Historic City Hall Renovation Project #VA-QT23E-07~DO ``~
HISTORIC CITY HALL RENOVATION PROJECT
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
QUOTATION #VA-QT23E-07
Michael Alvarez, Public Works Assistant Director
City of Miami Beach -Property Management Division
1245 Michigan Avenue
Miami Beach, FL 33139
~ ~ s'~a
-C7S
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 I
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:l~tniamibeachfl.gov
Telephone X305) 673-7000
Facsimile (305) 673-7650
QUOTATION NO: VA-QT23E-07
HISTORIC CITY HALL
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
Description: This Project, COMPLETE REPLACEMENT OF ELECTRICAL GEAR shall
include the replacement of all the existing main electrical components for the Historic City Hall,
located at 1130 Washington Avenue, Miami Beach, Florida.
Scope of Work: The work will include the replacement of the existing main electrical
disconnects, main distribution panel boards, along with the associated sub panels and transformers
inside the main electrical room located on the ground floor (as well as on other floors) within the
Historic City Hall building.
The new electrical main disconnects, main distribution panel boards, along with the sub panels,
will have a higher Amperes Interrupting Capacity (AIC) of 35 KA to comply with load
requirements, compared to the existing electrical gear that currently has an AIC rating of 14 KA.
Contractor will coordinate shutdowns with FPL and inspections to minimise impact to building
occupants. Contractor will identify all circuits for each panels and label directory, and will
perform all work in accordance to the approved electrical plans. Contractor will pull all necessary
permits.
Contractors submitting quotes should examine the site and all current plans and specifications and
base their Quote on existing field conditions, scope of work, and the proposed renovations.
Failure to do so will not be considered justification for additional charges after the contract
is awarded.
The successful Contractor will be required to fizrnish General and Automobile Liability insurance,
in the respective amounts of $1,000,000 (and include the City of Miami Beach, Florida, as
additional insured on the certificate); current Occupational License; and copy of a current State of
Florida Contractor License.
The City of Miami Beach reserves the right to accept any Quote deemed to be in the best interest
of the City. The City of Miami Beach may reject any and all Quotes.
~~
Michael Alvarez, CGC
Assistant Director, Public Works Department
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 2
{
t
~ a
~1.~
~ J
Q
U t~
~ ~ o
~w
' M H
U
W
~ W ~ N
,aa>z
~ J Q
Q Z Z H
=w~a
~ } w Q ~
~- ~ m
~ V J ~ H
~ W ~
O~
~ W
N ~
i = IL
J
a
p
U
Oct. 15. 2007 1:49PM
No. 5432 P. 1
ELECTRICAL SERYIC~
8249 NW 36th Street Suite 104 Doral, F L. 33166 Office: 30594-2605 Eax: 305-594-2608
State License; ER # 13012948
Dade:#04E000109 Broward:#04-CME-3005-R
vanancol
(Date: 10/08/07
o: Miami Beach Property Management
1245 Michigan Ave
Miami Beach,l=L. 33139
Viviano Alemany
Pages: 2
Tef: 786. 367-7130
Fax: 305 673- 7650
1Vdme: Replacement of Existing panelboards ~ Transformers
Throughout Old City Hall Building.
Address: 1130 Washington Ave.
South Beach, Fl. 33139
Scope of Work:
Wo horeby propose the electrical work for the above mentlonod project, and all work shall
be performed In accordance to the current National Electrical Code & NFPq,
The following is a breakdown of the scope of work.
1) Remove all existing Panelboard8 & replace them with current Square D F'anelboards.
2) Remove all existing Main Circuit Breakers 8 replace them with current Square D Main Breakers.
3) Remove a(( existing Branch Disconnet Switches 8~ replace them with current Square D disconnects.
4) Remove all existing t ransformers & replace them with current Square D transformers.
5) Remove all existing Main Disconnect Switches b replace them with Main Circuit Breakers.
6) Coordinate shutdowh s with Clty of Miami Beach Authority Personnel.
7) Identify all existing ci rcuits & field verify new locations.
8) Obtain permits 8 coo rdinate inspections as necessary.
Items not Included:
1. Electricai contractor is not responsible for any additional work due to unforeseen
-Oct. 15. 2007 1:49PM No. 5432 P. 2
CI
conditions.
2. electrical contractor is not responsible for delays due to unforeseen weather
conditions.
3. Electrical repair(s) beyond the scope of work.
Proposed Prie®:
We propose to provide labor and materials in accordance with the above specifications.
Total $ 121, 224.00
Perm of Payment
30 % upon reciept of materials
40 % upon electrical inspection
30 % upon completion of work.
NQtA: This proposal may be withdrawn by us if not accepted within 30 days
~~~...
Contractor Rep. Signatulre:
Jose Barroso
Representative Signature:
Name: G(,lDyt'~ Data: ld /7 ~~
• - C91ant~; 14.8803
~r.Fl ~r:T
~1~
~
~
~~
~k
-
~
~
~~
~~
~~~~ ~
`~ ~~~~
~~ DA~c(~XdFJJ(SY'iYJ
L
v
j
.
l
fi
L'"L
l
1
~ F--
A
4
IM a'~,2~~zf}07
,,:JWC-~
l
l
:I
1
I
l THIS CEk'?'(F;CATS [S (SSUE6 A9 R ~,1J1'17ER C~ {NFdRtq{i jlaN
O}~LYAKfl COPirEZ3 tJQ Rb3HT8 U~H7HE CEk-flr}C
1~
fiorhf~:h
t~l
Y1
3rT1
{p~~.C~~
A4i 1
'
1d750'rafinet#a ~'ror:{~ P,o~i f-4oLDEFt, THIS CS1~1
IFiCRT>r Db~S h#A7ANfEF-!p, 2XTEN0 dR
ALTcR T HE COVERAGE AF.=dP.DED t3Y THE R~LpC7E8 t3EL.t7',I
5uitg '12b
tvi~a:rli 3..2rae, Fi.. 33fl96 iNSllRER9AFFORDiHG COVERA{~~ S t:'AIC
tlpsuat:D
' IN&UPE3n: Aer~ulGap InstlYarira Ga 2o-Tfl4
g 2 C Stacir;
cal Services, lr.,, tN.cJfL~t >:
f 5398 SW f 3 Tsrr2ce IH~JRER D;
C~Itamt, 233385
I~JR&-Z E: '
r'f117r R.l(=i= .
TH e PCLlCIE9 of IhSUPAtiC'c LISTED BEL~r~ 1-{~VE BEE'h pSSLr~ TC THE 1;~LSL1REiJ N„P11~ 1-.9(~VE i=OR THE POL)CY PEP.IOC 11JDICATEU, NaTU~irsTAnnaao
r`Nl' RrQUIREMEtp7 TERd9 OR CCs-.`~IBPIOi`1 GFAtdYCCk11TIL1CT ~3 4i1iEZ pQCl1MtJ~? W17~~ RESPECT 7CY ~YH3CFi THIS GcRTjFtCA7E AIr~Y Bc ISSUEO OR
It1
Y E C
i
BEA t
^~IN 1S 6U
!E k1SUFLap7
E A
0E"
C
A
i?
