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Community Dev./Economic Dev. COMMUNITY DEVELOPMENT BLOCK GRANT INTERDEPARTMENTAL COOPERATION AGREEMENT This Agreement made and entered into this I" day of October, 2000 by and between the COMMUNITY DEVELOPMENT DIVISION, COMMUNITYIECONOMIC DEVELOPMENT DEPARTMENT, acting through and on behalf of the City of Miami Beach, hereinafter referred to as "the City", and the HOUSING DIVISION, COMMUNITYIECONOMIC DEVELOPMENT DEPARTMENT, hereinafter referred to as the "Project Operator"; WHEREAS, the City has received a grant from the U.S. Department of Housing and Urban Development as part of its Community Development Block Grant Program for the period October I, 2000 to September 30,2001 (hereinafter "the contract period"); and WHEREAS, the primary objective of the Community Development Block Grant Program is the development of viable urban communities, including decent housing and a suitable living environment and expanding economic opportunities principally for persons of low and moderate income; and WHEREAS, the One-Year Action Plan was adopted by City of Miami Beach Resolution No. 2000-23997 on July 12,2000; and WHEREAS, the City has determined, through its One-Year Action Plan for Federal Funds for FY 2000/200 I, the necessity for engaging the Project Operator to render the following services in Miami Beach: CMB MULTI-FAMILY HOUSING REHABILITATION PROGRAM (collectively, the Program). NOW, THEREFORE, in consideration of the mutual benefits contained herein, the City and Project Operator agree as follows: Section 1, Agreement Documents: Agreement documents shall consist of this Agreement and four (4) attachments, all of which are incorporated by reference into this Agreement. Attachment I contains a description of the service and goals offered by the Project Operator. Attachment II is a line item budget. Attachment III outlines financial management procedures and reporting forms for use with Community Development Block Grant funds. Attachment IV contains applicable federal regulations. Section 2. Statement of Work: The Project Operator agrees to implement the Activity in accordance with the Budget, as described in Attachment I and II. CMB MULTI-FAMILY HOUSING REHABILITATION PROGRAM (570.208( a)(2)1570.202(a)(I)) To provide matching grant funding for rehabilitation projects to upgrade the housing stock in the City of Miami Beach. Section 3, Agreement Amount: The City agrees to make available Three Hundred Thousand Dollars ($300,000) for use by the Project Operator for the contract period. Section 4, Alterations: Any proposed alterations in the work program or the budget shall first be submitted to and approved in writing by the City, said approval at the City's sole discretion. Section 5, Method of Payment and Reporting Requirements: The Project Operator agrees to submit monthly program progress reports on the lOth day of each month to the City during the I contract period herein. The Project Operator also agrees to submit on September 30, 2001, a comprehensive final report covering the agreed-upon objectives, activities, and expenditures for the entire contract period. Such shall include performance data on client feedback, with respect to the goals and objectives outlined in Attachment 1. Attachment III contains reporting forms to be used in fulfillment of this requirement Other Reporting Requirements may be required by the City in the event of Program changes, the need for additional information or documentation arises, and/or legislative amendments are enacted. The Project Operator shall be informed, in writing, if any changes become necessary. Reports and/or requested documentation not received by the due date shall be considered delinquent and shall be considered by the City, at its sole discretion, as sufficient cause to suspend CDBG payments to the Project Operator. Section 6, Monitoring: The City shall schedule no less than one (I) monitoring visit with the Project Operator to evaluate the progress and performance of the program and provide technical assistance. Section 7. Additional Conditions and Compensation - It is expressly understood and agreed by the parties hereto that monies to be used for compensation, as contemplated by this Agreement, originate from grants of Community Development Block Grant funds from the U.S. Department of Housing and Urban Development (HUD) and must be implemented in full compliance with all ofHUD's rules and regulations. It is expressly understood and agreed that in the event of curtailment or non-production of said federal grant funds, the financial sources necessary to continue to pay the Project Operator compensation will not be available and that this Agreement will thereby terminate effective as of the time that it is determined by the City, in its sole discretion and judgement, that said funds are no longer available. In the event of such determination, the Project Operator agrees that it will not look to, nor seek to hold liable, the City or any individual member of the City Commission thereof personally for the performance of this Agreement and all of the parties hereto shall be released from further liability each to