2007-26629 ResoRESOLUTION NO. 2007-26629
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
CONTRACT WITH HORIZON CONTRACTORS INC. IN THE
ESTIMATED AMOUNT OF $6,299,754.92 FOR THE CONSTRUCTION
OF THE NORTH BEACH RECREATIONAL CORRIDOR PURSUANT
TO INVITATION TO BID NO. 27-06/07.
WHEREAS, the City is developing a series of bicycle/pedestrian/greenway
projects called the Atlantic Greenway Network, made up of two main trail systems: the
Beach Corridors, which extend in a northbound/southbound direction, running between
the erosion control line and the dune system; and the Neighborhood Trails, which extend
in east/west as well as north/south directions through the South, Middle, and North
Beach neighborhoods; and
WHEREAS, the North Beach Recreational Corridor Project (NBRC) will create a
northbound/southbound multi-purpose public access corridor, within a public easement,
which traverses along the western edge (upland side) of the dune; and
WHEREAS, the NBRC will be located in the North Beach District, and will run
immediately east of the oceanfront properties, and serve to energize the coastal
development areas between 64th Street and 79th Street; and
WHEREAS, the NBRC will also connect to planned greenways along Indian
Creek to promote alternative transportation, via bicycling or walking, and will serve as a
connection to businesses, residential areas, schools, parks, and beaches; and
WHEREAS, on January 25, 2007, the City issued Invitation to Bid (ITB) No. 27-
06/07 for construction of the NBRC Phases 1, 2 & 3; and
WHEREAS, on March 14, 2007, the City Commission approved the ITB technical
review panel's and the City Manager's recommendation and authorized the
Administration to enter into negotiations with the top ranked firm of Horizon Contractors,
Inc.; and
WHEREAS, the NBRC project had received prior appropriations, in the amount
of $3,083,156.00; and
WHEREAS, the Fiscal Year (FY) 2007/08 appropriations are in the amount of
$3,406,300.00, thus yielding a total available amount of $6,489,456.00; and
WHEREAS, the Administration therefore recommends that the Mayor and City
Commission approve a construction contract with Horizon Contractors Inc. in the amount
estimated amount of $6,299,754.92, for construction of the North Beach Recreational
Corridor Project, pursuant to ITB No. 27-06/07.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, approve and authorize the Mayor and
City Clerk to execute a contract with Horizon Contractors Inc. in the estimated amount of
$6,299,754.92 for the construction of the North Beach Recreational Corridor pursuant to
Invitation to Bid No. 27-06/07.
PASSED and ADOPTED this 5th day of September 2007.
ATTEST:
~~
CITY CLERK Matti Herrera Bower
Robert Parcher
Vice-Mayor
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& LANGUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving the Negotiated
Contract with Horizon Contractors Inc., for the Construction of the North Beach Recreational Corridor in the
Estimated Amount of $6,299,754.92; and Authorizing the City Managerto Negotiate and Execute any Deductive
Change Order to the Original Base Bid, Allowing the City Managerto Accept Potential Developer In-kind and/or
Fundin Contributions for the Pro~ect.
Ke Intended Outcome 5u portea:
To Ensure Well Designed Quality Capital Projects
Supporting Data (Surveys, Environmental Scan, etc.):
Environmental Scan: The availability of pedestrian trails and bicycle paths/lanes in North Beach was rated Poor
by 33% of respondents and Fair by another 40%.
Issue:
Shall the Mayor and City Commission approve the Resolution?
item aummaryircecommenaa~wn:
The North Beach Recreational Corridor (NBRC) Project consists of the construction of an on-grade concrete
pedestrian walkway encompassing 15 city blocks in the northern coastal area of Miami Beach. The path is
approximately 5,800 feet and will run between 63~d Street and 79~h Street, encompassing three (3) City parks and the
Ocean Terrace Business District. The path, designed with colored concrete in a swirl pattern, ranges in width
between 10-feet to 15-feet, and meanders along the west side of the coastal dunes behind oceanfront properties.
The path was permitted in accordance with the Florida Department of Environmental Protection (FDEP) coastal
construction regulations. Exotic dune vegetation will be removed and replaced with dune enhancements such as
', native dune vegetation species and beach compatible dune fill and irrigation systems will be provided for the
landscaping. Path lighting meets FDEP's marine turtle nesting requirements.
