fair market price for the implementation of the master plan design. Stern
requested a total fee of $774,785 for the design of Collins Park, which did not include the
Rotunda. In comparison, MC Harry Associates' fee for Collins Park, including the Rotunda
Redevelopment Agency Memorandum
July 28, 2004
Collins Park Cultural Center
Page 2 of 3
is $657,072. The Collins Park Oversight Committee made a recommendation on January
16, 2004 to terminate all negotiations with Stern, add the scope for the Design phase of
Collins Park, Parking Lot and Streetscape to the Rotunda Renovation Request for
Qualifications (RFQ) No. 02-03/04 and to do both Projects at the same time with a single
consultant.
RFQ No. 02-03/04 for the Rotunda Renovation Project was issued on October 29, 2003.
On February 9, 2004 Addendum No. 4 to the RFQ was issued, which included the
additional scope of work for the design of renovations to Collins Park. The project scope
added to the RFQ through Addendum No. 4 included renovations to Collins Park, the
Parking Lotto the East of the park, and adjacent Streetscape Improvements. The scope of
services for this portion of the project will include planning, design, bidding, and
construction administration services, and are further detailed below.
• Collins Park
Renovation of existing park includes landscaping, irrigation, lighting, hardscape,
including but not limited to curbs, sidewalk, drainage and ADA ramps, and street
furniture as described in the Collins Park Master Plan originally prepared by the
Architectural firm of Robert A.M. Stern. Design must include coordinated design
documents for the installation of proposed Art-In-Public Places opportunities.
21St Street Parking Lot
Renovation of existing parking lot, including new landscaping, irrigation, lighting, and
proposed hardscape improvements, including but not limited to curbs, sidewalks,
drainage and ADA ramps. Design may include a transition area and pavilion between
parking lot and existing beach (public restroom and beachwalk).
Streetscape
Renovation of existing streetscape including replacement of existing sidewalks, lighting,
irrigation, landscaping, street paving, street furniture, drainage and waterline
improvement. Streetscape improvements should compliment and be consistent with the
surrounding area improvements and the Collins Park Master Plan.
It is estimated that the total cost for construction of these desired improvements will be
approximately $5.5 million, to be funded mainly from the 1999 General Obligation Bond
funds, City Center Redevelopment Agency (RDA) Tax Increments Funds (TIF), and
Parking Enterprise Funds. It is important to note that only the Collins Park portion of the
project can be funded with the 1999 General Obligation funds.
Responses to the RFQ were received by the opening date of February 27, 2004. The
Evaluation Committee met and ranked MC Harry Associates (MC Harry) as the top firm
and the City Commission authorized the Administration to negotiate a fee on April 14,
2004. Initial negotiation sessions were held in May and June 2004 and substantial
agreement was reached on the scope and fees for the project.
Redevelopment Agency Memorandum
July 28, 2004
Collins Park Cultural Center
Page 3 of 3
City staff negotiated a total planning, design and construction administration services and
reimbursable fee of $657,072. The breakdown of this fee by man-hours is provided in
Attachment A, by phase (Planning, Design, Bid/Award and Construction Administration) in
Attachment B, and an outline of MC Harry's schedule of hourly rates is provided in
Attachment C. This fee represents approximately 11 % of the total overall construction
project estimate of $5.5 million.
Construction Administration services, in the amount of $168,148, are included in the
negotiated fee. This amount results in a cost of $13,000 per month for the services
provided by the consultant during construction based on an estimated construction
timeframe of thirteen (13) months. MC Harry has agreed to include two months of
additional Construction Administration services at no additional cost to the City if the
Project exceeds the estimated schedule of thirteen (13) months. After the additional two
months, MC Harry and the City have agreed that the consultant will provide additional
services at a not to exceed cost of eighty percent (80%) of the monthly cost of Construction
Administration services established in the negotiated fee. This will result in additional
services at a not to exceed an estimated cost of $10,000 per month if the construction
schedule were to be delayed. The Consultant declined to price an unlimited Construction
Administration term.
The final duration on the construction schedule will be determined during negotiations on
the final language of the Agreement with MC Harry. At that time the final cost for the
monthly charges on Construction Administration services will be included in the Agreement.
The City believes this to be a fair approach to account for possible delays in the
construction process. Any Construction Administration services due to delays deemed to
be the responsibility of MC Harry will be provided by the consultant at no cost. Based on
the above, the Administration recommends the proposed fee as appropriate for the effort
required during the planning, design and construction administration phases.
CONCLUSION
Therefore, the Administration recommends that the Redevelopment Agency ratify the
Agreement and appropriate the necessary funding for the Agreement.
T:\AGENDA\2004\Ju12804\Regular\RDA Memo -Collins Park Cultural Center.doc
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July 21, 2004
Collins Park Cultural Center Project
Schedule "B"
itemized schedule of compensation
MCHarry Associates, Inc.
