97-22468 RESO
RESOLUTION NO. 97-22468
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE
A REQUEST FOR QUALIFICATIONS FOR A TWO-YEAR CONTRACT FOR
PROVIDING PROFESSIONAL ARCHITECTURAL/ENGINEERING SERVICES
ON A ROTATIONAL BASIS, FOR CAPITAL PROJECTS IN WHICH BASIC
CONSTRUCTION COST DOES NOT EXCEED $500,000 PER PROJECT, AND FOR
STUDY ACTIVITIES FOR WHICH THE FEE DOES NOT EXCEED $25,000.
WHEREAS, Chapter 287.055, Florida Statutes, known as the "Consultants' Competitive
Negotiation Act," authorizes the City to enter into a "continuing contract" for professional
architectural/engineering services for projects in which construction cost does not exceed $500,000,
and for study activities for which the fee does not exceed $25,000; and
WHEREAS, it is the intent of the City to utilize the Request for Qualifications (RFQ)
process to select several qualified firms, with various areas of specialization, which will be
contracted with on a rotational basis; and
WHEREAS, the Administration has drafted an RFQ for providing the required services and
set a tentative date of August 19, 1997, as the deadline for receipt of submittals; and
WHEREAS, it is necessary to issue this RFQ so that certain capital projects and study
activities can be handled expeditiously.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to issue a Request for Qualifications for a Two-
Year Contract for Providing Professional Architectural/Engineering Services on a Rotational Basis
for Capital Projects In Which Basic Construction Cost Does Not Exceed $500,000 Per Project, and
for Study Activities For Which the Fee Does Not Exceed $25,000.
PASSED and ADOPTED this 16thdayofJuly, 1997.
ATTEST:
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CITY CLERK
APPROVED AS TO
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CITY OF MIAMI BEACH
RFQ NO. 110-96/98
REQUEST FOR QUALIFICATIONS FOR
TWO-YEAR CONTRACT FOR
PROVIDING PROFESSIONAL ARCHITECTURAL/ENGINEERlNG SERVICES
ON A ROT A TIONAL BASIS FOR CAPITAL PROJECTS IN WHICH BASIC
CONSTRUCTION COST DOES NOT EXCEED $500,000 PER PROJECT,
AND FOR STUDY ACTIVITIES FOR WHICH THE FEE DOES NOT EXCEED $25,000
(The City intends to establish a rotating list of qualified firms to provide these services for various
projects on an as-needed basis).
RESPONSES ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN AUGUST 19, 1997, 1997 AT 3:00 P.M.
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, THIRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
RFQ NO.:
DATE:
110-96/98
7/2/97
CITY OF MIAMI BEACH
1
TABLE OF CONTENTS
Page
I. OVERVIEW AND QUALIFICATION PROCEDURES 3
II. SCOPE OF SERVICES 8
III. QUALIFICATION STATEMENT FORMAT 10
IV. EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION 12
V. GENERAL PROVISIONS 14
VI. SPECIAL TERMS AND CONDITIONS 16
VII. ATTACHMENTS 17
VIII. QUALIFICATION DOCUMENTS TO BE COMPLETED AND RETURNED
TO CITY 18
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SECTION I - REOUEST FOR OUALIFICA TIONS OVERVIEW AND RESPONSE
PROCEDURES:
A. INTRODUCTIONIBACKGROUND
The City of Miami Beach is seeking the professional services of architectural and/or engineering
firms to prepare complete construction documents for various projects, and/or perform other
programming, schematic, and/or other Architect/Engineer consulting services, including preparing
design development documents for projects in which the basic construction cost does not exceed
$500,000 per project, and for study activities for which the fee does not exceed $25,000.
This contract shall be for two (2) years, with two one-year renewal options at the City's discretion,
and will include, but not be limited to, project profiles as listed under Scope of Services.
