2000-24180 RESO
RESOLUTION NO. 2000-24180
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN
APPROPRIATION FROM BOND FUND 485 IN THE AMOUNT OF
$78,800 FOR THE 13TH STREET GARAGE PROJECT; FURTHER
AUTHORIZING BY A 517THS VOTE, THE WAIVER OF FORMAL
COMPETITIVE BIDDING AND AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE A PURCHASE ORDER WITH
ROYCE PARKING CONTROL SYSTEMS, INe., SOUTH FLORIDA'S
SOLE DISTRIBUTOR OF FEDERAL A.P.D. PARKING
EQUIPMENT, IN AN AMOUNT NOT TO EXCEED $185,453 FOR
THE PURCHASE AND INSTALLATION OF PARKING REVENUE
CONTROL EQUIPMENT, FEE COMPUTERS, GATE ARMS AND
RELATED SOFTWARE, TO BE INSTALLED UPON THE
RENOVATION OF THE 12TH AND 13TH STREET GARAGES.
WHEREAS, the Parking Department is beginning the renovation of the 13th Street
Municipal Parking Garage in November 2000, with completion slated for the end of January 2001;
and
WHEREAS, after the 2000 season, the Parking Department will begin the renovation of
the 12th Street Municipal Parking Garage; and
WHEREAS, both the 12th Street and 13th Street Municipal Parking Garages are to be
outfitted with the same state-of-the-art equipment; equipment which has been the standard used in
the 7th Street Garage, 16th Street Garage, 17th Street Garage, 5-A Surface Lots, and the 42nd Street
Garage; and
WHEREAS, funding in the amount of $78,800 is necessary and available from Bond Fund
485 for the 13th Street Municipal Parking Garage renovation project; and
WHEREAS, the installation of proprietary, compatible equipment is integral to the
efficiency of the City of Miami Beach Parking System because all computerized systems and
reporting will be both compatible and on-line on the same system, the City will achieve economy
of scale in the purchase of supplies and replacement parts, and will achieve economies of scale with
the addition of these two facilities to our existing multi-year service contract with Royce Parking
Control Systems, Inc., which repairs and maintains the Federal A.P.D parking equipment; and
WHEREAS, the City could bid for other types of revenue control equipment, but the
Administration has determined that obtaining the additional work and systems needed for the 12th
Street and 13th Street Municipal Parking Garages from Royce Parking Control Systems, Inc. is in the
best interest of the City; and
WHEREAS, during the budget development process, the City Manager and the Finance
Director reviewed the recommendation of the Parking Department to sole source Federal A.P.D
parking revenue control equipment for all municipal parking facilities, and concurred with the
recommendation based on the aforementioned factors and economies of scale; and
WHEREAS, Section 2-367(c) of the Miami Beach City Code allows for the waiver of
competitive bidding for a sole-source purchase; and
WHEREAS, the Parking Department has met the criteria of Section 2-367(c) by providing:
a letter from Federal A.P.D. parking equipment and software supplier stating that Royce Parking
Control Systems, Inc. is the only authorized sales representative in the tri-county area; a letter from
Federal A.P.D further states that Royce Parking Control Systems, Inc. is their only authorized
repair or service center in the tri-county area to service, repair, replace and install Federal A.P.D
parking equipment; and a quotation from Royce Parking Control Systems, Inc. covering all
equipment for the 12th and 13th Street Municipal Parking Garages; and
WHEREAS, the Administration recommends that the Mayor and City Commission waive
competitive bidding and authorize Royce Parking Control Systems, Inc. to furnish, install and
maintain Federal APD parking equipment at the 12th and 13th Street Garages, finding such waiver
to be in the best interest ofthe City.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve an appropriation of $78,800 from Bond Fund 485 for the 13th Street Municipal
Parking Garage renovation project, and further authorize, by 517ths vote, the waiver of formal
competitive bidding and authorize the Administration to negotiate a purchase order with Royce
Parking Control Systems, Inc., South Florida's sole source of Federal A.P.D. parking equipment, in
an amount not to exceed $185,453, for the purchase and installation of parking revenue control
equipment, fee computers, gate arms and related software, to be installed in conjunction with the
renovation of the 12th and 13th Street Municipal Garages.