On March 14, 2007, the City Commission approved the technical review panel's recommendation to authorize the
Administration to enter into negotiations with the top ranked firm Horizon Contractors, Inc. Between April 11th and
June 14th, 2007, City Staff, consultants Coastal Systems International, and Horizon negotiated the bid price by
identifying areas in the bid that could be reduced without impacting the integrity of the design and introducing Value
Engineering options. The original bid of $7,552,615 was negotiated down $1,529,287.88 or 20%.
In order to expedite the project this item is being presented to Commission before all of the external funding sources
have been finalized. Two federal funding sources still need a few months of processing before they are finalized, but
approval is expected. In the event approvals are not granted the matter might have to be returned for further
Commission action or funding approval.
The Administration recommends the Mayor and City Commission approve a contract with Horizon Contractors Inc. for
the construction of the North Beach Recreational Corridor for the Negotiated Bid Lump Sum for a price of
$6,299,754.92; and authorize the City Manager to negotiate and execute any deductive changes orders to the
original negotiated based bid, allowing the City Manager to accept potential developer in-kind and/or funding
contributions for the project.
APPROVE THE ADMINISTRATION'S RECOMMENDATION
Financial Information:
Ci Clerk's Office Le islative Trackin
Fernando A. Vazquez, P.E.; Ext 6399
Sign-Offs: i1
Department Director Assistant City anager City Manager
FB JMG
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City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 5, 2007
SUBJECT: RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE NEGOTIATED CONTRACT
WITH HORIZON CONTRACTORS INC., FOR THE CONSTRUCTION OF
THE NORTH BEACH RECREATIONAL CORRIDOR IN THE ESTIMATED
AMOUNT OF $6,299,754.92; AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY DEDUCTIVE CHANGE ORDER TO THE
ORIGINAL BASE BID, ALLOWING THE CITY MANAGER TO ACCEPT
DEVELOPER IN-KIND AND/OR FUNDING CONTRIBUTIONS FOR THE
PROJECT; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE THE CONTRACT AS FORM APPROVED BY THE CITY
ATTORNEY'S OFFICE.
ANALYSIS
The City of Miami Beach is developing a series of bicycle/pedestrian/greenway projects
made up of two main trail systems; the Beach Corridors, which extend in a
northbound/southbound direction, running between the erosion control line and the dune
system; and the Neighborhood Trails, which extend in an east-west as well as north-south
directions through the south, middle, and north beach neighborhoods. Individual projects will
be constructed to create a continuous trail network allowing for alternative transportation and
community enhancement.
The North Beach Recreational Corridor Project (NBRC) will create amulti-purpose public
access corridor, within a public easement, which traverses along the western edge (upland
side) of the sand dunes. The NBRC will be located in the North Beach District of the City of
Miami Beach (City), and it will run immediately east of the oceanfront properties. The NBRC
will energize the coastal development areas between 64th Street and 79th Street in the City.
NBRC is a natural progression of pathways and parks for the City based on the success of
Lummus Park at South Beach, the boardwalk from 47th to 22nd, and the newly constructed
"Beachwalk" project extending from 14th to 21St Street. The NBRC will also connect
laterally to planned greenways along Indian Creek to promote alternative transportation via
bicycling or walking. The project incorporates 15 blocks of existing neighborhoods and
business areas. This corridor will serve as a connection to businesses, residential areas,
schools, parks, and beaches.
RFQ No.20 00/01 was issued for the design, permitting and construction management of the
NBRC. Resolution No. 2001-24538 approved Coastal Systems International as the Engineer
of Record for the project. On January 25, 2007, the City's Procurement Division issued
Invitation to Bid (ITB) No. 27-06/07 for the NBRC Phase 1, 2 & 3. The purpose of this ITB
was to obtain bids from qualified General Contractors to provide all labor, material,
equipment, supervision, mobilization, demobilization, survey, overhead and profit, bonds,
insurance, permits and taxes to complete the work to the full intent as shown or indicated
in/on the Bid Documents.
Anon-mandatory Pre-Bid meeting was held on February 7, 2007 at the City of Miami Beach
City Hall. Prospective bidders were provided information as to the Scope of Work, the
Evaluation Criteria, Best Value Procurement Process, and of all required documentation to
be submitted with their bid.
