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97-22458 RESO RESOLUTION NO. 97-22458 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING REVISIONS TO THE JACKIE GLEASON THEATER BOOKING POLICY, AND APPROVING SAID BOOKING POLICY, AS AMENDED. WHEREAS, the City owns the Jackie Gleason Theater of the Performing Arts (TOP A) and is desirous of facilitating the continued presentation of high quality entertainment events at that venue; and WHEREAS, the City has previously had in effect a Booking Policy to provide guidelines for the management of the TOP A facilitating the booking of such entertainment events; and WHEREAS, the Booking Policy has not been reviewed or revised since its inception approximately five years ago; and WHEREAS, the Mayor and City Commission have instructed the Convention Center Advisory Board and user groups to review said policy; and WHEREAS, the Convention Center Advisory Board, Spectacor Management Group, and user groups for TOP A, have reviewed and deemed necessary revisions to the Booking Policy in order to adequately facilitate the scheduling of entertainment events at the facility; and WHEREAS, the Administration would recommend that the Mayor and City Commission approve the attached revisions to the Booking Policy, as reviewed and recommended by the aforestated groups, and further approved said Booking Policy, as amended and attached hereto. NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the revisions to the attached Jackie Gleason Theater Booking Policy, and approving said booking policy, as amended, APPROveD AS TO FORM & lANGUAGE & fOR EXECUTION PASSED and ADOPTED this 2nd ATTEST: Yd ~0 r O{A~ CITY CLERK JGP:A:lcd Attachment F:\CMGR\$ALLlCOM-MEM.97\RESOJGT.BKG ~~ "7/oi/(J, r C. Attorney ~ Miami Beach Convention Center Jackie Gleason Theater June 19, 1997 VIA FAX: (305) 864-0332 Community Concert Association Agnes Youngblood Executive Director 1688 Meridian Avenue, Suite 1001 Miami Beach, FL 33139 Dear Ms. Youngblood: As you are aware, at the direction of the Miami Beach City Commission, the Convention Center Advisory Board, along with SMG, has undertaken a review of the Jackie Gleason Theater Booking Policy, originally adopted in 1992. A subcommittee of the Board has recommended certain revisions to the policy in order to accurately reflect and facilitate the programming and booking of the venue. Members of the Board expressed their agreement with the proposed changes at a non-quorumed meeting of the CCAB on June 12, 1997, and the Miami Beach City Commission approved in concept the changes, pending additional user review, at its meeting on June 18, 1997. I have attached a copy of the Jackie Gleason Theater Booking Policy as revised by the CCAB subcommittee and tentatively approved by the City Commission. This policy will be formally considered at a special call meeting of the Convention Center Advisory Board on Monday, June 23, 1997 at 4:00 pm in the Executive Conference Room at the Convention Center. I would respectfully request that any comments or concerns you may have regarding this policy be presented at that time, so that the Board may present a complete and acceptable recommendation to the City Commission at the July 2, 1997 meeting. Should you be unavailable for the June 23, 1997 meeting but desire your comments to be introduced at that time, please fax them to our offices at 305-673-7435 prior to 3:00 pm on June 23, and they will be distributed to the Board members. Thank you for your attention to this matter, and we look forward to continuing our relationship with you for many years to come. Sincerely, Jm? ~~ Douglas W. Tober General Manager ATTACHMENT 1 1901 Convention Center Drive - Miami Beach, Florida 33139- Telephone (305) 673-731 J - Fax (305) 673-7435 ~ r~r" PRESENTERS LIST JUNE 1997 AlUEKADURIAGENCY 16125 N.E. 18th Avenue North Miami Beach, Fl. 33162 Tel. (305) 949-3055 Fax (305) 945-3953 ./ Arie Kaduri, President Kate Cohen, Latin Music and Public Relations Alison Chaplin, American Music and Public Relations BACI MANAGEMENT 300 E. Joppa Road Suite 309 Towson, MD 21286 ./Nick Litrenta Tel. (410) 494-2700 Fax (410) 494-2732 BALLET ETUDES OF SOUTH FLORIDA, INC. 415 West 51 st Place Hialeah, Fl. 33012 Tel. (305) 827-1345 Fax (305) 828-9461 ----Susana Prieto, Director CELLAR DOOR CONCERTS 900 NE 26 Avenue Suite 200 Ft Lauderdale F1 33304 Tel. (954) 561-3100 Fax (954) 566-5009 John McDonald /Ron Cohen CHESAPEAKE CONCERTS INC 5203 Leesburg Pike Suite 302 Falls Church, VA 22041 Tel. (703) 824-1525 Fax (703) 824-1542 Daryl Garvin ....