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97-22469 RESO RESOLUTION NO. 97-22469 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE A REQUEST FOR QUALIFICATIONS FOR A TWO-YEAR CONTRACT FOR PROVIDING PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES ON A ROTATIONAL BASIS, FOR CAPITAL PROJECTS IN WHICH BASIC CONSTRUCTION COST DOES NOT EXCEED $500,000 PER PROJECT, AND FOR STUDY ACTIVITIES FOR WHICH THE FEE DOES NOT EXCEED $25,000. WHEREAS, Chapter 287.055, Florida Statutes, known as the "Consultants' Competitive Negotiation Act," authorizes the City to enter into a "continuing contract" for professional architectural services for projects in which construction cost does not exceed $500,000, and for study activities for which the fee does not exceed $25,000; and WHEREAS, it is the intent of the City to utilize the Request for Qualifications (RFQ) process to select several qualified firms, which will be contracted with on a rotational basis; and WHEREAS, the Administration has drafted an RFQ for providing the required services and set a tentative date of August 19, 1997, as the deadline for receipt of submittals; and WHEREAS, it is necessary to issue this RFQ so that certain capital landscape projects and study activities can be handled expeditiously. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Administration to issue a Request for Qualifications for a Two- Year Contract for Providing Professional Landscape Architectural Services on a Rotational Basis for Capital Projects In Which Basic Construction Cost Does Not Exceed $500,000 Per Project, and for Study Activities For Which the Fee Does Not Exceed $25,000. PASSED and ADOPTED this 16thdayofJuly,1997. ATTEST: _~oluA~ f~ CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION jf 1J/ctp/!:!f ?/~e7 CITY OF MIAMI BEACH RFQ NO. 111-96/98 REQUEST FOR QUALIFICATIONS FOR TWO-YEAR CONTRACT FOR PROVIDING PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES ON A ROTATIONAL BASIS FOR CAPITAL PROJECTS IN WHICH BASIC CONSTRUCTION COST DOES NOT EXCEED $500,000 PER PROJECT, AND STUDY ACTIVITIES FOR WHICH THE FEE DOES NOT EXCEED $25,000 (The City intends to establish a rotating list of qualified firms to provide these services for various projects on an as-needed basis). RESPONSES ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN AUGUST 19, 1997 AT 2:00 P.M. CITY OF MIAMI BEACH PROCUREMENT DIVISION 1700 CONVENTION CENTER DRIVE, THIRD FLOOR MIAMI BEACH, FL 33139 PHONE: (305) 673-7490 FAX: (305) 673-7851 RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 1 TABLE OF CONTENTS Page I. OVERVIEW AND QUALIFICATION PROCEDURES 3 II. SCOPE OF SERVICES 8 III. QUALIFICATION STATEMENT FORMAT 9 IV. EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION 11 V. GENERAL PROVISIONS 13 VI. SPECIAL TERMS AND CONDITIONS 15 VII. ATTACHMENTS 16 VIII. QUALIFICATION DOCUMENTS TO BE COMPLETED AND RETURNED TO CITY 17 RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 2 SECTION I - REOUEST FOR OUALIFICA TIONS OVERVIEW AND RESPONSE PROCEDURES: A. INTRODUCTIONIBACKGROUND The City of Miami Beach is seeking the professional services of landscape architectural firms to prepare complete construction documents for various projects, and/or perform other programming, schematic, and/or other Architect consulting services, including preparing design development documents for projects in which the basic construction cost does not exceed $500,000 per project, and for study activities for which the fee does not exceed $25,000. This contract shall be for two (2) years, with two one-year renewal options at the City's discretion, and will include, but not be limited to, project profiles as listed under Scope of Services. B. RFQ TIMETABLE The anticipated schedule for this RFQ and contract approval is as follows: RFQ issued July 17,1997 Pre-Qualification Conference None scheduled Deadline for receipt of questions August 12,1997 Deadline for receipt of responses August 19,1997,2:00 p.m. Evaluation/Selection process Week of August 25,1997 Projected award date September 10,1997 Projected contract start date October 1,1997 C. QUALIFICATION STATEMENT SUBMISSION An original and ten copies of complete responses must be received by August 19, 1997 at 2:00 p.m. and will be opened on that day at that time. The original and all copies must be submitted to the Procurement Division in a sealed envelope or container stating on the outside, the respondent's name, address, telephone number, RFQ number, title, and due date. The responsibility for submitting a response to this RFQ to the Procurement Division on or before the stated time and date will be solely and strictly that of the respondent. The City will in no way be responsible for delays caused by the U.S. Post Office or caused by any RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 3 other entity or by any occurrence. Responses received after the RFQ due date and time are late and will not be considered. D. PRE-QUALIFICATION CONFERENCE/SITE VISIT None scheduled. E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA The contact person for this RFQ is the Procurement Director at (305) 673-7490. Respondents are advised that from the date of release of this RFQ until award of the contract, no contact with City personnel related to this RFQ is permitted, except as authorized by the contact person. Any such unauthorized contact may result in the disqualification of the respondent's submittal. Requests for additional information or clarifications must be made in writing to the Procurement Director no later than the date specified in the RFQ timetable. Facsimiles will be accepted at (305) 673-7851. