2007-26673 ResoRESOLUTION NO. 2007-26673
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING PURSUANT TO
SECTION 2-367 (d) OF THE MIAMI BEACH CITY CODE, THE SOLE
SOURCE PURCHASE AND INSTALLATION OF PAY ON FOOT
(POF) STATIONS IN THE 16T" STREET AND 7T" STREET PARKING
GARAGES FROM CONSOLIDATED PARKING EQUIPMENT, INC., IN
THE ESTIMATED AMOUNT OF $400,000.
WHEREAS, escalating costs, to include labor, utilities, and maintenance
supplies, coupled with marginal revenue increases, require the City to look toward
increased efficiencies, either through enhanced technologies or other strategies; and
WHEREAS, in a continued effort to improve parking services to residents and
visitors alike, the Parking Department has recommended implementation of Pay on Foot
(POF) pay stations at attended parking facilities; and
WHEREAS, the POF is an ATM type technology designed to improve cash
management, lower the Parking Department's labor costs and operational expenses,
and improve customer service; and
WHEREAS, the POF pay stations in the 16th Street and 7"' Street parking
garages will allow adjustment to the current staffing levels of cashiers and attendants;
and
WHEREAS, if this initiative is approved, it is estimated that operational expenses
may achieve savings of $134,000 per year at each facility; and
WHEREAS, as provided pursuant to Section 2-367 (d) of the Miami Beach City
Code, the Administration has determined that Consolidated Parking Equipment, Inc.
meets the requirements as a sole source provider of the Pay on Foot (POF) pay
stations, and would therefore recommend the approval of the purchase and installation
of the POF stations in the 16th Street and 7th Street Parking garages, in the estimated
amount of $400,000.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and the
City Commission hereby approve the sole source purchase and installation, pursuant to
Section 2-367(d) of the Miami Beach City Code, in the estimated amount of $400,000,
from Consolidated Parking Equipment, Inc., the sole source provider of Pay on Foot
(POF) pay stations in the 16tt' Street and 7th Street Parking Garages.
PASSED and ADOPTED this 17th dayabf I Oc~be~ , 2007
TEST: M
D vid rmer APPROVED AS TO
'~ FORM & LANGUAGE
CITY CLERK 8i FO CUTION
Robert Parcher
T:WGENDAt2007tOct17\ConsenflConsolidatedPOFReso.doc rr' (+~ ~I
t m Ir
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor and City Commission Of The City of Miami Beach, Florida, Approving Pursuant
To Section 2-367(d) Of the Miami Beach City Code, The Sole Source Purchase and Installation of Pay On
Foot (POF) Stations In The 16t" Street And 7t" Street Parking Garages From Consolidated Parking
_Equipment, Inc.
Key intended outcome Supported:
Maintain or improve traffic flow; Improve parking availability; Improve process through information
technology; and Increase community satisfaction with City services.
Supporting Data (Surveys, Environmental Scan, etc.): The 16 Street garage has 803 spaces; a daily
average utilization of 874; and a daily turn-over ratio of 1.09. The 7`" Street garage has 646 spaces; a daily
average utilization of 1125; and a dailyturn-over ratio of 1.74.
Issue:
Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
In a continued effort to improve parking services to residents and visitors, the Parking Department has
recommended implementation of Pay on Foot (POF) stations at attended parking facilities. The POF is an
ATM type technology designed to improve cash management, lower the Parking Department's labor costs
and operational expenses, and improve customer service. If this initiative is approved, it is estimated that
operational expenses may achieve savings of $134,000 per year at each facility. Other service levels will
remain constant as a labor contract supervisor and attendants and security guards will be maintained in the
facility 24 hours aday/seven days a week/365 days a year. Cash management is improved as cashiers are
no longer handling transactions and/or cash. Customer service is improved as patrons have multiple
payment alternatives and no longer have to wait in queues in the exit lane.
~ The Administration recommends approval. ~
Board Recommendation:
Financial Information:
Source of
Funds:
Amount
Account
roved
1
$200,000 Anchor Garage account # 463-
2505-069358
2
$200,000 7 Street Parking Garage account
#142-2505-069358
3
_ _ 4_
OBPI Total $400,000
Financial Impact Summary:
City Clerk's Office Legis~f(tive Tracking:
Gus Lopez, Ext. 6441
Sign-Offs:
Department Dir®ctor Assistant Manager City Manager
SF RC JMG
T: WGENDA\200TOct1707\Consent\ConsolidatedPOF.Summary.doc
m MIAMIBEACH
vv
~~~~ra~ ~T~:~ C 7H
~~~ii+ l0-~7-0
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 17, 2007
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING PURSUANT TO SECTION 2-367 (d) OF
THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE AND
INSTALLATION OF PAY ON FOOT (POF) PAY STATIONS IN THE 16th STREET
AND 7th STREET PARKING GARAGES FROM CONSOLIDATED PARKING
EQUIPMENT, INC., IN THE ESTIMATED AMOUNT OF $400,000.
