2007-26687 ResoRESOLUTION NO. 2007-26687
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RATIFYING AN EMERGENCY
CONTRACT WITH EDD HELMS ELECTRIC, IN THE AMOUNT OF SIX
HUNDRED NINETY-SEVEN THOUSAND EIGHT HUNDRED AND
SIXTY-FIVE DOLLARS ($697,865.00), ENTERED INTO ON
SEPTEMBER 27, 2007, FOR REPLACEMENT OF THE HALL B BUSS
DUCT AT THE MIAMI BEACH CONVENTION CENTER; AND
FURTHER AUTHORIZING THE USE OF CONVENTION CENTER
AIRWALL FUNDS AND, SUBSEQUENTLY, ANY EXCESS FUNDS
FROM THE SIEMENS A/C RETROFIT FISCAL YEAR 2006/07
CAPITAL PROJECT.
WHEREAS, on September 18'h, 2007, the Miami Beach Convention Center (MBCC)
experienced the failure of an electrical buss duct in Hall B, which supplies power to six
airhandlers in Hall B; two airhandlers in the Hall B lobby; lighting in the first and second level
ballrooms; and other ancillary areas; and
WHEREAS, this was an emergency situation which needed to be corrected as
expediently as possible in order to meet the needs of clients under contract at the MBCC; and
WHEREAS, due to the emergency situation, a contract was entered on September 27,
2007 with Edd Helms Electric, in the amount of $547,865.00, for the manufacture and installation
of a new buss duct, and approximately $150,000 in labor and equipment for temporary power in
the interim; and
WHEREAS, the City Manager herein requests that the Mayor and City Commission ratify
this emergency procurement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify an emergency contract with Edd Helms Electric, in the amount of six
hundred ninety-seven thousand eight hundred and sixty-five dollars ($697,865.00), entered into
on September 27, 2007, for replacement of the Hall B buss duct at the Mi i Beac Convention
Center; and further authorized the use of Convention Center Airwall F d and s bse uently,
any excess funds from the Siemens A/C retrofit Fiscal Year 2006/07 Ca ita Proj t.
PASSED and ADOPTED this 17th day of October, 2007.
David Dermer
A ST:
C TY CLERK
Robert Parcher
T:\AGENDA120071oa1707\Consent\ELECTRICAL BUSS DUCT RESOLUTION.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
/~ t ~ 07
- y ~~ a .
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution ratifying an emergency contract with Edd Helms Electric in the amount $697,865.00 for
replacement of the B Hall buss duct at the Miami Beach Convention Center
Ke Intended Outcome Su orted:
', Ensure well maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): About 2/3 of residents say they go to the
Convention Center or Jackie Gleason Theater at least once a month.
Issue:
Should the City ratify an emergency contract with Edd Helms Electric for replacement of the B Hall Buss
Duct at the Miami Beach Convention Center?
Item Summary/Recommendation:
The B Hall Buss Duct (one of three in B Hall) failed on the opening day of HD Boutique on September 18 ,
2007. The buss duct supplies power to six airhandlers on the East side of B Hall, two airhandlers in B
Lobby, the A/B registration area, A/B concession stand, lighting in B 1St and 2"d level ballrooms, and other
ancillary areas. Edd Helms was the electrical contractor for HD Boutique (and the sub-contractor for
electrical during the construction of A/B Halls) and was extremely pro-active in providing temporary power
to complete the HD Boutique Show. Currently, Edd Helms Electric has worked with Convention Center
Staff to supply temporary power to Centerplate's dishwasher, the A/B concession stand, the Business
Center air-conditioning, and the skywalk lights. However, generated power will be needed to meet the
requirements of Managing SAP Programs (October 19-24, 2007), and Minority Suppliers (October 25-
November 1, 2007 for the B 1 St and 2"d level Ballroom lights. All other events scheduled for this area have
been moved based on the availability of space. In addition, manufacturing of the new electrical buss duct
has begun, with scheduled delivery for mid-November. Installation is scheduled to begin November 23~d
2007 following the move out of the Auto Show.
In order to accomplish this work, the Administration is requesting ratification of the emergency contract
entered into with Edd Helms Electric in the amount of $547,865.00 for replacement of the B Hall buss duct,
and approximately $150,000.00 for temporary services.
Advisory Board Recommendation:
This is an emergency item. The Convention Center Advisory Board will be informed at the next
scheduled meeting on October 23, 2007.