Passed and adopted this
29th
day of
November
,2000.
Attest:
\~t ~(ill~
City Clerk
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
JMG/CMC/SF/GL
T:IAGENDA \2000INOV2900ICONSENTlROYCE.RES
./{~~ ~ Ut,:!-OV
Nov 14 00 03.44p
ROl:jce P"..kine
954-966-2085
p.5
ROYCE PARKING CONTROL SYSTEMS,INC
P.OBol<!lll!I7
80111"""'" IlL 33lIII3
2411 SW S8 Tcnxe
IfGIbwuad, IlL 11023
B,",,",(9S4)~
Dllde (305) 940-0001
PaInlJleHII !130-0001
JIu 1# (lI54) ","2G15
PROl'OSAL 11- and Orad
SUBMI1TED TO: PHONE: JOS.673-CfOOt1 fA!;,
Ms. Jacqueline Goazalez, ParkiDg Director
City of Miami Bcad1 PadiDg Systan
777 17th Street, Suite 200
Miami Bcacl1. Fl33139
He ~ ...'0--.......
WE HEREBY SUBMIT THE FOLLOWING EQVII'MENT SPECJF1CATIONSAND PRICE QUOTES:
WARRANTY: One year aU parts aDd Labor
DELIVERY: Fourto six weeks
P01NI" source and conduit for all ~ lilted wit be the r""flIIIP""S reIOOIIIibilitv.
WE HEREBY PROPOSE TO FURNISH MATERIAL AND LABOR IN ACCORDANCE WlTII TIlE ABOVE
Sl'ECIf1CATIONS FOR THE SUM OF:
PAYMENT TERMS:
Net 30 days
ACC.'EPTAN(lt fJl/' PlI.OJI()SAL _ Tbt ...... prIeeI,.............. lJ.IlMtl_.. _.&. kIf.... .......,......... ROYCE PAllK!NO CONTROL
SVSTI!Ms, INC. ........., _rlled..,,- dle................ ...... ~d" ............._..
ROYCE PARKING: LanyOliva
DATE: Wedaesday, August 30. 2000
CUSTOMER:
DATE:
.A1L1lIoUDUL.O"'AlIl ._TO"MI~ NA...-......._~...JIANaa~......-.ntYITMGAIIDI.....~ NIl ...TIIlAI........,.,12Dff.....lftII:AJDIR
II'IUI'ICA'IKIfII,Df'\IOI.qIO D11lAalnI"WlU.HKlISel/IDGJRNW'ClI'f~-'MD.....II&alII&A"lXIIlA.twAIlQIlftIKAMAICJV.ll1lE~1ItKD. .....~C'OfmNG&NT
1..w~~OD.DEU.W ~ ODtCXlllJftKll.. ~TOa\IIa"""''I'ORMDO_UI'IIDl~~ ....__...MlCI'UWNQJQJlED .TWDIUDlIM'laJMrllalA1lQff
............