C
OLI
3
P
N
,
;
ie
FJA
R
CIEB
8
~
C
PF~
c
BYT
EP
e
F~
E~ ~7
LL T!-lE TER11L5, EXCLUSiOld9 P.tdD CoNDIi1Q~I30F SUCH
PCLICLS. A8C-RATE lll+~TS 5{-~YJN RiA,Y HAVE B~'r1 REDIJCF~7 SY PF+1D CLAIt,~a,
Li'lr
'E, TIPS DF INSL4.5%:CE POi.ICY NLb.13~A
I lra)iICY EF~C71Y2
DlLTE IISkUDINYY l'o ICY EXPIF.AT7DN
~~.6f62.'.'DAt
LC#RS
_ _
C-_E{IEAAC LN31lfY _" , ____,.,,,,
T _•_
EACH GC~7JP,?E7+jE ~
1 C~~S•~gCL+LG6YEA%,LCIASILtTY ~M~.GETD cN'r(O. _1 5
CC~AIf•1$„5?DE OCCUR pd~i.lE~(-try c„n ¢e,;~l;) ~ S
•
-l-CR60NF1 ~ ROV ll,11t_~nY ~^_
S
GBdERA!.AGGP,cGa'T"^. ~ 5
t
GEI:~C At%LREGJ~Tc Ul.tt7 i.F?LIE
3 ('ER{
PRQrXK'T3-COLWIGQ AG>;
S
PoCSGX F"c~T LOO
.;U1 'n.d6+~LE LU31LiTY GO:v10.NED GikC <E LIFdfI' $
IJ_I. ANNE D R,USaS ,
6 C1714Y IP:JUKi' l
ECk_DULF.DAUTt?9
(PasF~'~) ` ;
ylaEbAU'i03 BODILYINJIJ'rl(
IuGbpg4'n`OAU70fi (P~ecdartlY 8
o
P
°
Ii
PERTYONJaG
. S
GARR.GBLC~LITY AU70DNLY-E~:+~+DENi S
h")YA'J7C oTHERTNA)~ EAAGC ~ S
pVTO GNCf:
AC3 S
EXGESfL>`rl'b~LL4 Lt~3t.liY EF•CH OCr11RfG=NCE I $
OCCUfi ~ gASpMS A"-1.C>* AGGF~C-A7E ' S
S
pED~.FC T,fiLE B
F~FEDITIGlV 3 ~
A Wo;;K'2,scORFE'SA7lP4Af4D
L
' `IVC470fir3152R Oz120107 Ei?120Ir38 }{ '<%cy'r'~ s o tl-~
~~
~
OYEA7
C.L15iLr7f
ANYPfrJ,Ti'rtfEi~L tUPAftT•ty-r~~E~CVrI\"3
EL EHCHACROEh'T ---
SS~O I;~I~]
C~f}CEZ/JS=1,lw"~2EkCL{1G3D7 `
tl
•
d
d
4 EC. DiSEA 6. Eq EMPLOYEE 5:?OA.{
iflb
~,
esu
v s7l
}
ei
Sr
CII~ P?AV3f
tES~b~lan
..
~
c
E_L P{S..kSE • PdJC:YtIl,y7 S~, s1~ ~
DT19Efi '
O-raCfilFF(ON OFDF.~ig7tLliSILOCH i70^ISiVEHiCLESf£XCLUSSC~.I3,t40c'J BY EI`~70kSfil.:hT /6~G„L F°,cC`~101~$ ~ ~-
E:pw-!r1U~ Cantfa~et•
SHdSLD'~l~vY O2 TH9 ABCYE D~.a-'C-ci3ED FS3L(CIES 6E CA'.`C~.LBD EE~;~E i riE ~fftA~N
City of Miami Beach °;`T~Ta~~~'~=~-~~°I~unerxxa~L=N°~~°4T°"a'~ '" ~,YS'vxrr-~a
Property Management Deft. JS6 i'1/2 TD 7Nc C_RiIFIGI,ie 1-:7LdEF2 t7Akcob tNE CCFY, et7Y PAILU112 ~ DO 50 StikLL
Contract VA-QT23E-07 L4: FD.fiE G10 DaIGktlo:4 AR ta61t:;Y opkrlY k1N0 UFON'rY,=' INSUnER, Fro` AGENTS CA
RErE~n-r~;~s,.cs•
~OJTJ~xDR~"'8E2 A~-•r'
-~
~~~~•~ ~~ rte., ~~~~~ I ors r=~~uo~orJPllatasti t >_~{fi{ O AC.ORO CORPOR,4Tp0~iV'1°F3
A~OR;D C~RTIFI~AT~
rnr ---... • ------......
RDC~ucER Palm2tiD insutenca
- 1909 W. 60th Street
Hiaieah FL 33012
VAI t (Mr~tlVUIT Y)
F___L__IA_g_ILI_TY IN~URA~1G~ _J o3l1zlo7
• ~ ~ " THIS CERTIFICATE (S IS5U~0 AS A MATTER OF INFbRMATION
ONLY AND CONFERS NO RIGHI'3 UI~ON THE CERTIFICATE
-~ HOLDER. THIS CERTIFIGAT~ DOES NOT AMEND, EXTEND OR j
3URER5 AFFORDING COVERAGE .. NAIC ~
IURERA;_~?Pca /Mount Vernon Fire _ ___ . _ _`_^___
__. •
CURER B:__ U.S, Securiiy_` -____-• ... ..... .....
--- --
>URFR c; Tapco !,Western World Ins.
Phcne (305}698.0899 ..._ ._Fax (305)231-9299..._..._.......
NsuReo E & C Electrical Service Inc.
8249 NW 36 ST. X104
DORAL, FL 33165
OVERAGES
THE POLICIES OF 1NSUR4NCE LISTED HAVE BEEM ISSUE'i
ANY REQUIREMENT, TERM OR CONDITIQN OF ANY CONT
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLII
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN
sR ADD~6 --- TYPE OF INSURANCE P[
R..IMgRS----._ . _..------ .._.
GENERAL LIAEIII iY
(V~ COMMERCIAL GENERAL LIABILITY NPP^1
I~^ CLAIMS MADE ~ ~ OCCUR
I_J ~:") g500DED
I..l 5500 DEb__...~_. .....-.--
GEN'LAGGREGATE LIMIT APPLIES PFR:
. _..) (_~.PDt.icY_OPRDJECr f`"I Loc--- _--
AUTOMOBILE LIABILITY
ANY kUTO CA•58
~~
[~ ALL OWNED AUTOS ,
~~~ I/_.~ SCHEDULEb AUTOS
~_,-~ HIREQ AUTOS
(~ NON OWNED AUTOS
~~ COMP 5500 DEO •.___
__ •-_-•(~_ COL $500 DED .._...._...._..__ ._.._._.
GARAGE LIABILITY
~_,I I ,.~ ANY AUTO
INSURER E: .... ... __........_....._
..
INSURER F:
THE INSURED NAMEDABOVe FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
f Oft OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 8E ISSUED OR
DESCRIBED HEREIW IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
Ir.Fn raY PAID CLAIMS. -• •-°--
EXCESS L1AZ~lLiTY CUi'•2109272C
Iy,J DccuR ~„~ CLAIMS MADE
r~~ .
-~
03/0$/07 _~~-~
03/08108 EACH OCCURRENCE
_6AF~AU`E-TCSFtETJ~~"o... __ _.._
PREMISES i`E3 oocurenoe)__.• _,
MED EXP (Any one per~onl
~ $1,000,00_0
_..__.__..~50,ODD
, __._.. _ .__ .
_ p5,000
-
_
PERSONAL 2. AbV INJURY $1,000,000
GENERAL AGGREGATE $2,DOO,DOO
PRODUCTS • COMP/OP AGG $1,000,000
COMBINED SINGLE LIMIT
11/08/06 11/os/o7 (Ea accident) ,,,_ ,, . ......................_....._
BODILY INJURY $1,000,000
03/08!07 03!08!08
I DEDUCTI6LE
RETENTION
WORKERS COMPEtdSATiGN AND
EMPLOYERS' LIA9ILIN
ANY PROPRIETOR! PARTNER /EXECUTIVE
OFFICER !MEMBER EXCLUDED?
Iryea, de4crlbe under
SF_ECIALPR~VISIONSbelow__,____.__„ ..........._._....._...._.._......._._..L.........._._.....