-sam L 'Hommedieu COMMUNITY CONCERT ASSOCIATION 1688 Meridian Avenue, Suite 1001 Miami Beach, FL. 33139 Tel. (305) 538-2121 Fax (305) 864-0332 ./ Agnes Youngblood, Executive Director CONCERT ASSOCIATION OF FLORIDA, INC. 555 17th Street Miami Beach, FL. 33139 Tel. (305) 532-3491 Fax (305) 532-2119 ...-:fudy Drucker, President Ron Pine, Marketing & Advertising Agency (305) 672-5510 Lenove Toby-Simmons, Director of Development Myra Gross, Public Relations Firm (305) 722-9733 CONTEMPORARY PRODUCTIONS 1401 S Brentwood Blvd St Louis, MO 63144-1436 Tel. (314) 962-4000 Fax (314) 962-0684 /Robin Tate FANTASMA PRODUCTIONS, INC. 2000 S. Dixie Highway West Palm Beach, FI. 33401 Tel. (407) 832-6397 Fax (407) 832-2043 ./Jon Stoll, President FLORlDA GRAND OPERA 1200 Coral Way Miami, FL 33145 Tel. (305) 854-1643 Fax (305) 856-1042 ...--Robert M. Hure, General Manager FLORlDA PHILHARMONIC ORCHESTRA 3401 N.W. 9th Avenue Ft. Lauderdale, Fl. 33309 Tel. (305) 930-2997 Fax (954) 561-1390 Bonnie Arnold, Director of Marketing & Public Relations Steven P. Haines, Associate Director of Marketing John Sparrow, Director of Operations /John Graham, Executive Director H.A.S. PRODUCTIONS 401 S.W. lith Street Miami, Fl. 33129 Tel. (305) 859-8997 ./Horacio Segal - President INTERNATIONAL ARTIST SERIES P.O. Box 012661 Miami, Fl. 33101 Tel. (305) 643-9821 Fax (305) 441-2953 ---Robert Owens - President MIAMI CITY BALLET 905 Lincoln Road Miami Beach, FL. 33139 Tel. (305) 532-4880 Fax (305) 532-4855 ./Pamela Miller, General Manager Richard Lane, Operations Director Pete Upham, Director of Marketing Ben Holstein, Marketing Assistant Vicki Vigorito, Public Relations Director MAGIC CONCERTS 1868 N. University Drive Suite 203 palntation, FL 33322 Tel. (954) 382-2121 Fax (954) 382-2130 vEruce Kapp MIAMI DADE COMMUNITY COLLEGE Cultural Affairs Department 300 NE 2nd Avenue Suite 1401 Miami, FL 33132 Tel. (305) 237-1010 Fax (305) 237-7559 --Dlga Garay, Executive Director NEW WORLD SYMPHONY 541 Lincoln Road Miami, FL 33139 Tel. (305) 673-3330 Fax (305) 673-6749 ~imi Keller, V.P. Public Relations & Marketing PACE THEATRICAL GROUP One Bayfront Plaza 100 S. Biscayne Blvd, Suite 1200 Miami, FL. 33131 Tel. (305) 379-2700 Fax (305) 379-5901 ./Sheila Turkiewitz, General Manager Susie Krajsa, Marketing Director Debbie Koch, Marketing Assistant Karen Fuller, Public Relations (Miami Beach Broadway Series) PAS PRODUCTIONS 2355 Salzedo Street, Suite 302 Coral Gables, FL. 33134 Tel. (305) 669-9375 Fax (305) 445-9092 ../Roxana Este, Office Manager RHYTHM FOUNDATION 230 12th Street Miami Beach, FL 33139 Tel. (305) 672-5202 Fax Same -1::aura Quinlan STORY THEATRE PRODUCTIONS INC PO Box 4603 Ft Lauderdale FL 33338 Tel. (305) 947-3790 (Dade) (954) 763-8813 (Broward) Fax (954) 463-5180 -Ms Julia Burdzinski, President SIL VERST AR PRODUCTIONS 1800 Amberwood Drive Riverview, FL. 33569 Tel. (813) 689-3944 Fax (813) 685-6899 Margie Sexton, President TAINO PRODUCTIONS 724 S.W. 100th Court Circle Miami, FL 33174 Tel. (305) 227-6936 Fax (305) 227-6909 ---Nini Ruiz, President THE JACKIE GLEASON THEATER BOOKING POLICY L Statement of Purpose The Jackie Gleason Theater (JGT) is a regional multi-purpose theater owned by the City of Miami Beach and operated by Spectacor Management Group (SMG). The facility was IGeentl, ledG!igncd and I Gmoddcd redesi~ned and remodeled in 1990 with the proceeds of a $22 million bond issue. The City of Miami Beach is committed to operating the venue according to policies which will: . Produce the highest possible income and operate the theater in a fiscally responsible manner. . Encourage artistic events that interest the entire community, which include, but are not limited to, Broadway shows, symphony presentations, ballet, opera, popular presentations and revues, etc. . Make the JGT available to as many producers as possible so as to maximize the number of days during which events are held . Contribute to the image of Miami Beach as a cultural destination and support the above policies by developing and implementing a strong marketing plan using the new image of the theater as a cornerstone of this effort. . Assist programs from small, local community arts groups and educational institutions by offering incentives. n. Schcdulill: ofE. (J,b fiHi~m6n:gr:fN:Mii:Cljtntfi~iHtm, A) .