Nev l4 00 03.44p
Rel:jee p"..king
954-966-2085
p.6
I Part No. @i] u:: list I Eldended I DISC Net
aATES
23-16500 2 GATE,GQOCD WICONFIGMOOULE 120 VOLT S 3,746.00 S 7,4Q2.00 $ 2,622.20 $ 4,869.80
23-16212 2 OUTPUT,MONIHL Y FORWARD COUI<< $ 73.00 $ 146.00 $ 51.10 S 94.80
23-16218 2 OUTPUT. TRANSIENT ~ARD COUNT $ 73.00 $ 146.00 $ 51.10 S 94.00
23-16220 2 OUTPUT, TOTAl FORWARD COOl<< $ 73.00 $ 146.00 $ 51.10 $ 94.90
11-ll9Gl 4 COUNTER,24 VDC N~ESETTABLE $ 1ll3.00 $ 412.00 $ 144.20 $ :.!61.8U
FEE COMPUTER
93-10188 1 FEEDlSPLAYASSY,2.3"LED $ 1.997.00 $ 1 ,9117.00 $ 698.95 $ 1 ,298.05
113-10092 1 AUDITOR P<mERPAD PKG,SST $ 20,319.00 $ 20,319.00 $ 1.111.65 $ 13,207.35
92-10050 1 AUOITOR POWERPAD COMMUNICATION OPllON S 695.00 S 695.00 S 243.25 S 451.75
92-10122 1 CASH DRAWER OPTIQII PACKAGE,APP 5 BU S 88.00 $ 88.00 $ 30.80 $ 61.20
91-11421 3 RIBBON CARlR1llGE,AUOITOR POIVERPAD $ 25.00 $ 75.00 $ 2Cl.25 $ 48.75
91-11400 12 PAPER ROLLS,AUOITCR POWERPAO PRlNlER S 8.00 S 96.00 $ 33.60 $ 62.40
91-11718 1 AUDITOR POWERPAD KEYBOARD COVER $ 19.00 S 19.00 $ 6.65 $ 12.35
11-11599 1 UPS,ASG4liO $ 6/3.00 S 673.00 $ 235.55 S 431.45
TICKET DISPENSER
81-19174 1 TICKET SPrrrER.MG 1000 SST S 16,802.00 $ 16,800.00 $ 6,880.70 $ 10.921.30
87-19215 1 SST,INTERCOM OPTION S 341.00 $ 341.00 $ 119.35 $ 221.66
87-19253 1 SST. PUSH BlITTON OPTIQII S 138.00 $ 138.00 $ 48.30 $ 89.70
11-11759 1 FlASHER,24 VDC 1.6 AMP S 160.00 $ 160.00 $ 52.50 $ 97.50
87-19214 1 SST,TICKETRElRACTOPTlON $ 5117.00 $ 561.00 $ 198.45 $ 368.55
87-1Q217 1 SST,lKT TRACK BACK-OUTTICKET D OPTION $ 464.00 $ 464.00 $ 168.00 $ 296.10
87-19216 1 SST,COMMUNICATIONOPllONONLY $ 667.00 S 667.00 S 198.45 S 368.55
CARP READERS~)
93-8883 2 PP+.PROXIMlTY ASP WISTAND S 3.435.00 S 6,870.00 S 2.404.50 S 4.465.50
91-4964 500 KONTROL KARO,PROXIMITY ASP S 7.70 S 3,850.00 $ 1,341.50 S 2,502.50
EXIT VERFlER,ML 3tlOO SST
87-19212 1 EXlTVERIFER,ML 3000 SST S 14.562.00 $ 14.562.00 $ 5.0116.70 $ 9,465.30
87-19678 1 CONFIGMODULE,CO SSTTlCKETSPITTERIE.V. $ 126.00 $ 126.00 $ 43.75 $ 81.26
87-19215 1 SST.tlTERCOM OPTION $ 341.00 $ 341.00 $ 119.35 $ 221.85
87-19492 1 SST,CROSS OVER OPTION S 1.246.00 S 1,248.00 $ 436.80 $ 811.20
87-19217 1 SST, lKT lflACK BACK-OUTTlCKET 10 0PlI0N $ 464.00 $ 464.00 S 158. 90 S 295.10
87-192115 1 SST,COMMUNICATION OPTPN ONlY $ 567.00 $ 567.00 $ 198.45 $ 388.55
87-19246 1 OUTPUT,SST BAD TICKET PULSE $ 69.00 S 69.00 S 24.16 $ 44.85