OTHER ~~
OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY
~ERTIF(CATE HOLDER
BODILY INJURY 1,000,000
(Per accident)
PROPERTY DAtJiAGE
AUTQ ONLY• EAACCIDENT
~
_
E~ ACC
OTHER THAN __-__________
AUTO ONLY: AGa
EACH OCCURRENCE $S,000,OOO
AGGREGATE $5,000,000
PRODUCTS ~ COMP/0 ~ $5,000,000
(~ WC STATU• [] H•
70.RYLIMI.T_S,_,__....__C~._._._..._.._____............_
E.L, EACH ACCIDENT
_E.L.~DISEAS_E_•_C-_A EMPLOYEE _ __ _ _ _ __
E.L, DISEASE -POLICY LIMIT _
~~~~ ~~ _ CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THc
EXPIRATION DATE THEREOF, THE ISSUINp INSURER WILL ENDEAVOR TO MAIL
City of Miami Beach _3D_ DAYS W ITT NOTICE TO THE CERTIFICATE HOLDER NAMED TO
THE LEFT, 8UT FA T~DO SO SHALL IMPOSE ND OBLIGATION OR LIABILITY
PTOj]erty Management Dept. OF ANY KIND UPO E IN URER, 1T3 AGENTS OR REPRhSENTA71VE3.
~ATIVE
Contract VA-QT23E-07 AUTHORIZED REP ~ ' ~ "' "~ ~ ~ ~ ~ ~~•
_ _ __ ... ... _.. ,. _._ .. '° ~ ~ •~_~°-~JACORocORPOR.ATI0N49Ee-~~~~
AGORD 25 (2001106j'~-~--~-~•-~~~•~_--
' HISTORIC CITY HALL
~- COMPLETE REPLACEMENT OF ELECTRICAL GEAR
_ QUOTATION NO: VA-QT23E-07
1.0 GENERAL CONDITIONS
1.1 SEALED QUOTATION:
Original copy of Quotation Form as well as any other pertinent documents must be returned
in order for a Quote to be considered for award. All Quotes are subject to all conditions
specified in this Quotation document.
The completed Quotation Form must be submitted in a sealed envelope clearly marked to the
attention of City of Miami Beach Public Works Assistant Director, 1245 Michigan
Avenue, Miami Beach, Florida 33139. Quotation Forms submitted by fax (305-673-
7650) will also be accepted.
1.2 EXECUTION OF QUOTE:
Quote must contain a manual signature of an authorized representative in the space provided
on the Quotation Form. Failure to properly sign the Quotation Form shall invalidate same
and it shall NOT be considered. All Quotes must be completed in pen and ink or typewritten.
No erasures are permitted. If a correction is necessary, draw a single line through the
entered figure and enter the corrected figure above it. Corrections must be initialed by the
person signing the quote. Any illegible entries, pencil bids or corrections not initialed will not
be tabulated. The original Quote CANNOT be changed or altered in any way. Altered
Quotes will not be considered.
1.3 NO QUOTE SUBMITTED:
If not submitting a quote, respond by returning the enclosed Quotation Form questionnaire,
and explain the reason. Repeated failure to not quote without sufficient justification may be
cause for removal of a Contractor's name from the City's vendor list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Prices must be stated in units of quantity specified in the Quotation
specifications. In case of discrepancy in computing the amount of the Quote, the iJNIT
PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless
otherwise stated in Special Conditions). Discounts for prompt payment. Award, if made, will
be in accordance with terms and conditions stated herein. Each item must be quoted
separately and no attempt is to be made to tie any item or items in with any other item or
items. Cash or quantity discounts offered will not be a consideration in determination of
award of Quote(s).
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 3
1.5 TAXES:
The City of Miami Beach is exempt from all Federal excise and State taxes. State Sales Tax
and Use Certificate Number is 85-80126216390-9.
1.6 MISTAKES:
Contractors submitting quotes are expected, and solely responsible for examining the
specifications, delivery schedules, quotation prices and extensions and all instructions
pertaining to supplies and services. Failure to do so will be at the Contractor's risk.
1.7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this Quote shall be
the latest new and current model offered (most current production model at the time of this
Quote). All containers shall be suitable for storage or shipment, and all prices shall include
standard commercial vackaaina.
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the Quotation documents, all manufactured items and
fabricated assemblies shall be Underwriters Laboratories listed or re-examination listing where
such has been established by Underwriters Laboratories for the item(s) offered and furnished.
1.9 WAIVER OR REJECTION OF QUOTATIONS:
The City of Miami Beach, through its Assistant Public Works Director (who shall be the
City's designee for purposes herein), reserves the right to waive irregularities or technicalities
in Quotes, or to reject all Quotes or any part of a Quote as it deems necessary in the best
interest of the City.
1.10 EQUIVALENTS:
If Contractor offers makes of equipment or brands of supplies other than those specified in
the Quotations documents, he must so indicate in its Quote. Specific article(s) of
equipment/supplies shall conform in quality, design and construction with all published claims
of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Contractors shall formally substantiate and verify that product(s) offered
conform with or exceed quality as listed in the specifications.
Contractor shall indicate on the Quotation Form the manufacturer's name and number; if
quoting other than the specified brands, and shall indicate ANY deviation from the Quotation
specifications as listed. Other than specified items offered requires complete descriptive
technical literature marked to indicate detail(s) conformance with specifications and MUST
BE INCLUDED WITH THE QUOTE. NO QUOTES WILL BE CONSIDERED
WITHOUT THIS DATA.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 4
Lacking any written indication of intent to quote an alternate brand or model number, the
Quote will be considered as having included and taken into account compliance with the
specifications as listed in the Quotation documents.
1.11 NON-CONFORMA
Items may be tested f
specifications may b~
delivered as per deliv~
in cost may be charge
result in Contractor's
vCE TO CONTRACT CONDITIONS:
•r compliance with specifications. Items delivered, not conforming to
rejected and returned at Contractor's expense. Those items not
ry date in Quote may be purchased on the open market. Any increase
i against the Contractor. Any violation of these stipulations may also
lame being removed from the City's vendor list.
1.12 SAMPLES:
Samples of items, when required, must be furnished at Contractor's sole cost and expense.
Contractors will be responsible for the removal of all samples furnished within thirty (30) days
after Quote opening. All samples will be disposed of after thirty (30) days. Each individual
sample must be labeled with Contractor's name. Failure of Contractor to either deliver
required samples or to clearly identify samples may be reason for rejection of the Quote.
Unless otherwise indicated, samples should be delivered to the attention of: City of Miami
Beach Public Works Assistant Director,1245 Michigan Avenue, Miami Beach, Florida
33139.
1.13 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt ofpurchase order, in
space provided. Delivery time may become a basis for making an award. Delivery shall be
within the normal working hours of the City, Monday through Friday, excluding holidays.
1.14 AWARDS:
When deemed to be
Assistant Public Wo:
City reserves the rigl
to accept any item c
additional quantities
not acceptable, in
SPECIFIED QUAN
1.15 INSPECTION, AC~
Inspection and accep
loss or damage to all
City unless loss or da
services supplied to
specifications, the C
Contractor and retur
QUOTE NO: VA-QT23E-07
DATE: 10/17/07
n the best interest of the City of Miami Beach, the City, through its
s Director (who shall be the City's designee for purposes herein), the
to reject all Quotes or any portion of any Quote as it deems necessary;
group of items unless qualified by the Contractor; and/or to acquire
prices quoted on the Quotation Form, unless additional quantities are
uch case the Quotation Form must be noted "QUOTE IS FOR
[TY ONLY".
PTANCE & TITLE:
~e will be at destination unless otherwise provided. Title to/or risk of
ns shall be the responsibility of the Contractor until acceptance by the
ge resulting from the sole negligence by the City. If the materials or
e City are found to be defective or not conform to Quotation
reserves the right to cancel the order upon written notice to the
product at Contractor's expense.
CITY OF MIAMI BEACH
5
1.16 PAYMENT:
Payment will be made by the City after the items have been received, inspected, and found to
comply with the Quotation specifications, free of damage or defect and properly invoiced.
1.17 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on all parties.
1.18 LEGAL REQUIREMENTS:
Federal, State, County and City laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply. Lack of knowledge by the Contractor will in no way be
a cause for relief from responsibility.