B. RFQ TIMETABLE
The anticipated schedule for this RFQ and contract approval is as follows:
RFQ issued
July 17,1997
Pre-Qualification Conference
None scheduled
Deadline for receipt of questions
August 12,1997
Deadline for receipt of responses
August 19,1997,3:00 p.rn.
Evaluation/Selection process
Week of August 25,1997
Projected award date
September 10,1997
Projected contract start date
October 1,1997
C. QUALIFICATION STATEMENT SUBMISSION
An original and ten copies of complete responses must be received by August 19, 1997 at
3 :00 p.m. and will be opened on that day at that time. The original and all copies must be
submitted to the Procurement Division in a sealed envelope or container stating on the
outside, the respondent's name, address, telephone number, RFQ number, title, and due date.
The responsibility for submitting a response to this RFQ to the Procurement Division on or
before the stated time and date will be solely and strictly that of the respondent. The City
will in no way be responsible for delays caused by the U.S. Post Office or caused by any
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other entity or by any occurrence. Responses received after the RFQ due date and time are
late and will not be considered.
D. PRE-QUALIFICATION CONFERENCE/SITE VISIT
None scheduled.
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFQ is the Procurement Director at (305) 673-7490.
Respondents are advised that from the date of release ofthis RFQ until award of the contract,
no contact with City personnel related to this RFQ is permitted, except as authorized by the
contact person. Any such unauthorized contact may result in the disqualification of the
respondent's submittal.
Requests for additional information or clarifications must be made in writing to the
Procurement Director no later than the date specified in the RFQ timetable. Facsimiles will
be accepted at (305) 673-7851.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the RFQ.
Respondents should not rely on representations, statements, or explanations other than those
made in this RFQ or in any addendum to this RFQ. Respondents are required to
acknowledge the number of addenda received as part oftheir responses. The respondent
should verify with the Procurement Division prior to submitting a response that all
addenda have been received.
F. RESPONSE GUARANTY
None required.
G. MODIFICA TIONIWITHDRA W ALS OF SUBMITTALS
A respondent may submit a modified response to replace all or any portion of a previously
submitted response up until the RFQ due date and time. Modifications received after the
RFQ due date and time will not be considered.
Responses shall be irrevocable until contract award unless the response is withdrawn in
writing prior to the RFQ due date or upon expiration of one-hundred twenty days after the
opening of responses. Letters of withdrawal received after the RFQ due date and before said
expiration date, and letters of withdrawal received after contract award will not be
considered.
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H. RFQ POSTPONEMENT/CANCELLA TION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive
any irregularities in this RFQ or in the responses received as a result ofthis RFQ.
I. COST INCURRED BY RESPONDENTS
All expenses involved with the preparation and submission of responses to the City, or any
work performed in connection therewith, shall be borne by the respondent(s) and not be
reimbursed by the City.
J. VENDOR APPLICATION
Prospective respondents should register with the City of Miami Beach Procurement Division;
this will facilitate their receipt of future notices of solicitations when they are issued. The
successful respondent(s) must register prior to award; failure to register will result in the
rejection of their response. Potential respondents may contact the Procurement Division at
(305) 673-7490 to request an application.
Registration requires that a business entity complete a vendor application and submit an
annual administrative fee of$20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
5. Notarized Florida Public Entity Crime Affidavit
It is the responsibility of the vendor to inform the City concerning any changes, such as new
address, telephone number, commodities or services which can be provided.
K. EXCEPTIONS TO RFQ
Respondents must clearly indicate any exceptions they wish to take to any of the terms in
this RFQ, and outline what alternative is being offered. The City, after completing
evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected,
the City may require the respondent to furnish the services described herein, or negotiate an
acceptable alternative.
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L. SUNSHINE LAW
Respondents are hereby notified that all information submitted as part of a response to this
RFQ will be available for public inspection after opening of responses, in compliance with
Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without discussion, or
may require respondents to give oral presentations based on their submittals. The City
reserves the right to enter into negotiations with the selected respondent, and if the City and
the selected respondent cannot negotiate a mutually acceptable contract, the City may
terminate the negotiations and begin negotiations with the next selected respondent. This
process will continue until a contract has been executed or all responses have been rejected.
