Loading...
HomeMy WebLinkAboutAmendment No. 4 with Chen & Associatesaod~- ~s ~ 7~ n 7 ~ -~ 9~~/ay AMENDMENT No. 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND CHEN AND ASSOCIATES, INC, DATED SEPTEMBER 8, 2004, FOR THE CITY CENTER RIGHT OF WAY IMPROVEMENT PROJECT, SAID AMENDMENT IN AN AMOUNT NOT-TO-EXCEED $24,923; FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES NECESSARY FOR THE PLANNING OF LINCOLN ROAD STREETSCAPE IMPROVEMENTS BETWEEN WASHINGTON AVENUE AND COLLINS AVENUE, NEIGHBORHOOD NO. 9C, CITY CENTER RIGHT OF WAY NEIGHBORHOOD IMPROVEMENT PROJECT; WITH FUNDING AVAILABLE FROM PREVIOUSLY APPROPRIATED CITY CENTER REDEVELOPMENT AREA (RDA) FUNDS. This Amendment No. 4 to the Agreement, made and entered this 5ch day of September 2007, by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and CHEN AND ASSOCIATES, INC, a Florida Corporation, having its offices at 420 Lincoln Road, Suite 240, Miami Beach, Florida 33139 (hereinafter referred to as the Consultant). RECITALS WHEREAS, pursuant to Request for Qualifications (RFQ) No. 68-02/03, the Mayor and City Commission adopted Resolution No. 2004-25678, on September 8, 2004, approving and authorizing the Mayor and City Clerk to execution an Agreement with Chen and Associates, Inc. (Consultant), in snot-to-exceed amount of $2,144,773, for the planning, design, bid and award, and construction administration phases of the City Center Right-of- Way (ROW) Neighborhood Improvement Project (the Project); and WHEREAS, the Project includes improvements to the stormwater system, water system, roadways, streetscape, landscaping, traffic calming, pedestrian lighting, and linkages within the public right-of-ways; and WHEREAS, the Project limits are bounded by 16th Street to the South; Dade Boulevard to the North; and from Alton Road on the West, to Collins Avenue on the East; and WHEREAS, on December 9, 2004, and October 20, 2005, the City issued the Notices to Proceed for the planning and design phases of the Project, respectively; and WHEREAS, on February 8, 2006, the City Commission adopted Resolution No. 2006- 26126, approving Amendment No. 1 to the Agreement, to include the design of streetscape improvements on Meridian Avenue from 17th to 18th Street, and miscellaneous water and wastewater main improvements; and WHEREAS, on December 6, 2006, the City Commission adopted Resolution No. 2006-26388, approving Amendment No. 2 to the Agreement, to include the design of streetscape improvements on 21St Street, between Park and Collins Avenues, Construction Administration and Resident Project Representative (RPR) services for Lincoln Road, between Collins and Washington Avenues; and WHEREAS, on April 24, 2007, the Capital Improvement Projects (CIP) Office approved Amendment No. 3 to the Agreement, for snot-to-exceed amount of $16,973, for the design of bike lanes/routes within t he City Center Right-of-Way Neighborhood Improvement Project; and WHEREAS, during the Project design process, it was determined that the essential components of Lincoln Road east of Washington were to be more closely coordinated with the West end design; and WHEREAS, the Consultant has submitted a proposal for additional professional services associated with the additional scope of work; and WHEREAS, the total additional fee requested by the Consultant for the additional work is $24,923; and WHEREAS, the Capital Improvement Project Office, and the City's Program Manager, Hazen and Sawyer, have evaluated the Consultant's cost proposal and are in agreement that the proposal is reasonable; and WHEREAS, the City Administration recommends approval of the attached Amendment No. 4 to the Agreement, in an amount not-to-exceed $24,923, for the aforestated additional services for the Project; and WHEREAS, this Amendment No. 4 to the Agreement, will revise the total contract sum to snot-to-exceed total of $2,622,675. NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: ABOVE RECITALS The above recitals are true and correct and are incorporated as a part of this Amendment No. 4. 2. MODIFICATIONS The Agreement is amended to include and incorporate the additional work, as set forth in Schedule "A-4", attached hereto. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No. 4. