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Home My WebLink About2006-26132 ResoRESOLUTION NO. 2006-26132 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK, TO EXECUTE AMENDMENT NO. 4, IN THE AMOUNT OF $250,000, TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND URS CORPORATION -SOUTHERN, DATED JUNE 27, 2001, TO PROVIDE PROJECT MANAGEMENT SERVICES AND ADDITIONAL SUPPORT TO THE CAPITAL IMPROVEMENT PROJECTS (CIP) OFFICE, TO BE FUNDED FROM GENERAL FUND CIP SALARY SAVINGS. WHEREAS, on June 27, 2001, the Mayor and City Commission approved Resolution No. 2001-24499, authorizing the City to enter into an agreement with URS Corporation-Southern (URS) for Program Management Services to manage construction projects for Facilities and Parks; and WHEREAS, under the Agreement, URS is to assist City staff in the planning, programming, design review, construction administration, and scheduling, budgeting and consultant coordination for the projects covered by the Agreement; and WHEREAS, at this time, URS is engaged in overseeing the Fire Station No. 4 construction; the North Shore Open Space Park construction; and expediting the completion of some ADA corrections at the North Shore Park and Youth Center; and WHEREAS, these projects are all in the latter stages of completion and should be obtaining Certificates of Occupancy in the Summer of 2006; and WHEREAS, in order to address the current staff shortages in the Capital Improvement Projects Office (CIP), the Administration is recommending that, on an "as- needed basis" and an "on-going basis", the Agreement with URS be extended until such time that vacancies in CIP are filled with permanent staff; and WHEREAS, the URS Agreement can be amended with compensation to be based on the existing Agreement's billing rates; and WHEREAS, there are several other projects where the services of URS could be effectively and productively used, such as the Parks Maintenance Facility; the 10th Street Auditorium; and the 21St Street Restrooms; and WHEREAS, the Administration recommends that the Mayor and City Commission authorize the Mayor and City Clerk to execute Amendment No. 4, in the amount of $250,000, to the existing Agreement between URS Corporation-Southern and the City to provide additional management services, on an as needed basis, based on the existing Agreement billing rates, for projects as determined by the CIP Office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission, hereby approve and authorize the Mayor and City Clerk, to execute Amendment No. 4, in the amount of $250,000, to the Agreement between the City and URS Corporation -Southern, dated June 27, 2001, to provide project management services and additional support to the Capital Improvement Projects (CIP) Office, to be funded from General Fund CIP salary savings. PASSED and ADOPTED this 8thday of March , ATTEST: C TY CLERK Robert Parcher R David Dermer T: WG EN DA\2006\mar0806\consent\U RSContractExtension Reso.doc APPROVED AS TO FORM & LANGUAGE COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the City Commission approving and authorizing Amendment No. 3 to the Agreement between the Ciry and URS for professional services to provide additional support to the CIP Office. Ke Intended Outcome Su orted: Ensure Well Designed Quality Capital Proiects. Issue: Shall the City Commission adopt the aforementioned Resolution to approve additional project management fees for URS Corporation? Item Summa /Recommendation: On June 27, 2001, the Mayor and City Commission approved Resolution No.2001-24499, authorizing the City to enter into an agreement with URS Corporation-Southern (URS) for Program Management Services to manage construction projects for Facilities and Parks. Under the Agreement, URS was to assist City staff in the planning, programming, design review, construction administration, and scheduling, budgeting and consultant coordination for the projects covered by the agreement. The contract is currently expected to expire in March 2006 and the services received from URS will