Miami Light Project, Inc.~ooY- ~ LGG /
m MIAMIBEACH q~~~''~ ~~7~
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2007/08 Cultural Affairs Grant Agreement
~~~ ~~~
This Grant Agreement is entered into this-~3'day of Gtr, 2007, between the City of Miami Beach, Florida (the
City) and the undersigned Grantee (Grantee).
Article I /Grant Description
1. Grantee: Miami Light Project, Inc.
Grant Contact: Cindy Brown
Address: 3000 Biscayne Boulevard, Suite 100
City, State, Zip: Miami, FL 33137
Phone, fax, a-mail : 305-576-4350, 305-576-6480, cbrown(a.miamilightproject.com
2. Grant amount: $20,000 50% paid upon execution of this Agreement. Remaining 50% paid
upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
5. Contract deadline: November 2, 2007
6. Expenditure deadline: September 30, 2008
7. Project completion date: September 30, 2008
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this ~ day of v ~'`-~ , 2007.
Matti Herrera Bower
Vice-Mayor STATE OF FLORIDA, COUNTY OF MIAMI- DADE
Robert Parcher, City Clerk The foregoing instrument was acknowledged before me
Grantee's Cor orate Seal Here
this~day of ~'~~~»e-/ 2007, by
~/~ ~ a Lt /) of
_~ `CJl' ~ 'lv~ fJC ~ anot-for-profit
corporation. He/She i pers wn to me or has
produced as
ident~ ion.
of Not ry Public
GRANTEE: (~'(,~(~GI/~ ~n~
Notary Name: P
Federal ID #: 65-0107810 Notary Public, State of Florida
BY: Cindy Brown APPRO lVEsD AS TO
Printed Name of Or anization's Authorized R~ t~4i~NGUAGE ~ //~ /~t'j
& FOR CUTIO~r Commission Expires: I V
„ ~ut)lie State of Florida
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Signature ~ ~~ Re+?F:~~ar ~_anae Lengel
~Q ~0 ~~ :~ c Me- i;omm~ssion DD586050
''foFw~ Expues08/961200
Article II /General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2008, must submit their final reports no later than November 15,
2008.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article I-2 (subject
to the restrictions in Article I-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountincland Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article I-5. These books, records, and documents maybe examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article II-12.
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9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in noway limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim orjudgment by any one person which
exceeds the sum of $100,000, or any claim orjudgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VI I of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations -Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations -Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
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in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article III /Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
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19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1 /Revised Project Description
Organization: Miami Light Project, Inc.
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
Miami Light Project requests support for the four performance events in its 2007-08 season
that will take place in Miami Beach. Additionally, MLP is seeking support for the educational
and community outreach programs that will take place at Miami Beach Senior High School,
Books & Books and The Standard Miami in conjunction with its 2007-08 performances.
MLP will present dancer and choreographer Ros Warby from Melbourne,
Australia, on November 3, 2007, at the Colony Theater (time TBD) as part of its
Contemporary Performance Series and MBCAC's "Sleepless Nights." Admission will be
free on the night of the festival. Aone-of-a-kind artist who is gaining international recognition
for her unique style of contemporary dance, Warby will perform her critically acclaimed solo,
Monumental, which premiered at the Melbourne International Arts Festival in October 2006.
Monumental features Warby's striking blend of classical technique and structured
improvisation against a 'moving set' of magnified photos and film footage. Warby is the
recipient of grants and fellowships from the Australia Council for the Arts, Arts Victoria and
the City of Melbourne.
Chinese-American writer and comedian Kristina Wong will make her South Florida debut
at the Colony Theater or Byron-Carlyle on January 23 or 24, 2008, at 8 p.m., as part of the
SoBE Comedy Festival. Tickets will be $25. Wong will perform Free?, an evening-length
solo show conceived in response to the U.S. invasion of Iraq. Featuring a live auction with
audience participation, Free? takes a satiric look at notions of freedom. Wong has toured
the piece to the University of Massachusetts (Amherst), the University of Texas, and the
University of Florida.
"Best of Here and Now at Spiegeltent" on Collins Park Campus, February 2008, MLP
will showcase three outstanding artists from its annual Here & Now program (artists TBD).
Tickets will range from $10 -$20. H&N features new short works commissioned from South
Florida's most talented, up-and-coming dance, music, theatre and multimedia innovators.
Spiegeltent's or "European mirror tents" are ornate, handmade pavilions that were used in
the early 20th century as traveling dance halls, bars and entertainment venues. Several of
these spectacular portable structures still exist and in recent years have been used as
settings for intimate contemporary performances at festivals in Europe, Australia and North
America. This program marks Spiegeltent's first-ever appearance on Miami Beach.
From September 24 - 28, 2008, MLP will present its 6th Annual Miami/Project Hip Hop
(M/PH), a celebration of Hip Hop music, dance, theater, spoken word, visual art and film.
Events will take place at the Colony Theater and various outdoor sites on Miami Beach.
