2007-26615 ResoRESOLUTION NO. 2007-26615
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE ATTACHED MEMORANDIUM OF
AGREEMENT (MOA) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR THE TURF AND LANDSCAPE
MAINTENANCE SERVICES ON I-395 (MACARTHUR CAUSEWAY),
FROM THE EAST SIDE OF WATSON ISLAND TO THE WEST SIDE OF
THE EAST CHANNEL BRIDGE, AT AN ANNUAL COST OF $150,000 TO
BE PAID TO THE CITY BY FDOT; SAID AGREEMENT COMMENCING
ON SEPTEMBER 01, 2007, AND CONCLUDING ON AUGUST 31, 2008,
WITH AN OPTION TO RENEW FOR TWO YEARS, ON A YEAR-TO-
YEAR BASIS.
WHEREAS, in July of 1994, the Mayor and City Commission approved a
Memorandum of Agreement with the Florida Department of Transportation (FDOT) to
provide for maintenance of landscaping along the MacArthur Causeway; specifically, from
the east end of Watson Island to the westernmost edge of Alton Road; and
WHEREAS, this Agreement has been renewed annually since that time; and
WHEREAS, the current Agreement for the MacArthur Causeway expired on
August 31, 2007; and
WHEREAS, the FDOT has expressed a desire to enter into a new Memorandum of
Agreement (MOA) for a one year period, commencing on September 1, 2007, and
concluding on August 31, 2008: and
WHEREAS, the MOA may be renewed for two additional years, on a year to year
basis, if mutually agreed upon in writing by FDOT and the City; and
WHEREAS, underthe terms of the MOA, the City will receive the sum of $150,000
a year, payable in the amount of $37,500 quarterly; and
WHEREAS, the annual compensation from FDOT of $ 150,000 pays for the total
cost of the MOA, labor and plant material replacement, as well as the time required for
supervision of the project; and
WHEREAS, the Parks and Recreation Department has a contract manager
responsible
to monitor the work of the contractor on a regular basis to ensure specifications are
complied with, and the landscape materials are properly maintained.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission here by approve and authorize the Mayor and City Clerk to execute the
attached Memorandum of Agreement (MOA) with the Florida Department of Transportation
(FDOT), for the turf and landscape maintenance services on I-395 (Mac Arthur Causeway),
from the east side of Watson Island to the western edge of Alton Road, at an annual cost
of $150,000, to be paid to the City by FDOT; said Agreement commencing on September
01, 2007, and concluding on August 31, 2008, with an option to renew for two years, on a
year to year basis.
PASSED and ADOPTED this 5th day of September, 2007.
TEST:
CITY CLERK
Robert Parcher
Matti Herrera Bower
Vice-Mayor
F:\rcpa\$ALL\Previous\KEVIN\Comission 2007\September 5-07\FDOT_Mac Arthur Agmt_Reso.doc rev 8-30-07.doc
APPRO`.~ED AS TO
FORM ~ LANGUAGE
~ FOR EXECUTION
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing The Mayor And City Clerk to execute the attached memorandum of agreement (MOA),
with the Florida Department Of Transportation (FDOT) for the turf and landscape maintenance services on 1-395
(MacArthur Causeway) at the annual cost of $150,000 to Be Paid To The City Of Miami Beach By The Florida
Department Of Transportation; Said Agreement Commencing Retroactively On September 1, 2007, And
Concluding On August 31, 2008, With An Option To Renew For Two Years, On A Year-To-Year Basis.
Key Intended Outcome Supported:
To improve and maintain the cleanliness of Miami Beach rights of way
Supporting Data (Surveys, Environmental Scan, etc.): The recent survey results revealed that 77% of I'~,
residents and 75% of businesses rated the overall quality of the landscape maintenance in rights of way and j
public areas as excellent or good with an 8% improvement noted from the 2005 survey from business owners.
Issue:
Shall the Ma or and Commission a rove the Resolution?
Item Summa /Recommendation:
In July of 1994 the City Commission approved the initial Memorandum of Agreement with the Florida
Department of Transportation (FDOT) to provide for maintenance of landscaping along the MacArthur
Causeway. This agreement has been renewed annually since that time. The current agreement for the Mac
Arthur Causeway expired on August 31, 2007. The FDOT has expressed a desire to enter into a new
Memorandum of Agreement (MOA) for a one year period, commencing on September 1, 2007 and concluding
on August 31, 2008 with an option for renewal for two years, on a year to year basis.