No respondent shall have any rights in the subject project or property or against the City
arising from such negotiations.
N. PROTEST PROCEDURE
Respondents that are not selected may protest any recommendations for contract award by
sending a formal protest letter to the Procurement Director, which letter must be received no
later than 5 calendar days after contract award by the City Commission. The Procurement
Director will notify the protester ofthe cost and time necessary for a written reply, and all
costs accruing to an award challenge shall be assumed by the protester. Any protests
received after 5 calendar days from contract award by the City Commission will not be
considered, and the basis or bases for said protest shall be deemed to have been waived by
the protester.
O. RULES; REGULATIONS; LICENSING REQUIREMENTS
Respondents are expected to be familiar with and comply with all Federal, State and local
laws, ordinances, codes, and regulations that may in any way affect the services offered,
including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC
Uniform Guidelines, and all other EEO regulations and guidelines. Ignorance on the part of
the respondent will in no way relieve it from responsibility for compliance.
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P. DEFAULT
Failure or refusal of a respondent to execute a contract upon award by the City Commission,
or untimely withdrawal of a response before such award is made, may result in forfeiture of
that portion of any surety required equal to liquidated damages incurred by the City thereby,
or where surety is not required, such failure may be grounds for removing the respondent
from the City's vendor list.
Q. CONFLICT OF INTEREST
The award of this RFQ is subject to provisions of State Statutes and City ordinances. All
respondents must disclose with their response the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, child) who is also an employee of the
City of Miami Beach. Further, all respondents must disclose the name of any City employee
who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
respondent or any of its affiliates.
R. RESPONDENT'S RESPONSIBILITY
Before submitting response, each respondent shall make all investigations and examinations
necessary to ascertain all conditions and requirements affecting the full performance of the
contract. No pleas of ignorance of such conditions and requirements resulting from failure
to make such investigations and examinations will relieve the successful respondent from
any obligation to comply with every detail and with all provisions and requirements of the
contract documents, or will be accepted as a basis for any claim whatsoever for any monetary
consideration on the part of the respondent.
s. RELATION OF CITY
It is the intent of the parties hereto that the successful respondent shall be legally considered
as an independent contractor and that neither the respondent nor the respondent's employees
and agents shall, under any circumstances, be considered employees or agents of the City.
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SECTION II - SCOPE OF SERVICES
It is the intent of the City of Miami Beach to select several firms which will be contacted on a
rotational basis during the term of the contract. This contract will include, but not be limited to,
project profiles as listed below:
Profile Code
001
004
008
009
011
015
018
021
023
032
033
036
039
041
043
046
055
056
059
061
062
078
080
088
089
093
094
096
097
101
102
103
104
106
Description
Acoustics, Noise Abatement
Air Pollution Control
Auditoriums and Theaters
Automation; Controls; Instrumentation
Bridges
Codes; Standards; Ordinances
Communications Systems; TV; Microwave
Construction Management
Cost Estimating
Energy Conservation; New Energy Sources
Environmental Impact Studies; Assessments or Statements
Fire Protection
Garages; Vehicle Maintenance Facilities; Parking Decks
Graphic Design
Heating; Ventilating; Air Conditioning
Highways; Streets; Airfield Paving; Parking Lots
Interior Design; Space Planning
Irrigation; Drainage
Landscape Architecture
Lighting (Interior, Display, Theater, etc.)
Lighting (Exterior, Streets, Memorials, Athletic Fields, etc.)
Planning (Community, Regional, Area-wide and State)
Plumbing and Piping Design
Recreation Facilities (Parks, Marinas, etc.)
Rehabilitation (Buildings, Structures, Facilities, etc.)