FUNDING
$200,000 Funding is available from Anchor Garage account # 463-2505-069358
$200,000 Funding is available from 7th Street Parking Garage account # 142-2505-
069358
KEY INTENDED OUTCOMES SUPPORTED
Maintain or improve traffic flow; Improve parking availability; Improve process through
information technology; and Increase community satisfaction with City services.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In a continued effort to improve parking services to residents and visitors alike, the Parking
Department has recommended implementation of Pay on Foot (POF) stations at attended
parking facilities. The initial installation recommended and approved was at the 13th Street
Parking Garage, where the payroll reduction this first year was $124,000. The second
installation was at the 17th Street Parking Garage, which is estimated to achieve an annual
savings of $134,000.
The POF pay station is an ATM type technology designed to improve cash management,
lower the Parking Department's labor costs and operational expenses, and improve customer
service.
Following is a brief account of a patron's transaction:
A patron drives into a facility and pulls a magnetically striped ticket from the ticket dispenser
as they currently do in any of the Cites gated facilities. The patron will go about their
business and upon returning to the facility for exiting, will pay their parking fees at a POF Pay
Station. The patron approaches a POF pay station and will:
• Insert their ticket; and
• POF will calculate their stay and compute their fee and display the amount owed; and
• Patron will insert payment by either cash* or credit/debit card; and
• POF will return ticket to the patron encrypted with a code as being "paid"; and
• Patron will have a prescribed time frame (i.e., 15 minutes) to retrieve their vehicle
and insert the "encrypted" ticket into the exit verifier at the exit lane; and
• The exit verifier will scan ticket to confirm payment and lift the gate to allow a
successful exit.
*POF has capability to provide change in US funds, $5.00, $10.00 and $20.00 bills.
As a contingency, in the event a patron forgot to use the POF pay station, the system will
also be equipped with acredit/debit card acceptor at the exit verifier (exit lane) in order to
allow the patron a "last chance" opportunity to pay for their parking fees. In all cases, there
will be parking spaces set aside for patrons that inadvertently forgot to use the POF, and
need to temporarily park to satisfy their parking fees.
REDUCED LABOR EXPENSES
The 13th Street and 17th Street garages have been operating as central cashiered
operations/POF without diminishing service levels to our parking patrons. The POF pay
stations in the 16th Street and 7"' Street parking garages will allow adjustment to the current
staffing levels of cashier/attendants. If this initiative is approved, it is estimated that
operational expenses may achieve savings of $134,000 per year at each facility. It is
important to note that other service levels will remain constant as a labor contract supervisor
and attendants and security guards will be maintained in the facility 24 hours aday/seven
days aweek/365 days a year. It is the intent of the Administration to proceed with the
installation of POF pay stations wherever feasible.
Escalating costs, to include labor, utilities, and maintenance supplies, coupled with marginal
revenue increases require the City to look towards increased efficiencies either through
enhanced technologies or other strategies. While the human element cannot be completely
removed from this equation as some level of interaction will always be necessary, however,
the prospect of decreasing labor costs per cashier/attendant is an avenue that should be
pursued. This is magnified even further when considering its potential effect system-wide
where savings may equate to multiple cashiers per facility.
IMPROVED CASH MANAGEMENT
Cash management is improved as cashiers are no longer handling transactions and/or cash.
The POF Pay Station is aself-contained unit with secured cash boxes and full auditing
capabilities. The POF pay station is linked to the garage's central computer located in the
garage manager's office where perpetual diagnostics are performed to ensure its efficient
operation.
IMPROVED CUSTOMER SERVICE
Customer service is improved as patrons have multiple payment alternatives at their
fingertips and they no longer have to wait in queues in the exit lane. The system is capable
of handling special event transactions where a flat rate may be programmed and the patron
may pay their parking fees at any point in time of their stay. Future enhancements may
include a remote payment option whereby a patron may be able to pay their parking fee at a
POF pay station at a remote site.
The Administration's goals are to proceed with a system that provides the most options and
flexibility; has a proven track record in other communities; provides substantial operational
cost savings; and is the best overall value for the investment.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution authorizing approving,pursuant toSection 2-367 (d) of the Miami Beach Cit~ Code,
the sole source purchase and installation of Pay on Foot (POF) pay stations in the 16 Street
parking garage and the 7th Street parking garage, from Consolidated Parking Equipment,
Inc., in the estimated amount of $400,000.
T:1AG ENDA12007~oct17071ConsentlConsolidatedPOFMemo.doc
$925 Sterling 5t„ Suite 100
A Fe~rat sSSesi ~omPBRY 972871-0214
Transportation Systems federalapd.com
pctober 3, 2007
IVIs. Paxu,ela Leja
Procurement ~epa;rt~ment
17(10 Convention Centex Drive
Miami Beach, FL 331.39
Re: Consolidated Paz'kin$ Equipment
Dear Ms. Leja;
Please accept this letter as official notificatapz~ that Consolidated Paac~ing Equxpznent is a
sole dxstributoz of Federal APIA products and sezvices in South Florida. Consolidated
Pazl+dng Equlpmer~t as ar- authorized Federal ,APD distributor staf~xxg factory trained
technicians arxd zeplacetnent parts and equipment_ .
if 1 may be o£ any further' assistance, please do not hesitate to contact me.
Sincerely,
Scott D. Fox
Regional Manager
Cell # 214205-3$00
Cc: Jack Fzovextchcr
District Mauagez