2000-24203 RESO
RESOLUTION NO. 2000-24203
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A THIRD CHANGE ORDER TO
CONTRACT WITH ADVANCED VEHICLE SYSTEMS, INC. (A VS), IN THE
AMOUNT OF $92,750, TO PURCHASE SEVEN SETS OF BATTERIES FOR
THE ELECTROW A VE SHUTTLE SERVICE; AND AUTHORIZING THE
PURCHASE OF FIVE MOTOROLA HAND-HELD RADIOS FOR THE
SHUTTLE SERVICE, IN THE AMOUNT OF $12,772.20, UTILIZING AN
EXISTING SCHOOL DISTRICT/PALM BEACH COUNTY CONTRACT
NUMBER 99C-127J WITH MOTOROLA; THE TWO PURCHASES BEING
FUNDED AT $105,522.20 WITH FEDERAL TRANSIT ADMINISTRATION,
SECTION 3 FUNDS (FTA GRANT # FL-03-0191), PREVIOUSLY
APPROPRIATED FOR SHUTTLE PURPOSES BY RESOLUTION NO. 99-
23127, DATED APRIL 14, 2000.
WHEREAS, On April 14, 1999, the Mayor and City Commission approved Resolution No.
99-23127, which appropriated $989,465 in Federal Transit Administration (FT A) Section 3 funds,
FTA Grant # FL-03-0l9l, that had been specifically earmarked for capital acquisitions of the
Electrowave Shuttle Service (the Service); and
WHEREAS, the Florida Department of Transportation provided a twenty percent "soft"
match to the above-mentioned FTA Section 3 funds, utilizing State toll revenue credits; and
WHEREAS, $866,857.76 of these FTA funds have already been expended by the City to
date, leaving available a balance of $114,487.24 for additional capital purchases that will improve
the efficiency and effectiveness of the Service; and
WHEREAS, the City wishes to amend existing Purchase Order No. 14904, with Advanced
Vehicle Systems, Inc., to allow for the purchase, shipping and handling of seven (7) additional sets
of electric batteries, at $92,750.00; and
WHEREAS, the City also wishes to utilize existing Contract No. 99C-127J, that the School
District/Palm Beach County has with Motorola, for the purchase of five (5) MTS 2000 radios for the
Service, at $12,772.20; and
WHEREAS, sufficient FTA Section 3 funds, FTA Grant # FL-03-0l9l, are available to
cover the combined $105,522.20 expenditure.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to issue a third change order to contract with
Advanced Vehicle Systems, Inc. (A VS), in the amount of $92,750, to purchase seven sets of batteries
for the Electrowave Shuttle Service, as an emergency; and authorize the purchase of five Motorola
hand-held radios for the Shuttle Service, in the amount of$12,772.20, utilizing an existing School
District/Palm Beach County contract number 99C-127J with Motorola; the two purchases being
funded at $105,522.20 with Federal Transit Administration, Section 3 funds (FT A Grant # FL-03-
0191), previously appropriated for shuttle purposes by Resolution No. 99-23127, of April 14, 2000.
PASSED AND APPROVED this the 20th of
December
,2000.
MAy7f!t
ATTEST:
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CITY CLERK
APPROVED MI TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami.beach.f1.us
CITY OF MIAMI BEACH
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. '11(1(-00
Mayor Neisen O. Kasdin and DATE: December 20, 2000
Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager (j' \J
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A THIRD CHANGE ORDER TO
CONTRACT WITH ADVANCED VEHICLE SYSTEMS, INC. (A VS), IN THE
AMOUNT OF $92,750, TO PURCHASE SEVEN SETS OF BATTERIES FOR
THE ELECTROW A VE SHUTTLE SERVICE; AND AUTHORIZING THE
PURCHASE OF FIVE MOTOROLA HAND-HELD RADIOS FOR THE
SHUTTLE SERVICE, IN THE AMOUNT OF $12,772.20, UTILIZING AN
EXISTING SCHOOL DISTRICT/PALM BEACH COUNTY CONTRACT
NUMBER 99C-127J WITH MOTOROLA; THE TWO PURCHASES BEING
FUNDED AT $105,522.20 WITH AVAILABLE FEDERAL TRANSIT
ADMINISTRATION, SECTION 3 FUNDS (FTA GRANT # FL-03-0191),
PREVIOUSLY APPROPRIATED FOR SHUTTLE PURPOSES BY CITY
RESOLUTION NO. 99-23127, OF APRIL 14, 2000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 14, 1999, the City Commission approved Resolution No. 99-23127 (Exhibit A), which
appropriated $989,465 in Federal Transit Administration (FTA) Section 3 funds (FTA Grant # FL-
03-0191) that had been specifically earmarked for capital acquisitions of the Electrowave Shuttle
Service. Of these funds, $889,977.76 have been expended by the City to date leaving a balance of
$114,487.24. This balance is more than sufficient to cover the proposed capital purchases, totaling
$105,522.20, as listed and justified as follows:
The City has an existing contract with Advanced Vehicles Systems (A VS), Purchase Order # 14904,
which provided the four new shuttle vehicles and the battery sets needed to operate the new Collins
Avenue route service. The quote from A VS is $12,500 per set + $750 per set for shippinglhandling
= $13,250 per set or $92,750 for seven (7) sets of needed replacement batteries. The recent A VS
contract history follows:
FUNDING APPROVED
~#~~..e-<.!t
Managament and Budget
AGENDA ITEM C 7P
DATE Ic2 -,)0-00
December 20, 2000
Commission Memorandum
Shuttle/FTA Section 3 Purchases
Page 2
* Contract with A VS for 4 buses/equipment dated April 4, 1999:
* Change Order #1 to include safety equipment:
* Change Order #2 to include updated bus windows:
Sub-total to date:
* Plus proposed Change Order #3 for 7 sets of batteries:
Proposed total contract cost ..................................................