RFP Depot issued bid notices to1549 prospective bidders, resulting in 85 bidders requesting
the ITB documents. Additionally, the bid was also provided to prospective bidders by BidNet,
which issued bid notices to 148 prospective bidders, resulting in 22 bidders requesting the
ITB document. Both bid notification systems resulted in the receipt of two (2) qualified bids
from the following contractors:
F&L Construction, Inc.: $5,390,000
Horizon Contractors, Inc.: $7,552,615
The Public Works Department provided a recommendation of Technical Review Panel
members which were approved by the City Manager's Office, consisting of the following
individuals:
• Jordanna Rubin, Environmental Division, Public Works (Chair)
• Lisa Botero, Environmental Division, Public Works
• Maria Echeverry, Transportation Division, Public Works
• Daniel Veitia, President of the North Beach Development
• Barry Klein, North Beach Resident
• Leonor Hernandez, North Beach Resident
• Joyce Meyers, Planning Department
On March 14, 2007, the City Commission approved the technical review panel's
recommendation to authorize the Administration to enter into negotiations with the top
ranked firm Horizon Contractors, Inc. On April 11th, City staff met with Horizon and the
Consultant to discuss the bid and begin negotiations. Between April 11th and June 14th,
2007, City Staff, consultants Coastal Systems International, and Horizon Contractors, Inc.
negotiated the bid price by identifying areas in the bid that could be reduced without
impacting the integrity of the design and by introducing Value Engineering options.
Below is the lowest alternative bid submitted to the City on June 14th, 2007 by Horizon
Contractors Inc.:
Negotiated Bid Lump Sum: $6,299,754.92
$1,252,860.08 lower than original bid
Cost savings attributed to:
o Negotiations between Horizon Contractors, Inc. and its subcontractors.
o Horizon Contractors, Inc. lowering allocated overhead costs to the project.
o Modifications made to the plans/specifications with respect to the hot
weather placement of concrete.
o The City of Miami Beach allowing the use of the stockpiled sand as fill
needed within the project.
o The City of Miami Beach changing the specified bronze medallions to a
pavers design which satisfied same purpose.
o The assurance by the engineer that no additional aggregate needs to be
added to obtain specified bearing on the cement stabilized base.
o The assurance by the engineer that 10% cement content by volume would
achieve the specified bearing on the cement stabilized base.
The following is a breakdown of the funding summary available in the capital budget and 5-
year capital improvement plan for the North Beach Recreational Corridor:
Prior Year 2007/08
Cost Category Appropriation Appropriation
Architect /Engineering TEP $123,696.00 $0.00
Construction Fund 199 $97,936.00 $500,000.00
Construction Fund 303 $574,493.00 $2,000,000.00
Construction Fund 383 $670,000.00 $0.00
Construction TEP $1,454,061.00 $0.00
Construction Fund $0.00 $479,295.00
Contingencies Fund $0.00 $427,005.00
Contingency TEP $162,970.00 $0.00
TOTAL $3,083,156.00 $3,406,300.00
$6,489,456.00
TOTAL
In order to expedite this project, the item is being presented pending the formal approval of
some funding sources. The funding indicated as Construction Fund 303 is a federal funding
allocation that is contingent upon some processing approvals that are expected to be
provided in the next few months. While the approvals are anticipated, in the event that these
funds are not formally approved the matter might have to be returned to the City
Commission for further action or funding approval from other sources.
The negotiated bid lump sum of $6, 299, 754.92 is fully funded with existing and FY 07/08
funding sources listed above. The above amount fully utilizes available funds for contract
work without providing for a contingency; however, the administration believes additional
funding will be available either from developer funding/contributions and/ or federal funding
sources to address project contingencies.
CONCLUSION
The Administration recommends the Mayor and City Commission approve a contract with
Horizon Contractors Inc. for the construction of the North Beach Recreational Corridor for
the Negotiated Bid Lump Sum, for a final estimated contract price of $6,299,754.92, further
authorizing the City Manager to negotiate and execute any deductive changes orders to the
original negotiated based bid, allowing the City Manager to accept developer in-kind and/or
funding contributions for the project.