97-22265 RESO
RESOLUTION NO.
97-22265
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 1 H:~
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RANKING 0 >{
PROPOSALS RECEIVED AND AUTHORIZING THE ADMINISTRAT]O]"I~
TO ENTER INTO NEGOTIATIONS WITH THE NUMBER-ONE RAN~:En
FIRM, JORDEN BURT BERENSON & JOHNSON LLP, PURSUANT TO
REQUEST FOR PROPOSALS NUMBER 13-96/97 TO PROV][DE
GOVERNMENTAL REPRESENTATION AND CONSULTING SERVICE ~
IN WASHINGTON, D.C.
WHEREAS, the City is seeking consulting and lobbying services on the City's behalf, anJ
representation ofthe City before all agencies in Washington D.C.; and
WHEREAS, the City issued a Request for Proposals (RFP 13-96/97) for proviclin g
governmental representation and consulting services in Washington, D.C.; and
WHEREAS, Requests for Proposals were issued to twenty-one firms, resulting in te tl
responses; and
WHEREAS, a Selection Committee was appointed to evaluate the proposals received and t1 e
Committee has unanimously selected the firm of Jorden Burt Berenson & Johnson LLP as the to] ,-
ranked firm.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CIT '(
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and2h y
Commission herein accept the ranking of proposals received and to authorize the Administraticn 10
enter into negotiations with the number-one ranked firm, Jorden Burt Berenson & Johnson LLP,
Pursuant to RFP Number 13-96/97 to provide governmental representation and consulting sen ice s
in Washington, D.C.
PASSED and ADOPTED
ATTEST:
k:otMAr r~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGI:
& FOR EXECUTION
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~ITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO.
t..j\-~1
TO:
Mayor Seymour Gelber and
Members of the City Commi
DATE: January 22, 1~1197
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
Request to cept the Ranking of Proposals Received and to Authorize the
Administration to Enter into Negotiations with Respect to the Terms of the
Contract with the Number-One Ranked Firm, Jorden Burt Berenson &
Johnson LLP, Pursuant to RFP Number 13-96/97 to Provide Governmental
Representation and Consulting Services in Washington, D.C.
ADMINISTRA TION RECOMMENDATION:
To accept the ranking of proposals and authorize the Administration to negotiate a contract.
BACKGROUND:
The City of Miami Beach is seeking consulting and lobbying services on the City's behalf, and
representation of the City before all agencies in Washington D.C. The services to be provided shall
require the firm to:
Confer with the Mayor, City Commission, City Manager, City Attorney and other City
personnel on all organizational planning and program activities which have a bearing on the
ability of the City to make the best use of federal programs;
Meet with the Mayor, City Commission, and City Manager or his designee(s) periodicaLy
at mutually agreed upon times;
Maintain liaison with the City's Congressional delegation and assist with the delegation :n
any matter which the City determines to be in its best interest;
Counsel with the City regarding appearances by City personnel before Congressionll
Committees and Federal Administrative agencies;
Identify and notify the City in advance of opportunities such as grant opportunities and
funding availability for transportation, community and economic development,
environmental matters, beach renourishment, infrastructure improvement, hurricane recoveIY
efforts, housing and urban development, homeless programs, intermodal programs and any
other areas of interest to the City;
DATE
R.~P\
1-~~~9'j'
AGENDA ITEM
Washington Lobbyist
January 22, 1997
Page 2
BACKGROUND: Continued..
Scope of Services: (Continued)
Assist the City in the review of federal executive proposals, legislation under consideration
proposed and adopted administrative rules and regulations, and other federal development:
for the purpose of advising the City of those items which may have a significant bearing or
City policies, ftmding, and programs;
Establish and maintain working relationships with the executive and legislative branche~ 0:'
the federal government that will enhance the City's position with respect to financia
assistance applications, regulatory procedures, legislation, budget authorizations ,me
appropriations, and other areas of interest to .the City;
Consult with the City regarding any proposed formula changes in the Commurit)
Development Block Grant or other major federal programs to determine their impact on th(
City, and take the necessary steps as mutually agreed upon to bring changes in the 1::es.
interest of the City;
Upon request of the City, assist the City in any matter related to the Executive Branch of th(
State of Florida;
Represent the City at Washington, D.C. area conferences or meetings as requested;
'; - Submit a monthly report to the City's legislative oversight committee to provide the la1eSl
information on issues of interest to the City, and submit an annual report of accomplishme nt~
concerning the Consultant's responsibilities;
Assist in implementing the City's federal legislative agenda.
ANALYSIS:
Requests for Proposals were issued to twenty-one firms, resulting in ten responses from 'h€
following firms:
Jorden Burt Berenson & Johnson LLP
The Jefferson Group
Holland & Knight
Alcalde & Fay
Mark S. Israel
Palumbo & Cerrell, Inc.
J . Watson & Company
Decision Management, Inc.
Marlowe & Company
Katz, Kutter, Haigler, Alderman, Marks, Bryant & Yon P.A.
Washington Lobbyist
January 22, 1997
Page 3
ANALYSIS: Continued...
The following Selection Committee was appointed to evaluate the ten proposals received:
Murray Dubbin, City Attorney, Chair of the Selection Committee
Sergio Rodriguez, Deputy City Manager
Michele Puldy-Burger, Mayor's Aide
Bruce Singer, Chamber of Commerce
Simon Cruz, Citizen-At-Large
The Selection Committee met on December 19, 1996 to review all proposals submitted. Each of1he
ten proposals was evaluated for compliance with submission requirements, and documentation of
qu3Jifications, experience and capability to provid~ the necessary serVices for this assignment,
resulting in .the selection of the following three finalist firms:
Jorden Burt Berenson & Johnson LLP
The Jefferson Group
Holland & Knight
The three firms were invited to attend a meeting on January 13, 1997 to give oral presentations. The
firm of Holland & Knight delivered a withdrawal of Proposal on January 10, 1997. (Letter attach~d)
Some of the key factors which were considered during the evaluation of the oral presentations we::e:
1. Experience and Qualifications of the firm overall
2. Experience representing other local governments in Washington
3. Qualifications and accomplishments of personnel
4. Price for services
Upon completion of the two presentations, the Selection Committee unanimously selected Jordl~n
Burt Berenson & Johnson LLP.
The Jorden Firm has an extensive and proven reputation for providing aggresshre
Washington representation to its local government and urban-based university clientele with
interests similar to those of the City of Miami Beach. The Firm has provided extensive
documentation of its success in achieving Federal support and partnership for many of their
past and current client's key priorities, initiatives, and Federal agenda items.
CONCLUSION:
It is recommended that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked firm for this project, Jorden Burt Berenson & Johnson LLP, with
the negotiated contract to be brought back before the Commission for approval.
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