The Playground Theatre for Young Audiences, Inc.MIAMI BEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2007/08 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 49r..7 fv day of
City of Miami Beach, Florida (the City) and the undersigned Grantee (Grant
1. Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail :
2. Grant amount:
upon completion of Project
3. Project description:
4. Itemized budget:
5. Contract deadline:
6. Expenditure deadline:
7. Project completion date:
8. FirpI Report deadline:
Article I / Grant Description
, 2007, between the
The Playground Theatre for Young Audiences, Inc.
Bentonne Sarah Snay
9806 NE 2nd Avenue
Miami Shores, FL 33138
305-646-7003, 305-646-7022, bentonne a(�.thesnavarouo.net
$20,000 50% paid upon execution of this Agreement. Remaining 50% paid
and submission and approval of Final Report.
See Exhibit 1, attached hereto
See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
November 2, 2007
September 30, 2008
A (29„A L— te'o 8 .
Must be postmarked or delivered no later than 45 days after Project
completion date.
HEREOF, the parties hereto have executed this Agreement this SO day of Wo U , , 2007.
D�v Ibejiier, Mayor
Attest:
r Pa
Robert Percher, City Clerk
Grantee's Corporate Seal Here)
GRANTEE: / -7
Federal ID #: Q 4 - /57 7a349-
BY: G I a I La -1,('-a G- r f
Printed Name of Or anization's Authorized Represent*EpROVE TO.
FORM & LA b
(iSsion nExpires:
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& FORXECUTION
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
The foregoing instrum was acknowledged before me
this 3fay of # 2007, by
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corporation. rhe is personally known
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S'
ary Public
Notary Name:
Notary Public, State c
Signature
Y
JUDY LITT PINE
Agomor
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Article II / General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article 1, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2008, must submit their final reports no later than November 15,
2008.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article I-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami -Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accounting and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami -Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
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9. 'Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim orjudgment by any one person which
exceeds the sum of $100,000, or any claim orjudgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami -Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations — Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the .
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
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in writinb from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article III / Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
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19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank -
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Exhibit 1 / Revised Project Description
Organization: The Playground Theatre for Young Audiences, Inc.
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved by Grants Panel:
II. Project Summary (up to two pages): In narrative form please outline in detail the
proposed presentation of new work in the City of Miami Beach. The narrative must include a
statement that this work is new or has never before been presented in Miami Beach and
include specific dates, times, venues, artists, and target audience. Include the following
required attachments behind your summary: Letters of intent from all artists appearing as
guests with the applicant organization.
The 2007-2008 Season of The PlayGround Theatre for Young Audiences (The PlayGround) will
include the majority of the seven works currently in repertory plus 2 new works, including Don
Quixote. This new adaptation of Miguel de Cervantes Saavedra's world-famous seventeenth
century novel celebrates the power of the imagination as it encourages audience members to
live up to their ideals as they pursue their dreams. To enhance the production's authenticity in
representing Cervante Saavedra's seventeenth century Spain, all performances of Don Quixote
will be accompanied by live performances by local Flamenco guitarists. For Don Quixote, eight
of The PlayGround's most talented resident actors will perform multiple roles in this humorous
epic that provides valuable insights into the human condition as it questions societal values.
The schedule of performances for The PlayGround's Don Quixote, at the Colony Theater at
1040 Lincoln Road, Miami Beach includes:
• Friday, January 11, 2008 10:00 am and 4:00 pm
• Saturday, January 12, 2008 11:00 am and 3:00 pm
• Sunday, January 13, 2008 3:00 p.m.
• Friday, April 18, 2008 10:OOa.m.and
4:00 p.m.
• Saturday, April 19, 2008 11:00 a.m. and 3:00 p.m.
• Sunday, April 20, 2008 3:00 p.m.
The PlayGround will perform seven -nine productions for a total of approximately 100
performances throughout South Florida during the 2007-2008 Season. Of these, the one new
production Don Quixote will be presented in 10 performances at the Colony Theater in Miami
Beach. The Letter of Intent for the Colony Theater is appended behind this page. Four
performances will be attended by up to 1,600 underserved children from 16 Miami Beach and
Miami -Dade County public schools. During each of the additional six weekend performances,
1,200 free tickets will be distributed to low-income children and their families, for a total of 2,800
free admissions to underserved young people, their teachers and their family members. An
additional 1,200 paying audience members are expected to attend the six weekend
performances at the Colony Theater, for a total attendance of 4,000.
Artists. The PlayGround's Co -Artistic Director Stephanie Ansin will create this new
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adaptation of a European classic, as she did in 2005-2006 with Count Carlo Gozzi's The
Love of Three Oranges. Co -Artistic Director Oleg Kheyfets and set and costume designer
Simon Pastukh, who collaborated on the 2005-2006 production Brooklyn Bridge by
Melissa James Gibson and are collaborating on the 2006-2007 production of Arthur
Miller's The Creation of the World and Other Business, will join forces again to create the
beloved classic Don Quixote for both children ten years and up and all those who are
young at heart (see appended PlayGround Bios).
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Project Summary Page 2.