no longer be available. At this time URS is engaged in overseeing the Fire Station No. 4 construction, the North Shore Open Space Park construction, and expediting the completion of some ADA corrections at the North Shore Park and Youth Center. These projects are all in the latter stages of completion and should be obtaining Certificates of Occupancy in the summer of 2006. URS must be allowed to complete these projects in the interest of continuity, efficiency, and effectiveness. In addition, in order to address the current staff shortages in the Capital Improvement Projects Office (CIP), the Administration is recommending that on an "as-needed basis" the contract with URS be further extended until such time that vacancies in CIP are filled with permanent staff. The URS Agreement can be amended for extension for an indeterminate period of time and for compensation to be based on the existing Agreement's billing rates (Attachment). This will offer the City the opportunity to retain the services of project managers and construction site observers provided by URS until such time that the CIP Office is fully staffed. There are several projects where the services of URS could be effectively and productively used, such as the Parks Maintenance Facility, the 10th Street Auditorium, the 21St Street Restrooms, and others. The Administration recommends that the Mayor and City Commission authorize the City to execute Amendment No. 3 to the existing Agreement between URS Corporation-Southern and the City of Miami Beach to provide additional management services, on an as needed basis, based on their existing Agreement billing rates for projects as determined by the CIP Office. Additionally, the Administration recommends the appropriation of an initial, not to exceed, $250,000 from General Fund CIP Salary Savin s to fund the necessa services. Board Recommendation: Financial Information: Source of Amount Funds: 1 $250,000 OBPI Total $250,000 Account Gen. Fund (CIP Salary Savings) Finan ial Impact Summary: City rk Office Legislative Tracking: Sig D artment Director Assistant City Manager City Manager JECh TH F:\CAPI\$all\COMMISSION TEMPLATES\URS Contract Extension Summary.doc m MIAMIBEACH U ~ A~aEAIDA ITEM C7' DATE 3 B'-~(~ m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: March 8, 2006 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT N0.3 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND URS CORPORATION - SOUTHERN, DATED JUNE 27, 2001 TO PROVIDE PROJECT MANAGEMENT SERVICES AND ADDITIONAL SUPPORT TO THE CAPITAL IMPROVEMENT PROJECTS (CIP) OFFICE IN THE AMOUNT OF $250,000, TO BE FUNDED FROM GENERAL FUND CIP SALARY SAVINGS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funds are available from General Fund CIP Salary Savings. ANALYSIS On June 27, 2001, the Mayor and City Commission approved Resolution No.2001-24499, authorizing the City to enter into an agreement with URS Corporation-Southern (URS) for Program Management Services to manage construction projects for Facilities and Parks, pursuant to the guidelines established in Request of Qualifications No.111-99/00. Under the Agreement, URS was to assist City staff in the planning, programming, design review, construction administration, and scheduling, budgeting and consultant coordination for the projects covered by the agreement. The contract is currently expected to expire in March 2006 and the services received from URS will no longer be available. At this time URS is engaged in overseeing the Fire Station No. 4 construction, the North Shore Open Space Park construction, and expediting the completion of some ADA corrections at the North Shore Park and Youth Center. These projects are all in the latter stages of completion and should be obtaining Certificates of Occupancy in the summer of 2006. URS must be allowed to complete these projects in the interest of continuity, efficiency, and effectiveness. Their familiarity with the projects' issues makes it important that they maintain their involvement in these projects. City Commission