2007-26591 ResoRESOLUTION NO. 2007-26591
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING CHANGE ORDERS A, B, C, AND D,
RESPECTIVALY, IN THE TOTAL AMOUNT OF $358,510.61, TO THE EXISTING
CONTRACT BETWEEN THE CITY AND GABLESIGNS AND GRAPHICS, INC.; SAID
CHANGE RELATED TO THE FABRICATION AND INSTALLATION OF THE CITY OF
MIAMI BEACH CITYWIDE WAYFINDING SIGNAGE AND IDENTITY SYSTEM.
WHEREAS, on July 27, 2005, the Mayor and City Commission approved Resolution
No.2005-25975, awarding a contract, in the amount of $1,675,7133.00, to GableSigns and
Graphics, Inc., for the fabrication and installation of a Citywide Wayfinding and Signage
Program, with a two year sign maintenance agreement (the Agreement); and
WHEREAS, subsequent to contract award, the Florida Department of
Transportation (FDOT) withheld issuance of a permit for the new signs pursuant to federal
regulatory requirements, which necessitated the City to conduct further research and field
testing ,documenting the legibility of the desired signage font; and
WHEREAS, on May 2006, FDOT submitted to the Federal Highway Administration
(FHWA), an official "request to experiment" with Wayfinding Guide Signs, including the use
of the Futura Font, in accordance with procedures established in the Federal Manual of
Uniform Traffic Control Devices; and
WHEREAS, on June 23, 2006, the FHWA issued a letter approving the
experimentation request; and
WHEREAS, the City's consultant, Hiller Architecture, began revisions of the design
to comply with the requirements set forth in the FHWA approval; and
WHEREAS, GablesSigns and Graphics, Inc. made the required revisions to the
shop drawings, and prepared the signed and sealed engineering permit drawings for both
FDOT and the City; and
WHEREAS, due to the unexpected duration of the FHWA approval process;
unforeseen changes due to the FHWA requirements; and subsequent modifications to the
signage design, a number of changes needed to be incorporated into the Agreement; and
WHEREAS, the Public Works Department, along with the Hillier, has negotiated the
attached Change Orders A, B, C, and D, respectively, with GablesSigns and Graphics, Inc.;
and
WHEREAS, the overall modifications amount to $358,510.61
WHERETO, the Administration recommends that the Mayor and City Commission
approve Change Orders A, B, C and D, in the amount of $358,510.61, for the increase cost
due to rising raw materials and fabrication costs over the past two years; redesign and
reengineering of supporting structure; providing solar power to the Venetian Causeway
gateway sign; and modification to vehicular directional sign types.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve Change Orders A, B, C, and D, respectively, in the total
amount of $358,510.61, to the existing contract between the City and GableSigns and
Graphics, Inc.; said change orders related to the fabrication and installation of the City of
Miami Beach Citywide Wayfinding Signage and Identity System.
PASSED and ADOPTED this 11th day of Ju1y- , 2007.
ATTEST:
CITY CL RK Matti Herrera Bower
Robert Parcher Vice-Mayor
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APPRdVED AS TO
FORM 8~ LANGUAGE
~k FOR EXECUTION
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city Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving Change Orders A, B, C and D, respectively, in the total amount of $358,510.61 to
the Existing Wayfinding Contract with GableSigns and Graphics Inc. The Change Orders are due to
unforeseen changes of supporting structure, Federal Highway Administration required modifications and
cost increases in material and fabrications caused by unexpected delay.
Key Intended Outcome Supported:
Enhance mobility citywide.
Supporting Data (Surveys, Environmental Scan, etc.):
2007Community Satisfaction Survey ranks traffic (general congestion) as #2 area impacting quality of
life (page 22).
Issue:
Shall the City approve Amendment No. 1 to the contract with GableSigns and Graphics, Inc.?
Item Summa /Recommendation:
Due to the unexpected duration of the Federal Highway Administration (FHWA) approval process,
unforeseen changes due to the FHWA requirements and subsequent modifications to the signage design,
a number of changes need to be incorporated into the contract. The Public Works Department along with
the Hillier Architecture, the consultant, has negotiated with the contractor the cost for four modifications to
the contract totaling $358,510.61.
The aggregate sum of modifications, a), b), c) and d) totals $358,510.61. These modifications will be
funded from previously appropriated project contingency funds and project capital funds as listed below.
The Administration recommends the Commission to adopt the Resolution.
Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $137,205.00 Contract Contingency
Ado ted Resolution 2005-25975
2 $200,575.00 Fund 160 Resort Tax Fund 2% (Appropriated FY07)
3 $20,731.61 Wayfinding construction administration fund
A ro riated FY07
OBPI Total $358,510.61
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Fernando Vazquez, Public Works X6399
Sign-Offs• /,~
Department D' ctor Assista i Manager City Manager
JMG
T:\AGENDA\2 07\jul Consent\Wa~nding A ment 1 Sum.doc
m MIAMIBEACH
JtkGENt7~A lTEM
DATE
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, voww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager r., rf
DATE: July 11, 2007
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING CHANGE ORDERS A, B, C, AND D,
RESPECTIVELY, IN THE TOTAL AMOUNT OF $358,510.61, TO THE EXISTING
CONTRACT BETWEEN THE CITY AND GABLESIGNS AND GRAPHICS, INC.;
SAID CHANGE RELATED TO THE FABRICATION AND INSTALLATION OF
THE CITY OF MIAMI BEACH CITYWIDE WAYFINDING SIGNAGE AND
IDENTITY SYSTEM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from project contingency and previously appropriated capital funds.