\3 II g.::ncl at ml.:;, Gxccpt fOJ t1!Cf! tmdCI Cx1!ting long term eontill.::t!, no t.::ntllti. G booking I"i ill be llllo.. cd more tIlllnl: month! Otlt ftOln tIle e.ent, !t1bjeet to the fl511o..ing ell:ception!. 1) A prl5dtlCCI of II !eli.::! ..it:h llt kll!t fom .::.el1t! dming llth.::ltter !Cll!On (OGtobel Mil)) ean tcntll;ti.Gry book 15 montlu pi iOI tl5 the e. ent. 2) A prodtleer of Il1'I. G.Gnt \\ith Itt lcll!t !ix pGrfOlnlll1'l.Ce! dming II thClltCI !Cll!on ean tentllti.ery book Il1'I. e.el1t IS mOJ1Hu pIiOJ to the e.ent. Presenters usilll: the facility shall be classified within the followin~ priorities: First Priority - Users who contract to present at least twenty performances over at least four separate events in a subscription series each year for more than one year Second Priority - Users who contract to present at least twenty performances over at least four separate events in a subscription series in one year Third Priority - Users who contract to present at least four performances of a sin~le event OR users who contract to present at least one performance each of at least four separate events in one year Fourth Priority - Users who contract to present at least one performance of at least one event Within each catel:ory. determination of priority shall be made by amount of proposed rental income returned to h~~ ...,............,.,.. Notwithstandin~ the above classifications. any tentative hold may be maneni.~!l outside of twelve (12) months by the followin~: !.. Theater usa~e in conjunction with a first priority event at the Miami Beach Convention Center. such priority as defined in the Miami Beach Convention Center Bookinl! Policy ATTACHMENT 2 1. Theater usa\:e by a major blockbuster event en2a2ement. defined as any event Dresentinl! at least twenty four (24) total performances over four consecutive we.e.~s.~.:'v.i~h.: additional weeks issued at th e d is cretio n of the. .~e.Jle.r.~I. .l\:f.llr:' ~.~e.r.~. .~r. ~~f:~ .~,()(),~Jl~. .~~#~~~:i.~ill, ,h.:()I.~. h.:Y.. ~it~e.r.. ~,:fi.r.s,t, .().r. i~tW~1~riitf;~=~~~;~;!~:11~~:~';~i;U~~~~:'~~~~;;~;il~:!:~~i:!=:~~o~:::~: dates to the blockbuster event. the presenter of the blockbuster event will execute a contract within forty-eil:ht (48) hours of notification and be responsible for the full rental as outlined in the contract. Any deposit from the displaced presenter currently held by the theater manal:ement may be refunded to the party who provided the deposit. At the discretion of the General Manal:er. established first priority users may be afforded revision of deposit requirements. II1 Dllte 1161d Time Flllmu $HmdmmiAitltMit~ Tentative date holds may be placed by users accordin~ to the followinl:: First Priority - Dates may be placed on hold at any time in the future prior to the event Second Priority - Dates may be placed on hold at any time within the 18 months precedinl: the first performance of the series Third Priority - Dates may be placed on hold at any time within the 12 months precedinl: the first performance of the series Fourth Priority -Dates may be placed on hold at any time within the 9 months precedinl: the first performance For any tentative booking, ..hetl.cr it is booked 15 n.onths 01:lt or 12 months 01:lt, unless protected in the date challenl:e policy enumerated below, the booking hold will expire automatically after 30 days unless the prOOtleer presenter provides a non-refundable deposit in accordance with the following schedule: 1. For a series of at least four events during a theater season - $1000 2. For an event with at least six performances during a theater season - $750 3. For a small community arts group or educational institution programs - $300 4. All other bookings - $500 The paid non-refimdable deposit will entitle the presenter to an additional 60 days extension period. Any rebookinl: of the same date by the same presenter within 30 days of releasinl: said date shall be considered an extension and be subiect to the required deposits as outlined in this section. If the presenter enters into a contract prior to the expiration of the extension period, then the deposit will be applied to the contract. If the tentative date or dates are challenged and another party