2000-24175 RESO
RESOLUTION NO. 2000-24175
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING THE
REMAINING ARCHITECTURALIENGINEERlNG FEES, IN THE
AMOUNT OF $207,835, FOR THE PHASE II CONSTRUCTION OF
NORMANDY SHORES GOLF COURSE, AT 6.875% OF AN
ESTIMATED CONSTRUCTION BUDGET OF $3,023,053;
APPROPRIATING THE DIFFERENCE FROM THE APPROVED
PHASE I AGREEMENT AND A PREVIOUS APPROPRIATION, IN
THE AMOUNT OF $24,350, FOR A TOTAL APPROPRIATION OF
$232,185; WITH FUNDING AVAILABLE FROM THE GENERAL
FUND UNDESIGNATED FUND BALANCE TO BE REIMBURSED
FROM THE PROPOSED GULF BREEZE MUNICIPAL LOAN
PROGRAM, WHEN THEY BECOME AVAILABLE.
WHEREAS, on October 8, 1997, the Mayor and City Commission approved a Professional
Services Agreement with the firm of Arthur HillS/Steve Forrest and Associates (AH) for the design
services, construction and bidding documents, construction observation, project administration,
scheduling and cost estimating necessary for the renovation of the Bayshore and Normandy Shores
Golf Courses; and
WHEREAS, on February 2000, City staff discussed a lower fee schedule with Mr. Steve
Forrest of AH, and he agreed to adjust the fee percentage for Phase II work from 7%, to 6.875%;
and
WHEREAS, on March 15, 2000, the Mayor and City Commission authorized the
Administration to execute an Amendment to the Agreement with AH for all Phase II additional
services and appropriated $322,878 for the Bayshore Golf Course; and
WHEREAS, Commission Memorandum No. 224-00 and Resolution No. 2000-23837, dated
March 15, 2000, did not specifically mention the appropriation for Normandy Shores Golf Course
but only the appropriation for Bayshore Golf Course; and
WHEREAS, the Administration is requesting that the Mayor and City Commission
appropriate $207,835 required for the architectural/engineering services for the Normandy Shores
Golf Course; and
WHEREAS, the Agreement with AH was approved for $167,500, and Commission
Memorandum No. 7-98 and Resolution No. 98-22626, dated January 7, 1998, appropriated
$143,150; and
WHEREAS, the Administration also requests appropriation of the difference of $24,350
between the previous amount of$143,150 and the approved Agreement amount of$167,500; and
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
lD
PUBLIC WORKS DEPARTMENT
TELEPHONE: (305) 673-7080
FAX: (305) 673-7028
BA YSHORE GOLF COURSE FUNDING AND PROJECT BUDGET
Project Budget
Buildings
New Construction Clubhouse, Maintenance Bldg, Cart Barn, Restrooms
and Rain Shelters
Construction Contingency
Construction Mobilization
Sub total Construction
Architectural Services for Buildings
Surveying, Reimbursables, Presentations
Art in Public Places (1-112% of new construction)
Furnishing, Fixtures and Equipment
City Construction Management (2.5%)
Sub Total Fees & Misc.
Total Budget for Bayshore Buildings
Golf Course
New Construction
Contingency
Architectural Services Phase I
Architectural Services Phase II
Total Budget for Bayshore Golf Course
Grow-in Period Allowance
Tennis Court Enhancements
Environmental Remediation
Total Project Budget
Project Funding Source
Total Project Funding from Gulf Breeze Loan Pool
$2,209,650
$ 249,773
$ 162.400
$2,621,823
$ 234,935
$ 32,025
$ 24,360
$ 165,000
$ 39.990
$ 496,310
$3,118,133
$4,183,967
$ 344,941
$ 167,500
$ 322 878
$5,019,286
$ 267,500
$ 10,000
$ 242,373
$8,657,292
$8,657,292
NORMANDY GOLF COURSE FUNDING AND PROJECT BUDGET
Project Budget
Buildings
Renovation of Clubhouse, Maintenance Bldg, Cart Barn
Construction Contingency
Construction Mobilization
Sub total Construction
Architectural Services
Surveying, Reimbursables, Presentations
Furnishing, Fixtures and Equipment
City Construction Management (2.5%)
Sub Total Fees & Misc.
Total Budget for Normandy Shores Buildings
Golf Course
New Construction
Architectural Services
Total Budget for Normandy Shores Golf Course
Grow-in Period Allowance
Environmental Remediation
Total Project Budget
Project Funding
Gulf Breeze Loan Pool
General Obligation Bond Fund
Total Project Funding
Total Cost for Bayshore and Normandy Shores
Golf Course and Clubhouse Projects
$ 978,050
$ 99,430
$ 99.430
$1,176,910
$ 115,000
$ 31,840
$ 160,000
$ 16.250
$ 323,090
$1,500,000
$3,023,053
$ 207.835
$3,230,888
$ 267,500
$ 233,167
$5,231,555
$4,481,555
$ 750.000
$5,231,555
$13,888,847
WHEREAS, approval of this Resolution will enable the City to proceed with the design of
the Normandy Shores Golf Course, as previously approved and will also establish the reimbursables
fund for the AH Agreement for both golf courses.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission appropriate the
remaining architectural/engineering fees, in the amount of $207,835, for the Phase II construction
of Normandy Shores Golf Course, at 6.875% of an estimated construction budget of $3,023,053;
appropriate the difference from the approved Phase I Agreement and a previous appropriation, in the
amount of $24,350, for a total appropriation of $232,185; with funding available from the General
Fund Undesignated Fund balance to be reimbursed from the proposed Gulf Breeze Municipal Loan
Program, when they become available.
