2007-26679 ResoRESOLUTION NO.
2007-26679
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND THE CITY CLERK TO EXECUTE A
MEMORANDUM OF UNDERSTANDING WITH THE STATE
ATTORNEYS OFFICE, PUBLIC DEFENDER'S OFFICE, CLERK
OF COURTS, ADMINISTRATIVE OFFICE OF THE COURTS,
AND MIAMI DADE COUNTY ASSOCIATION OF CHIEFS OF
POLICE ESTABLISHING THE TERMS FOR THE USE AND
OVERSIGHT OF THE E-NOTIFY SYSTEM.
WHEREAS, the Miami Beach Police Department is responsible for enforcing local
codes, ordinances, and State laws in the City of Miami Beach; and
WHEREAS, the enforcement of these codes, ordinances, laws, and the prosecution of
violators, assists in ensuring a superior quality of life for the residents and visitors of the City of
Miami Beach, and to maintain and improve the health, safety, and welfare of this community;
and
WHEREAS, the prosecution of these laws requires the presence of Miami Beach Police
Department personnel to appear at judicial proceedings pursuant to a subpoena issued through
the Miami Dade County Clerk of the Court; and
WHEREAS, all the local agencies involved in the prosecution of offenders in the 11`h
Judicial Circuit, to include the State Attorneys Office, Office of the Public Defender, Clerk of the
Court and supported by the Miami Dade County Association of Chiefs of Police, have entered
into an agreement to, and participate in, the implementation of an electronic notification
subpoena and court notification management system, also known as the E-Notify System; and
WHEREAS, this E-Notify System is a more efficient subpoena notification and delivery
system than the previous system, and will cost approximately a $1000 on an annual basis.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Clerk are authorized to execute a Memorandum of Understanding with the State Attorney's
Office, Public Defender's Office, Clerk of Courts, Administrative Office of the Courts, and
Miami Dade County Association of Chiefs of Police establishing the terms for the use and
oversight of the e-notify system.
PASSED and ADOPTED this 17thday of Octob~r ~ ~~~~2
A EST C
U~l
C TY CLERK
Robert Parcher
'/"y~4~YOR
6i4 Dermer ~R~~p ~ ~
FURAA ~ LANGUAGE
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COMMISSION ITEM SUMMARY
~nnrlF-nspd Title
A Resolution authorizing the Mayor and the City Clerk to execute a Memorandum of Understanding with
the State Attorney's Office, Public Defender's Office, Clerk of Courts, Administrative Office of the Courts,
and Miami-Dade County Association of Chiefs of Police establishing the terms for the use and oversight of
the E-Noti S stem.
Intended Outcome
I Maintain crime rates at or below national trends. I
___
Supporting Data (Surveys, Environmental Scan, etc.): Safety was ranked number one by
residents as one of the changes that will make Miami Beach a better place; safety across the City was
one of the most important areas affecting the quality of life; and 78% of residents rated the quality of
services rovided b the Ci Police as excellent or ood.
Issue:
Shall the City Commission adopt the Resolution?
Item Summary/Kecommenaat~on:
The 11 Judicial Circuit of Florida comprises the Miami-Dade State Attorney's Office, the Clerk of the
Court, and the Public Defender's Office in addition to all the municipal jurisdictions in Miami-Dade County.
All these criminal justice agencies have agreed to support and implement the E-Notify System. The E-
Notify System is an automated subpoena delivery system, utilizing electronic a-mail designed to increase
the efficiency and timely reception of subpoenas to witnesses and law enforcement personnel. The Miami-
Dade Police Department's Court Services Bureau is spearheading this system with the support of the
Dade County Association of Chiefs of Police. To participate in this program it will cost the Miami Beach
Police Department approximately $1,000 per year.
To facilitate the countywide adoption and administration of this system, Miami-Dade County has prepared
a Memorandum of Understanding. This Memorandum of Understanding will outline the framework under
which all participating agencies to include the Miami Beach Police Department will work together in utilizing
a single integrated system to provide consistent and efficient subpoena and court notification services
countywide. The Miami Beach Police Department is prepared to implement this system via our Court
Liaison Office and is in full support of its implementation.
Board Recommendation:
Financial Information:
Source of Amount Account
Funds: ~
2`
3
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Planning and Research Office, Manager Michael Gruen
Si n-Offs:
Department Director Assistant City Manager City Manager
T:WGENDA\2007\octl
Item Summary E-Notify System.doc
~ MIAMIBEACH
AGENDA ITEM C 7N
DATE I4! ~
~ MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 17, 2007
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK
TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE STATE
ATTORNEY'S OFFICE, PUBLIC DEFENDER'S OFFICE, CLERK OF COURTS,
ADMINISTRATIVE OFFICE OF THE COURTS, AND MIAMI-DADE COUNTY
ASSOCIATION OF CHIEFS OF POLICE ESTABLISHING THE TERMS FOR THE
USE AND OVERSIGHT OF THE E-NOTIFY SYSTEM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The 11th Judicial Circuit of Florida comprises the Miami-Dade State Attorney's Office, the
Clerk of the Court, and the Public Defender's Office in addition to all the municipal
jurisdictions in Miami-Dade County. All these criminal justice agencies have agreed to
support and implement the E-Notify System. The E-Notify System is an automated
subpoena delivery system, utilizing electronic a-mail designed to increase the efficiency and
timely reception of subpoenas to witnesses and law enforcement personnel. The Miami-
Dade Police Department's Court Services Bureau is spearheading this system with the
support of the Dade County Association of Chiefs of Police. To participate in this program it
will cost the Miami Beach Police Department approximately $1,000 per year.
To facilitate the countywide adoption and administration of this system, Miami-Dade County
has prepared a Memorandum of Understanding. This Memorandum of Understanding will
outline the framework under which all participating agencies to include the Miami Beach
Police Department will work together in utilizing a single integrated system to provide
consistent and efficient subpoena and court notification services countywide. The Miami
Beach Police Department is prepared to implement this system via our Court Liaison Office
and is in full support of its implementation.
CONCLUSION
It is recommended that the Mayor and City Commission adopt this Resolution and authorize
the signing of the Memorandum of Understanding that will allow for the participation in the
implementation of the E-Notify System.
JMG/CN/MG
F:\poliWDMI\$OPR\Gruen2007\Commission Memorandum E-Notify System.doc