2007-26653 ResoRESOLUTION NO. 2007-26653
A RESOLUTION OF MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE ANNUAL FISCAL YEAR (FY) 2007/08
APPROPRIATION FOR THE CAPITAL RENEWAL AND REPLACEMENT FUND
BUDGET, IN THE AMOUNT OF $3,266,096.
WHEREAS, the Mayor and Commission adopted Resolution No. 2004-25697 on September 28,
2004, establishing a capital renewal and replacement reserve to provide a dedicated source of funding
for capital renewal and replacement projects that extend the useful life of General Fund assets,
including the initial annual transfer from the General Fund to the Capital Renewal and Replacement
Fund, for FY 2004/05, in the amount of $1,347,070; the FY 2007/08 amount was $3,266,096; and
WHEREAS, the Mayor and Commission adopted Resolution No. 2005-25832 on February 23,
2005, amending Resolution No. 2004-25697, to provide for more stringent criteria for allowable uses of
the Fund; and
WHEREAS, the City currently maintains a vast number and variety of buildings, structures and
facilities, hundreds of acres of recreational and open space, significant public works, and hundreds of
miles of streets, sidewalks and alleys; and
WHEREAS, as a result of the City's ongoing Capital Improvement Program, and the Miami-
Dade County General Obligation Bond Program, there has been a significant additional increase in
capital renewal and replacement needs; and
WHEREAS, annual capital renewal and replacement needs compete for General Fund
resources with other needs, such as public safety, with the result that capital renewal and replacement
needs may be deferred; and
WHEREAS, on September 17, 2007, the Mayor and City Commission tentatively adopted the
proposed millage rate of 5.6555 mills, which included 0.1382 mills dedicated for capital renewal and
replacement; and
WHEREAS, the City Manager's proposed operating Budget sets forth the recommendation for
the FY 2007/08 Capital Renewal and Replacement Fund appropriation amounts for specific projects.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commissi ereb adopts the Fiscal
Year 2007/08 Appropriation for the Capital Renewal and Replacement F d udg in the amount of
$3,266,096, as more specifically provided in Attachment "A" hereto.
PASSED and ADOPTED this 26th day of September 2007.
m yo
ATTEST: Da id Dermer
~~ APPROVED AS TO
FORM & LANGUAGE
FOR CUTION
City Clerk
Robert Parcher ~ ZD Q7
i mev.~d~ ate
ATTACHMENT A
CITY OF MIAMI BEACH
FY 2007/08 GENERAL FUND RENEWAL AND REPLACEMENT PROJECTS
Project
PROJECT NAME /DESCRIPTION A ro nation
POLICE STATION BUILDING
Transformers, Halon System and Main breaker replacement 110,000
Underground Fuel Tank Replacement 8~ Generator Fuel Delivery System 205,268
Emergency Generators 55,000
Passenger Elevator Replacement(2) 225,806
TOTAL POLICE STATION BUILDING $596,074
HISTORIC CITY HALL BUILDING
Electrical Upgrades 140,000
Replacement of Interior Build-outs 490,000
TOTAL HISTORIC CITY HALL BUILDING $630,000
FIRE STATION 1
Roof Repair/Replacement 181,632
Fire Alarm System Replacement 30,054
Electrical Upgrades 49,643
Piping & Plumbing Fixture Replacement 27,557
Air Distribution, Exhaust Fan & Window Unit Replacement 48,966
TOTAL FIRE STATION 1 $337,852
FIRE STATION 3
Air Distribution, Duct Work 8~ HVAC Intake Carbon Monoxide Infiltration Replacement 43,821
Electrical Upgrades 81,322
Rooftop A/C Unit Replacements 69,431
Plumbing Compressor Replacement 27,791
Air Distribution, Exhaust Fan & Vehicle Bay Exhaust Fan Replacement 44,422
TOTAL FIRE STATION 3 $266,787
CITY OF MIAMI BEACH
FY 2007!08 GENERAL FUND RENEWAL AND REPLACEMENT PROJECTS
CONTINUED
Project
PROJECT NAME /DESCRIPTION A ro riation
SOUTH SHORE COMMUNITY CENTER
Fire Alarm System Replacement 44,572
Air Distribution, Chilled Water Pumps & HVAC Piping Replacement 210,402
Plumbing Compressed Air System Replacement 27,484
Elevator Hydraulic Unit Replacement 113,363
TOTAL SOUTH SHORE COMMUNITY CENTER $395,821
VARIOUS BUILDINGS
City Hall Building
Electrical Upgrades 50,000
North Shore Youth Center
Exterior wall upgrades 141,144
Exterior window upgrades 28,608
Roof repair/upgrades 40,812
777 17th Street Building
Partial Roof Replacement, Waterproofing & Painting 286,000
Public Works Yard
Roof Repair/Replacement 108,205
Exterior Wall Replacement 143,984
Garden Center
Electrical Upgrades 25,000
A/C Replacement 56,055
Police Sub Station
A/C Replacement 30,000
21St Street Community Center
Pressure Clean & Paint Exterior 60,000
Storage Tank Repair and Removal Project
Generator Tank (4 locations) 65,000
TOTAL MISC. REQUESTS -VARIOUS BUILDINGS $1,034,808
CONTINGENCY 4,754
TOTAL GENERAL FUND RENEWAL AND REPLACEMENT PROJECTS $3,266,096
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of The City of Miami Beach, Florida, adopting the Fiscal
Year (FY) 2007/08 budget for the Capital Renewal and Replacement Fund, in the amount of $3,266,096.