(Times, locations, artists and educational activities TBD) Main stage ticket prices range from
$10 - $20; auxiliary programs and outreach programs for youth are free. Previously funded
by Miami Beach VCA Cultural Tourism grants, M/PH is a forum to educate audiences and
celebrate the Hip Hop movement by exploring the social and cultural influences that have
contributed to its development worldwide. Through live performances, panel discussions,
films, workshops and receptions with artists, MLP seeks to raise awareness, dispel myths,
affect positive changes in our community, and contribute to the positive development of Hip
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Hop culture--locally, nationally and internationally. Hip Hop culture is not rap music; it is a
30-year-old multidisciplinary movement that represents the creative expression of diverse
youth and young adults worldwide. MLP is one of six cultural organizations from across the
country whose work as presenters of Hip Hop culture has been recognized with prestigious,
four-year, $300,000 Ford Foundation Future Aesthetics Initiative grants.
In addition to the proposed performances, this project will include educational and
outreach programs on Miami Beach. These programs are designed to enhance audiences'
appreciation for innovative artistic work; further the artistic growth and careers of artists from
our own community; reach new and diverse audiences; and make free cultural experiences
and artistic training available to young people and adults from our community's most
impoverished neighborhoods. While the educational and outreach component of this project
is still being developed, MLP is planning activities with Miami Beach Senior High School,
Books & Books and The Standard Hotel Center for Integral Living. Participating artists will
include Kristina Wong, Ros Warby, theater artist Rha Goddess, and theater ensemble Teo
Castellanos: D-Projects.
Performing arts enthusiasts from throughout Miami-Dade and Broward Counties are the
target audience for MLP's 2007-08 performances on Miami Beach. With atwo-year,
$100,000 Arts Partners audience development grant, MLP has also identified three distinct
target audiences for M/PH--audiences that cross over to our other performance programs.
They include local, national and international artists and arts professionals; young, culturally
diverse adults age 18 - 30; and underserved youth age 14 -18. The constituents of MLP's
community partners, Miami Workers Center and Youth Expressions, will receive free tickets
and transportation to performances. MWC serves low-income adults and families living in
Liberty City; YE serves at-risk youth, age 14 - 18, from Liberty City, Overtown and Little Haiti.
The educational and outreach components of this project will reach all of the target
audiences listed above, as well as students at Miami Beach Senior High School.
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
is new or has never before been presented in Miami Beach.
Changes to the above as follows:
The Ros Warby performance was determined to be too big to fit in the Colony so she will not be
participating in Sleepless Nights. Along with our partner, Fundarte, MLP will participate in Sleepless
Nights thru the Speigel Stage to highlight our Global Cuba series at Speigeltent. (See below)
Kristina Wong's performance during South Beach Comedy Festival will take place on Wednesday,
January 16th at 8PM at the Colony.
In lieu of presenting the Best of Here & Now at Speigeltent, we will instead do an expanded presentation,
with partner Fundarte, of Global Cuba at Speigeltent which will consist of 6 performances, all on Sunday
evening at 5PM January 13 -February 17. Each performance will feature an artist with Cuban roots living
in Miami or other cities outside of Cuba. Artists for this series include: Overproof (NY), Dafnis Prieto
NY), Gema y Pavel (Spain), Arte Vivo (Miami), Los Herederos (Miami) and Tiempo Libre (Miami). These
performances will all have a $25 ticket price and packages will be available for the series that will offer
savings to the audience member.
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Exhibit 2-A: Project Budget /Revised Total Project Budget
Name of organization: Miami Light Project, Inc.
Date(s) of Project: 10.1.2007 - 9.30.2008
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES
CASH IN-KIND
Personnel -artistic 35139 0
Personnel -technical 1000 0
Personnel -administration 6000 0
Outside artistic fees/services 41500 0
Outside other fees/services 13700 0
Marketing/Publicity 25150 0
Space rental 24725 0
Travel 12340 10000
Utilities 1210 0
Equipment rental 9000 0
Office supplies 2200 0
Insurance/Security 1000 0
REVENUES
CASH IN-KIND
Admissions 23248 0
Contracted services 0 0
Tuitions 0 0
Corporate support 8000 10000
Foundation support 62500 0
Individual support 7900 0
Government grants 0 0
Federal 0 0
State 0 0
Miami Dade County 49000
Other Costs: (Itemize below)
Other Contributions (Itemize below)
Cash on hand 2266
City of Miami Beach Grant Award 20,000
Total cash expenses 172964
Total in-kind expenses 10000
Total project expenses 182964
CASH Sz IN-KIND
Total cash revenues 172964
Total in-kind revenues 10000
Total project revenues 182964
CASH 8< IN-KIND
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Exhibit 2-B: Project Budget /Revised Grant Award Budget
Name of organization: Miami Light Project, Inc.
Date(s) of Project: 10.1.2007- 9.30.2008
Grant Award: $20,000
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel -artistic 0
Equipment Rental
2500
Personnel -technical 0 Space rental (Performance
Related Only) 2500
Outside artistic fees 10000 Insurance (Performance
Related Only) 0
Marketing/Publicity 2500 Total Other Costs (itemize
Below) 0
Printing 0
Description Amount
Postage 0 Outside Technical Fees 2500
In County Travel 0
TOTAL (must equal grant award): 20000
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation outside the local Miami Dade County area
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. -all artists payments, separate from
advertising payments)
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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