Under the terms of this agreement, the City of Miami Beach will receive the sum of $150,000 a year payable in
the amount of $37,500 quarterly. For the past several years, the City has utilized the services of a private
landscape maintenance company to provide the required work within the scope of services included in this
agreement. The annual compensation from FDOT of $150,000 pays for the total cost of the agreement with
the private contractor and plant material replacement as well as the time required for supervision of the project.
The Parks and Recreation Department has a Contract Manager responsible to monitor the work of the
contractor on a regular basis to ensure specifications are complied with and the landscape materials are
properly maintained. Any deviations from the contract are noted in writing to the contractor and followed until
resolved.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $150,000 Greenspace Revenue account
revenues # 011-8000-369404 to receive the
funds uarterl .
2
3
4
OBPI To#al $150,000
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Kevin Smith, Director of Parks & Recreation
Sign-Offs:
Department Director Assistant 'ty Manager City Manager
K " KI.M JMG
v -
T:WGENDA\2007\sep0507\Consent\FDOT Renewal Summary Coversheet.doc
m MIAMIBEACH
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AGENDA ITEM C ~'/
DATE q S o~
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM:
DATE: September 5, 2007
SUBIECT: A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE
ATTACHED MEMORANDIUM OF AGREEMENT (MOA), WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF AND LANDSCAPE
MAINTENANCE SERVICES ON I-395 (MACARTHUR CAUSEWAY) FROM THE
EAST SIDE OF WATSON ISLAND TO THE WEST SIDE OF THE EAST CHANNEL
BRIDGE AT THE ANNUAL COST OF $150,000 TO BE PAID TO THE CITY OF MIAMI
BEACH BY THE FLORIDA DEPARTMENT OF TRANSPORTATION; SAID
AGREEMENT COMMENCING RETROACTIVELY ON SEPTEMBER 01, 2007, AND
CONCLUDING ON AUGUST 31, 2008, WITH AN OPTION TO RENEW FOR TWO
YEARS, ON A YEAR-TO-YEAR BASIS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
To Improve and maintain the cleanliness of Miami Beach rights of way.
Funding
Funding for the landscape maintenance of the Mac Arthur Causeway is included in the annual
budget development process.
BACKGROUND
In July of 1994 the City Commission approved the initial Memorandum of Agreement with the
Florida Department of Transportation (FDOT) to provide for maintenance of landscaping along
the Mac Arthur Causeway, specifically from the east end of Watson Island to the western edge of
Alton Road. This agreement has been renewed annually since that time. The current agreement
for the MacArthur Causeway expired on August 31, 2007. The FDOT has expressed a desire to
enter into a new Memorandum of Agreement (MOA) for a one year period, commencing on
September 1, 2007 and concluding on August 31, 2008 with an option for renewal for two years,
on a year to year basis.
Jorge M. Gonzalez, City Manager
Under the terms of this agreement, the City of Miami Beach will receive the sum of $150,000 a
year payable in the amount of $37,500 quarterly.
September 5, 2007
Commission Memorandum
FDOT Macarthur agreement
Page 2 of 2
For the past several years, the City has utilized the services of a private landscape maintenance
company to provide the required work within the scope of services included in this agreement.
The annual compensation from FDOT of $150,000 pays for the total cost of the agreement with
the private contractor and plant material replacement as well as the time required for supervision
of the project.
The Parks and Recreation Department has a Contract Manager responsible to monitor the work
of the contractor on a regular basis to ensure specifications are complied with and the landscape
materials are properly maintained. Any deviations from the contract are noted in writing to the
contractor and followed until resolved.
Conclusion
To ensure the MacArthur Causeway landscaping continues to be maintained at the high
standards set by the City of Miami Beach, and to receive the annual funding of $150,000 from the
Florida Department of Transportation that is necessary to support these maintenance standards,
the Administration recommends the approval of the attached resolution and the 2007/2008
Memorandum of Agreement which commenced on September 1, 2007 and concludes on August
31,2008 with an option for renewal for two years, on a year to year basis.
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