92-10163 1 UPGRADE,POIVERPAD VALUECARD REAR CREATE S 1,867.00 $ 1,861.00 S 653.45 $ 1,213.55
23-18276 2 CONFIG OPllON,LCD GAlE VALUECARD $ 73.00 $ 146.00 $ 51.10 $ 94.90
88-12172 1 SOFTWARE.SCAN S8T MONlHL Y & VAlUE CARD $ 2.437.00 $ 2.437.00 $ 852.95 $ 1.58<1.05
NPN 8 S~GE PROTECTION $ 120.00 S 960.00 S 338.00 $ 624.00
PORT CONTRQIJ.ER,SCM NT
88-10243 1 PCRT CONTROLLER,SCAN Net $ 2,861.00 S 2,851.00 S 9117.85 $ 1,863.15
8~I25oe 1 S..nNet,VALUEPASS SYSTEM $ 3.157.00 S 3.157.00 S 1.104.95 S 2,052.05
89-12500 1 ScanNet CENlAAL MANAGEMENT SOFT.8 DEVICE $ 13,530.00 $ 13,530.00 $ 4,736.60 $ 8,794.50
SUB TOTAL S 104.357.00 S 36.524.95 $ 87.832.05
1 MISCEllANEOUSIWI....modemslele. $ 2,200.00
INSTAlLAllON S 8,500.00
WARRANTYIlRANNG $ 1,500.00
SHIPPtfG S 600.00
FINAL TOTAl. $ 80,632.05
Nav 14 00 04.37p
Ra~ae Pa...kint
954-988-2085
".2
RO YCEpARKING CONTROl SYSTEMS. 'NC
P.O IIos 5057
RoD)'w....... F'L 33tl83
2411 SW 511 TelTlll:l!
BoIIywtIOlI, Il'L 33023
B.-.nI (9SC) lJ66.J903
o.Ie (3OS) 94N0tt
P_1bdI !I3MIOt
Fu jj (954) flii.1UII5
PROI'OSAL tJl' and CoIIiIUI
SUBMlIIIWTO: PHONE: 305-6TJ.CiQUO !AX;,
Ms. JlIClqucline 00nzaIcz, I'arI<iIlg Director
, City of Miami Beach Parking Syskm
Jir.' 777 17th Street, Suite 200
Miami Beach, FI33139
See.... ched aprfn1-Lf ~
....
.~
WE HEREBY SVDMlTTHE FOLLOWING EQUIPMENT Sl'ECIFICATlONSAND PRICE QUOTES:
WARRANTY: One year all plIds and Labor
DELIVERY: Foorto six weeks
Power soura: .nd cOIIduit for lII_al~ Ii.sted will be tIH: auto........ -.......ahildw.
,
.'
WE HEREBY PROPOSE TO FURNISH MATERIAL AND LABOR IN ACCORDANCE WITH TIlE ABOVE
SPECJll'lCAllONS fOR THE SVM OF:
J
PAYMENT TERMS:
Net 30 dayS
ACCIPJ'ANCE 011 PROPOSAl,. Tae .....'C ....... "~,,. .L_..... ... .........,.... 8ft ......, MftJCCtI. ROYCE PARKING CONTROL
SYSTI!MS, INC.,........, __ to.-.... u.....,._............... p"y.-.......... u.-......
,'<
ROYO:: PARKING: Lany Oliva
DATE: Wedaaday, August 30. 2000
REVISEDNovembec 14, 2000
CUSTOMER:
DATE:
AI.l.lL\1I:ItIAL.CIl1AIl&IIRU1U'~M"ac:arIID. AU.Wbml:WoL"~"A."""~-...a.IIeUInn...~~~.vcrAt.'tI'JlA.""'OIlDft'U1ICft....~MOft
IPlQ:ftCAlmNl,lNYOIiW'G a:ftACXlftI. .......IIbItVI'JDCIlQ.\'WOM1d:II'TfIf0llJdltl.o\I'CDft.LlICDIIt.. UJMCIIIWl&ovaAPiD.MlO'\'E'DIl~PIDC. ALL4GUIMPJttI~
lI"IJn.nuaa, ~ oa DI.IA'RPYorcoOUllCOll'QlC'JI~ OWICI. to CRlRY'J1ItJ.l'UMl'IADO"O'QIg~\,~ CIc:Il~_"" n:U.rMWUDIY't\'OUIU/'f'.WI8"~
--....