$846,060
3,760
8.120
$857,940
92.750
$950,690
1. The purchase oftive (5) Motorola radios for the Collins Avenue route service: Lately,
the City has utilized a contract # 99C-127J that the School DistrictlPalm Beach County has
with Motorola for the purchase of radios at $2,554.44 each. The Electrowave shuttles
presently require five (5) additional MTS 2000 radios, one (I) for the existing route service
and four (4) for the new Collins Avenue Route, at a total cost of$12,772.20.
FUNDING FOR BOTH ITEMS: Resolution No. 99-23127, of April 14, 1999 (Exhibit A),
appropriated $989,465 in FTA Section 3 funds for capital purchases of the Electrowave Shuttle
Service. The Florida Department of Transportation provided a 20% soft match to these FT A funds,
utilizing State toll revenue credits, thereby relieving the City from its obligation to provide a 20%
cash match. Following is the status ofFTA Grant # FL-03-0l9l:
FTA Section 3 funds appropriated on April 14, 1999
FT A funds expended and reimbursed to date
Upcoming City submission for FT A reimbursement
FT A funds balance available for shuttle-related purchases
$989,465.00
866,857.76 -
8.120.00
$114,487.24
* Proposed Change Order #3 to A VS contract (batteries)
* Proposed purchase offive (5) Morotola hand-held radios
Total proposed new capital purchases
$ 92,750.00 +
12.772.20
$105,522.20
FT A Section 3 grant balance after proposed purchases:
$ 8,965.04
Due to the immediate needs of both the original Washington Avenue route service (battery sets) and
of the new Collins Avenue route service (hand-held radios), the Administration recommends
approval of the Resolution.
JGIMS/j}f AJ~
Attachment
T:V.GENPJ\\1OOOIDEC1OOOIC'ONSENTlFTASECNO.WPD
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RESOLUTION NO. 99-23127
ftlt ~Nr t FL-03-Q/il
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE ELECTROWAVE SHUTTLE PROJECT
PRESENTATION, AS MADE BY THE MIAMI BEACH TRANSPORTATION
MANAGEMENT ASSOCIATION (MBTMA) AT THE CITY COMMISSION MEETING OF.
APRIL I~, 1999; APPROPRIATING S989,~651N FISCAL YEAR 1997 FEDERAL TRANSIT
ADMINISTRATION (HA) SECTION 3 FUNDS, EARMARKED FOR CAPITAL
ACQUISITION PURPOSES FOR THE SHUTTLE PROJECT; AND FURTHER
AUTHORIZING THE ADMINISTRATION TO ADY ANCE S989,~65 IN CITY FUNDS, FOR
SUBSEQUENT REIMBURSEMENT BY IT AIl\'IIAMI-DADE TRANSIT AGENCY, WITHIN
THREE MONTHS OF INVOICE SUBMITTAL BY THE CITY.
WHEREAS, at the City Commission Meeting of April 14. 1999, the Miami Beach Transportation Managemem
Association (MBTMA) made a comprehensive presentation on the Electrowave Shuttle Project: its positive impacts
on the community, residents, visitors/tourists, business and economy; and its future funding needs and opportunities:
and
WHEREAS, the FY 1996-97 Federal Transportation Appropriations Bill earmarked FTA Section 3 funds for
the purchase of additional shuttle vehicles and equipment for the Electrowave Service; and
WHEREAS, the Federal earmark expires September 30, 1999, if the City fails to obligate and use the funds
in a timely fashion; and
WHEREAS, the City wishes to acquire additional electric shuttle vehicles to relieve the existing fleet from
.. the extremely heavy use being experienced since January 1998, when the Electrowave service began; and
WHEREAS. as soon as additional sources of operating funds are identified, the City wishes to operate eight
(8) vehicles in route service, and three (3) in rotation services, in order to also reach the hotels on Collins Avenue; the
Collins Park Area and the proposed Cultural Campus; the Miami Beach Botanical Garden Center; the Miami Beach
Convention Center; the Holocaust Memorial; and the Miami Beach Chamber of Commerce.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF l\.IIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the Electrowave Shuttle
Project Presentation made by the Miami Beach Transportation Management Association (MBTMA) at the City
Commission Meeting of April 14, 1999: appropriate 5989,465 in Fiscal Year 1997 Federal Transit Administration
(FT A) Section 3 funds, earmarked for capital acquisition purposes for the shuttle project; and further authorize the
Administration to advance 5989,465 in City funds. for subsequent reimbursement by FTAIl\'liami-Dade Transit
Agency, within three months of invoice submittal by the City.
day of
April
, t999.
PASSED AND APPROVED this the 14th
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MAYOR
APPROVED AS TO
FORM & LANGUAGE
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