PASSED AND ADOPTED THIS 29th
day of
November
.2000
MAyo11
ATTEST:~ p~
CITY CLERK
APPROVtD AS 10
FORM & LANGUAGE
& FOR EXECUTION
F:\WORK\SALl\CHATRAND\GOLFCLUB\NORMRESo.WPD
~~
ity AlIorney~~
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
m
COMMISSION MEMORANDUM NO. &--,ro- au
FROM:
Jorge M. Gonzalez
City Manager
Mayor Neisen O. Kasdin and
Members ofthe City Commission
~~
DATE: November 29, 2000
TO:
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING THE
REMAINING ARCHITECTURALIENGINEERlNG FEES, IN THE
AMOUNT OF $207,835, FOR THE PHASE II CONSTRUCTION OF
NORMANDY SHORES GOLF COURSE, AT 6.875% OF AN ESTIMATED
CONSTRUCTION BUDGET OF $3,023,053; APPROPRIATING THE
DIFFERENCE FROM THE APPROVED PHASE I AGREEMENT AND A
PREVIOUS APPROPRIATION, IN THE AMOUNT OF $24,350, FOR A
TOTAL APPROPRIATION OF $232,185; WITH FUNDING AVAILABLE
FROM THE GENERAL FUND UNDESIGNATED FUND BALANCE TO BE
REIMBURSED FROM THE PROPOSED GULF BREEZE MUNICIPAL
LOAN PROGRAM, WHEN THEY BECOME AVAILABLE.
RECOMMENDATION:
Adopt the Resolution.
ANAINSIS:
On October 8, 1997, the City Commission approved a professional services agreement with the firm of
Arthur HillslSteve Forrest and Associates (AH) for the design services, construction and bidding
documents, construction observation, project administration, scheduling and cost estimating necessary
for the renovation of the Bayshore and Normandy Shores golf courses. The original agreement with AH
included a fee of $75,000 for Planning and Conceptual design of the two golf courses. Additionally, it
included $92,500 for Surveying, Environmental Permitting and Reimbursables. The Agreement also
established the fee for Phase II as 7% of the construction cost up to $6 million, with a negotiated fee
reduction should the cost of construction exceed $6 million.
AGENDA ITEM
C-iE
11-'2.9--OU
DATE
Commission Memorandum
November 29, 2000
Normandy Shores Golf Course Appropriation
Page 2
The professional services agreement with Arthur Hills/Steve Forrest and Associates anticipated the
possibility of additional funding, including a section that permitted the addition of work to this firm. In
February 2000, City staff discussed a lower fee schedule with Mr. Steve Forrest of AH and he agreed
to adjust the fee percentage for Phase II work from 7% to 6.875%. On March 15, 2000, the City
Commission authorized the Administration to execute an Amendment to the Agreement with AH for
all Phase II additional services and appropriated $322,878 for the Bayshore Golf Course.
Inadvertently, Commission Memorandum 224-00 and Resolution 2000-23837 dated March 15, 2000 did
not specifically mention the appropriation for Normandy Shores Golf Course but only the appropriation
for Bayshore Golf Course. The new construction amount estimated for the Normandy Shores Golf
Course is $3,023,053. Using the negotiated percentage of 6.875% of construction costs, the fee for the
Normandy Shores Golf Course amounts to $207,835.
The Administration is requesting that the City Commission appropriate $207,835 required for the
architecturallengineering services for the Normandy Shores Golf Course. Additionally, the original
Agreement with AH was approved for $167,500, and Commission Memorandum 7-98 and Resolution
98-22626, dated January 7, 1998 appropriated $143,150. Therefore, the Administration also requests
appropriation of the difference of$24,350 between the previous amount of$143,150 and the original
approved agreement amount of $167,500.
Approval of this Resolution will enable the City to proceed with the design of the Normandy Shores
Golf Course as previously approved and will also establish the reimbursables fund for the Arthur
Hills/Steve Forrest and Associates Agreement for both golf courses. A complete description of all costs
and funding sources for the Bayshore and Normandy Shores Golf Courses is included in this
memorandum.
The City and the consultants for the project have determined that there are more cost effective ways of
irrigating the golf courses than the currently used public water system. In order to obtain analyses of
alternative water sources and evaluate different water treatment methods, the Administration requests
approval to retain the firm of Arcadis Geraghty & Miller (AGM) as a subconsultant for AH. AGM will
provide the services of a hydrologist for the water sources analyses as well as the design of a water
treatment system for the course irrigation. Preliminary cost analysis shows that there are substantial
long term savings to the City by using alternative sources for irrigation. The not to exceed estimated
cost of the service is $24,000 and will be funded from the project's reimbursable amount.
Attachn}i~ _
JMG~t3~S/KS
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F:\WQRK\SALLICHATRAND\GOLFCLUBWfIW AWPD