Noy 14 00 04.37p ROl:jo" Parkint
954-988-2095 p.3
GATeS
23-16500 2 GATE,G-OO CD W/CONFIG MODULE 120 VOlT S 3,7"16.00 S 7,4Q2.00 S 2.622.20 S 4,860.80
23-15212 2 OUTPUT,MONTHL Y FORWARD COUNT $ 73.00 $ 146.00 $ 51.10 S 94.90
23-15216 2 OUTPUT,TRANSIENT FORWARD COUNT $ 73.00 $ 146.00 $ 5110 $ 94.80
23-11l220 2 OUTPUT,TOTAL. FORWARD COUNT $ 73.00 $ 146.00 S 5110 S 94.80
11-0961 4 COUNTER,24 VOC NON-RESETTASLE $ 103.00 $ 412.00 $ 144.20 $ 267.80
FEE COMPUTER
93-10198 1 FEE DISPlAY ASSY.2.3' LED S 1,997.00 S 1,997.00 S 698.96 $ 1,298.05
113-10092 1 AUDITOR POWERPAO PKG,SST S 20,319.00 S 20,319.00 $ 7,111.65 S 13,207.35
92-10050 1 AUDITOR POWERPAO COMMUNICATION OPTION $ 695.00 $ 695.00 S 243.25 $ 451.75
92-10122 1 CASH DRAWER OPTION PACKAGE,APP 5 BIU. S 88.00 S 88.00 $ 30.80 $ 57.20
91-11421 3 RIBBON CARTRIDGE,AUDITOR POWERPAO $ 25.00 S 75.00 S 28.25 $ 48.75
91-11400 12 PAPER ROLLS,AUDITOR POWERPAD PRINTER $ 8.00 $ 95.00 $ 33.60 $ 62.40
91-11718 1 AUDITOR POWERPAD KEYBOARD COVER $ 19.00 S 19.00 S 6.65 $ 12.35
11-11599 1 UPS.ASG450 $ 673.00 $ 673.00 $ 235.55 S 437.46
T1CKI:T DISPENSER
87-19174 1 TICKET SPITTER,MG 1000 SST $ 16,802.00 $ 16,802.00 $ 5,880.70 S 10,921.30
87-19215 1 SST,INTERCOU OPTION $ 341.00 $ 341.00 $ 119.36 S 221.65
87-19253 1 SST,PUSH BUTTON OPTION $ 138.00 $ 138.00 $ 46.30 $ 89.70
11-11769 1 F\.ASHER,24 VDC 1.5 AMP $ 150.00 $ 150.00 $ 52.50 S 97.50
87-19214 1 SST,TICKET RETRACT OPTION S 661.00 $ 567.00 $ 198.45 S 368.55
87-19217 1 SST,TKT TRACK BACK-OUT TICKET ID OPTION $ 464.00 $ 454.00 $ 158.90 $ 295.10
87-19216 1 SST,COMMUNlCATlON OPTION ONLY $ 661.00 $ 667.00 $ 198 45 S 368.55
CARD READeRS Cu'"
93-8863 2 PP+.PROXlllll1Y NJP WfSTAND $ 3,435.00 $ 6,870.00 $ 2,404.50 $ 4,465.50
91-4964 500 KONTROl KARO,PROXIMI1Y ASP $ 7.70 $ 3,B50.00 $ 1.347.50 $ 2,502.50
eXIT VERlFleR,ML 3000 55T
87-19212 1 EXIT VERIRER,ML 3000 SST $ 14,562.00 $ 14,562.00 $ 5.096.70 $ 9,465.30
87-19678 1 CONFlG MODULE,CD SST TICKET SPITTERIE.V. $ 125.00 $ 125.00 $ 43.75 $ 81.25
81-19215 1 SST,INTERCOM OPTION $ 341.00 $ 341.00 $ 119.35 $ 221.65
81-19492 1 SST.CROSS OVER OPTION S 1,248.00 $ 1,246.00 S 436.80 $ 811.20
87-19217 1 SST,TKT TRACK BACK-OUT TICKET 10 OPTION $ 454.00 $ 454.00 $ 158.90 $ 296.10
87-1Q216 1 SST,COMMUNICATION OPTION ONLY $ 587.00 S 5117.00 $ 198.45 $ 388.55
87-19246 1 OUTPUT.SST BAD TICKET PULSE $ 69.00 S 89.00 S 24.15 $ 44.85
92-10183 1 UPGRADE.POWERPAD VALUECARD REAR CREATE $ 1,887.00 S 1.867.00 $ 653.45 $ 1,213.68
23-16278 2 CONFIG OPTION,LCD GAlE VAL.UECARD $ 73.00 $ 146.00 $ 51.10 $ 94.90
88-12172 1 SOFTWARE. SCAN SST MONTHLY & VALUE CARD $ 2,437.00 $ 2,437.00 $ 852.96 $ 1,584.05
NPN 8 SURGE PROTECTION $ 120.00 $ 960.00 $ 338.00 $ 824.00
PORT CONTRDLLfR,SCAN NT
88-10243 1 PORT CONTROlLER, SCAN Net $ 2,851.00 $ 2,851.00 S 997.85 $ 1.853.15