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the RFQ. Respondents should not rely on representations, statements, or explanations other than those made in this RFQ or in any addendum to this RFQ. Respondents are required to acknowledge the number of addenda received as part of their responses. The respondent should verifY with the Procurement Division prior to submitting a response that all addenda have been received. F. Response GUARANTY None required. G. MODIFICA TIONIWITHDRA W ALS OF SUBMITTALS A respondent may submit a modified response to replace all or any portion of a previously submitted response up until the RFQ due date and time. Modifications received after the RFQ due date and time will not be considered. Responses shall be irrevocable until contract award unless the response is withdrawn in writing prior to the RFQ due date or upon expiration of one-hundred twenty days after the opening of responses. Letters of withdrawal received after the RFQ due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 4 H. RFQ POSTPONEMENT/CANCELLA TION/REJECTION The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ or in the responses received as a result of this RFQ. I. COST INCURRED BY RESPONDENTS All expenses involved with the preparation and submission of responses to the City, or any work performed in connection therewith, shall be borne by the respondent(s) and not be reimbursed by the City. J. VENDOR APPLICATION Prospective respondents should register with the City of Miami Beach Procurement Division; this will facilitate their receipt of future notices of solicitations when they are issued. The successful respondent(s) must register prior to award; failure to register will result in the rejection of their response. Potential respondents may contact the Procurement Division at (305) 673-7490 to request an application. Registration requires that a business entity complete a vendor application and submit an annual administrative fee of $20.00. The following documents are required: 1. Vendor registration form 2. Commodity code listing 3. Articles of Incorporation - Copy of Certification page 4. Copy of Business or Occupational License 5. Notarized Florida Public Entity Crime Affidavit It is the responsibility of the vendor to inform the City concerning any changes, such as new address, telephone number, commodities or services which can be provided. K. EXCEPTIONS TO RFQ Respondents must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what alternative is being offered. The City, after completing evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected, the City may require the respondent to furnish the services described herein, or negotiate an acceptable alternative. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 5 L. SUNSHINE LAW Respondents are hereby notified that all information submitted as part of a response to this RFQ will be available for public inspection after opening of responses, in compliance with Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law". M. NEGOTIA TIONS The City may award a contract on the basis of initial offers received, without discussion, or may require respondents to give oral presentations based on their submittals. The City reserves the right to enter into negotiations with the selected respondent, and if the City and the selected respondent cannot negotiate a mutually acceptable contract, the City may terminate the negotiations and begin negotiations with the next selected respondent. This process will continue until a contract has been executed or all responses have been rejected. No respondent shall have any rights in the subject project or property or against the City arising from such negotiations. N. PROTEST PROCEDURE Respondents that are not selected may protest any recommendations for contract award by sending a formal protest letter to the Procurement Director, which letter must be received no later than 5 calendar days after contract award by the City Commission. The Procurement Director will notify the protester of the cost and time necessary for a written reply, and all costs accruing to an award challenge shall be assumed by the protester. Any protests received after 5 calendar days from contract award by the City Commission will not be considered, and the basis or bases for said protest shall be deemed to have been waived by the protester. O. RULES; REGULATIONS; LICENSING REQUIREMENTS Respondents are expected to be familiar with and comply with all Federal, State and local laws, ordinances, codes, and regulations that may in any way affect the services offered, including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all other EEO regulations and guidelines. Ignorance on the part of the respondent will in no way relieve it from responsibility for compliance. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 6 P. DEFAULT Failure or refusal of a respondent to execute a contract upon award by the City Commission, or untimely withdrawal of a response before such award is made, may result in forfeiture of that portion of any surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, such failure may be grounds for removing the respondent from the City's vendor list. Q. CONFLICT OF INTEREST The award of this RFQ is subject to provisions of State Statutes and City ordinances. All respondents must disclose with their response the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, child) who is also an employee of the City of Miami Beach. Further, all respondents must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the respondent or any of its affiliates. R. RESPONDENT'S RESPONSIBILITY Before submitting response, each respondent shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract. No pleas of ignorance of such conditions and requirements resulting from failure to make such investigations and examinations will relieve the successful respondent from any obligation to comply with every detail and with all provisions and requirements of the contract documents, or will be accepted as a basis for any claim whatsoever for any monetary consideration on the part of the respondent. S. RELATION OF CITY It is the intent of the parties hereto that the successful respondent shall be legally considered as an independent contractor and that neither the respondent nor the respondent's employees and agents shall, under any circumstances, be considered employees or agents of the City. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 7 SECTION II - SCOPE OF SERVICES The City of Miami Beach is seeking the professional services of up to three (3) Landscape Architectural firms to prepare complete construction documents for various projects, and/or perform other programming, schematic, and/or other Landscape Architectural consulting services, including the preparation of design development documents. Contracts will include, but not be limited to, project profiles as listed below: 1) Right-of-way beautification 2) Park landscaping 3) Entrance signage and landscaping 4) Facilities landscaping 5) Parking lot landscaping 6) Large and small landscaping projects and/or advice 7) Athletic field construction or renovation 8) Signage 9) Master Planning Irrigation, lighting, drainage, and paving are examples of associated disciplines that may be required in addition to that of basic landscape design. The selected Architectural firms will be responsible for reviewing existing City of Miami Beach Zoning Ordinances and Building Codes and for incorporating the above data into complete construction documents including final working drawings, specifications, and bid documents, as well as maintenance expense estimates necessary for the bidding and construction of the projects. The selected firms should focus on plans that can be routinely maintained by City staff utilizing native plant materials and should be aware that the City of Miami Beach wishes to implement xeriscape landscaping principles throughout the City. The selected firms should have a documented history of parks design/development on a variety of large and small projects. The selected firms will be responsible for obtaining all Federal, State and local permits and approvals and permits necessary for the construction of all projects, and may also be required to provide consulting services to the City on various matters which do not result in drawings or specifications. Copies of the current Landscape Architectural contracts are available for review in the Procurement office, 3rd floor of City Hall. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 8 SECTION III - OUALIFICATIONS STATEMENT FORMAT Submittals must contain the following documents, each fully completed, and signed as required. Submittals which do not include all required documentation, or are not submitted in the required format, or do not have the appropriate signatures on each document, may be deemed to be non- responsive. Non-responsive submittals will receive no further consideration. A. CONTENTS OF QUALIFICATION STATEMENT 1. Table of Contents The table of contents should outline in sequential order the major areas of the submittal, including enclosures. All pages must be consecutively numbered and correspond to the table of contents. 2. Technical Proposal Provide a narrative which addresses the scope of work, the proposed approach to the work, and any other information called for by the RFQ. 3. Price Proposal None required at this time. Fees to be negotiated with top-ranked firms. 4. Qualifications The minimum qualification requirements for this RFQ are described below. Respondents must provide documentation which demonstrates their ability to satisfy all of the minimum qualification requirements. Submittals which do not contain such documentation may be deemed non-responsive. 5. Acknowledgment of Addenda and Respondent Information Forms (Section VIII) 6. Any other document required by this RFQ. such as a Questionnaire or Response Guaranty. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 9 B. MINIMUM QUALIFICATION REQUIREMENTS Each firm interested in responding to this Request for Qualifications must provide the following information. Submittals that do not respond completely to all requirements will be considered non- responsive and eliminated from the process. 1. Firm's Experience: Indicate the firm's number of years of experience in providing landscape architectural servIces. 2. Project Manaeer's Experience: Provide a comprehensive summary of the experience and qualifications of the individuals who will be selected to serve as the project managers for the City. Individuals must have a minimum of five years' experience in landscape architecture, and have served as project manager on similar projects on a minimum of three previous occasions. 3. Previous Similar Projects: (See Scope of Services) A list of a minimum of ten similar projects must be submitted. Information should include: * Client Name, address, phone number. * Description of work. * Year the project was completed. * Total cost of fees paid to firm. * Total cost of the construction, estimated and actual. 4. Oualifications of Project Team: List the members of the project team. Provide a list of the personnel to be used on this project and their qualifications. A resume including education, experience, and any other pertinent information shall be included for each team member, including subcontractors, to be assigned to this project. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 10 SECTION IV - EVALUATION/SELECTION PROCESS The procedure for response evaluation and selection is as follows: 1. Request for Qualifications issued. 2. Receipt of responses. 3. Opening and listing of all responses received. 4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each response in accordance with the requirements of this RFQ. If further information is desired, respondents may be requested to make additional written submissions or oral presentations before the Evaluation Committee makes its recommendation. 5. The Evaluation Committee shall recommend to the City Manager the response or responses acceptance of which the Evaluation Committee believes to be in the best interest of the City. The Evaluation Committee shall base its recommendations on the following factors: Firm's Experience Project Manager's Experience Previous Similar Projects Qualifications of Project Team 6. After considering the recommendation(s) of the Evaluation Committee, the City Manager shall recommend to the City Commission the response or responses acceptance of which the City Manager deems to be in the best interest of the City. 7. The City Commission shall consider the City Manager's recommendation(s) in light of the recommendation(s) and evaluation ofthe Evaluation Committee and, if appropriate, approve the City Manager's recommendation(s). The City Commission may reject City Manager's recommendation(s) and select another response or responses. In any case, City Commission shall select the response or responses acceptance of which the City Commission deems to be in the best interest of the City. The City Commission may also reject all responses. 8. Negotiations between the selected respondent and the City Manager take place to arrive at a contract. If the City Commission has so directed, the City Manager may proceed to negotiate a contract with a respondent other than the top-ranked respondent if the RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 11 negotiations with the top-ranked respondent fail to produce a mutually acceptable contract within a reasonable period of time. 9. A proposed contract or contracts are presented to the City Commission for approval, modification and approval, or rejection. 10. If and when a contract or contracts acceptable to the respective parties is approved by the City Commission, the Mayor and City Clerk sign the contract(s) after the selected respondent(s) has or have done so. Important Note: By submitting a response, all respondents shall be deemed to understand and agree that no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 12 SECTION V - GENERAL PROVISIONS A. ASSIGNMENT The successful respondent shall not enter into any sub-contract, retain consultants, or assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of its right, title, or interest therein, or its power to execute such contract to any person, firm, or corporation without prior written consent of the City. Any unauthorized assignment shall constitute a default by the successful respondent. B. INDEMNIFICATION The successful respondent shall be required to agree to indemnify and hold harmless the City of Miami Beach and its officers, employees, and agents, from and against any and all actions, claims, liabilities, losses and expenses, including but not limited to attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or damage to property, in law or in equity, which may arise or be alleged to have arisen from the negligent acts or omissions or other wrongful conduct of the successful respondent, its employees, or agents in connection with the performance of service pursuant to the resultant Contract; the successful respondent shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs expended by the City in the defense of such claims and losses, including appeals. C. TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful respondent, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful respondent of such termination which shall become effective upon receipt by the successful respondent of the written termination notice. In that event, the City shall compensate the successful respondent in accordance with the Agreement for all services performed by the respondent prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful respondent shall not be relieved ofliability to the City for damages sustained by the City by virtue of any breach of the Agreement by the respondent, and the City may reasonably withhold payments to the successful respondent for the purposes of set off until such time as the exact amount of damages due the City from the successful respondent is determined. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 13 RFQ NO.: DATE: D. TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful respondent of such termination, which shall become effective thirty (30) days following receipt by respondent of the written termination notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful respondent in accordance with the Agreement for all services actually performed by the successful respondent and reasonable direct costs of successful respondent for assembling and delivering to City all documents. Such payments shall be the total extent of the City's liability to the successful respondent upon a termination as provided for in this section. 111-96/98 7/2/97 CITY OF MIAMI BEACH 14 SECTION VI - SPECIAL TERMS AND CONDITIONS A. INSURANCE The successful respondent(s) shall obtain, provide, and maintain during the term of the proposed Agreement the following types and amounts of insurance issued by insurers licensed to sell insurance in the State of Florida and having a B+ VI or higher rating in the latest edition of AM Best's Insurance Guide. Any exceptions to these requirements must be approved by the City Manager or designee. 