Safety Engineering; Accident Studies; OSHA Studies
Security Systems; Intruder & Smoke Detection
Sewage Collection, Treatment and Disposal
Soils & Geologic Studies; Foundations
Structural Design; Special Structures
Surveying; Platting; Mapping; Flood Plain Studies
Swimming Pools
Storm Water Handling & Facilities
Testing & Inspection Services
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Profile Code
107
110
112
115
117
Description
Traffic & Transportation Engineering
Urban Renewals; Community Development
Value Analysis; Life-Cycling Costing
Water Supply, Treatment and Distribution
Zoning; Land Use Studies
The selected architectural and/or engineering firms will be responsible for reviewing all existing City
of Miami Beach Zoning Ordinances and Building Codes. The teams will be responsible for
incorporating all the above data into complete construction documents, including final working
drawings, specifications, and bid documents necessary for the bidding and construction of the
project, and in some instances, for construction management.
The selected firms will be responsible for obtaining all State, Federal and local permits and
approvals necessary for the construction of all projects, and may be required to provide consulting
services to the City on various matters which do not result in drawings or specifications.
Copies of the current ArchitecturallEngineering contracts are available for review in the Procurement
office, 3rd floor of City Hall.
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SECTION III - OUALIFICATIONS STATEMENT FORMAT
Submittals must contain the following documents, each fully completed, and signed as required.
Submittals which do not include all required documentation, or are not submitted in the required
format, or do not have the appropriate signatures on each document, may be deemed to be non-
responsive. Non-responsive submittals will receive no further consideration.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
submittal, including enclosures. All pages must be consecutively numbered and
correspond to the table of contents.
2. Technical Proposal
Provide a narrative which addresses the scope of work, the proposed approach to the
work, and any other information called for by the RFQ.
3. Price Proposal
None required at this time. Fees to be negotiated with top-ranked firms.
4. Oualifications
The minimum qualification requirements for this RFQ are described below.
Respondents must provide documentation which demonstrates their ability to satisfy
all of the minimum qualification requirements. Submittals which do not contain such
documentation may be deemed non-responsive.
5. Acknowledgment of Addenda and Respondent Information Forms (Section VIII)
6. Any other document required by this RFQ. such as a Ouestionnaire or Response
Guaranty.
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B. MINIMUM QUALIFICATION REQUIREMENTS
Each firm interested in responding to this Request for Qualifications must provide the following
information. Submittals that do not respond completely to all requirements will be considered non-
responsive and eliminated from the process.
1. Firm's Experience:
Indicate the firm's number of years of experience in providing architectural/engineering
serVIces.
2. Project Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the individuals
who will be selected to serve as the project managers for the City. Individuals must have
a minimum of five years' experience in architecture/engineering, and have served as project
manager on similar projects on a minimum of three previous occasions.
3. Previous Similar Projects: (Rehabilitation/Building Repairs, New Construction, Street
Improvements, Parking Lots)
A list of a minimum of ten similar projects must be submitted. Information should include:
* Client Name, address, phone number.
* Description of work.
* Year the project was completed.
* Total cost of fees paid to firm.
* Total cost of the construction, estimated and actual.
4. Oualifications of Project Team:
List the members of the project team. Provide a list of the personnel to be used on this
project and their qualifications. A resume including education, experience, and any other
pertinent information shall be included for each team member, including subcontractors,
to be assigned to this project.
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SECTION IV - EVALUATION/SELECTION PROCESS
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations
before the Evaluation Committee makes its recommendation.
5. The Evaluation Committee shall recommend to the City Manager the response or responses
acceptance of which the Evaluation Committee believes to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors:
Firm's Experience
Project Manager's Experience
Previous Similar Projects
Qualifications of Project Team
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of which the
City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject City Manager's
recommendation(s) and select another response or responses. In any case, City Commission
shall select the response or responses acceptance of which the City Commission deems to
be in the best interest of the City. The City Commission may also reject all responses.
