96-21954 RESO
RESOLUTION NO.
96-21954
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROVIDING FOR THE FIRST AMENDMENT TO
FISCAL YEAR 1995/96 BUDGETS WITHIN THE GENERAL FUND TOTALING
$174, 849, AND THE FLEET MANAGEMENT INTERNAL SERVICE FUND
TOTALING $212,061 TO PROVIDE FOR APPROPRIATION OF PRIOR YEAR
ENCUMBRANCES AND REALLOCATION OF CERTAIN REVENUE CATEGORIES
WITHIN THE GENERAL FUND
WHEREAS, municipal budgeting practices require reappropriation of
FY 1994/95 outstanding encumbrances; and
WHEREAS, the Administration has performed a review of the City's
General, Enterprise, and Internal Service Funds to determine if an
increase in departmental appropriations is required to compensate for
prior year encumbrances; and
WHEREAS, a determination has been made that functions within the
General Fund, totaling $174,849; and the Fleet Management Internal
Service Fund, totaling $212,061, require an increase in their respective
appropriations to cover prior year encumbrances carried forward into
Fiscal Year 1995/96; and
WHEREAS, in order to reallocate certain revenue categories within
the budget document to mirror the financial statement, an amendment is
necessary to increase certain General Fund revenue categories, while
simultaneously decreasing other General Fund revenue categories, the net
impact of which is zero, with no increase to the General Fund budget;
and
WHEREAS, in order to either increase or amend appropriations
(revenue and expense), an amendment to the current budget is necessary.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the following
departmental appropriations within General and Internal Service Funds
are hereby amended to cover prior year encumbrances and certain revenue
reallocations as enumerated as follows:
GENERAL FUND
OPERATING REVENUES
Property Taxes
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
Fund Balance
Subtotal
DEBT SERVICE
Ad Valorem Taxes
Subtotal
Total Revenues
APPROPRIATIONS
Mayor & Commission
City Manager
City Attorney
City Clerk
Children/Fam Affairs
Community Relations/PIO
Finance
Management and Budget
Human Resources
Building Services
Development Services
Bass Museum of Art
Recreation/Culture/Parks
General Services
Public Works
Fire
Police
Citywide Accounts
Subtotal
DEBT SERVICE
Debt Service
Subtotal
FY 1995/96
Current Budget
$ 41,382,736
15,915,785
6,725,000
9,337,500
1,875,163
708,884
1,675,000
928,228
10,272,990
1,616,300
o
S 90.437.586
S 10.368.286
S 10.368.286
S100.805.872
$ 545,249
1,225,781
2,083,901
679,609
67,792
576,114
1,511,674
658,816
1,220,366
3,642,167
1,715,301
617,734
11,489,162
2,464,594
2,567,628
16,257,705
32,155,909
10.958.084
S 90.437.586
S 10.368.286
S 10.368.286
Total General Fund S100.805.872
Increase/
(Decrease)
$ 0
o
o
(30,000)
o
30,000
o
o
(6,929,896)
6,929,896
174.849
S 174.849
s
S
S
174.849
S
$ 0
4,349
o
5,461
o
4,734
3,102
5,813
o
o
35,345
9,667
106,378
o
o
o
o
o
174.849
S
S
S
174.849
FY 1995/96
Amended Budget
$ 41,382,736
15,915,785
6,725,000
9,307,500
1,875,163
738,884
1,675,000
928,228
3,343,094
8,546,196
174.849
S 90.612.435
o
o
S 10.368.286
S 10.368.286
S100.980.721
$ 545,249
1,230,130
2,083,901
685,070
67,792
580,848
1,514,776
664,629
1,220,366
3,642,167
1,750,646
627,401
11,595,540
2,464,594
2,567,628
16,257,705
32,155,909
10.958.084
S 90.612.435
o
o
S 10.368.286
S 10.368.286
S100.980.721
FY 1995/96 Increase/ FY 1995/96
Current Budget (Decrease) Amended Budget
ENTERPRISE FUNDS
APPROPRIATIONS
Convention Center $ 9,690,220 $ 0 $ 9,690,220
Parking 10,432,716 0 10,432,716
sanitation 3,758,139 0 3,758,139
Sewer 23,491,396 0 23,491,396
Storm Water 3,398,813 0 3,398,813
Water 15.236.363 0 15.236.363
Total Enterprise S 66,007,647 S 0 S66,007,647
INTERNAL SERVICE FUNDS
APPROPRIATIONS
Central Services $ 702,300 $ 0 $ 702,300
Communications 4,420,407 0 4,420,407
Fleet Management 5,121,254 212,061 5,333,315
Property Management 3,755,827 0 3,755,827
Risk Management 10.338.922 0 10.338.922
Total Int Serv S24,338,710 S 212,061 S24,550,771
TOTAL ALL FUNDS S191.152,229 S 386,910 S191. 539,139
PASSED and ADOPTED this 17th day
FORr,~ APPROVEiJ
LEGAL DEPT.
By 4j ~~
Date -4Li~-'t: ~.