2780 SW Douglas Road
Miami, Florida 33133
305-445-3765
Phase FEE/PHASE FEE/SECTION
1 Planning Services (Schematic) $54,513.00
SECTION 1 Streetscape 39% $21,491.00
SECTION 2 Parking Lot 7°,6 $4,087.00
SECTION 3 Collins Park 23°,6 $12,581.00
SECTION 4 Rotunda 30°,6 $16,354.00
2a Design Development $133,248.00
SECTION 1 Streetscape 40°,G $53,407.00
SECTION 2 Parking Lot 8°,G $10,157.00
SECTION 3 Collins Park 23°~6 $31,264.00
SECTION 4 Rotunda 29°,6 $38,420.00
2b Construction Documents $218,975.00
SECTION 1 Streetscape 39°~ $84,979.00
SECTION 2 Parking Lot 7°,6 $16,161.00
SECTION 3 Collins Park 23°,6 $49,745.00
SECTION 4 Rotunda 31 °,6 $68,090.00
3 Bidding 8~ Award Services $22,188.00
SECTION 1 Streetscape 45°,6 $9,997.00
SECTION 2 Parking Lot 9°,6 $1,901.00
SECTION 3 Collins Park 26°,6 $5,852.00
SECTION 4 Rotunda 20°~ $4,438.00
4 Construction Administration Services [365 DAYS] $168,148.00
SECTION 1 Streetscape 45°,6 $75,761.00
SECTION 2 Parking Lot 9°~6 $14,408.00
SECTION 3 Collins Park 26°~ $44,349.00
SECTION 4 Rotunda 20°,ii $33,630.00
SUB TOTAL BASIC SERVICE FEE $ 597,072.00
OTHER DIRECT COSTS
Reproduction Costs $10,000.00
SECTION 1 Streetscape 41% $4,100.00
SECTION 2 Parking Lot 8% $800.00
SECTION 3 Collins Park 24% $2,400.00
SECTION 4 Rotunda 27% $2,700.00
Surveying $30,000.00
SECTION 1 Streetscape 45% $13,500.00
SECTION 2 Parking Lot 15% $4,500.00
SECTION 3 Collins Park 24% $7,225.00
SECTION 4 Rotunda 16% $4,775.00
Geotechnical Engineering $10,000.00
SECTION 1 Streetscape 25% $2,500.00
SECTION 2 Parking Lot 25% $2,500.00
SECTION 3 Collins Park 0% $0.00
SECTION 4 Rotunda 50% $5,000.00
Underground Utility Verification $10,000.00
SECTION 1 Streetscape 50% $5,000.00
SECTION 2 Parking Lot 20% $2,000.00
SECTION 3 Collins Park 20% $2,000.00
SECTION 4 Rotunda 10% $1,000.00
SUB TOTAL OTHER DIRECT COSTS $60,000.00
Total Professional Services and Expenses $ 657,072.00
July 21, 2004
Collins Park Cultural Center Project
MCHarry Associates, Inc.
2780 SW Douglas Road
Miami, Florida 33133
305-445-3765
Schedule "B"
Itemized schedule of compensation
Phase
FEE/PHASE FEE/SECTION
SUMMARY OF FEES BY SECTION $597,072.00
SECTION 1 Streetscape 41 % $245,635.00
SECTION 2 Parking Lot 8% $46,714.00
SECTION 3 Collins Park 24% $143,791.00
SECTION 4 Rotunda 27% $160 932 00
SUMMARY OF DIRECT COSTS BY SECTION $60,000.00
SECTION 1 Streetscape 42% $25,100.00
SECTION 2 Parking Lot 16% $9,800.00
SECTION 3 Collins Park 19% $11,625.00
SECTION 4 Rotunda 22% $13 475 00
SUMMARY ALL FEES and DIRECT COST $657,072.00
SECTION 1 Streetscape 41% $270,735.00
SECTION 2 Parking Lot 9% $56,514.00
SECTION 3 Collins Park 24% $155,416.00
SECTION 4 Rotunda 27% $174 407 00
July 2004
Collins Park Cultural Center Project
Schedule "C"
Schedule of Hourly Rates M.C. Harry Associates, Inc.
2780 SW Douglas Road
Miami, Florida 33133
305 445 3765
BILLING
RATE
PRINCIPAL $ 150.00
Project Manger -Senior $ 126.00
Project Manger $ 111.00
Engineer $ 126.00
Archnea $ 99.00
Engineer $ 99.00
Senior Inspectcx $ 87.00
Specifications ~Nritter $ 78.00
Inspector $ 169.00
Technical Drafting -Senior $ 67.00
Technical Drafting $ 58.00
Architect /Engineer Intern $ 41.00
Clerical /Administrative $ 45.00