8. Negotiations between the selected respondent and the City Manager take place to arrive at
a contract. If the City Commission has so directed, the City Manager may proceed to
negotiate a contract with a respondent other than the top-ranked respondent if the
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negotiations with the top-ranked respondent fail to produce a mutually acceptable contract
within a reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by the
City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has or have done so.
Important Note:
By submitting a response, all respondents shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the aforesaid
evaluation/selection process until and unless a contract has been agreed to and signed by both
parties.
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SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful respondent shall not enter into any sub-contract, retain consultants,
or assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or
all of its right, title, or interest therein, or its power to execute such contract to any
person, firm, or corporation without prior written consent of the City. Any
unauthorized assignment shall constitute a default by the successful respondent.
B. INDEMNIFICATION
The successful respondent shall be required to agree to indemnify and hold harmless
the City of Miami Beach and its officers, employees, and agents, from and against
any and all actions, claims, liabilities, losses and expenses, including but not limited
to attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of
or damage to property, in law or in equity, which may arise or be alleged to have
arisen from the negligent acts or omissions or other wrongful conduct of the
successful respondent, its employees, or agents in connection with the performance
of service pursuant to the resultant Contract; the successful respondent shall pay all
such claims and losses and shall pay all such costs and judgments which may issue
from any lawsuit arising from such claims and losses, and shall pay all costs
expended by the City in the defense of such claims and losses, including appeals.
C. TERMINATION FOR DEFAULT
If through any cause within the reasonable control of the successful respondent, it
shall fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to the Agreement, the City shall thereupon have
the right to terminate the services then remaining to be performed by giving written
notice to the successful respondent of such termination which shall become effective
upon receipt by the successful respondent of the written termination notice.
In that event, the City shall compensate the successful respondent in accordance with
the Agreement for all services performed by the respondent prior to termination, net
of any costs incurred by the City as a consequence of the default.
Notwithstanding the above, the successful respondent shall not be relieved ofliability
to the City for damages sustained by the City by virtue of any breach of the
Agreement by the respondent, and the City may reasonably withhold payments to the
successful respondent for the purposes of set off until such time as the exact amount
of damages due the City from the successful respondent is determined.
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D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be
performed at any time without cause by giving written notice to successful
respondent of such termination, which shall become effective thirty (30) days
following receipt by respondent of the written termination notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to
the City. If the Agreement is terminated by the City as provided in this section, the
City shall compensate the successful respondent in accordance with the Agreement
for all services actually performed by the successful respondent and reasonable direct
costs of successful respondent for assembling and delivering to City all documents.
Such payments shall be the total extent of the City's liability to the successful
respondent upon a termination as provided for in this section.
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SECTION VI - SPECIAL TERMS AND CONDITIONS
A. INSURANCE
The successful respondent( s) shall obtain, provide, and maintain during the term of the proposed
Agreement the following types and amounts of insurance issued by insurers licensed to sell
insurance in the State of Florida and having a B+ VI or higher rating in the latest edition of AM
Best's Insurance Guide. Any exceptions to these requirements must be approved by the City
Manager or designee.
1. Commercial General Liability. A policy including, but not limited to, comprehensive
general liability including bodily injury, personal injury, property damage in the amount of
a combined single limit of not less than $1,000,000. Coverage shall be provided on an
occurrence basis. The City of Miami Beach must be named as additional insured on policy.
2. Professional Liability (Errors and Omissions). Minimum of $500,000 per occurrence.
3. Worker's Compensation. A policy of Worker's Compensation and Employers Liability
Insurance in accordance with State worker's compensation laws.
Thirty (30) days' written notice of cancellation or substantial modification in insurance coverage
must be given to the City by the architect/engineer and its insurance company.
Evidence of such insurance shall be submitted to and approved by City prior to commencement of
any work or tenancy under the proposed Agreement.
FAILURE TO PROCURE INSURANCE: The successful respondent's failure to procure or maintain
the required insurance shall constitute a material breach of the proposed Agreement, giving the City
the right to terminate the proposed Agreement.