1. Commercial General Liability. A policy including, but not limited to, comprehensive general liability including bodily injury, personal injury, property damage in the amount of a combined single limit of not less than $1,000,000. Coverage shall be provided on an occurrence basis. The City of Miami Beach must be named as additional insured on policy. 2. Professional Liability (Errors and Omissions). Minimum of $500,000 per occurrence. 3. Worker's Compensation. A policy of Worker's Compensation and Employers Liability Insurance in accordance with State worker's compensation laws. Thirty (30) days' written notice of cancellation or substantial modification in insurance coverage must be given to the City by the architect/engineer and its insurance company. Evidence of such insurance shall be submitted to and approved by City prior to commencement of any work or tenancy under the proposed Agreement. FAILURE TO PROCURE INSURANCE: Successful respondent's failure to procure or maintain the required insurance shall constitute a material breach of the proposed Agreement, giving the City the right to terminate the proposed Agreement. RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 15 RFQ NO.: DATE: 111-96/98 7/2/97 SECTION VII - ATTACHMENTS None CITY OF MIAMI BEACH 16 RFQ NO.: DATE: SECTION VIII - DOCUMENTS TO BE COMPLETED AND RETURNED TO CITY 111-96/98 7/2/97 CITY OF MIAMI BEACH 17 RESPONDENT INFORMATION Submitted by: Entity: Signature: Name (Typed): Address: City/State: Telephone: Fax: It is understood and agreed by respondent that the City reserves the right to reject any and all responses, to make awards on all items or any items according to the best interest of the City, and to waive any irregularities in the RFQ or in the responses received as a result of the RFQ. It is also understood and agreed by the respondent that by submitting a response, respondent shall be deemed to understand and agree than no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. (Authorized Signature) (Date) (Printed Name) RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 18 REQUEST FOR QUALIFICATIONS NO. 110-96/98 ACKNOWLEDGMENT OF ADDENDA Directions: Complete Part I or Part II, whichever applies. Part I: Listed below are the dates of issue for each Addendum received in connection with this RFQ: Addendum No.1, Dated Addendum No.2, Dated Addendum No.3, Dated Addendum No.4, Dated Addendum No.5, Dated Part II: No addendum was received in connection with this RFQ. Verified with Procurement staff Name of staff Date (Respondent - Name) (Date) (Signature) RFQ NO.: DATE: 111-96/98 7/2/97 CITY OF MIAMI BEACH 19 CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci,miami-beach,fl,us COMMISSION MEMORANDUM NO. .5 ()~ -~ 1 SUBJECT: Mayor Seymour Gelber and Members of the City Commission Jose Garcia_pedrosali' City Manager Request for Qu . IC 'lious (RFQ) No. 111-96/98, Two-Year Contract for Providing ProfessIOnal Landscape Architectural Services on a Rotational Basis for Capital Projects In Which Basic Construction Cost Does Not Exceed $500,000 Per Project, and for Study Activities For Which the Fee Does Not Exceed $25,000. DATE: July 16, 1997 TO: FROM: ADMINISTRATION RECOMMENDATION: Approve the issuance of the attached RFQ. FUNDING: Funding will be available from various sources, dependent upon the nature of services being requested. BACKGROUND: Attached is a draft RFQ for a two-year contract for providing professional landscape architectural services on a rotational basis. In accordance with Florida State Statute Chapter 287.055, known as the "Consultants' Competitive Negotiation Act", the City may enter into a "continuing contract" for professional architectural services for projects in which construction costs do not exceed $500,000, and for study activities when the fee does not exceed $25,000. The City may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations, which will take place after the selection of the firms deemed to be the most highly qualified to perform the required services. If the City is not able to negotiate a mutually satisfactory compensation schedule with the top-ranked firms which is determined to be fair, competitive, and reasonable, additional firms in the order of their competence and qualifications may be selected, and negotiations may continue until an agreement is reached. The City's current rotational landscape architectural services contract, awarded by the City Commission on September 13, 1995, Commission Memorandum 674-95, will expire on September 12, 1997. Four firms are presently under contract with the City, and all agreed to the same pricing structure, ranging from 9% of basic construction cost when total is less than $100,000, to 6% of basic construction cost when total is from $400,001 to $500,000. AGENDA ITEM CL~ DATE~ RFQ No. 111-96/98 Page Two July 16, 1997 BACKGROUND: (Continued) It is the intent of the City of Miami Beach to use the RFQ process to select several qualified firms, which will be contacted on a rotational basis. This contract shall be for two (2) years, with two one- year renewal options years at the City's discretion, and will include, but not be limited to, project profiles as listed in this RFQ. CONCLUSION: The issuance of the RFQ will allow the City to select several qualified landscape architectural firms to be used on a rotational basis so that study activities for which the fee does not exceed $25,000, and capital projects in which basic construction cost does not exceed $500,000 can be handled expeditiously. I '} I JGttJE;lfj f