2007-26685 ResoRESOLUTION NO. 2007-26685
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A REVISION OF BILLING RATES
FOR STAGEHANDS PROVIDING SERVICES AT THE COLONY THEATRE
AND BYRON CARLYLE THEATER, TO GO INTO EFFECT FROM OCTOBER
17, 2007, THROUGH SEPTEMBER 30, 2008, AND FURTHER PROVIDING
THE CITY MANAGER WITH THE ADMINISTRATIVE AUTHORITY TO ADJUST
LABOR AND EQUIPMENT RATES FOR THE COLONY THEATRE AND
BYRON CARLYLE THEATER IN THE FUTURE.
WHEREAS, on July 28, 2004, the City Commission approved a rental and billing
rates schedule for the Byron Carlyle Theater and the Colony Theatre; and
WHEREAS, said rate schedule for stagehand labor at the two (2) venues has not
been adjusted since such time; and
WHEREAS, SMG and the City have negotiated an Agreement with the
International Alliance of Theatrical and Stage Employees (IATSE) Local 500 which will
bring a broader qualified work force available for service provision at the two venues
without significant financial burden on the users of the venues; and
WHEREAS, accordingly, the City Administration would request that the Mayor
and City Commission approve the revised rates for labor and equipment at the Colony
and Byron Carlyle Theaters, as set forth in Exhibit "A," attached hereto, and;
WHEREAS, the City Manager further requests that the City Commission grant
him the administrative authority to adjust said rates in the future.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission approve revisions of billing rates for stagehands providing
services at the Colony Theatre and Byron Carlyle Theater, to go into effect from
October 17, 2007, through September 30, 2008, and further providing the City
Manager with the administrative authority to adjust labor and equipment rates for
the Colony Theatre and Byron Carlyle Theater in the future.
PASSED and ADOPTED this 17~' day of October, 2007.
`~ Jerry Libbin
Vice-Mayor
A EST:
Robert Parcher -city Clerk APPRO~~ED AS TO
FORM & LANGUAGE
tsi FOR EJ~ECUTION
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~- Date
Exhibit "A"
BYRON-CARLYLE AND COLONY THEATERS' LABOR RATES
Effective October 12, 2007 -September 30, 2008
End-user rates for not-for-profit organizations inclusive of all fees and comparison to
current rates will be as follows:
Current Rate Pro osed Rate Percent Increase
Steward $18.00 $20.16 12%
De artment Head $18.00 $20.16 12%
Journe man $18.00 $18.90 5%
End-user rates for commercial organizations inclusive of all fees and comparison to
current rates wilt be as follows:
Current Rate Pro osed Rate Percent Increase
Steward $21.00 $23.40 11
De artment Head $21.00 $22.75 8%
Journe man $21.00 $21.45 2%
Note: Rates are subject to change based on negotiations with the Internatil
Alliance of Theatrical and Stage Employees (IATSE).
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving a revision of billing rates for stagehands providing services at the Colony Theater
and Byron Carlyle Theater to go into effect October 17, 2007 through September 30, 2008, and further
providing for Administrative authority for future labor and equipment rate revisions for the Colony Theater
and Byron Carlyle Theater .
Key Intended Outcome Supported:
Increase community rating for cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): 82% of residents attend cultural activities at
least once a month, with 51 % attending the Colony Theater and 40% attending the Byron Carlyle
Theater.
Issue:
Shall the City Commission revise stagehand rates at the Colony and Byron Carlyle Theaters and allow the
administration the ability to make future revisions?
Item Summary/Recommendation:
End-user rates for not-for-profit organizations inclusive of all fees and comparison to current rates:
Current Rate Proposed Rate Percent Increase
Steward $18.00 $20.16 12%
Department Head $18.00 $20.16 12%
Journeyman $18.00 $18.90 5%
End-user rates for commercial organizations inclusive of all fees and comparison to current rates:
Current Rate Proposed Rate Percent Increase
Steward $21.00 $23.40 11
Department Head $21.00 $22.75 8%
Journeyman $21.00 $21.45 2%
Inconsideration of the fact that the current rates were set in 2004 and have been enjoyed by users with no
increases since each venue's respective re-opening, these increases are fair and all trail the Consumer
Price Index change for Miami-Ft. Lauderdale area from August 2004 to August 2007, which shows an
increase of 15.14%. This resolution would allow for future revisions of any rates or fees associated with
the theaters, excepting venue rental rate charges, through administrative action and would not require
action b the Cit Commission.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: ~
2
3
OBPI Total
Financial Impact Summary: Short term impact of approx. $2000; no long term effect as charges are
reimbursable.
Cit Clerk's Office Le islative Trackin
Max Sklar, Tourism and Cultural Development Director
Sign-Offs;
rtment irector si nt City Manager City Manager
1
MIAMIBEACH
AGENQA ITEM C 7T
DATE j0-17'0
Page 1 of 3
Colony/Byron Labor Rates
m MIAMIBEACH
Citty of Miami Beoth, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager ,
DATE: October 17, 2007
SUBJECT: A RESOLUTION APPROVING A REVISION OF BILLING RATES FOR
STAGEHANDS PROVIDING SERVICES AT THE COLONY THEATRE AND
BYRON CARLYLE THEATER TO GO INTO EFFECT OCTOBER 17, 2007
THROUGH SEPTEMBER 30, 2008, AND FURTHER PROVIDING FOR
ADMINISTRATIVE AUTHORITY FOR FUTURE LABOR AND EQUIPMENT RATE
REVISIONS FOR THE COLONY THEATRE AND BYRON CARLYLE THEATER .
