2000-24207 RESO
RESOLUTION No. 2000-24207
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, REJECTING ALL RESPONSES RECEIVED
PURSUANT TO THAT CERTAIN PORTION OF REQUEST FOR
QUALIFICATIONS (RFQ) NO. 41-99/00, REFERENCING PROJECT NO.8 - BEACH
PLANTINGS.
WHEREAS, on January 14, 2000, the City issued RFQ No. 41-99/00 for architectural,
engineering, landscape architectural and graphic design services for various City projects
included in the November 2,1999 General Obligation (GO) Bond Project List; and
WHEREAS, the RFQ included ten individual projects for which respondents were
requested to submit qualification packages for consideration; and
WHEREAS, Project No.8 in the RFQ was entitled "Beach Plantings"; and
WHEREAS, although four hundred and fifty six RFQ notices were issued to
prospective respondants, only two responses were received for Project No. 8 - Beach
Plantings; and
WHEREAS, despite the limited number of responses, a Selection Committee was
formed to evaluate both responses for the Project; and
WHEREAS, the Selection Committee reviewed the written responses, heard oral
presentations from both respondants and ultimately made the recommendation to the City
Manager that, the Administration enter into contract negotiations with Savino & Miller Design
Studio as the top ranked firm and with the second-ranked firm of PBS&J should the
Administration not be able to successfully negotiate a contract with the top ranked firm; and
WHEREAS, the recommendation of the Selection Committee was presented to, and
approved by the Mayor and City Commission at the May 24, 2000 Commission Meeting; and
WHEREAS, subsequent to the issuance of the RFQ and receipt of the Selection
Committee's recommendation, the Administration re-evaluated the proposed Project; and
WHEREAS, based on the evaluation of the scope of work to be performed and the
funding available for the Project, the Administration has determined that the required design
and coordination efforts could be more efficiently performed by existing staff of the
Enviromnental Resources and Landscape Maintenance Divisions; and
WHEREAS, by keeping the work "in-house" the Project objectives will be
accomplished sooner and at a substantial cost savings (approximately $200,000); and
WHEREAS, the Administration has therefore found that it is in the best interest of the
City to reject all responses received in response to that portion of RFQ No. 41-99/00,
referencing Project No.8 - Beach Plantings.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, THAT ALL
RESPONSES RECEIVED PURSUANT TO THAT PORTION OF REQUEST FOR
QUALIFICATIONS NO. 41-99/00, REFERENCING PROJECT, NO.8 - BEACH
PLANTINGS ARE HEREBY REJECTED.
Passed and Adopted this 20th day of December, 2000.
fldYOR
ATTEST:
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CITY CLERK
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
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CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. 'It! %-OD
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
Jorge M. Gonzalez \ ~
City Manager cJ' U
DATE: December 20, 2000
FROM:
SUBJECT:
. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, REJECTING ALL RESPONSES
RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 41-99/00 PROJECT NO.8 - BEACH PLANTlNGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On January 14,2000, the City issued RFQ No. 41-99/00 for architectural, engineering, landscape
architectural and graphic design services for various City projects included in the November 2, 1999
General Obligation (GO) Bond Project List. The RFQ included ten individual projects for which
respondents were requested to submit qualifications packages for consideration. The ten projects
included in the RFQ were:
1. Renovation of the Fire Station #2 Maintenance Building, Public Works Operations Facilities
and design of a Electrowave Shuttle Operations Facility.
2. Development of Renovation Plans for Fire Station #4.
3. Planning and Design of Altos Del Mar Park.
4. Development of Renovation Plans for Allison Park and Construction Plans Phase I of the
North Beach Recreational Corridor.
5. Development of Renovation Plans for the lOth Street Auditorium/Beach Patrol Headquarters.
6. Planning and Design of Belle Isle Park Improvements.
7. Development of Renovation Plans for the Botanical Gardens.
8. Citywide Beach Plantings.
9. Traffic Data Collection Services
10. Planning and Design of a Citywide System of Signage and Environmental Graphics.
Although four hundred and fifty six RFQ notices were issued to prospective responders, only two
responses were received for Project No. 8 - Beach Plantings. Despite the limited number of
responses, a selection committee was formed to evaluate both responses for the project.
-
AGENDA ITEM C 7 J
DATE1J~O
The selection committee reviewed the written responses, heard oral presentations from both
responders and ultimately made their selection recommendation to the City Manager. The selection
committee recommended the City negotiate a contract Savino & Miller Design Studio as the top
ranked firm and with the second-ranked firm ofPBS&J should the Administration not be able to
successfully negotiate a contract with the top ranked firm. The recommendation of the selection
committee was presented to, and approved by the Mayor and City Commission at the May 24, 2000
Commission Meeting.
Subsequent to the issuance of the RFQ and approval of the selection committee recommendation,
and prior to the execution of a Professional Services Agreement, the Administration re-evaluated the
proposed project. Based on that evaluation of the scope of work to be performed and the funding
available for the project, the Administration has determined that the required design and coordination
efforts could be more efficiently performed by existing staff of the Environmental Resources and
Landscape Maintenance Divisions. By keeping the work "in-house" the project objectives will be
accomplished sooner and at a substantial cost savings (approximately $200,000).
Therefore, the Administration has found that it is in the best interest of the City to reject all responses
rec~onse to RFQ No. 41-99/00, Project No.8 - Beach Plantings.
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F:\WORKS\$ALL\BRUCE\COMM\REJECT.COM