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Home My WebLink About2000-24167 RESO RESOLUTION NO. 2000-24167 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO EXERCISE THE FOURTH AND FINAL ONE-YEAR OPTION TO RENEW THE AGREEMENT WITH CENTRAL PARKING SYSTEM OF FLORIDA, INC., FOR PROVIDING PARKING METER COLLECTION SERVICES FOR THE CITY OF MIAMI BEACH PARKING SYSTEM; SAID RENEWAL TERM COMMENCING ON DECEMBER 4, 2000, AND ENDING ON DECEMBER 3, 2001; FURTHER APPROVING THE ISSUANCE OF A REQUEST FOR PROPOSALS 180 DAYS PRIOR TO THE EXPIRATION OF THE AGREEMENT. WHEREAS, on October 15, 1996, the City issued Bid No. 18-96/97 for collection services for parking meters; and WHEREAS, bids were received from four major parking meter collection firms; and WHEREAS, the Parking Department reviewed all responses to the bid and recommended the contract be awarded to Central Parking System of Florida, Inc.; and WHEREAS, on December 4, 1996, the Mayor and City Commission approved the award of a one-year contract to Central Parking System of Florida, Inc., with renewal options for four (4) additional one-year terms; and WHEREAS, the first one-year renewal option, second one-year renewal option, and third one-year renewal options were approved; and WHEREAS, Central Parking System of Florida, Inc. has continued to perform parking meter collection services at a satisfactory level and the Administration would therefore recommend that the Mayor and City Commission herein approve the fourth and fmal one year renewal option, said option commencing on December 4,2000, and ending on December 3, 2001; and WHEREAS, Central Parking System of Florida, Inc. has provided additional services at no additional cost; and WHEREAS, the fourth and fmal option year of the Agreement will require this service to be competitively bid; and WHEREAS, the competitive bidding process should be accomplished 180 days prior to the expiration of the Agreement. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein approve and authorize the Administration to exercise the fourth and final one- year option to renew the Agreement with Central Parking System of Florida, Inc., for providing parking meter collection services for the City of Miami Beach Parking System; said renewal term commencing on December 4,2000, and ending on December 3, 2001; further approving the issuance of an RFP (request for proposals) 180 days prior to the expiration of the Agreement. PASSED AND ADOPTED TmS 8TH DAY OF NOVEMBER, 2000. MAYOR ATTEST: CITY CLERK APPROVED I<S 10 FORM & LANGUAGE & FOR EXECUTION F:\PING\$ALL\SAUL\COMMRESO\RESOMETE. WPD 11/.. ~~ City Altomey /0 -2-,C-dlJ Dale CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.f\.us TO: FROM: SUBJECT: COMMISSION MEMORANDUM NO. ~S<1-00 Mayor Neisen O. Kasdin and Members of the City Commission DATE: November 8, 2000 Jorge M. Gonzalez ~.. Afi-I:" City Manager 0-- l) A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO EXERCISE THE FOURTH AND FINAL ONE- YEAR OPTION TO RENEW THE AGREEMENT WITH CENTRAL PARKING SYSTEM OF FLORIDA, INC., FOR PROVIDING PARKING METER COLLECTION SERVICES FOR THE CITY OF MIAMI BEACH PARKING SYSTEM; SAID RENEWAL TERM COMMENCING ON DECEMBER 4,2000, AND ENDING ON DECEMBER 3, 2001. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: $230,000 ANALYSIS: Funds are available from the Parking Department Off-Street Division, Account Number 480-0463-000325. On October 15, 1996, an Invitation to Bid was advertised for collection services for parking meters owned by the City. The collection services included transporting all coins collected from the City of Miami Beach's parking meters to any place within the City of Miami Beach deemed acceptable to the Administration, for the purpose of counting, storing, depositing, or any combination thereof. Collection Services are performed for approximately 9,200 parking meters. There are approximately 36,000 collections per month. Collections are made per a weekly schedule provided by the Parking Department. The City has the right to increase or decrease the frequency of these collections up to 25%. AGENDA ITEM ~ ,T DATE-LI-~-DU ,,~ The Parking Department reviewed all responses to the bid for meter collection services and recommended Central Parking System of Florida, Inc., which operated over 50 facilities in Miami- Dade County with a workforce in excess of 650 employees. On December 4, 1996, the Mayor and City Commission of the City of Miami Beach, Florida approved the award of a one-year contract to Central Parking System of Florida, Inc., with renewal options for four (4) additional one-year terms. On December 4, 1997, at the recommendation of the Administration, the Mayor and Commission approved the first of four one-year renewal options. In December 1998, the Mayor and City Commission approved the second of four possible one-year renewal options. In November 1999, the Mayor and City Commission approved the