89-12508 1 SoanNel,VALUEPASS SYSTEM $ 3,157.00 $ 3,157.00 $ 1,104.96 $ 2,OS:Z.05
89.12500 1 ScanNel CENTRAL MANAGEMENT SOFT,8 DEVICE $ 13,530.00 S 13,630.00 $ 4,735.50 $ 8,194.60
SUB TOTAL $ 104,357.00 $ 38,524.96 $ 67,832.05
1 MISCELLANEOUSlwireImodemsletc. $ 2,200.00
INSTALLATION $ 8,500.00
WARRANTYITRAINING $ 1.500.00
SHIPPING S 600.00
FINAL TOTAL S 80.632.05
.FEDERAL APD
· Federal Signal CorporatiDn
November 7,2000
Mr. Saul Frances, Acting Parking Director
Miami Beach Parking System
1130 Washington Ave
Suite 100
Miami Beach, Florida 33139
Re: Federal APD Distribution
Dear Mr. Frances,
This letter is to verify that Royce Parking Control Systems, Inc. is, by contract,
the authorized representative for the products of Federal APD in the South
Florida market. Federal APD reqUires that all distributors participate in a year end
review of certain criteria for the current year, and to establish criteria for the
following year. Under this plan, Royce has remained our South Florida distributor
in good standing and is a 10 time member of the "President's Club", for 20 years.
We anticipate that Royce will continue to be our South Florida distributor for
many years to come.
For your information, I have attached a list of our other distributors in the State of
Florida. If you have any questions, please feel free to contact me.
. B. onnors
Regional Manager
Federal APD
Cc: Royce Parking Control Systems
KIRKMAN COMMEACE CENTER. SUITE 116
n3 KIRKMAN ROAD. ORLANDO. FLORIDA 32811 (407) 299-0731
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. <6$1 -00
Mayor Neisen O. Kasdin and DATE: November 29, 2000
Members of the City Commission
Jorge M. Gonzalez \ . . /r"K"
City Manager 0 QJV' l)
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN APPROPRIATION
FROM PARKING REVENUE BOND FUND 485 IN THE AMOUNT OF
$78,800 FOR THE 13TH STREET GARAGE PROJECT; FURTHER
AUTHORIZING BY A 517THS VOTE, THE WAIVER OF FORMAL
COMPETITIVE BIDDING AND AUTHORIZING THE ADMINISTRATION
TO NEGOTIATE A PURCHASE ORDER WITH ROYCE PARKING
CONTROL SYSTEMS, INC., SOUTH FLORIDA'S SOLE DISTRIBUTOR
OF FEDERAL A.P.D. PARKING EQUIPMENT, IN AN AMOUNT NOT TO
EXCEED $185,453 FOR THE PURCHASE AND INSTALLATION OF
PARKING REVENUE CONTROL EQUIPMENT, FEE COMPUTERS, GATE
ARMS AND RELATED SOFTWARE, TO BE INSTALLED UPON THE
RENOVATION OF THE 12TH AND 13TH STREET GARAGES.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
AMOUNT AND FUNDING
The estimated total for the equipment, software, installation, warranty and training per facility is
$80,632; for a total of$161,264 for the two garages (see attached price quoted). With the addition
of a 15% contingency, the Administration recommends approval of expenditures not to exceed
$185,453. Funding in the amount of $92,727 is available from Parking Revenue Bond Account No.