the other under the terms of this Agreement Section 8. Compliance with Local, State and Federal Regulations - The Project Operator agrees to comply with all applicable federal regulations as they may apply to program administration and to carry out each activity in compliance with the laws and regulations as described in 24 CFR 570 Subpart K. Additionally, the Project Operator will comply with all state and local laws and ordinances hereto applicable. Section 9, Restrictions for Certain Resident Aliens - Certain newly legalized aliens, as described in 24 CFR Part 49, are not eligible to apply for benefits under covered activities funded by the Community Development Block Grant Program. "Benefits" under this section means financial assistance, public services, jobs and access to new or rehabilitated housing and other facilities made available under activities funded by the CDBG Program. "Benefits" do not include relocation services and payments to which displacees are entitled by law. Section 10, Subcontract: No part of this Agreement may be assigned or subcontracted without the prior written consent of the City, such consent to be at the City's sole discretion. Section 11, Term: This Agreement shall remain in effect through the contract period with the understanding that at the end of the fiscal year the City of Miami Beach City Commission has the authority to reappropriate any remaining funds. 2 Section 12, Use of Funds: Project funds shall be used for those costs, which are applicable to this Agreement. No Project funds shall be obligated for payment of costs incurred for the Project prior to the Notice of Release of Funds. Section 13, Procurement: The Project Operator shall follow the City of Miami Beach's procurement procedures. All procurement transactions, regardless of whether by sealed bids or by negotiation and without regard to dollar value, shall be conducted in a manner that provides the maximum open and free competition consistent with 24 CFR 85.36, "Uniform Administrative Requirements-Procurement", except paragraph (a). The Project Operator shall take affirmative steps to assure that Section 3 firms, minority-owned firms, and women-owned businesses are utilized whenever possible as sources of supplies, equipment, construction and services. The Project Operator shall maintain records sufficient to detail the significant history of a procurement These records shall include, but are not necessarily limited to, information pertinent to the following: a. Rationale for the method of procurement, selection of contract type, contractor selection or rejection; and b. The basis for the cost or price. The cost plus a percentage of cost and percentage of construction cost method of contracting shall not be used, The Community Development Division within the Community/Economic Development Department shall review and approve all procurement(s) prior to any transaction performed by the Project Operator. Section 14, Program Income: Any "Program Income" (as such term is defined under applicable federal regulations) gained from any activity of the Project Operator, funded by CDBG funds shall be reported to the City and utilized by the Project Operator in the operation of the CDBG- funded activity during the contract period. Section 15, The Project Operator agrees to abide by guidelines set forth by the U.S. Department of Housing and Urban Development for the administration and implementation of the Community Development Block Grant Program, including applicable Uniform Administrative Requirements set forth in 24 CFR 570.502, and applicable federal laws and regulations in 24 CFR 570.600, et seq. In this regard, the Project Operator agrees that duly authorized representatives of the U.S. Department of Housing and Urban Development shall have access to any books, documents, papers and records of the Project Operator that are directly pertinent to this Agreement for the purpose of making audits, examinations, excerpts and transcriptions. Section 16. Sponsorships: The Project Operator agrees that when sponsoring a Program financed in whole or in part under this Agreement, all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorship of the Program, research reports, and similar public notices prepared and released by the Project Operator shall include the statement: "FUNDED BY THE CITY OF MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM" In written materials, the words 3 "CITY OF MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ADMINISTERED BY THE COMMUNITY/ECONOMIC DEVELOPMENT DEPARTMENT" shall appear in the same size letters or type as the name of the Project Operator. Section 17. Examination of Records: The Project Operator shall maintain sufficient records in accordance with 24 CFR 570.502 and 570.506 to determine compliance with the requirements of this Agreement, the Community Development Block Grant Program, and all applicable laws and regulations. This documentation shall include, but not be limited to, the following: a. Books, records and documents in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and program income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions ofthis Agreement b. Time