1.19 PATENTS & ROYALTIES:
The Contractor, wit
Beach, Florida, its o:
kind, including, with
patented, or unpat~
performance of the
Contractor uses any
mutually understooc
royalties or cost aris
in the work.
1.20 OSHA:
The Contractor wa
the standards set i
amended, and the
contract. Any fines
borne solely by the
1.21 SPECIAL COND:
Any and all Special
shall take nreceden
rt exception, shall indemnify and save harmless the City of Miami
ors, employees, agent, and contractors, from liability of any nature or
limitation, cost and expenses for, or on account of, any copyrighted,
~d invention, process, or article manufactured or used in the
itract, including its use by the City of Miami Beach, Florida. If the
sign, device or materials covered by letters, patent, or copyright, it is
id agreed, without exception, that the Quote price shall include all
from the use of such design, device, or materials in any way involved
;that the products supplied to the City shall conform in all respects to
in the Occupational Safety and Health Act (OSHA) of 1970, as
e to comply with this condition will be considered as a breach of
i because of inadequacies to comply with these requirements shall be
that may vary from the General Conditions of this Quotation
1.22 ANTI-DISCRIMINATION:
Contractor certifies that he/she is incompliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to
equal employment opportunity for all persons without regard to race, color, religion, sex or
national origin.
1.23 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490/VOICE to request material in accessible format; sign language
interpreters (five days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance please call the Public Works
Department at (305)673-7080.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 6
1.24 QUALITY:
All materials used for
covered by this Quote
the best quality, and 1
1.25 LIABILITY, INSU:
Where Contractor is
materials or perform
assume the full duty,
insurance and assure
Miami Beach Buildi
amended. The Cont
occasioned by neglil
Contractor has desia
manufacture or construction of any supplies, materials or equipment
n shall be new. The items quoted must be new, the latest model, of
grade workmanship.
CE, LICENSES AND PERMITS:
squired to enter or go onto City of Miami Beach property to deliver
work or services as a result of this Quotation, the Contractor will
bligation and expense of obtaining all necessary licenses, permits and
ll work complies with all applicable Miami- Dade County and City of
Code requirements and the Florida Building Code, all as may be
actor shall be liable for any and all damages or loss to the City
nce of the Contractor, its subcontractors, or any other persons the
~ted in the completion of the Contract as a result of its Quote.
1.26 PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Upon acceptance of Quote, the City will require the successful Contractor to submit a
performance bond and certificates of insurance in the amount specified in the Special
Conditions.
1.27 DEFAULT:
Failure or refusal of a Contractor to execute a Contract upon award, or withdrawal of a
Quote before such award is made, may result in forfeiture of that portion of any surety
required equal to liquidated damages incurred by the City thereby, or where surety is not
required, failure to execute a Contract, as described above, may be grounds for removing the
Contractor from the City's vendor list.
1.28 CANCELLATION:
In the event any of the provisions of this Quote and/or the Contract are breached by the
Contractor, the Public Works Assistant Director shall give written notice to the Contractor
stating the deficiencies, and unless such deficiencies are corrected within ten (10) days,
recommendation will be made for immediate cancellation. Additionally, the City reserves the
right to terminate any Contract resulting from this Quotation at any time and for any reason,
upon giving thirty (30) days prior written notice to the other party.
1.29 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted in DUPLICATE to the attention of: City of Miami Beach Property
Management Division, 1245 Michigan Avenue, Miami Beach, Florida 33139.
1.30 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00
P.M.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 7
1.31 SUBSTITUTIONS:
The City WILL NOT accept substitute shipments of any kind. Contractors are expected to
furnish the brand quoted in their Quote. Any substitute shipments will be returned at the
Contractor's expense.
1.32 FACILITIES:
The City reserves the right to inspect the Contractor's facilities at any time with reasonable
prior notice.
1.33 QUOTE TABULATIONS:
Contractors desiring a copy of the Quote tabulation may request same by enclosing aself-
addressed stamped envelope with the Quote.
1.34 CLARIFICATION AND ADDENDA TO QUOTE SPECIFICATIONS:
Any Contractor contemplating submitting a Quote who is in doubt as to the true meaning of
the specifications or other provisions in the Quotation documents, must submit to the
attention of: City of Miami Beach Public Works Assistant Director, 1245 Michigan
Avenue, Miami Beach, Florida, 33139 (or fax (305)673-7650), at least two (2) business
days prior to scheduled Quote opening, any written request for clarification and/or
interpretation.
All such requests must be made in writing and the Contractor submitting the request will be
responsible for its timely delivery and/or fax transmission.
Any clazification and/or interpretation of the Quote, if made, will be made only by written
Addendum duly issued by the City of Miami Beach Public Works Assistant Director. A
copy of such Addendum shall be sent by mail or facsimile to each Contractor receiving the
Quotation documents. In the event of conflict with the original Quotation documents,
Addendum shall govern to the extent specified. Subsequent Addendum shall govern over
prior Addendum only to the extent specified. The Contractor shall be required to
acknowledge receipt of Addendum by signing in the space provided on the Quotation Form.
Failure to acknowledge Addendum may deem a Quote non-responsive; provided, however,
that the City, through its Assistant Public Works Director (who shall be the City's designee
for purposes herein), may waive this requirement when in its best interest. The City will not
be responsible for any clarifications or interpretations made verbally.
1.35 DETERMINATION OF QUOTE AWARD:
The City, through its Assistant Public Works Director (who shall be the City's designee for
purposes herein), shall awazd the Quote to the lowest and best Contractor. In deternuning
the lowest and best Contractor, in addition to price, there shall be considered the
following:
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 8
a. The ability, capacity and skill of the Contractor to perform the contract.
b. Whether the Contractor can perform the work within the time specified, without
delay.
c. The character, integrity, reputation, judgment, experience and efficiency of the
Contractor.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the Contractor with laws and
ordinances relating to the work.
1.36 ADDITIONAL CONSIDERATIONS FOR DETERMINATION OF QUOTE AWARD:
1) Pre-award inspection of the Contractor's facilities may be made prior to the execution of a
Contract. Quotes will only be considered from firms which are regularly engaged in the
business of providing the goods and/or services as described in the Quotation documents.
Contractors must be able to demonstrate a good record of performance for a reasonable
period of time, and have sufficient financial support, equipment and organization to insure
that they can satisfactorily execute the work if awarded a Contract under the terms and
conditions herein stated. The terms "equipment and organization" as used herein shall be
construed to mean a fully equipped and well established company in line with the best
business practices in the industry and as determined by the City.
2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Contractor, including past performance (experience) with the
City in making the Quote award in the best interest of the City.
3) The City may require Contractors to show proof that they have been designated as
authorized representatives of amanufacturer orsupplier which is the actual source of supply.
In these instances, the City may also require material information from the source of supply
regarding the quality, packaging, and characteristics ofthe products to be supplies to the City
through the designated representative. Any conflicts between this material information
provided by the source of supply and the information contained in the Contractor's Quote may
render the Quote non-responsive.
4) The City may review the Contractor's record ofperformance to ensure that the Contractor
is providing sufficient financial support, equipment and organization as prescribed in this
Quotation documents.
1.37 ASSIGNMENT:
The Contractor shall
including any or all c
contract to any perso:
1.38 LAWS, PERMITS .
The Contractor shall
this Project; and shy
requirements applical
QUOTE NO: VA-QT23E-07
DATE: 10/17/07
~t assign, transfer, convey, sublet or otherwise dispose ofthe contract,
'its right, title or interest therein, or his or its power to execute such
company or corporation without the prior written consent ofthe City.
.ND REGULATIONS:
btain and pay for all licenses, permits and inspection fees required for
t comply with all laws, ordinances, regulations and building code
e to the work contemplated herein.
CITY OF MIAMI BEACH
9
1.39 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in the Quotation documents
from the Contractor. However, items that are to be Spot Market Purchased may be
purchased by other methods, (i.e. Federal, State or local contracts).