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SECTION VII - ATTACHMENTS
NODe
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SECTION VIII - DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
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RESPONDENT INFORMATION
Submitted by:
Entity:
Signature:
Name (Typed):
Address:
City/State:
Telephone:
Fax:
It is understood and agreed by respondent that the City reserves the right to reject any and
all responses, to make awards on all items or any items according to the best interest of the
City, and to waive any irregularities in the RFQ or in the responses received as a result of the
RFQ. It is also understood and agreed by the respondent that by submitting a response,
respondent shall be deemed to understand and agree than no property interest or legal right
of any kind shall be created at any point during the aforesaid evaluation/selection process until
and unless a contract has been agreed to and signed by both parties.
(Authorized Signature)
(Date)
(Printed Name)
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REQUEST FOR QUALIFICATIONS NO. 110-96/98
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with
this RFQ:
Addendum No.1, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
Part II:
No addendum was received in connection with this RFQ.
Verified with Procurement staff
Name of staff
Date
(Respondent - Name)
(Date)
(Signature)
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach,f),us
COMMISSION MEMORANDUM NO. 5 o~- 91
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: July 16,1997
SUBJECT:
Request for Qua ions (RFQ) No. 110-96/98, Two-Year Contract for
Providing Professi al Architectural/Engineering Services on a Rotational Basis
for Capital Projects In Which Basic Construction Cost Does Not Exceed
$500,000 Per Project, and for Study Activities For Which the Fee Does Not
Exceed $25,000.
FROM:
Jose Garcia-Pedrosa
City Manager
ADMINISTRATION RECOMMENDATION:
Approve the issuance of the attached RFQ.
FUNDING:
Funding will be available from various sources, dependent upon the nature of services being
requested.
BACKGROUND:
Attached is a draft RFQ for a two-year contract for providing professional architectural/engineering
services on a rotational basis. In accordance with Florida State Statute Chapter 287.055, known as
the "Consultants' Competitive Negotiation Act", the City may enter into a "continuing contract" for
professional architectural/engineering services for projects in which construction costs do not exceed
$500,000, and for study activities for which the fee does not exceed $25,000.
The City may request, accept, and consider proposals for the compensation to be paid under the
contract only during competitive negotiations, which will take place after the selection of the firms
deemed to be the most highly qualified to perform the required services. If the City is not able to
negotiate a mutually satisfactory compensation schedule with the top-ranked firms which is
determined to be fair, competitive, and reasonable, additional firms in the order of their competence
and qualifications may be selected, and negotiations may continue until an agreement is reached.
The City's current rotational architectural/engineering services contract, awarded by the City
Commission on September 13, 1995, Commission Memorandum 673-95, will expire on September
12, 1997. Seven firms are presently under contract with the City, and all agreed to the same pricing
structure:
Civil Engineering - Roads & Parking Lots - 6% Lump Sum .of Construction Cost
New Construction/Buildings - 7.5% Lump Sum of Construction Cost
Renovations/Buildings - 10% Lump Sum of Construction Cost
AGENDA ITEM
~lc
DATE~
RFP No. 110-96/98
Page Two
July 16, 1997
BACKGROUND: (Continued)
Under the current agreement, study activities are quoted as a lump sum based on the estimated hours
to complete the project. Detailed hourly rates have been negotiated for all personnel classifications
for the firms.
It is the intent of the City of Miami Beach to use the RFQ process to select several firms, with
various areas of specialization, which will be contacted on a rotational basis. This contract shall be
for two (2) years, with two one-year renewal options at the City's discretion, and will include, but
not be limited to, project profiles as listed in this RFQ.
CONCLUSION:
The issuance of the RFQ will allow the City to select several qualified architectural/engineering
firms to be used on a rotational basis so that study activities for which the fee does not exceed
$25,000, and capital projects in which basic construction cost does not exceed $500,000 can be
handled e~ditioUSlY'
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