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: ~~ Robert Parcher, City Clerk APPROVED A FORM & LANGI ~evl ~~ . C ~ eN icy.. of Print Name _ ~~ CITY OF MIAMI BEACH, FL,.ORIDA Print Name SCHEDULE "A-4" SCOPE OF SERVICES Schedule "A" entitled, "Scope of Services", is amended as follows: ADD the Following under Task 5 -ADDITIONAL SERVICES Task 5.2 -Additional Design Services The CONSULTANT shall furnish additional design services associated with the City Center Neighborhood Right-of-Way improvements as noted below: Task 5.2 Revisions to Lincoln Road Streetscape Improvements: The CONSULTANT shall provide professional services for the planning and design of the revisions to the proposed right of way improvements along Lincoln Road between Washington and Collins Avenue. The revised streetscape improvements are intended to enhance the proposed landscaping treatment and to provide additional shade to pedestrian areas. The final design concept will be developed from community meetings based on local resident and merchant preferences. The CONSULTANT shall establish a consensus design concept based on input from the community and which also meets the requirements of City regulatory agencies (Planning Department and Public Works Departments) and Miami-Dade County Public Woks Department Traffic Division. The design concept shall meet the following design guidelines: • Install colored concrete sidewalk with defined pattern • Install asphalt roadway with brick paver crosswalks • Install landscaped median • Introduce shade trees within sidewalk areas • Enhance pedestrian safety • Maximize sidewalk areas • Maintain 4 travel lanes per Public Works Department • Minimum width of travel lanes per County Requirements (11') • Existing bus stop location will remain unchanged • Avoid conflicts with existing underground utilities • Avoid conflicts between tree canopy and existing buildings • No shade trees within median per Public Works Department • Limited groundcover species allowed by Parks & Recreation • Maintain existing on-street parking spaces per Parking Department Professional services to be provided by the CONSULTANT shall include: 5.2.21 CONSULTANT shall develop a single conceptual design plan which meets the design guidelines listed above. The conceptual design plans shall identify basic hardscape elements (including construction material) and basic planting elements (including tree and palm massings). The conceptual design plans will include a single CAD plan reflecting basic hardscape and planting elements and a single conceptual rendering displaying the hardscape and plant material at a specific area of the project. Schedule: Within 30 working days of Notice to Proceed 5.2.22 CONSULTANT shall prepare for and conduct a Review Session with the CITY staff. The CONSULTANT shall prepare draft meeting minutes and forward them to the PROGRAM MANAGER for review and comments. The CONSULTANT shall finalize and distribute, accordingly. Schedule: Within 45 working days of Notice to Proceed 5.2.23 CONSULTANT shall make revisions to conceptual drawings based upon CITY comments during the Review Session in preparation for the Community Design Workshop and based on the opinions and thoughts given during the Community Design Workshop by City officials, residents, and merchants. A maximum of two refinements, changes, and/or modifications to the conceptual plan is included within the scope. Schedule: Within 60 working days of Notice to Proceed 5.2.24 CONSULTANT shall prepare for and conduct Community Design Workshop with the CITY, residents, merchants, and general public. The CONSULTANT shall prepare draft meeting minutes and forward them to the PROGRAM MANAGER for review and comments. The CONSULTANT shall finalize and distribute, accordingly. Schedule: Within 75 working days of Notice to Proceed TIME OF COMPLETION The Consultant shall complete the conceptual design, present to the City, Residents, and Merchants within 75 working days of the Notice to Proceed for the Amendment No. 4. PAYMENT AND COMPENSATION The method of calculating fees for the aforementioned proposed additional professional architectural and engineering services is based on estimated labor plus direct costs. The total fee proposed for this Scope of Work shall be on anot-to-exceed basis, in the amount of $24,923. Invoicing will be monthly and based on hourly rates as defined in the current Agreement between the City and Consultant. COMPENSATION • Original Agreement amount $2,144,773. • Amendment No.1 (Design services for the installation miscellaneous water and wastewater main upgrades, and improvements on Meridian Avenue from 17th to 18tH Street,) amount $347,925. • Amendment No.2 (Design services for the improvements to 21St Street, between Park and Collins Avenues, Construction Administration and Resident Project Representative (RPR) services for Lincoln Road, between Washington and Collins Avenues) amount $88,081. • Amendment No.3 (Design services for the installation of bike lanes/routes) amount $16,973. Amendment No. 4 (Planning of Lincoln Road Streetscape Improvements between Washington Avenue and Collins Avenue, Neighborhood No. 9C, City Center Right-of- Way Neighborhood Improvement Project) amount $24,923. • Revised Agreement amount $2,622,675. mm w J ~ ~ Q oc_ W C V 0 H U a d E m a L d C d U U