1.40 ELIMINATION FROM CONSIDERATION: This Quote shall not be awarded to any
person or firm which is in arrears to the City upon any debt, taxes or contracts which are
defaulted as surety or otherwise upon any obligation to the City.
1.41 ESTIMATED QUA
Estimated quantities
guarantee is express
Contract period. The
to the award of this ~
during a previous cc
Contractor meeting
1.42 COLLUSION:
Quotes from related
such Quotes shall be
by presentation of e`
related parties in the
this case, respondE
indirect ownership
company or the p~
respondent for the
who have been fou
may be suspended
terminated for defy
estimated dollars, if provided, are for City guidance only. No
or implied as to quantities or dollars that will be used during the
ty is not obligated to place any order for a given amount subsequent
ote. Estimates are based upon the City's actual needs and/or usage
ract period. The City, for purposes of determining the successful
cifications, may use said estimates in reaching a decision.
artiest Where two (2) or more related parties each submit a Quote,
resumed to be collusive. The foregoing presumption may be rebutted
lence as to the extent of ownership, control and management of such
-eparation and submittal of such Quotes. Related parties shall mean, in
to this Quotation, or the principals thereof which have a direct or
crest in another respondent for the same Quotation, or in which a parent
ipals thereof have a direct or indirect ownership interest in another
~e Quote. Quotes found to be collusive shall be rejected. Respondents
to have engaged in collusion shall be considered non-responsive, and
debarred, and any contract resulting from collusive bidding may be
1.43 DISPUTES:
In the event of a conflict between the documents, the order of priority of the documents shall
be as follows:
• The Contract resulting from the award of this Quotation (if applicable); then
• Addenda released for this Quotation, with the latest Addendum taking precedence;
then
• The Quotation; then
• Contractor's Quote in response thereto.
1.44 REASONABLE A
TION:
In accordance with Title II of the Americans with Disabilities Act, any person requiring an
accommodation at the Quotation opening because of a disability must contact the Public
Works Department at (305) 673-7080.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 10
1.45 GRATUITIES:
Contractors shall not offer any gratuities, favors, or anything of monetary value to any
official, employee, or agent of the City, for the purpose of influencing consideration of this
Quotation.
1.46 SIGNED QUOTE CONSIDERED AN OFFER:
The signed Quote shall be considered an offer on the part of the Contractor, which offer shall
be deemed accepted upon approval by the City, In case of default on the part ofthe successful
Contractor, after such acceptance, the City may procure the items or services from other
sources and hold the Contractor responsible for any excess cost occasioned or incurred
thereby.
1.47 TIE QUOTES:
In accordance with Section 287.087, Florida Statutes, regarding identical tie quotes,
preference will be given to Contractors certifying that they have implemented a Drug Free
Workplace Program. A certification form will be required at that time.
1.48 PUBLIC ENTITY C RIMES (PEC):
A person or affiliate w ho has been placed on the convicted vendor list following a conviction
for public entity crime s may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public b uilding or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor,
or consultant under a contract with a public entity ,and may not transact business with any
public entity in excess of the threshold amount provided in Sec. 287.017, Florida Statutes, for
CATEGORY TWO f or a period of 36 months from the date of being placed on the convicted
vendor list.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 I 1
HISTORIC CITY HALL
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
QUOTATION NO: VA-QT23E-07
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this Quotation is to award a contract, by means of sealed quotes, to a
qualified Contractor, for the COMPLETE REPLACEMENT OF ELECTRICAL GEAR,
as further specified in the Quotation documents.
2.2 METHOD OF AWARD:
Award of this Contract will be made to the lowest responsive, responsible and best
Contractor whose Quote will be in the best interest of the City of Miami Beach.
2.3 PAYMENT:
Payment will be made upon final completion of this Project. The City will pay the Contract
price, minus any liquidated damages and/or other damages, upon final completion and
acceptance.
2.4 [Intentionally Omitted]
2.5 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this Contract)
The Contractor shall be responsible for its work and every part thereof, and for all materials,
tools, appliances and property of every description, used in connection with this Project. It
shall specifically and distinctly assume, and does so assume, all risks of damage or injury to
property or persons used or employed on or in connection with the work and of all damage or
injury to any person or property wherever located, resulting from any action or operation
under the contract or in connection with the work. It is understood and agreed that at all times
the Contractor is acting as an independent contractor.
The Contractor, at all times during the full duration of work under this Contract, including
extra work in connection with this Project, shall meet the following requirements:
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory
requirements of the State of Florida.
Maintain Comprehens
check list for specific
against all risks of inju
resulting from any acti
policy is to provide c~
QUOTE NO: VA-QT23E-07
DATE: 10/17/07
ive General Liability Insurance in amounts prescribed by the City (see
insurance limits) to protect the Contractor and the interests of the City
ry to persons (including death) or damage to property wherever located
on or operation under the contract or in connection with the work. This
Overage for premises/operations, independent contractor, broad form
CITY OF MIAMI BEACH
12
property damage, products/completed operations and contractual liability.
Maintain Automobile L iability Insurance including Property Damage covering all owned, non-
owned or hired autom obiles and equipment used in connection with the work.
Maintain any addition al coverage required by the City's Risk Manager as indicated on the
Insurance Check List.
Name the City of Mi ami Beach, Florida, as an additional insured on all liability policies
required by this Contra ct. When naming the City of Miami Beach as an additional insured ,the
Contractor's insuranc e companies must agree and will endorse the policies to state that the
City will not be liable for the payment of any premiums or assessments. A copy of the
endorsement(s) namin g the City of Miami Beach, Florida, as an additional insured is required
and must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice to
the City's Risk Manag er.
All insurance policies s hall be issued by companies authorized to do business under the laws of
the State of Florida an d these companies must have a rating of at least B+:VI or better per
Best's Key Rating Gui de, latest edition.
Original signed certifi cates of insurance, evidencing such coverages and endorsements, as
required herein, shall be filed with and approved by the City's Risk Manager before work is
started. The certificat e must state Quote Number and Title. Upon expiration of the required
insurance, the Contrac tor must submit updated certificates of insurance for as long a period as
any work is still in pro gress.
It is understood and agreed that all policies of insurance provided by the Contractor are
primary coverage to any insurance or self-insurance the City of Miami Beach possesses that
may apply to a loss resulting from the work performed in this Contract.
All policies issued to cover the insurance requirements herein shall provide full coverage from
the first dollar of exposure. No deductibles will be allowed in any policies issued on this
contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual indemnity
and hold harmless agreement. The proceeding indemnity and hold harmless agreement shall
apply to any and all claims and suits other than claims and suits arising out of the sole and
exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as
determined by a court of competent jurisdiction:
"The Contractor hereby agrees to indemnify and hold harmless the City of Miami
Beach, a municipal corporation, its officers, agents, and employees from all claims for
bodily injuries to the public in and up to the amount of 51,000,000.00 for each
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 13
occurrence and for all damages to the property of others in and up to the amount of
$1,000,000.00 for each occurrence per the insurance requirement under the
specifications including costs of investigation, all expenses of litigation, including
reasonable attorney fees and the cost of appeals arising out of any such claims or suits
because of any and all acts of omission or commission of any by the contractor, his
agents, servants, or employees, or through the mere existence of the Project under
contract".
The Contractor will notify its insurance carrier without delay of the existence of the indemnity
and hold harmless agreement contained within this Contract, and furnish a copy of the said
agreement to its insurance agent and carver.
The Contractor will obtain and maintain contractual liability iYSUrance inadequate limits for the
sole purpose of protecting the City of Miami Beach under the preceding indemnity and hold
harmless agreement from any and all claims arising out of the contract.