F:S~t ~lk~
City Clerk
Form Approved:
City Attorney
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DATE: APRIL 17,1996
Jose Garcia-Pedrosa t
City Manager .
SUBJECT:A RESOLUTION OF HE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROVIDING FOR THE FIRST AMENDMENT TO
FISCAL YEAR 1995/96 BUDGETS WITHIN THE GENERAL FUND, AND THE
FLEET MANAGEMENT INTERNAL SERVICE FUND TO PROVIDE FOR
APPROPRIATION OF PRIOR YEAR ENCUMBRANCES AND REALLOCATION OF
CERTAIN REVENUE CATEGORIES WITHIN THE GENERAL FUND
FROM:
ADMINISTRATION RECOMMENDATION:
Approve the Resolution.
BACKGROUND:
This budget amendment appropriates funds to cover prior year
encumbrances within General and Internal Service Funds, and reallocates
revenues within the General Fund by increasing certain categories, while
decreasing other categories in like amounts. The tenets which form the
basis for this amendment are budget neutral, i.e., they are housekeeping
items and do not commit additional dollars, for which another funding
source (revenue) would have to be identified.
ANALYSIS:
On January 24, 1996, the second and final budget amendment for Fiscal
Year 1994/95 was adopted by the Commission. Contained in the agenda item
was the statement that. ." $564,260 had been reserved within fund
balance for Prior Year (PY) General Fund Encumbrances. As of September
30, 1995, total fund balance for the General Fund was stated as
$2,630,759. This annual review of the financial statements for the year
ended has allowed us to identify PY encumbrances within the General Fund
totaling $174,849 and $212,061 within the Internal Service Fund which
necessitate budget amendments. These PY commitments require additional
funding due to the fact that these encumbrances were carried forward and
will be relieved during the current year. Fund Balance within the
General Fund and Retained Earnings within the Internal Service Fund will
provide the source for PY encumbrances.
DATE
C' ___ '7 tL
.t./ -I 1- ~~
AGENDA ITEM
Fiscal Year 1995/96 First Budget Amendment
Page 2
April 17, 1996
In order to either increase or amend a departmental appropriation
(revenue and/or expense), a budget amendment is necessary. In essence,
this amendment will allow projects and commitments carried over from FY
1994/95 to FY 1995/96 to be funded with FY 1994/95 dollars that have
already been reserved within accumulated Fund Balance/Retained Earnings
at September 30, 1995 and carried forward into FY 1995/96. No
additional funding is required for the reallocation of revenues within
the General Fund. This budget amendment will not impact the current
year. Details of the amendment follow:
Reappropriation
of PY Encumbrance
General Fund
Bass Museum of Art
$ 9,667
Beach Patrol
City Clerk
City Manager
Finance
60,000
5,461
4,349
3,102
Management & Budget
Planning
Public Information
Recreation
Total General Fund
5,813
35,345
4,734
46.378
$174,849
Internal Service Fund
Fleet Management
Total Int Serv Fund
212.061
$212,061
Purpose
Prof Serv (Temporary
Professional/Clerical)
Capital (rescue boat)
Advertising, Court Reporters
Xerox Rental, Promotion
Capital (Computers, Time
Recorders), Contract Maint, Printing
Prof Serv(Temporary Clerical)
Advertising, Prof Serv
Xerox Rental, Advertising
Cont Maint, Repairs, Supplies
Vehicles, Supplies
The reallocation of General Fund revenues within categories such as
Intergovernmental, Fines and Forfeits, Miscellaneous, and Other
Revenues, has been recommended by the Office of Management and Budget.
This recommendation is not the result of an audit finding, but rather a
decision to improve upon our budget reporting and monitoring functions.
Presently, groupings used in the budget do not match groupings used in
the financial statement, and vice-versa; the documents should mirror
each other. Amending the current year revenue budget groupings will
allow management and lay readers alike to move easily from one document
to the other when making comparisons and projections. It will also
provide for easier translation and reader ease between both documents.
Fiscal Year 1995/96 First Budget Amendment
Page 3
April 17, 1996
There is no financial impact from
increasing one category, while
category, in like amounts, the net
these reallocations. We are simply
simultaneously decreasing another
of which amounts to zero.
Reallocation
of Revenue Categories
Purpose
General Fund Revenue
Intergovernmental
Fines and Forfeits
Miscellaneous
Other Revenues
Total General Fund
$ (30,000)
30,000
(6,929,896)
6.929.896
$ 0
School Guards
Management Fees
CONCLUSION:
The attached Resolution serves as the mechanism to amend the current
budget to discharge these PY obligations, the sum of which were not yet
available during FY 1995/96 budget deliberations last summer as FY
1994/95 had not yet closed. The source of funding for encumbrances
within the General Fund has already been recognized as reservations of
fund balance and does not constitute additional expenditures or
liabilities. PY Encumbrances for the Internal Service Fund are funded
from Retained Earnings. No additional funding is required for the
reallocation of revenues within the General Fund.
JGP:PFL:DJJ:me
attachment - Resolution