The target audience includes children and teens ages three to 18 years plus young adults,
many of whom come from neighborhoods where robbery, theft, vandalism, dropping out and
unemployment are common. As many are being raised by a single parent or other relative who
either may be unemployed or has to work multiple jobs just to pay the bills, the luxury of
attending live theatre is beyond their reach. Experiencing the cultural arts can be a powerful
weapon against adversity and despair, can open new realms of possibility, and can excite
children's imaginations. It can also show them different worlds, cultures, customs, languages and
different points of view than that which they usually experience. Thus, it is very important to
provide cultural arts experiences to these underserved youth.
Art, and particularly theatre, can open young minds to great ideas and hope for the future
through its live visual stimulation and narrative. It can inspire young children to write songs, plays
or poems of their own throughout childhood and into adulthood. The PlayGround is confident
that through its comprehensive, year-round Program, which will include performances at the
Colony Theater in 2008, children's learning will be enhanced and their creative thinking skills
sharpened.
The majority of children served include many low-income children and family members. Racial
composition is approximately 30% Black, Non -Hispanic; 50% Hispanic; 15% White, Non -
Hispanic; and 5% Other Ethnicities. Approximately 60% of program participants are female and
40% male. The PlayGround's programming mirrors and complements Miami-Dade's cultural
diversity, enabling its audiences to relate well to the work and connect with each other through
the shared cultural experience.
With moderate prices of only $15.00 each for individual tickets and only $10.00 each for groups
of 20 or more, The PlayGround is also affordable for middle-income families.
A relationship has been established with Lilia Garcia and dozens of school administrators from
Miami -Dade County Public Schools, such that in 2006-2007 approximately 45 public schools'
students are attending performances of The PlayGround as appended in the supplementary
materials. It is expected that the 2007-2008 School Performance Schedule, including
participating Miami Beach schools, will be finalized by August 2007.
For 2007-2008, partnership agreements with public, private and charter schools are in process
and transportation funds are being secured from a variety of public and private sources. This will
enable students from an estimated 50-60 Miami -Dade County Public Schools (MDCPS) plus a
few private schools in Miami -Dade to attend special school performances in 2007-2008.
Endeavors to maximize cultural diversity may include work with George Washington Carver and
Charles D. Wyche Elementary Schools in the Italian language study of Don Quixote as it did for
past performances. This multilingual educational programming in concurrence with the
experience of the live PlayGround performance in English will maximize student learning,
enjoyment and cultural awareness. Numerous community organizations will receive free tickets
for disadvantaged, low-income or impoverished children. These include Arts for Learning, Best
Buddies, Amigos for Kids, Big Brothers Big Sisters, Bay Point Schools, Women of Tomorrow
Mentor and Scholarship Program, the Overtown Youth Center, Community Partnership for
Homeless, Communities in Schools and Jackson Memorial Guardian Angels, among others.
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Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
is new or has never before been presented in Miami Beach.
The dates in January originally scheduled for Don Quixote at The Colony Theater will be
replaced by The PlayGround Theatre's presentation of The Steadfast Tin Soldier. This
presentation will be followed by the Miami Beach premiere of the company's new production of
Alice's Adventures in Wonderland.
The PlayGround's Artistic Director Stephanie Ansin will create a new adaptation of the
Bristish classic Alice's Adventures in Wonderland, as she did in 2005-2006 with Count
Carlo Gozzi's The Love of Three Oranges. Ansin and Venezuelan set, costume, and
lighting designer Fernando Calzadilla will join forces with Argentinean composer Luciano
Stazzone, who wrote the music for The Playground's production of Gabriel Garcia
Marquez and Nilo Cruz's A Very Old Man with Enormous Wings. Time, space, and
cultures will collide in this fantastical fairy tale for the whole family.
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Exhibit 2-A: Project Budget / Revised Total Project Budget
Name of organization: The Playground Theatre for Young Audiences, Inc.
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel - artistic 15669 10250 Admissions 18366
Personnel - technical 10623 Contracted services
Personnel - administration 2673 750 Tuitions
Outside artistic fees/services 2649 Corporate support 5435
Outside other fees/services 4000 Foundation support 8954
Marketing/Publicity 6258 5000 Individual support 13937 14250
Space rental 20216 Government grants 5443
Travel 5594 Federal
Utilities 816 State
Equipment rental 1032 750
Office supplies 859
Insurance/Security 1477
Other Costs: (Itemize below) Other Contributions (Itemize below)
costumes 3760 cash on hand 7875
sets 7320
rights/rovalties 364
free admision 700
City of Miami Beach Grant Award 20,000
Total cash expenses 80010 Total cash revenues 80010
Total in-kind expenses 20750 Total in-kind revenues 20750
Total project expenses $100.760 Total project revenues $100.760
CASH & IN-KIND CASH & IN-KIND
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Exhibit 2-B: Project Budget / Revised Grant Award Budget
Name of organization: The Playground Theatre for Young Audiences, Inc.
Date(s) of Project:
Grant Award: $20,000
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel — artistic 5000
Personnel — technical 10000
Outside artistic fees
Marketing/Publicity 5000
Printing
Postage
In County Travel
Grant requirements
Equipment Rental
Space rental (Performance
Related Only)
Insurance (Performance
Related Only)
Total Other Costs (itemize
Below)
Description Amount
TOTAL (must equal grant award): 20000
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation outside the local Miami Dade County area
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments)
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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