sheets for split-funded employees, which work on more than one activity, in order to record the CDBG activity delivery cost by Program and the non-CDBG related charges. c. How the Statutory National Objective(s} as defined in 24 CFR 570.208 and the eligibility requirement(s} under which funding has been received, have been met. These also include special requirements such as necessary and appropriate determinations as defined in 24 CFR 570.209, income certifications, and written Agreements with beneficiaries, where applicable. The Project Operator is responsible for maintaining and storing all records pertinent to this Agreement in an orderly fashion in a readily accessible, permanent and secured location for a period of four (4) years after expiration of this Agreement, with the following exception: if any litigation, claim or audit is started before the expiration date of the four year period, the records will be maintained until all litigation, claims or audit findings involving these records are resolved. The City shall be informed in writing after closeout of this Agreement, of the address where the records are to be kept Section 18. Andits and Inspections: At any time during normal business hours, and as often as City and/or Federal Government representatives may deem necessary, the Project Operator shall make available all records, documentation, and any other data relating to all matters covered by the Agreement for review, inspection or audit. The Project Operator shall comply with the requirements and standards of OMB Circular A-128, "Audits of State and Local Governments" (as set forth in 24 CFR Part 44), as applicable. Section 19, Conflict of Interest: The Project Operator covenants that no person under its employ who presently exercises any functions or responsibilities in connection with Community Development funded activities has any personal financial interests, direct or indirect, in this Agreement. The Project Operator covenants that in the performance of this Agreement, no person having such conflicting interest shall be employed. The Project Operator covenants 4 that it will comply with all provisions of 24 CFR 570.611 "Conflict ofInterest", and the Federal, State, County and City of Miami Beach statutes, regulations, ordinances or resolutions governing conflicts of interest. The Project Operator shall disclose, in writing, to the City any possible conflicting interest or apparent impropriety that is covered by the above provisions. This disclosure shall occur immediately upon knowledge of such possible conflict. The City will then render an opinion, which shall be binding on both parties. Section 20, Notices: All notices required under this Agreement shall be sent to the parties at the following address: City: Joanna Revelo, Community Development Director Community/Economic Development Department City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Project Operator: Miguell del Campillo, Housing Director Community/Economic Development Department City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 In witness thereof, the Community/Economic Development Department and the Project Operator hereto have executed or caused to be executed by their duly authorized officials, this Agreement in three (3) copies, each of which shall be deemed an original on the date first above written. CITY 'W BEACH Mayor CITY OF MIAMI BEACH ~nz~~r CITY OF MIAMI BEACH COMMUNITY! ECONONUCDEVELOPMENT DEPARTMENT UwJP~ City Clerk APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~ !CJ-)..')-w Oal. Christina M. Cu rvo, Assistant City Manager Klo F:\DDHPISALLIL YSSETTEIACTPLAN\2000-01\contract\CMB Multi Faro Contract.doc 5 CDBG AGREEMENT October 1, 2000 to September 30, 2001 ATTACHMENT I STATEMENT OF WORK AND GOALS DESCRIPTION OF PROGRAM To provide decent, safe and sanitary housing through matching grants or other financial inducements to rehabilitate multi-unit buildings, upgrade the existing housing stock, and provide affordable housing opportunities. The City of Miami Beach Multi-Family Housing Program is expected to accomplish the rehabilitation of 40 rental apartment units during the year using the budget allocation requested. One (I) full-time staff person coordinates the program. Rehabilitation projects usually require 4-6 months to complete. The work will be undertaken in response to applications submitted by property owners, thus, the timing of the activities is not predictable. . Over the last 3 years, projects have averaged approximately 16 units each, and an average of three such projects per year have been undertaken. Matching Grant Program requires equal investment of funds to leverage the City's investment. Temporary relocation during construction may be required, for this purpose a special budget allocation is available. No permanent displacement is anticipated. The City of Miami Beach Multi-Family Rehabilitation Program is a citywide program. Preference is given to projects located within the CDBG target areas, however, properties that are otherwise eligible for rehabilitation located anywhere within City limits will be considered, including census tracts 39.01, 39.02, 39.05, 39.06, 40.00, 41.00, 42.00, 43.00, 44.00, and 45.00. The City of Miami Beach Multi-Family Housing Rehabilitation Program provides needed affordable housing in Miami Beach. PROGRAM GOALS AND MEASURABLE OUTCOMES 1. 