third one-year renewal option. Since the inception of the contract in December 1996, there have been minor deficiencies in performance, for example, there has been occasional failure to collect all parking meters scheduled for collection, deviations from parking meter collection standard operating procedures, and isolated losses of City property. Central Parking System of Florida, Inc. has been very responsive and corrected said deficiencies. Central Parking System of Florida Inc. has performed the collection, transporting, and delivery of coins collected from parking meters in a professional and satisfactory manner. The Parking Department of the City of Miami Beach has replaced mechanical parking meters with electronic meters. The implementation of electronic parking meters has required additional duties to be performed by Central Parking System of Florida, Inc. The additional duties are as follows: (1) retrieval of parking meter revenue data by using a hand held computer; and (2) unlocking the parking meter vault door by using an electronic key. The Contractor is required to open the parking meter vault door, remove the sealed (locked) coin can and insert it into a sealed cylindrical collection device that engages (unlocks) the coin can from the meter. The coin can's contents are deposited into the collection device. Once the contents of the coin can have been deposited, it is returned to the appropriate parking meter and the meter vault door is locked. This process is repeated at all parking meters scheduled for collection. All cylindrical collection devices are returned to the Parking Department for the sorting, counting, bagging, and deposit of parking meter revenue. Central Parking System of Florida, Inc. has performed the additional duties described above [(1) and (2)] at no additional cost to the City of Miami Beach. The Administration recommends exercising the fourth and final one-year renewal option for the collection, transporting, and delivery of coins collected from parking meters, with Central Parking Systems of Florida, Inc. In the past, the City has procured the Collection Services via a bid request. It is proposed that 180 days prior to the termination date of the Agreement, the City issue a Request for Proposals (RFP),with specific performance criteria to evaluate the proposer's performance of all duties and procedures for the collection and transport of all coins from the the City's parking meters. The proposed scope of services will be presented to the City Commission at the time authorization for the issuance of the RFP is sought. JMG/C~F T:IAGENDA\2000INOV0800\CONSEN1\CMMETERJ.WPD Liliam: Hi - I only see one request for a reso addressed to Saul on the attached. That reso relates to the fourth and final one-year option with Central Parking and the issuance of an RFP. We addressed this in reso 2000-24177. Reso 2000-24177 went to Commission on November 29, 2000 and was signed by the Mayor. Please let me know if I missed anything. Thanks, Jim 3: 32 pm/790t4 R7J Commission Memorandum No. 859-00 (Page 434) A Resolution Authorizing the Administration to Exercise the Fourth and Final One-Year Option to Renew the Agreement with Central Parking System of Florida, Inc" for Providing Parking Meter Collection Services for the City of Miami Beach Parking System; Said Renewal Term Commencing on December 4, 2000, and Ending on December 3, 2001; Further Approving the Issuance of a Request for Proposals of 180 Days Prior to the Expiration of the Agreement. (Parking Department) ACTION: Resolution No. 2000-24167 adopted as amended. Motion made by Vice-Mayor Cruz that we execute a one year extension, which must contain a 60 day cancellation clause, further approving the issuance of the RFP immediately; seconded by Commissioner Liebman ; Voice vote: 6-0; Absent: Commissioner Garcia. Saul Frances and Gus Lopez to handle. Commissioner Bower expressed that when the RFP goes out that it contains language regarding performance and maintenance. Mayor Kasdin stated that when sending out the bid documents to maximize the financial return or minimize cost to the City to pre qualifying companies that can do the work and then bidding it out on who is the lower cost to the City, this way not only is the company qualified but the lowest bidder as well. City Clerk's note: Funding $230,000. City Clerk's Note (cross-Reference): 12/9/02: See 2000-24177 which includes, in the Whereas clause, the amendments made to Resolution 2000-24167 approved November 8,2000 C7G Commission Memorandum No. 878-00 (Page 64) A Resolution Authorizing the Issuance of Request for Proposals (RFP) for Providing Parking Meter Collection Services for the City's Parking System. (Parking Department) ACTION: Resolution No. 2000-24177 adopted. Gus Lopez to issue RFP. City Clerk's Note: This resolution includes in the Whereas clause the amendments made to Resolution 2000-24167 approved November 8, 2000