The Contractor will also
All policies shall be m<
and its subcontractors
copies ofthe insurance
liabilities and obligation
as fully responsible to t
employed by them, as i
~ be responsible for securing and maintaining policies of subcontractors.
ode available to the City upon demand. Compliance by the Contractor
vith the foregoing requirements as to carrying insurance and furnishing
policies shall not relieve the Contractor and its subcontractors of their
is under any section or provisions of the Contract. Contractor shall be
he City for the acts and omissions of its subeontractor, and of persons
t is for acts and omissions of persons directly employed by it.
Insurance coverage required in the Quotation document and Insurance checklist shall be in
force throughout the Contract term. Should any Contractor fail to provide acceptable evidence
of current insurance within seven (7) days of receipt of written notice at any time during the
Contract term, the City shall have the right to consider the Contract breached, thus justifying
the termination thereof.
If Contractor cannot meet the insurance requirements, alternate insurance coverage, at the sole
discretion of the City and satisfactory to the City's Risk Manager, may be considered.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 14
INSURANCE CHECK LIST
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of
Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1 000,000.00 per
occurrence for bodily injury property damage to include Premises/Operations; Products,
Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Indemnity and hold harmless endorsement exactly as written in
"insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired
automobiles included.
4. Excess Liability - $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be
stated on the certificate.
6. Other Insurance as indicated:
_ Builders Risk completed value $ .00
_ Liquor Liability $ .00
Fire Legal Liability $ .00
_ Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the quote number and title
CONTRACTOR INSURANCE STATEMENT:
I hereby acknowledge and agree to insurance requirements contained in the Quotation documents,
and hereby agree to provide the City with evidence of all required insurance coverage, to be included
in the Quote.
tf~- ~~
ignature of Contractor
QUOTE NO: VA-QT23E-07
DATE: 10/17/07
Print Name/ Ti e
CITY OF MIAMI BEACH
15
2.6 CONTACT PERSON:
For any additional information regarding the specifications and requirements of this Project,
inquires should be made in writing to the attention of: City of Miami Beach Public Works
Assistant Director, 1245 Michigan Avenue, Miami beach, Florida, 33139, or by fax at
(305) 673-7650.
2.7 SAMPLES:
The Contractor shall provide upon request, a complete and accurate sample of the product(s)
which it proposes to furnish.
2.8 BID, PERFORMANCE AND PAYMENT BOND:
Not required on this Project.
2.9 LIQUIDATED DAMAGES:
The Contractor agrees to pay the City liquidated damages in the amount of $200 per calendar
day beyond the hundred twenty (120) day substantial completion date specified in the
Contract.
2.10 WARRANTY:
The Contractor will be required to warranty all work performed. The work performed by
replacing all existing main electrical disconnects, main distribution panel board, will require a
minimum manufacturer warranty of one (1) years on the product, and one (1) year on
workmanship or installation of material.
2.11 REFERENCES (PROVIDE 4 REFERENCES; PLEASE SEE PAGE 25)
2.12 COMPLETE PROS
The Quotation docu
or classes of work r
City's failure to list
the Contractor from
of these specification
:CT REQUIRED:
gents, and the specifications described herein, outline the various items
luired, enumerating or defining the extent of same necessary, but the
ry items or classes under scope of the several sections shall not relieve
u Wishing, installing or performing such work where required by any part
,, or necessary to the satisfactory completion of the Project.
2.13 FACILITY LOCATION:
The Historic City Hall is located at 1130 Washington Avenue, Miami Fl 33139.
2.14 CONTRACTOR QUALIFICATIONS:
In order for Quotes to be considered, Contractors must submit with their Quote evidence that
they are qualified to satisfactorily perform the specified work. Evidence shall include all
information necessary to certify that the Contractor: maintains a permanent place of business
and office in the South Florida area; has technical knowledge and practical experience in the
type of equipment required for work on the Project; has available the organization and
qualified manpower to do the work; has adequate financial status to meet the financial
obligations incident to the work; has not had just or proper claims pending against him or his
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 16
work; and has provided scope of work to similar size projects as the Project outlined herein.
The evidence will consist of listing of work that has been provided to public and private
sector clients, (ie. nature of work and number of similar projects completed within the last
three (3) years).
2.15 COMPLETE INFORMATION REQUIRED ON QUOTATION FORM:
All Quotes must be submitted on the form(s) attached in the Quotation documents and all
blanks filled in. To be considered a valid bid, the ORIGINAL AND ONE COPY of the
Quotation Form and all required submittal information must be returned, properly completed,
in a sealed envelope as outlined in the Section 1.1 of General Conditions.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 17
Section 3
AND PAYMENT
3.1 Measurement ofQuantities -All work completed under this Contract shall be measured
by the Public Works Assistant Director, according to United States Standard Measures. All
measurements shall be taken horizontal or vertical, except for paving surfaces, which will be taken
along the actual surface of the pavement. No allowance shall be made for surfaces laid over a greater
area than authorized or for material moved from outside ofslope-stakes and lines shown on the Plans,
except where such work is done upon written instructions of the Public Works Assistant Director.
3.2 Scope of Payments - It is understood and agreed that the Contractor shall receive and
accept the prices and rates, as herein specified, in full payment for furnishing all materials, labor,
equipment, and tools, and for performing all the work contemplated and embraced in the Quotation
documents and the specifications herein, also for all loss or damage arising out of the nature of the
work aforesaid, or from the action of the elements or for any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work, until its final acceptance as
hereinafter provided for, and also for all risks of every description and all expenses incurred by or in
consequence of the suspension or discontinuance of the work as herein provided for, or for any
infi-ingement of patent, trademark, or copyright, and for the completion of the work in accordance
with the Quotation documents, the specifications, and Contract.
3.3 Payment and
for Altered Quantities -When alterations in plans or
quantities of work not requiring supplemental agreements as herein before provided for are ordered
and performed, the Contractor shall accept payment in full at the contract unit price for the actual
quantities of work done; no allowance will be made for anticipated profits; increased or decreased
work involving supplemental agreements shall be paid for as stipulated in such agreement.
3.4 Force Account Work -All extra work done on a "Force Account" basis shall be
performed by such labor, teams, tools, and equipment as may be specified by the Property
Management Director, and will be paid for in the following manner:
(a) For all labor, teams, and foremen in direct charge of the specified operations, the
Contractor shall receive the current local rate of wages, to be agreed upon in writing before starting
such work, for every hour that said labor, teams, and foremen are actually engaged in such work, to
which shall be added an amount equal to fifteen (15) percent of the sum thereof which shall be
considered as full compensation for general supervision and the furnishing and repairing of small tools
and ordinary equipment used on the contract such as picks, hand shovels, plows, etc. In addition to
the above, the Contractor shall receive the actual cost for Social Security taxes, unemployment
insurance, and Workmen's Compensation insurance involved in such force account work, based on
the actual wages paid the said labor and foremen. No percentage will be added to the cost of such
taxes or insurance.
(b) For all materials used the Contractor shall receive the actual cost of such materials,
delivered at the site, as shown by the original receipted bills, but no percentage shall be allowed on
the cost of such materials.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 18
(c) For any special f
shovels, drills, concrete mixE
required for the economical ~
the Contractor a reasonable
each and every hour that sai
shall be added.
The compensation
for extra work done on a
The Contractor's re
records of extra work done
shall be made in duplicate u~
by both the Project Mana,
respectively, to the Public
Contractor. All claims for e~
provided by the Contractor
bills covering the costs of ar
such statements shall be sub
the month in which work w
;quipment or machinery, such as power driven rollers, tractors, trucks,
;rs, pumps, and hoists, also industrial railway equipment, crushers, etc.,
performance of the work, the Public Works Assistant Director shall allow
rental price to be agreed upon in writing before such work is begun, for
d special equipment is in use on the work, to which sum no percentage
-rein provided shall be received by the Contractor as payment in full
account basis.
sentative and the City's designated Project Manager shall compare
a force account basis at the end of each day. Copies of these records
i a form provided for this purpose by the Project Manager and signed
and the Contractor's representative, one copy being forwarded,
:ks Assistant Director or City's designated representative, and to the
~ work done on a force account basis shall be submitted as hereinbefore
on certified statements, to which shall be attached original receipted
he freight charges and hauling on all materials used in such work, and
aed to the Public Works Assistant Director on the current estimate of
actually done.