ANALYSIS
On July 27, 2005, the Mayor and the City Commission of the City of Miami Beach approved
Resolution 2005-25975 awarding a contract in the total project amount of $1,675,713.00 to
GableSigns and Graphics, Inc., for fabrication and installation of a Citywide Wayfinding
Signage Program with a two (2) years sign maintenance agreement. An amount of
$137,205.00 was approved in the contract for contingencies.
Subsequent to the contract award the Florida Department of Transportation (FDOT) withheld
the issuance of a permit for the new signs pursuant to federal regulatory requirements which
warranted further research and field testing documenting the legibility of the desired signage
font.
In May 2006, FDOT submitted to the Federal Highway Administration (FHWA), an official
"request to experiment" with Wayfinding Guide Signs, including the use of the Futura Font ,
in accordance with procedures established in the Federal Manual of Uniform Traffic Control
Devices. On June 23, 2006, the FHWA issued a letter approving the experimentation
request. This experimentation included testing the legibility of the Futura typeface for use in
the Citywide Wayfinding Signage Project. The research was conducted using temporary
signs placed at various locations on Normandy Isle and Normandy Shores. The result
showed that the Futura font typeface provided sign legibility and recognition distances that
are equal to or greater than standard highway lettering.
The wayfinding signage design consultant, Hillier Architecture, began revisions to the
original design to comply with the requirements set forth in the FHWA experimental approval
letter. The contractor made the required revisions to the shop drawings and prepared the
signed and sealed permit drawings for both FDOT and the City.
In February, 2007, the signed and sealed drawings were submitted to the Florida
Department of Transportation (FDOT) permitting office for review and permit issuance. Initial
permit review by FDOT indicated that additional documentations were needed from the
contractor. Soon after receipt of the required documents, the City re-submitted the additional
documentation to FDOT for their final review and approval. FDOT issued a permit on March
27, 2007.
In March, 2007, the signed and sealed drawings were presented to the City's Building
Department. The Building Department is in the final stages of permitting process.
The unexpected duration of the FHWA approval process, and the unforeseen changes due
to the FHWA requirements and subsequent modifications to the signage design, triggered
modifications in the contract documents. The Public Works Department, along with Hillier,
negotiated the cost for each of the modification with the contractor.
They are as follows:
Table 1, identifies each modifications and their respective value. Table 2, identifies the
already appropriated funding available to offset the additional costs. All available
contingency and FY 07 additional capital funding will be used to fund this Change Order
Proposal. Future change orders would require additional appropriations. The increase due to
rising raw materials and fabrication costs are associated to increases in price indices of
gasoline, aluminum and concrete.
Table 1
Contract Modifications Cost
a) Redesigning and reengineering of supporting structures,
additional cost for increased size and strength of support
elements, additional light pole engineering wind load $64,153.02
calculations and credits for reduction certain sign
quantities.
b) Additional cost for providing solar power to the Venetian $8
102
27
Causeway gateway sign. ,
.
c) Modification to vehicular directional sign types due to
FHWA font size restrictions and addition order of special $59,230.32
colored reflective film.
d) Increase due to rising raw materials and fabrication costs $227
025
00
over the ast 2 ears. ,
.
Total a) + b) + c) + d) $358,510.61
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Table 2
Available Funding Fund
Contract Contingency (Adopted Resolution 2005-25975) $137,205.00
160 Resort Tax Fund 2% (Appropriated FY07) $200,575.00
Construction Administration (Appropriated FY07) $20,730.61
Total Available Funding $358,510.61
Hillier Architecture has reviewed and agreed to the changes and provided subsequent
modifications to the impacted timelines following issuance of second Notice to Proceed (see
Exhibit "A"). The second notice to proceed is expected to be released upon commission
approval of these modifications; mobilization should begin immediately. The expected
contract completion is scheduled for April, 2008.
dMG/ RCM/ FHB/ FV/
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EXHIBIT A
The Widener Building, Mezzanine Princeton
One South Penn Square New York
Philadelphia, PA 19107-3502 Philadelphia
T 215 636 9999 F 215 636 9989 Washington
HILLIER.COM Dallas
July 2, 2007
Mr. Fernando Vazquez
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
RE: GABLE REQUEST FOR CHANGE ORDERS A, B, C and D
Dear Fernando,
Hillier~~-~.~~~~~Y~ ~3
I have reviewed the final Change Order Requests submitted by Gable Signs in regards to
the Citywide Wayfinding Program. Based on our previous correspondences and a review
of the information provided to date, we recommend the City approve the following
Change Orders and proceed with issuing the 2"d Approval to Proceed with the project.
CO. A Engineering /Design /Quantity Changes $ 64,153.02
CO. B Solar Power Supply $ 8,102.27
CO .C Sign Modifications (Sign Types/Reflectivity) $ 59,230.32
CO. D Project Delays $ 227,025.00
Time Extension 90 days (Revised total 240 cal. days)
Project Schedule: Based on an approval of these Change Orders on July 11, 2007, the
following project schedule shall be met by the contractor;
July 18, 2007 2"d Approval to Proceed issued to contractor by the
City of Miami Beach (240 day time limit begins)
March 14, 2008 Project Complete (240 days time limit ends)
The contractor is responsible for providing, within 10 days of the 2"d Approval to proceed
(est. July 28th), a detailed construction schedule, including all sequencing of tasks.
If you have any questions or require additional information, please do not hesitate to
contact me.
Sincerely,
G~` ~."
John F. Bosio
Associate Principal
ARCHITECTURE
INTERIOR ARCHITECTURE
iiISTORIC PRESERVATION
!lRBAN DESIGN/PLANNING
GRAPi-{IC DESIGN