Bey mtenaea outcome supportea:
Improve the City's overall financial health and maintain overall bond rating
Ensure well-maintained facilities
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The City's performance target for well-
maintained facilities is to have a Facility Condition Index of .1 or better, i.e. the value of required
maintenance for a facility should be equal to or less than .1 (or 10%) of the current replacement value of
the facility. Based on inspections of facility conditions, several City facilities do not currently meet this
target, most notably, Fire Stations 1 and 3.
Issue:
Shall the Mayor and City Commission adopt the attached resolution which adopts the FY 2007/08 budget
for the Capital Renewal and Replacement Fund?
Item Summa /Recommendation:
In FY 2004/05, the City established a capital renewal and replacement reserve to provide a dedicated
source of funding for capital renewal and replacement projects that extend the useful life of General Fund
assets and adopted stringent criteria for allowable uses of the Fund. These criteria require that the
Commission approve specific projects to be funded each year.
On September 17, 2007, the Mayor and City Commission tentatively adopted the proposed millage rate of
5.6555 mills, which included 0.1382 mills dedicated for capital renewal and replacement; and providing
$3,266,096 for Capital Renewal and Replacement needs, the same level of funding as provided in FY
2006/07.
Adopt the resolution specifying FY 2007/08 project appropriations for the General Fund Renewal and
Replacement.
Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $3,266,096 General Fund millage of 0.1382 dedicated for Capital
Renewal and Re lacement
2
OBP Total
Financial Impact Summary:
City Clerk's Office
~ Department Djrector ~ Assistant City Manager ~ City Manager ~
V 1 1~\/ V 1~ BEAC H AGENDA ITEM ~C
~' DATE _ 9 cZb'07
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager -~
r'
DATE: September 26, 2007
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE ANNUAL FISCAL YEAR (FY)
2007/08 APPROPRIATION FOR THE CAPITAL RENEWAL AND
REPLACEMENT FUND BUDGET IN THE AMOUNT OF $3,266,096.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Miami Beach has continued to expand its facilities and infrastructures in response to the
desire of so many who wish to live, work, and play in our vibrant, tropical, and historic
community. The City currently maintains a vast number and variety of buildings, structures
and facilities, hundreds of acres of recreational and open space, significant public art pieces,
and hundreds of miles of streets, sidewalks and alleys. However, existing funding levels do
not provide for major capital renewal and replacement projects and these projects are
deferred many years beyond their useful life. Further, as a result of the ongoing capital
improvement program, in addition to funding from Miami-Dade County's General Obligation
Bond Program, there has been a significant increase in additional maintenance needs.
In FY 2004/05 the City established a separate reserve with a dedicated source of funding to
be used exclusively for facility renewal and replacement of capital items. Appropriations
from the fund are reviewed and approved each year by the City Commission as part of the
budget process, and are used exclusively for those capital expenditures that help to extend
or replace the useful life of our facilities.
In FY 2004/05 the dedicated millage for Renewal and Replacement was established at
0.126, increased to 0.182 in FY 2005/06, and maintained at 0.182 in FY 2006/07. The FY
2007/08 proposed millage for Renewal and Replacement is 0.1382 mills, maintaining the
same level of General Fund renewal and replacement funding in FY 2007/08 as in FY
2006/07 - $3,266,096.
CONCLUSION
The City Commission should adopt the attached Resolution which adopts the annual FY
2007/08 appropriations for the Capital Renewal and Replacement Fund Budget in the
amount of $3,266,096.
JMG:KGB:JC