3.5 Omitted Items -The City shall have the right to cancel the portions of the Contract
relating to the construction of any items therein by the payment to the Contractor of a fair and
equitable amount covering all items incurred prior to the date of cancellation or suspension of the
work by order of the Public Works Assistant Director.
3.6 Partial Payment
paid monthly ninety (90) per
Contractor under these spec
payments satisfactorily voucl
the judgment ofthe Public W
work within thirty (30) day
settlement after the completi
LIENS with each application
;s - If the work progresses according to Contract, the Contractor will be
;ent of the value of the work completed, and materials furnished by the
;ifications, when such materials have been delivered, inspected, and
ied for to the Public Works Assistant Director, provided the materials, in
orks Assistant Director, are such as will probably be incorporated in the
s; ten (10) per cent of the amount due being reserved until a final
on of the work. Contractor shall provide PARTIAL RELEASE OF
r for payment.
It is understood and agreed that the City may also deduct from any estimate, either partial or
final, the amount of any unsatisfied claim against the Contractor for labor, materials, teams,
equipment and/or other things as elsewhere provided herein.
Should any defective work or material be discovered previous to the final acceptance, or
should a reasonable doubt arise previous to the final acceptance as to the integrity of any part of the
completed work, the estimate and payment for such defective or questioned work shall not be allowed
until the defect has been remedied and causes for doubt removed. The monthly payments shall be
approximate only, and all partial estimates and payments shall be subject to correction in the final
estimate and payment. If the total amount of the retained percentage of the contract is greatly in
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/l 7/07 19
excess of the uncompleted portion of the Contract the City, may allow the Contractor a portion ofthe
suspended payment, provided that the City shall at all times retain an amount sufficient to enable it to
complete the uncompleted work in the contract and liquidate unsatisfied claims.
3.7 Acceptance and Final Payment -Whenever the work provided for under this Contract
shall have been completely performed on the part of the Contractor, and all parts of the work have
been approved by the Public Works Assistant Director, according to the Contract, and all trash,
debris, equipment, and other things used in the construction removed from the site of the construction
and from the adjoining land, after final inspection as provided herein, Contractor shall certify such fact
to the Public Works Assistant Director in writing, recommending the acceptance of the work.
The amount of the final payment, less any sums that may have been deducted or retained
under the provisions of this Contract, will be paid to the Contractor within thirty (30) days after the
final payment has been approved by the Public Works Assistant Director, provided that the
Contractor has furnished to the City a sworn affidavit to the effect that all bills are paid and no suits
are pending in connection with the work done under this Contract. Upon this final payment the City
shall be released from all liability whatever growing out of this Contract.
No final payment shall be made without the submittal of the following documents: the
FINAL RELEASE OF LIEN, LETTER OF FINAL COMPLETION (or LETTER OF FINAL
ACCEPTANCE) from the Contractor.
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 20
HISTORIC CITY HALL
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
QUOTATION NO: VA-QT23E-07
Quotation Form (Page 1 of 2)
This Project, COMPLETE REPLACEMENT OF ELECTRICAL GEAR shall include the
replacement of all the existing main electrical components for the Historic City Hall, located at
1130 Washington Avenue, Miami Beach, Florida.
Scope of Work: The work will include the replacement of the existing main electrical
disconnects, main distribution panel boards, along with the associated sub panels and transformers
inside the main electrical room located on the ground floor (as well as on others floors) within
the Historic City Hall bu
The new electrical main ~
will have a higher Aml
requirements, compared
Contractor will coordina
occupants. Contractor
perform all work in accor
permits.
QUOTE
LUMP SUM
1) Total price to includes the complete renovation
Of the electrical components of the building. $ 121.224.00
connects, main distribution panel boards, along with the sub panels,
'es Interrupting Capacity (AIC) of 35 KA to comply with load
the existing electrical gear that currently has an AIC rating of 14 KA.
shutdowns with FPL and inspections to tlLnimi~e impact to building
l identify all circuits for each panels and label directory, and will
~.nce to the approved electrical plans. Contractor will pull all necessary
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 21
HISTORIC CITY HALL
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
p QUOTATION NO: VA-QT23E-07
• Quotation Form (Page 2 of 2)
PROMPT PAYMENT
ANY LETTERS, ATTA
CONSIDERED PART OF
SUBMITTED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this QUOTE and
bind the quoting firm)
Contractors must acknowledge receipt of Addendum (if applicable).
Amendment No. 1: Amendment No. 2:
Insert Date Insert Date
NAME/TITLE (Print):
ADDRESS:
CITY/STATE:
TELEPHONE NO:
FACSIMILE NO:
UNT: (i.e., 2%/10;1%/20)
MENTS, OR ADDITIONAL INFORMATION TO BE
E QUOTE MUST BE SUBMITTED IN DUPLICATE.
,CJ~,dv
ZIP:
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 22
HISTORIC CITY HALL
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
QUOTATION NO: VA-QT23E-07
CHECK LIST
To ensure that your Quote is submitted in conformance with the Quotation documents, please verify
that the f~ll~win~ items have been completed and submitted as required.
X Original and o ne copy of Quotation documents (including Quotation Form
and all submit tal information)
General Conditions Section 1.1
Special Conditions Section 2.15
X Execution of Q uote
General Conditions Section 1.2
Equivalents/E qual Product
General Condition Section 1.10
Insurance and Indemnification (including Insurance Checklist)
X General Condition Section 1.27
Special Conditions Section 2.5
Bid/Performance Bond (if applicable)
Genera l Condition Section 1.27
Special Conditions Section 2.11
X Warranty
Special Conditions Section 2.13
Product/Catal og Information
X References
Special Conditions (Page 25)
X Bidder Qualif ications
Special Conditions Section 2.17
Contractor's Questionnaire
X (Page 2 6)
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 23
HISTORIC CITY HALL
COMPLETE REPLACEMENT OF ELECTRICAL GEAR
QUOTATION NO: VA-QT23E-07
CUSTOMER REFERENCE LISTING
Contractor shall furnish the names, addresses, and telephone numbers of a minimum of four (4) firms
or government organizations for which the Contractor is currently performing or has performed
similar work.
1) Company Name ~,/ti~~ ~y/~~,4G.s:-
Address /~-S.(~w /3 7~IVcs" /~iRi~; ~G. 33/~~
Contact Person/Contract Amount ~ /1'~ STO%~
Telephone Number 3d~ aoS= 9~3~
2) Company Name /~0'v~"'U~ / ~~~ ~~/d
Address G 9 5d /~GJ 9 ~,~v~ ,~,A~~ ~~. 33/78
Contact Person/Contract Amount (~ L~,~~ ~'~G/G
Telephone Number 30S ' a/8 ' ~G ~i3
3) Company Name ZtiTL~/Z~y~~O~AG A~of~.P.~vp
Address ~ q~ 5 a/~/ ~ln J'/ /~~~~/, ~L , 33/G G
Contact Person/Contract Amount f~~IU~i~/O ~~~
Telephone Number 30S - 7/S = 9 5 9 3
4) Company Name ~ ~ ~ - ~'y~'~~
Address 30/ ~'~~'¢~'~~
-T
,~
Contact Person/Contract Amount ~ t/-C' f 02 ~ c`~~~
Telephone Number / ~iS~- a g S- 9~0 z
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 24
CONTRACTOR'S QUESTIONNAIRE
NOTE: Information supplied in response to this questionnaire is subject to verification
by the City. Inaccurate or incomplete answers may be grounds for
disqualification from consideration for award of this Quotation.
