2007-26583 Reso Inc.RESOLUTION NO. 2007-26583
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT FOR FLEET MAINTENANCE AND REPAIR SERVICES
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND THE TOWN OF
SURFSIDE, FLORIDA.
WHEREAS, the City of Miami Beach and the Town of Surfside are municipal
corporations within Miami-Dade County and share common goals and objectives; and
WHEREAS, the Town of Surfside does not have a fleet maintenance facility and
wishes to utilize the City of Miami Beach's Fleet Management Department to accommodate
its fleet maintenance and repair requirements; and
WHEREAS, the Town of Surfside and the City of Miami Beach mutually agree to all
of the provisions in the attached Intergovernmental Agreement providing fleet maintenance
and repair services to the Town of Surfside for an agreed upon sum; and
WHEREAS, all proposed fleet maintenance and repair services for the Town of
Surfside will be performed at the City of Miami Beach Fleet Management facility.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute the attached
Intergovernmental Agreement for Fleet Maintenance and Repair Services between the
City of Miami Beach, Florida and the Town of Surfside, Florida.
PASSED and ADOPTED this
2007.
ATTEST:
APPROVED AS TO
FORM ~ LANGUAGE
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CITY CLERK
Robert Parcher
2 07
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liavia liermer
COMMISSION ITEM SUMMARY
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A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute An Intergovernmental Agreement For Fleet
Maintenance And Repair Services Between The City Of Miami Beach, Florida And The Town of Surfside,
Florida.
Key Intended Outcome Supported:
Increase community satisfaction with City services for tax dollars.
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
Issue:
Shall the Mayor and City Commission adopt the Resolution?
Item Summary/Recommenaation:
The Town of Surfside has no current fleet service facilities for its small fleet. The Town of Surfside wishes
to enter into an Intergovernmental Agreement with the City of Miami Beach to provide fleet maintenance
and repair services at the City's Fleet Management facility. The Town of Surfside will pay for all labor and
materials for fleet services based on the City of Miami Beach Fleet Management's current published rate
schedule. The City's Fleet Management Department does not expect an impact on its current level of
customer service to internal customers, anticipates additional revenue, and an increase in its commitment
to providing excellent customer service.
The Administration recommends adopting the Resolution.
Board Recommendation:
Financial Infermatien:
- ------------ ---------
Source of --- -
Amount
Account
Funds: ~
2
3
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Andrew E. Terpak
Si n-Offs:
Department Director Assista ity Manager City Manager
AET RCM JMG -~ '--
T:WGENDA\2007\ju11107\Consent\Intergovemm`ental Agreement.sum.doc V
!t t'-faENDA ITEM C 7 J~
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, veww.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager r.. `~
DATE: Jul 11 2007
Y
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT FOR
FLEET MAINTENANCE AND REPAIR SERVICES BETWEEN THE CITY OF
MIAMI BEACH, FLORIDA AND THE TOWN OF SURFSIDE, FLORIDA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Town of Surfside, Florida, a municipal corporation within Miami-Dade County, currently
has no fleet service facilities and wishes to enter into an Intergovernmental Agreementwith
the City of Miami Beach, Florida, providing fleet maintenance and repair service of
approximately twenty three (23) vehicles through the City of Miami Beach's Fleet
Management Division.
The City of Miami Beach Fleet Management Division currently services over 1,175 pieces
of rolling stock for the City. In addition to the 1,175 pieces of equipment, the City also
provides services for an additional forty seven (47) vehicles for the Village of Key Biscayne
under a similar agreement, Resolution No. 2005-25886, approved on May 18, 2005. The
twenty three (23) law enforcement vehicles for the Town of Surfside can be serviced by
existing Fleet Management personnel as it is a relatively small number of vehicles.
The servicing of the Town of Surfside's law enforcement vehicles will not impact our current
level of customer service to internal customers and its day to day operations. All proposed
fleet maintenance and repair services for the Town of Surfside will be performed at the City
of Miami Beach Fleet Management facility during regular operating hours. By proposing to
offer the City's fleet services to the Town of Surfside, the Fleet Management Division
anticipates not only additional revenue, but also an increase in its commitment to providing
excellent customer service. Fleet Management will be solely responsible for the scheduling
and prioritizing of work to be performed. The City of Miami Beach fleet will always have
priority service. In all cases, Fleet Management will make every effort to timely complete
work and minimize down time.
July 11, 2007
Page 2
More important than revenue, the Interiocal Agreement provides a neighboring municipality
with necessary services without impacting the services already provided for our own fleet.
The Interlocal Agreement helps to build solid relationships that in times of emergency
and/or peak events can be helpful to our City.
As part of the Intergovernmental Agreement, the Town of Surfside will pay for all labor and
materials provided by the City of Miami Beach's Fleet Management Division based on the
City of Miami Beach-Fleet Management's current published rate schedule. These rates are
reviewed quarterly and are subject to change at the City's sole discretion.
The Town, subject to the limitations of Section 768.28, Florida Statutes, agrees to defend,
indemnify and hold harmless Miami Beach, its officers, agents, and employees from any
and all claims, losses, liabilities, injuries, damages and causes of action which arise out of
the performance of services pursuant to the attached Agreement, except for any claim,
loss, liability, injury, damages, demands or causes of action resulting from vehicle
maintenance or repair service activities done in bad faith or with malicious purpose or in a
manner exhibiting wanton and willful disregard of human rights, safety, or property. The
Town further agrees to name Miami Beach as an additional insured on the Town's Liability
program "Garage Operations" coverage.
Attached, please find a draft copy of the Intergovernmental Agreement for Fleet
Maintenance and Repair Services between the Town of Surfside, Florida, and the City of
Miami Beach, Florida. The Administration requests the Commission approve the substance
of this Agreement as presented, subject to finalization of language with reference to
indemnification, and signed off by both attorneys. The scope of services will not be
affected.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, adopt the resolution to authorize an Intergovernmental Agreement for fleet
maintenance and repair services between the Town of Surfside, Florida, and the City of
Miami Beach, Florida.
JMG/RCM/AET/mo
T:\AGENDA\2007\Ju11107\Consent\Intergovernmental Agreement.Memo.doc