485.2078.069358 and $92,726 from Parking Revenue Bond Account No. 485.2113.069358.
ANALYSIS
The Parking Department is beginning the renovation of the 13th Street Municipal Parking garage
in November 2000, with completion slated for the end of January 2001. After the 2000/2001 season,
we estimate we will begin the renovation of the 12th Street Municipal Parking Garage. Both
facilities are to be outfitted with the same state-of-the-art equipment, and this equipment has been
the standard used in the 7th Street Garage, 16th Street Garage, 17th Street Garage, 5-A Surface Lots
and the 42nd Street Garage.
AGENDA ITEMC"" J
DATEJ 1-'2.9-0 u
The installation of proprietary, compatible equipment is integral to the efficiency of the City of
Miami Beach Parking System. The City will achieve economies of scale in the purchase of supplies
and replacement parts, and the addition of these two facilities to our existing multi-year service
contract with Royce Parking who repairs and maintains the Federal A.P.D parking equipment. In
addition, all computerized systems and reporting will be both compatible and on-line on the same
system.
Although the City could go out to bid for other types of revenue control equipment, the
Administration does not deem that this is in the best interest of the City because it would not
integrate with the current systems in place. During the budget development process, the City
Manager and the Finance Director concurred with the recommendation of the Parking Department
to proprietarize Federal AP.D parking revenue control equipment for all municipal parking facilities,
based on the aforementioned factors and economies of scale.
Section 2-367(c) of the Miami Beach City Code allows for the waiver of competitive bidding for a
sole-source purchase. The text of this section in pertinent part is as follows: "...the using agency
shall submit justification in writing, together with all supporting documentation to the procurement
director, stating (1) that the proposed supplier is the only source of a supply of the desired goods and
services; and (2) that there is no other supplier or authorized repairlservice center (as applicable).
The supporting documentation shall include (3) a written quotation with terms and condition of sale.
In compliance with the above three criteria of Section 2-367(c), the following documents are
attached:
(1) Letter from Federal AP.D parking equipment and software supplier, stating that Royce
Parking Control Systems, Inc. is the only authorized sales representative in the South Florida
area.
(2) Letter from Federal A.P.D parking equipment and software supplier, stating that Royce
Parking Control Systems, Inc. is the only authorized repair or service center in the South
Florida area to service, repair, replace and install Federal A.P.D parking equipment.
(3) A quotation from Royce Parking Control Systems, Inc. covering all equipment for the 13th
and 12th Street Garages.
The Administration recommends that the Mayor and City Commission authorize the appropriation
of $78,800 from Bond Fund 485 and adopt the Resolution, by at least a 517ths vote, authorizing the
waiver of competitive bidding and authorizing the Procurement Director to negotiate a purchase
order with Royce Parking Control Systems, Inc. for the purchase, installation, repair and
maintenance of Federal AP.D parking revenue control equipment for the 12th and 13th Street
Municipal Garages. I
JMG/CRfc:IStGL 0 Qf(
T:\AGENDA\2000INOV2900ICONSENTlROYCEMEM.913