Submitted to City of Miami Beach, Florida:
By E ~ G ~~-~%~ /CMG ,j~~/CSI' ~ivL
Principal Office ~~y ~~3 ~ S'/ #/D ~/ pO~A-L , ~L , 3 3/~v ~
State of Florida occupational license -state type and number: ~,C~Li~ieie,~L ~iy1l1~7C~2 ~~~7~ 9// O
Dade County certificate of competency -state type and number: ~L.Gs~~,~/G,~3L- #44/Gs'bfi~/l~ 9
City of Miami Beach occupational license -state type and number: /~ly.V/py/. ~ ~4`7G ~l~f -O
How many years has your organization been in business as a General Contractor under your present
business name? 3
Does your organization have current occupational licenses entitling it to do the work contemplated in
this contract? LAS
Include copies of above licenses and certificates with proposal.
How many years experience in similar work has your organization had?
(A) As a General Contractor
(B) As a
(C) What
Contract Amt
has your organization completed? (use separate sheets if necessary)
When Completed Name/Address of Owner
Have you ever had a
company name or
specifications?~~[
If so, where and why?
Has any officer or partner of
handled in his own name?
~c
QUOTE NO: VA-QT23E-07
DATE: 10/17/07
terminated (as prime contractor or sub-contractor, under existing
company name) due to failure to comply with contractual
organization ever failed to complete a construction contract
CITY OF MIAMI BEACH
25
If so, state name of individual, name of owner, and reason thereof /~ A
In what other lines of business are you financially interested or engaged? T,~~ dTyx ~a/~C/
Give references as to experience, ability, and financial standing
What equipment do you own that is available for the proposed work and where located?
GUS' /ZENT- fl~~-~- ~~U/~/~~.r/T-P
What bank or banks have you arranged to do business with during the course of the contract should it
be awarded to you? f,~.B~N,~ 4~ ~~~~G~
Please list the names and addresses of the subcontractors to be used for the portions of the work
listed below.
~d~ ~
I HEREBY CERTIFY that the above answers are true and correct.
o~G~ ~~cyly ~l//c.~s" ,d.~f/~g~/ i
Print Name/Title
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 26
T FOR QUOTATION NO. VA-QT23E-07
THIS CONTRACT made this_18 day of October 2007 , A.D. between the
CITY OF MIAMI BEACH, a Florida municipal corporation, hereinafter called the City, which
term shall include its successors and assigns, and
E & C Electrical Service Inc.
hereinafter called the Contractor, which term shall include its heirs, successors and assigns.
WITNESSETH that the said Contractor for the consideration and compensation herein agreed to
be paid and the said City in consideration of the Project to be done by said Contractor pursuant to
City QUOTATION NO. VA-QT23E-07 and entitled "COMPLETE REPLACEMENT OF
ELECTRICAL GEAR" (also referred to as "the work" or "the Project"), do hereby mutually
agree as follows:
This Contract shall extend to and be obligatory upon said City, its successors and assigns, and
upon said Contractor and its, successors and assigns. Neither this Contract nor any part
thereof nor any part of the work herein contemplated, shall be assigned or sublet, nor shall
any sums of money provided to be paid to said Contractor be assigned by said Contractor
without the prior written consent of the City.
2. City of Miami Beach Quotation NO. VA-QT23E-07 and Contractor's Quote in response
thereto, are hereby referred to and made a part of this Contract and the terms and
conditions set forth therein and, except when in direct conflict with this written Contract,
are made a part hereof as if copied herein. If a conflicts exist between the Quotation and
Contractor's response thereto, and this Contract, the priority of documents shall be as set
forth in Section 1.43 of the Quotation documents.
3. The Contractor shall commence work within seven (7) days of the issuance of a Notice to
Proceed from the City, and shall construct and complete in a good and workmanlike manner
the materials herein referred to, strictly in accord herewith the following:
3.1 Unless there is a change in the scheduling of the Project which is approved by the
Public Works Assistant Director, the Contractor shall be substantially completed
with the work within thirty (30) calendar days from the issuance of the Notice to
Proceed, and completed and ready for final payment within sixty (60) calendar
days after the issuance of said Notice.
3.2 Damages -City and Contractor recognize that the City will suffer direct financial loss
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 27
if work is not completed within the Contract times specified in Paragraph 3.1. The
parties also recognize the delays, expense and difficulties involved in proving in a legal
or arbitration preceding the actual loss suffered by City if the work is not completed
on time, and therefore time is of the essence. Accordingly, instead of requiring any
such proof Contractor agrees to forfeit and pay City as liquidated damages for delay
(but not as a penalty) the amount of Two Hundred Dollars ($200.00) for each
calendar day that expires after the Contract Time specified in Paragraph 3.1 for
Substantial Completion until the work is substantially complete. After Substantial
Completion, if Contractor shall neglect, refuse, or fail to complete the remaining work
within the Contract Time, Contractor shall pay Owner Two Hundred Dollars
($200.00) for each calendar day that expires after the time specified in
Paragraph 3.1 for completion and readiness for final payment. These amounts
represent a reasonable estimate of City's expenses for extended delays and for
inspection, engineering services and administrative costs associated with such delay.
4. Contractor shall furnish all implements, machinery, equipment, transportation, tools,
materials, supplies labor, and other things necessary to the execution and completion of the
work, nothing being required of the City except that it may, at its expense, supervise such
work and enter upon and inspect the same at all reasonable times.
5. If any dispute arises between the City and said Contractor with reference to the meaning or
requirements of any part of this Contract and they cannot agree, the more stringent
requirements shall govern as determined by the City, through its Public Works Assistant
Director.
6. If the Contractor sha
manner within the tin
Contractor the Contr,
allowing Contractor
hereinbefore stated sl
nor shall it operate tc
complete the work herein contemplated in a good and workmanlike
herein specified and in accord herewith, the said City shall pay to the
ct sum in accordance with the conditions of the Contract. The City, by
o continue with said construction after the time for its completion
all not be deprived of the right to exercise any option in this Contract
alter any other term of this Contract.
7. Prior to commencing any work on the Project, the Contractor shall file Insurance Certificates,
as required in the Quotation documents, and they must be signed by a Registered Insurance
Agent licensed in the State of Florida and approved by the City's Risk Manager.
8. All documents shall be executed satisfactorily to the City and until required bonds (if
applicable) and Insurance Certificates have been filed and approved, this Contract shall not be
deemed effective.
9. City shall pay Contractor for performance of the work in accordance with the Quotation
documents in current funds at the lump sum or unit prices presented in the Quotation
documents and Contractor's response there to, as attached to this Contract. The parties
expressly agree that the Contract price is a stipulated sum except with regard to the items in
the Quote which are subject to unit prices.
QUOTE NO: VA-QT23E-07
DATE: 10/17/07 CITY OF MIAMI BEACH
28
10. GOVERNING LAW AND EXCLUSIVE VENUE:
This Agreement shall be governed by, and construed in accordance with, the laws ofthe State
of Florida, both substantive and remedial, without regard to principles of conflict of laws.
The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade
County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, if
in federal court. BY ENTERING INTO THIS AGREEMENT, the City AND
_Contractor EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY
HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR
ARISING OUT OF, THIS AGREEMENT.
11. This Contract, and all attachments hereto, comprises the entire agreement between City and
Contractor.
12. The Contract may only be amended, modified or supplemented as provided in the General
Conditions.
IN WITNESS WHEREOF the City has caused this contract to be signed by the Mayor of the City
of Miami Beach, Florida and its corporate seal to be affixed, attested by the City Clerk of the City of
Miami Beach, and the said Contractor has caused this Agreement to be signed it its name.
CITY OF MIAMI BEACH
By ~.
Jerry Libbin
Vice-Mayor
ATT,~ST:
~~~~ ~~~
City Clerk
Robert Parcher
ATTEST:
Sig ature
O/~ n-/n~
Print Name/Title
CONTRACTOR
By ~- G~~ ~
ignature of President or
Authorized Representative
dJ~ ~~2,er~fJ
Print Name/Title
QUOTE NO: VA-QT23E-07 CITY OF MIAMI BEACH
DATE: 10/17/07 29
APPRO`.!ED AS TO
FORM & LANGUAGE