goes to contract within the extension period, then the deposit will be refunded to the presenter who paid the deposit. IV. Date Challenl:es C) An) te..tati.e hold thllt hllS not gane; to oontrllCt is sttbject to chllllenge in Ilccordlmce ..ith the follo..ing plOGcd1:lf'e. A producer ..ill be notified thllt a b01l1l fide challenger hll3 Ilgrced to entel into contrllct and SMC is holding a deposit of 50% of the lent. The pIOdueGr v\ith the tentllti.e hold ..ill ha.e 48 1101:l1s ~ithin ..mch to enter into a eont1llCt ..ith II1'l applopliak: deposit 01 the dllte/dlltes ~ill be gi.en to the ehalle..ging p~. If the dates ate gi.en to !he challenging pllrly, !he deposit set forth it. pM ag1 aph 1 D) Abo. e, .. hieh is bcit,g held fOI the Lxh::nsion Period, ~ill be rdtl1.dcd to t:l.e part) ..ho Plo.ided t:l1e deposit. D) An) pIOOtlCCr can go to conti act at llfl) time, (;. (;1. Otltsic!G of 12 or 15 n1ortth3. Tentative. non-contracted date holds may be challen~ed by users accordin~ to the followin~: First Priority - Dates mav be challenl!ed at any time within 8 months prior to the desired challen~e date Second Priority - Dates may be challen~ed at any time after 30 days of beinl! placed on hold provided the challen~in~ event is within its date hold time frame Third Priority -Dates may be challen~ed at any time after bein~ placed on hold provided the challen~in~ event is within its date hold time frame Fourth Priority -Dates may be challenl!ed at any time after bein~ placed on hold Any tentative hold that has not ~one to contract is subiect to challenl!e in accordance with the followin2 procedure: First and Second Priority - A presenter will be notified that a bona fide challen~er has a~reed to enter into contract and SMG is holdin~ a deposit of 50% of the rent. The presenter with the tentative hold will have five (5) business days within which to enter into a contract with an appropriate deposit. or the date(s) will be 2iven to the challenl:in~ party. Upon assi~nment of the dates. the challen~in~ party will execute a contract and be responsible for the full rental as outlined in the contract. If the dates are ~iven to the challen~in~ party. any deposit currently held by the theater mana~ement will be refunded to the party who provided the deposit. Third and Fourth Priority - A prcsenterwill be notified that a bona fide challen~er has a~reed to enter into contract and SMG is holdinl: a deposit of 50% of the rent. The presenter with the tentative hold will have two (2) business days within which to enter into a contract with an appropriate deposit. or the date(s) will be 2iven to the challenl:inl: party. Upon assi~nment of the dates. the challen~inl: party will execute a contract and be responsible for the full rental as outlined in the contract. If the dates are ~iven to the challen~in~ party. any deposit currently held by the theater mana~ement will be refunded to the party who provided the deposit. V. Contract Deposits A) The minimum contract deposit required will be Y:z of the base rental for all users. B) New clients will pay a contract deposit offull rent at the management's discretion. C) Small community arts groups and educational organizations will pay as contract deposit the minimwn rental. D) The remainder of the base rent is due two weeks prior to the event. E) Producers with a series will be allowed to deposit the base rent for one performance, which will be credited to the fmal performance of the series. F) Deposits are non-refundable. Any producer who believes that its event was canceled due to exigent circwnstances may request a partial or full retwn of the deposit, which is subject to the approval of the Convention Center Advisory Board. VI. Rental Rates A) Not-For-Profit, Section 501 ( C ) ( 3 ) organizations (as defmed below) - $3,000 flat rent per performance. Flat daily rent for more than one performance per day is $4,650. Events with more than four performances per week are subject to negotiation with management. D) COmn1CIGi.!i1 OIganizlltioM $3,000 .S 12% of the gloss tiGkc:t I GeGil't3 fOf I 4 pCOOlmanGG3. $3,000 .310% for 5 10 pGrfoImll1'lGGS. $3,000 .S 8% fOI mote than 10 perfoImance3. All ('lfthe m,o.G me 31:1bjeet to a $4,800 clip. .Ill Commercial Or~anizations = For 1-4 performances: $3.000 vs 12% of the l!ross ticket receipts per day for one performance per day $4.650 vs. 