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission approve the proposed resolution.
BACKGROUND
On July 28, 2004, the Mayor and City Commission adopted Resolution No. 2004-25646
establishing rental rates and other related activities for the Colony Theatre, the Byron Carlyle
Theater, and the Acorn Theater. These facilities have been booked and marketed by the
City Tourism and Cultural Development (TCD) Department, and operational and business
activities support is provided by SMG through amendments of its Management Agreement
with the City for the Miami Beach Convention Center (and formerly the Jackie Gleason
Theater). Since the opening of the Byron Carlyle in the fall of 2004, and the opening of the
Colony Theater in January 2006, there have been no revisions to the rate schedules for
other related activities, to include front of house charges, stagehand labor rates, or other
labor and equipment rates for users of the venues.
On September 14, 2006, SMG was notified in writing of a Request for Recognition by the
International Alliance of Theatrical Stage Employees, et al., (IATSE) Local 500 for the
stagehand labor at the Colony and Byron Carlyle Theaters. As SMG has been a signatory to
an Agreement for stagehand, production and general staff labor at the Miami Beach
Convention Center and Jackie Gleason Theater since 1991, it entered into negotiations with
IATSE Local 500 for representation of the workers at the two small theaters. With the
assistance of the City's TCD Department, it has negotiated what it feels to be a fair
agreement that will allow for a broader pool of qualified labor to provide services at the
venue, provide an opportunity for that casual labor at the venue to access benefits from the
union offerings not available with their part-time status with SMG, while still providing acost-
effective production labor solution to the users of the venue.
Page 2 of 3
Colony/Byron Labor Rates
Therefore, with the execution of this Agreement by SMG, the end-user rates for not-for-profit
organizations inclusive of all fees and comparison to current rates will be as follows:
Current Rate Pro osed Rate Percent Increase
Steward $18.00 $20.16 12%
De artment Head $18.00 $20.16 12%
Journe man $18.00 $18.90 5%
End-user rates for commercial organizations inclusive of all fees and comparison to current
rates will be as follows:
Current Rate Pro osed Rate Percent Increase
Steward $21.00 $23.40 11
De artment Head $21.00 $22.75 8%
Journe man $21.00 $21.45 2%
In consideration of the fact that the current rates were set in 2004 and have been enjoyed by
users with no increases since each venue's respective re-opening, staff believes these
increases are fair and all trail the Consumer Price Index change for Miami-Ft. Lauderdale
area from August 2004 to August 2007, which shows an increase of 15.14%.
It should be noted that, at the current time, there is no contemplation of adjustment of any of
the venue rental rates for the theaters or for any of the other fees or charges as set forth.
However, this resolution would allow for future revisions of any rates or fees associated with
the theaters, excepting venue rental rate charges, through administrative action and would
not require action by the City Commission. This policy is in keeping with the policy in place
for the City's largest rental venue, the Miami Beach Convention Center and formerly at the
Jackie Gleason Theater.
It should also be noted that since the inception of the new discount rental rates in July, the
Colony Theatre and Byron-Carlyle Theater have received many inquiries and a number of
productions have booked the venues. The following is an example of the bookings:
Byron Carlyle
Mid-Week Film Discount rate
• Miami Gay and Lesbian Film Festival:
This organization has presented two monthly screenings on the last Wednesday of
each month, and Intend to continue on a monthly basis.
Summer Discount Rates
• Me Basta Produccion:
Extended their production of Descarado for two weekends presenting four shows
Theater Repertory Rates
• Dramarama:
This Spanish/English Theater Company has proposed to be the repertory theater
company of the Byron Carlyle Theater, presenting three weeks of shows (four shows
a week) in the Winter of 2008, as well as Fall 2008, Winter 2009 and Spring 2009.
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Colony/Byron Labor Rates
Week Long Guaranteed Six Show Run Rental
• Playground Theater:
Due to unforeseen delays in the renovation of their home at the Miami Shores
Theater, Playground Theater may take advantage of our new discount rate and
move their 18 shows to the Byron for three weeks in November.
Colony Theatre
Mid Week Film Discount rate:
• 48 Hour Film Festival (two Screenings)
• Generation Engage (one Screening)
• Miami Beach Film Society (two Screenings)
• Teri Hines and Associates (one Screening)
Summer Discount Rates
• Beyond The Silence (music concert)
• 48 Hour Film Festival (two Screenings)
Mid Week (non-film) Discount Rates:
• Animated Objects Physical Theater (additional Wednesday Load In)
• Miami Contemporary Dance (additional Wednesday Load In)
FISCAL IMPACT
As the current labor rate schedule has been incorporated into the Lease Agreements for
approximately twenty-three future events over the next 12 months with no provision for
escalation, we anticipate that the revenue collected will trail the expenses incurred for these
services by approximately $2000. This will be more than offset by proposed organizational
revisions brought about that will reduce full time staff. It should be noted that there would be
no further anticipated fiscal impact to the City, as this is a reimbursable item charged to
users of the venues.
CONCLUSION
The Administration recommends that the City Commission adopt the proposed resolution.
J MG/H M F/MAS/DT
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