2007-26599 ResoRESOLUTION N0.2007-26599
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, PURSUANT TO CITY CODE
SECTION 38-6, AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 6, 2007 GENERAL AND SPECIAL ELECTIONS AND
FOR THE NOVEMBER 20, 2007 RUN-OFF ELECTION, IF ARUN-OFF
ELECTION IS REQUIRED.
WHEREAS, the City of Miami Beach General and Special Elections will be
scheduled to be held on Tuesday, November 6, 2007 for the purpose of electing a Mayor
and Commissioners in Groups IV, V and VI, and presenting to the voters a ballot question
proposing an amendment to the Miami Beach City Code Charter; and
WHEREAS, ARun-off Election, if necessary, will be scheduled for Tuesday,
November 20, 2007; and
WHEREAS, pursuant to Miami Beach City Code Section 38-6 entitled "Early Voting",
subsection (a) thereof, commencing with the November 2005 municipal election, "...all City
of Miami Beach general, runoff and special elections are hereby exempted from the
provisions of F.S. § 101.657(1)(d) (the "Early Voting Statute"). The early voting statute
provides for early voting to begin on the 15th day before an election and end on the second
day before an election and provides other operational restrictions"; and
WHEREAS, Miami Beach City Code Section 38-6(b) provides that "...early voting, if
authorized by the City Commission, shall commence at Miami Beach City Hall eight days
prior to the General Election, and shall occur for a total of seven consecutive days; with early
voting to occur on the Saturday and Sunday immediately preceding any run-off election",and
WHEREAS, Miami Beach City Code Section 38-6(e) further provides that "...the city
commission may, by resolution, adopted in advance of a general, runoff or special election,
alter the site and/or schedule of days and times for early voting from that which is provided
above"; and
WHEREAS, the City Commission at its July 11, 2007 meeting, authorized early
voting for the General Election to be held at two (2) sites, Miami Beach City Hall and the
North Shore Branch Library, for the following seven (7) days and times:
Monday, October 29 Noon - 7 pm 7 hours
Tuesday, October 30 Noon - 7 pm "
Wednesday, October 31 Noon - 7 pm "
Thursday, November 1 9 am - 4 pm 7 hours
Friday, November 2 9 am - 4 pm
Saturday, November 3 11 am - 3 pm 4 hours
Sunday, November 4 11 am - 3 pm ;and
WHEREAS, if a Run-off election is required, the City Commission authorized early
voting to be held at two (2) sites, Miami Beach City Hall and the North Shore Branch Library,
for the following two (2) days and times:
Saturday, November 17 9 am - 7 pm 10 hours
Sunday, November 18 9 am - 7 pm 10 hours ;and
WHEREAS, the Miami-Dade County Elections Department has given the
Administration an early voting budget estimate of approximately $1,200 per day, per location;
and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve early voting for the November 6, 2007 General and Special
Elections to be offered at the two locations, Miami Beach City Hall and the North Shore
Library and will be held for seven days beginning on Monday, October 29, 2007 and ending
on Sunday, November 4, 2007; and further approving early voting for the November 20,
2007 run-off election, if required, at the two locations, Miami Beach City Hall and the North
Shore Library, for the two days beginning on Saturday, November 17, 2007 and ending on
Sunday, November 18, 2007, said early voting to be conducted in accordance with the hours
listed hereinabove. It is further Resolved that the Administration is authorized to alter the
days, times, and locations of early voting if necessary due to an unforeseen event, with the
Administration immediately reporting the change to the Mayor and Commissioners via a
Letter to the Commission (LTC).
PASSED and ADOPTED this 11t" day of July, 2007.
~ Ma~t1 Herrera Bower
Atte t: Vice-Mayor
~.~ ~c~~
ROBERT PARCHER, CITY CLERK APPROVED AS TO
F:\CLER\$ALL\KERRY\Early voting reso 1.doc FORM ¢r~C7~NGUAGE
e~ FOAt IE~(ECUTIO~
Attorney D
COMMISSION ITEM SUMMARY
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Pursuant To City
Code Section 38-6, Authorizing Early Voting For The November 6, 2007, And For The November 20, 2007
Runoff Elections, If A Run-Off Election Is Required.