Financial Information:
Source of Amount Account
Fund 1 $547,865.00 442-2548-069358
2 $150,000.00 442-2548-069358
3
O I Total $697,865.00 442-2548-069358
Financial Impact Summary:
This is an emergency non-budgeted capital improvement. The Administration recommends using funds
from the FY2007/08 airwall project, and subsequently, reimbursement from excess funds anticipated to be
available from the Siemens A/C retrofit ro'ect for the Miami Beach Convention Center.
Ci Clerk's Office Le islative Trackin
Max Sklar, Tourism and Cultural Development Director
~ ~~~epartf~'ieft Director ~ /4'~sistant City Manager ~ City Manager
Duct Commission Summary
m MIAMIBEACH
A~~Itiaa ITEM c 7
aArE /o /7-07
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, voww.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 17th, 2007
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RATIFYING AN EMERGENCY
CONTRACT WITH EDD HELMS ELECTRIC, IN THE AMOUNT OF
SIX HUNDRED NINETY-SEVEN THOUSAND EIGHT HUNDRED AND
SIXTY-FIVE DOLLARS ($697,865.00), ENTERED INTO ON
SEPTEMBER 27, 2007, FOR REPLACEMENT OF THE HALL B BUSS
DUCT AT THE MIAMI BEACH CONVENTION CENTER; AND
FURTHER AUTHORIZING THE USE OF CONVENTION CENTER
AIRWALL FUNDS AND, SUBSEQUENTLY, ANY EXCESS FUNDS
FROM THE SIEMENS A/C RETROFIT FISCAL YEAR 2006/07
CAPITAL PROJECT.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission approve the proposed
resolution.
BACKGROUND
The B Hall Buss Duct (one of three in B Hall) failed on the opening day of HD Boutique
on September 18th, 2007. The buss duct supplies power to six airhandlers on the East
side of B Hall, two airhandlers in B Lobby, the A/B registration area, A/B concession
stand, lighting in B 1St and 2nd level ballrooms, and other ancillary areas. Edd Helms was
the electrical contractor for HD Boutique (and the sub-contractor for electrical during the
construction of A/B Halls) and was extremely pro-active in providing temporary power to
complete the HD Boutique Show. In addition, Square D, the company which
manufactured the buss duct was called in to check the mega ohms for continuity on the
three phase buss duct, and confirmed the entire duct had failed. They also concluded
that the failure may have come from rain water hitting the buss duct after the 35' freight
door was blown in from Hurricane Wilma. We were also informed by Square D that the
order for the new buss duct must be placed by September 28th, 2007 in order to receive
shipment by mid-November, otherwise it would be January before the factory reopens
for manufacturing.
Currently, Edd Helms Electric has worked with Convention Center Staff to supply
temporary power to Centerplate's dishwasher, the A/B concession stand, the Business
Center air-conditioning, and the skywalk lights. However, generated power will be
needed to meet the requirements of Managing SAP Programs (October 19-24, 2007),
and Minority Suppliers (October 25-November 1, 2007 for the B 1St and 2nd level
Ballroom lights. All other events scheduled for this area have been moved based on the
availability of space. In addition, manufacturing of the new electrical buss duct has
begun, with scheduled delivery for mid-November. Installation is scheduled to begin
November 23rd, 2007 following the move out of the Auto Show.
In order to accomplish this work, the Administration. is requesting ratification of the
emergency contract entered into with Edd Helms Electric in the amount of $547,865.00
for replacement of the B Hall buss duct, and approximately $150,000.00 for temporary
services to be provided by Edd Helms Electric until the buss duct can be manufactured
and installed in December 2007. Edd Helms contract comes with aone-year warranty
on labor and parts.
The Administration recommends using funds designated for replacement and upgrades
of the Convention Center airwalls, appropriated at $1,500,000 for Fiscal Year 2007/08,
with such funding to be reinstated from excess funds anticipated to be available from the
Siemens A/C retrofit project for the Miami Beach Convention Center. The Siemens A/C
retrofit project is a Fiscal Year 2006/07 capital project that is currently out to bid and
budgeted at two million dollars ($2,000,000). The Administration anticipates the bids to
come in under $1,200,000, which would leave approximately eight hundred thousand
dollars ($800,000) in excess funds.
FISCAL IMPACT
This is an emergency non-budgeted capital improvement, which will affect a projected
airwall project funds and possibly excess of funds in the .budget for the Siemens' A/C
retrofit.
CONCLUSION
The Administration recommends that the City Commission approve the proposed
resolution.
JMG/HMF/ /DT
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