12% of the ~ross ticket receipts per day for multiple performance days = For 5-10 performances: $3.000 vs 10% of the ~ross ticket receipts per day one performance per day $4.650 vs. 10% of the l:ross ticket receipts per day for multiple performance days = For over 10 performances: $3.000 vs 8% of the l:ross ticket receipts per day for one performance per day $4.650 vs. 8% ofthe ~ross ticket receipts per day for multiple nerformance days = All of the above are subiect to a $4.800 per performance cap Events with more than four performances per week are subject to ne~otiation with manal:ement. VII. Community Arts and Educational Prol:rams Small local community arts groups and educational institutions (as defmed below) - will be offered use of the facility, when available, between the hours of9:00 A.M. - 5:00 PM at a discounted rate of $ 1.00/seat - minimum rental - $600, with a cap of $1,000 plus front of the house and back of the house expenses. These groups may be eligible to apply for a subsidy for a portion of the expenses from the appropriate City sources or other granting agencies. vm. Definitions A) "Not-For-Profit, Section SOl (C) (3) Organizations" are defmed as organizations which meet all of the following qualifications: I) Current exemption letter from the IRS. 2) Current state certificate of incorporation and good standing. B) "Small local community arts groups" are defmed as organizations which meet all of the following qualifications: I) Annual cash budget under $250,000$500.000 2) A year-round presence in Dade County 3) A track record demonstrating successful presentation of cultural and/or educational programs. C) "Educational institutions" are defined as organizations meeting the definition set forth in Florida Statutes, Section 212.08 ( 7 ) ( 0 ) ( 2 )d, as amended from time to time. D) A "Commercial organization" is defmed as any organization which does not qualify as A), B) or C) above. IX. General Mana~er's Discretion The purpose of the bookinl: policy of the Jackie Gleason Theater is to provide the manal:ement with ~enerall:uidelines for the efficient operation of the facility. Nothin~ contained within those l:uidelines is intended to limit the General Mana~er's discretion in the bookin~ or ne2otiation of contracts that in his or her professional jud~ement would be in the best interest of the Jackie Gleason Theater and the City of Miami Beach. CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beachfl.lJs COMMISSION MEMORANDUM NO. ~ 7 ~ -'17 TO: Mayor Seymour Gelber and Members of the City Commission Jose Garcia_ped1!osa City Manager REPORT 0 HE BOOKING POLICY FOR THE JACKIE GLEASON THEATER OF THE PERFORMING ARTS (TOPA), AS AMENDED DATE: July 2,1997 FROM: SUBJECT: ADMINISTRATION RECOMMENDATION: This is a follow-up report; no action is necessary. BACKGROUND: At the Commission meeting of June 18, 1997, the amended Booking Policy for the Jackie Gleason Theater of the Performing Arts was approved, subject to having it circulated to the arts community and endorsed by a quorum of the Convention Center Advisory Board (CCAB). These actions have now been completed. ANALYSIS: On June 19, 1997, approximately two dozen user groups were provided copies of the revised Booking Policy and invited to comment (Attachment 1). Responses were received from Miami City Ballet, Ballet Etudes, Florida Philharmonic, Fantasma Productions, Community Concert Association, Metro-Dade Cultural Affairs Council, and Miami-Dade Community College. The only substantive change made in response to the users was the revision of the blockbuster clause to allow for a challenge to an existing date hold, such clause changed from the previous version which allowed the blockbuster event to supersede such existing date hold. The changes in the policy, approved by the Commission, are shown as shaded in attached copy of the Booking Policy (Attachment 2). Subsequently, the CCAB, by unanimous vote, endorsed the Booking Policy in the form submitted today at a special meeting held on June 23, 1997. CONCLUSION: The stipulations set forth by the City Commission action of June 18, 1997 have been satisfied, and the Jackie Gleason Theater of the Performing Arts Booking Policy shall be effective immediately as per the attached form. JGP:~>>:DT:dt Attachments F:\CMGR\$ALL\COM-MEM,97\GLEASQ3,BKG AGENDA ITEM R8\-\ . 1-~.. Q'7 DATE