Condensed Title:
r(ey Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.): Out of 42,172 registered voters in Miami
Beach, 9.73% voted in 2006.
Issue:
Shall the City Commission approve the resolution?
Item Summary/Recommendation:
The City Commission needs to authorize early voting and establish the early voting dates, times, and
location(s) for both the General Election and Run-off Election (if required).
If the City Commission authorizes early voting, the Administration recommends that the City Commission
approve, at a minimum, one early voting site, Miami Beach City Hall, and consider a second, the North
Shore Branch Library, and the seven (7) early voting dates and times as listed below.
Monday, October 29 Noon - 7 pm
Tuesday, October 30 Noon - 7 pm
Wednesday, October 31 Noon - 7 pm
Thursday, November 1 9 am - 4 pm
Friday, November 2 9 am - 4 pm
Saturday, November 3 11 am - 3 pm
Sunday, November 4 11 am - 3 pm
7 hours -plus one hour setup/close down
~~ ~,
~~ ~~
7 hours -plus one hour setup/close down
~~ ~~
4 hours "
« ~~
If a runoff election is required, the early voting dates subject to the approval of Miami-Dade County
Elections would be:
Saturday, November 17 9 am - 7 pm 10 hours -plus one hour setup/close down
Sunday, November 18 9 am - 7 pm 10 hours - "
Due to an unforeseen event, the Administration may alter the days, times, and locations and will
immediately report the change to the Mayor and Commissioners via an LTC.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: ~
2
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Robert Parcher
Sian-Offs:
T:WGENDA\2007\ju11107\Regular\Early Voting S
AGENDA ITEM ~~ ~ (~
~r ~ Y 1 ~ ~I ~ g ~~ ~ DATE 7"I ~'47
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager ~
DATE: July 11, 2007
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PURSUANT TO CITY CODE SECTION 38-6,
AUTHORIZING EARLY VOTING FOR THE NOVEMBER 6, 2007, AND FOR THE
NOVEMBER 20, 2007 RUNOFF ELECTIONS, IF A RUNOFF ELECTION IS
REQUIRED.
ADMINISTRATION RECOMMENDATION
The City Commission needs to authorize early voting and establish the early voting dates,
times, and location(s) for both the General Election and Run-off Election, if a Run-off
Election is required.
If the City Commission authorizes early voting, the Administration recommends that the City
Commission approve, at a minimum, one early voting site, Miami Beach City Hall, and
consider a second, the North Shore Branch Library, and the seven (7) early voting dates and
times as listed below.
Monday, October 29 Noon - 7 pm 7 hours -plus one hour setup/close down
Tuesday, October 30 Noon - 7 pm "
Wednesday, October 31 Noon - 7 pm "
Thursday, November 1 9 am - 4 pm 7 hours -plus one hour setup/close down
Friday, November 2 9 am - 4 pm "
Saturday, November 3 11 am - 3 pm 4 hours "
Sunday, November 4 11 am - 3 pm "
If a runoff election is required, the early voting dates subject to the approval of Miami-Dade
County Elections would be:
Saturday, November 17 9 am - 7 pm 10 hours -plus one hour setup/close down
Sunday, November 18 9 am - 7 pm 10 hours - "
FUNDING
Funding in the amount of approximately $150,000 will be included in the FY 2007/08 budget
to cover early voting and election costs charged by Miami-Dade County Elections.
ANALYSIS
The City of Miami Beach General Election is scheduled to beheld on Tuesday, November 6,
2007 for the Mayor and Commission Groups IV, V and VI. A Runoff Election, if necessary,
will be scheduled for Tuesday, November 20, 2007.
Pursuant to Miami Beach City Code Section 38-6(a) -Early Voting, commencing with the
November 2005 municipal election, all City of Miami Beach general, runoff and special
elections are hereby exempted from the provisions of F.S. § 101.657(1)(d) (the "Early Voting
Statute"). The early voting State Statute provides for early voting to begin on the 15th day
before an election and end on the second day before an election and provides other
operational restrictions.