Memorandum -URS Contract Extension March 8, 2006 Page 2 of 2 In addition, in order to address the current staff shortages in the Capital Improvement Projects Office (CIP), the Administration is recommending that on an "as-needed basis" and an "on-going basis" the contract with URS be further extended until such time that vacancies in CIP are filled with permanent staff. The URS Agreement can be amended for extension for an indeterminate period of time and for compensation to be based on the existing Agreement's billing rates (Attachment). This will offer the City the opportunity to retain the services of project managers and construction site observers provided by URS until such time that the CIP Office is fully staffed. There are several projects where the services of URS could be effectively and productively used, such as the Parks Maintenance Facility, the 10th Street Auditorium, the 21St Street Restrooms, and others. These projects are currently taxing the CIP staff and the projects would behefit from additional oversight on the projects and support to the CIP staff that could then be re-assigned to other projects or could more effectively manage a smaller project load. Recently, the City Commission approved additional services for URS to assist in the managing of the remaining construction of Normandy Isle Park & Pool facility, and during the design and construction phases of other projects, as needed, such as the Normandy Shores Golf Course and Clubhouse. Their services on these projects have been invaluable and have already provided significant assistance to CIP staff. URS staff is also providing coordination and closeout management in the Miami Beach Golf Course facilities project including the final environmental monitoring installations. CONCLUSION The Administration recommends that the Mayor and City Commission authorize the City to execute Amendment No. 3 to the existing Agreement between URS Corporation-Southern and the City of Miami Beach to provide additional management services, on an as needed basis, based on their existing Agreement billing rates for projects as determined by the CIP Office. Additionally, the Administration recommends the appropriation of an initial, not to exceed, $250,000 from General Fund CIP Salary Savings to fund the necessary services. Attachment T:WGENDA\2006\mar0806\consent\URS Contract Extension.doc EXHIBIT F CITY OF MIAMI BEACH Parks Facilities Program and Construction Management Services URS /-0BRIEN KREITZBERG PROPOSED BILLING RATES FY 2001 - 2006 FY2001 Billing Rates are actual. FY 2002-2006 project 3% per year escalation rate, and will 6e adjusted annually. f, t .. . -" ~ POS[TION FY2001 F( 2002 FY `2003 FY"10114 . "FY 2005 arX:2006 ~ " Av Mana ing Arincipai $ 136.50 $ 140.60 $ 144.81 $ 149.16 $ t53.63 $ 158.24 $ 147,16 Pro ram Director $ 14C.00 $ 144.20 $ 148.53. $ 152.98 $ 157.57 $ 162.30 ` $ 150.93 En ineerrn Desi n Mana er $ 123.14 $ 126.:83 $ 130.6a $ 134,56 S 138.60 $ 142.75 $ 132.75 1;onstruction Manager $ 113.83 . $ 117.24 $ 120.76 $ 124.39 $ 128.12 S 137,3$' $ 122.72 Pro ram & Document Controls M. r,1 Scheduler 2 $ 11 a.09 ' $ 117.51 $ 121.C4 $ 124.67 $ 128.41 $ t 32.26 S 123.00 Program & Docurr,eht Controls Pngr. 15cheduier t $ 85.37 $ 87.93 $ 90.57 $ 93.29 $ 96.08 3 98.97 $ 92.03 - ., ~ ~ .: ,. - ::- ~ :_x _ ~ Pro ram & Document Controls Clerk $ 20.60 $ 20.50 3 21,22 S 2185 5 22.51 S 23,19 S 21.56 Administrative Assistant $ 20.G0 $ 2Q50 $ 21.22 ~ 2'.85 $ 22.51 $ 23.19 $ 21.56 ~-? R~.s? .~te 'til -_ ,.. ~; ~ .:.'~ ~ .+.:'.eTi<f .~: s-,J ~•- :4 z. ;.} v.~S~: -~.. Scheduler ~ ~ ~ ~ io.0u i a ,T1a~ $ 79-57 t 3 81.9° ~ - da.a1 ~~ S~ 8a ?: ~ ~ S ..80.80'. ~ Pro ect Mana er 2 ~ S 9.71 5 97 55 5 10C.a8 $ 103.49 $ 106.60 5 1C9.79 $ 102.10 Pro ect Manager 1 (2) $ 77.51 S 79.94 $ 82.34 3 84.81 5 47.35 5 89.97 5 83.67 ., i ':. .r. .... .~ .. ... - ~i: ., +', _ ~ ~~~ Field Ooserver 2 Field Cbsereer 1 (3) 5 59.50 S 4& 57 $ 61 .29 $ 50.03 5 63.12 I $ 65-02 S 51.53 $ 53.07 $ 66.97 $ 5a 5; $ 68.98 g 56.31 $ 64.15 $ 52.36 s., .: `C,' hourly Rate Sheet.xls