Miami Beach City Code Section 38-6(b) provides that early voting, if authorized by the City
Commission, shall commence at Miami Beach City Hall eight days prior to the General
Election, and shall occur for a total of seven consecutive days, with early voting to occur on
the Saturday and Sunday immediately preceding any Run-off Election. As such, the seven
(7) early voting dates and suggested early voting times for the upcoming election cycle
would be as follows:
Monday, October 29 Noon - 7 pm
Tuesday, October 30 Noon - 7 pm
Wednesday, October 31 Noon - 7 pm
Thursday, November 1 9 am - 4 pm
Friday, November 2 9 am - 4 pm
Saturday, November 3 11 am - 3 pm
Sunday, November 4 11 am - 3 pm
7 hours -plus one hour setup/close down
~~ ~~
7 hours -plus one hour setup/close down
~~ «
4 hours
,~
If a runoff election is required, the early voting dates (subject to the approval of Miami-Dade
County Elections) would be:
Saturday, November 17 9 am - 7 pm 10 hours -plus one hour setup/close down
Sunday, November 18 9 am - 7 pm 10 hours - "
The Miami-Dade County Elections Department has given the Administration an early voting
budget estimate of approximately $1,200 per day, per location.
Pursuant to City Code Section 38-6(e), the City Commission may, by resolution,
adopted in advance of a general, runoff or special election, alter the site and/or
schedule of days and times for early voting.
For your reference, the Special Election held on November 7, 2006 to fill the vacancy
created by former Commissioner Garcia was a countywide election. The City of Miami
Beach was able to piggyback on the countywide election; early voting was offered by the
County and held for fourteen (14) days at two (2) locations on Miami Beach (Miami Beach
City Hall and the North Shore Library). Miami Beach registered voters cast 14,992 votes for
five (5) candidates and three (3) ballot questions, of which 3,117 were early voters. The
dates and times are listed below.
Mon Tue Wed Thur Fri Sat Sun
Oct 23 Oct 24 Oct 25 Oct 26 Oct 27 Oct 28 Oct 29
7a-3p 7a-3p 7a-3p 7a-3p 7a-3p 9a-1 p 11 a-3p
Oct 30 Oct 31 Nov 1 Nov 2 Nov 3 Nov 4 Nov 5
11 a-7p 11 a-7p 11 a-7p 11 a-7p 11 a-7p 9a-1 p 11 a-3p
Early voting for the Run-off Election was not offered by the Miami-Dade County Elections
Department.
In addition, for the City of Miami Beach 2005 General Election for Group I, early voting was
offered at one location, Miami Beach City Hall, for seven (7) days, Monday, Tuesday and
Wednesday, October 24, 25, and 26 from 12 noon until 7 p.m., Thursday and Friday,
October 27 and 28 from 9 a.m. until 4 p.m., and Saturday and Sunday, October 29 and 30
from 9 a.m. 7 p.m. At that time Miami-Dade County Elections could not provide an early
voting breakout.
CONCLUSION
Should the City Commission wish to offer early voting for the November election cycle, the
City Commission must authorize early voting and establish the early voting dates, times, and
location(s) for both the General Election and Run-off Election, if a Run-off Election is
required.
If the City Commission authorizes early voting, the Administration recommends that the City
Commission approve, at a minimum, one early voting site, Miami Beach City Hall, and
consider a second, the North Shore Branch Library, and the seven (7) early voting dates and
times as listed below.
Monday, October 29 Noon - 7 pm 7 hours -plus one hour setup/close down
Tuesday, October 30 Noon - 7 pm "
Wednesday, October 31 Noon - 7 pm "
Thursday, November 1 9 am - 4 pm 7 hours -plus one hour setup/close down
Friday, November 2 9 am - 4 pm "
Saturday, November 3 11 am - 3 pm 4 hours "
Sunday, November 4 11 am - 3 pm ".
If a runoff election is required, the early voting dates subject to the approval of Miami-Dade
County Elections would be:
Saturday, November 17 9 am - 7 pm 10 hours -plus one hour setup/close down
Sunday, November 18 9 am - 7 pm 10 hours - "
Due to an unforeseen event, the Administration may alter the days, times, and locations and
will immediately report the change to the Mayor and Commissioners via an LTC.
JMG/REP:Ih
T:WGENDA~20071ju111071Regular\Early voting CM.doC