2. 3. 4, 5, SCHEDULE FOR IMPLEMENTATION Goal 10/2000 11/2000 12/2000 1/2001 2/2001 312001 4/2001 5/2001 6/2001 7/2001 8/2001 9/2001 I 2 3 4 5 F:\DDHP\$ALL\L YSSETfE\ACTPLAN\2000~01\contract\CMB Multi Fam Attachment I.doc Page 1 of! CDBG AGREEMENT October 1,2000 to September 30,2001 ATTACHMENT II BUDGET SUMMARY SHEET Project Name: CMB Multi-Familv Rehab Prol!:ram Funding Year: 2000/2001 Provider Name: Housinl!: Division. C/ED Department Date Submitted: Category Category Breakdown Number 1 Salaries & Benefits 2 Other Operating Expenses 3 Materials 4 Rehabilitation S 6 7 8 9 10 11 Total CDBG/ESG Funds Total Other Funds Grand Total CDBG/ESG Other Funds Other Funding Total Funds Funds Sources $55,000 $0 $55,000 $4,500 $0 $4,500 $500 $0 $500 $240,000 $400,000 Owner's Match $640,000 $300,000 Page I of5 CDBG AGREEMENT BUDGET ITEMIZATION SHEET Project Name: CMB Multi-Familv Rehab Prol!ram Funding Year: 200012001 Provider Name: Housinl! Division. ClED DeDartment Date Submitted: Category Amount Category Category Breakdown CDBGIESG Other Funds Total Funds Number Funds 1 Salaries and Benefits $55,000 $0 $55,000 Total Amount $55,000 $0 $55,000 Page 2 of 5 CDBG AGREEMENT BUDGET ITEMIZATION SHEET Project Name: CMB Multi-Familv Rehab Prol!ram Funding Year: 2000/2001 Provider Name: Housinl! Division. CIED DeDartment Date Submitted: Category Amount Category Category Breakdown CDBGIESG Other Funds Total Funds Number Funds 2 Other Operating Expenses $4,500 $0 $4,500 Total Amount $4,500 $0 $4,500 Page 3 of5 CDBG AGREEMENT BUDGET ITEMIZATION SHEET Project Name: CMB Multi-Familv Rehab Prol!:ram Funding Year: 200012001 Provider Name: Housinl!: Division. C/ED Department Date Submitted: Category Amount Category Category Breakdown CDBGIESG Other Funds Total Funds Number Funds 3 Materials (Printing) $500 $0 $500 Total Amount $500 $0 $500 Page 4 of 5 CDBG AGREEMENT BUDGET ITEMIZATION SHEET Project Name: CMB Multi-Familv Rehab Prol!:ram Funding Year: 2000/2001 Provider Name: Housinl!: Division. C/ED DeDartment Date Submitted: Category Amount Category Category Breakdown CDBG/ESG Other Funds Total Funds Number Funds 4 Rehabilitation $240,000 $400,000 $640,000 Total Amount $240,000 $400,000 $640,000 Page 5 of5 CDBG AGREEMENT October 1, 2000 to September 30, 2001 ATTACHMENT 111 GUIDELINES FOR FINANCIAL MANAGEMENT OF CDBG-FUNDED ACTMTlES To comply with federal regulations, each program must have a financial management system that provides accurate, current and complete disclosure of the financial status of the activity. This means the financial system must be capable of generating regular financial status reports which indicate the dollar amount allocated for each activity (including any budget revisions), amount obligated (i.e., for which contract exists), and the amount expended for each activity. The system must permit the comparison of actual expenditures and revenues against budgeted amounts. The City must be able to isolate and to trace every CDBO dollar received and prove where it went and for what it was used. Accounting records must be supported by source documentation. Invoices, bil1s of lading, purchase vouchers, payrolls and the like must be secured and retained for four years in order to show for what purpose funds were spent. Payments should not be made without invoices and vouchers physically in hand. All vouchers/invoices should be on vendor's letterhead, All employees paid in whole or in part from CDBO funds should prepare a time sheet indicating the hours worked on CDBO projects for each pay period. Based on these time sheets and the hourly payroll costs for each employee, a voucher statement indicating the distribution of payroll charges should be prepared and placed in the appropriate files, The City is responsible for reviewing and certifying the financial management of any operating agency, which is not a City department or bureau, in order to determine whether or not it meets all of the above requirements. Ifthe agency's system does not meet these requirements and modifications are not possible, the City must administer the CDBO funds for the operating agency, Financial records are to be retained for a period of four years, with access guaranteed to the City, to HOD or Treasury officials or their representative. One copy of the vendors' audited financial statement shall be submitted to the City immediately following the end of the vendors' fiscal year(s) during which CDBO funds are received. Payments to sub-recipients wil1 be on a reimbursement basis to be submitted to: Joanna Revelo, Director Community Development Division City of Miami Beach Community/Economic Development Department 1700 Convention Center Drive Miami Beach, Florida 33139 Requests are to be submitted utilizing the enclosed financial status, client profile, and narrative report forms, in a format consistent with the approved budget as shown in Attachment 11, including an analysis of expenses to budget. A cash advance may be available upon special request. F:\DDHP\$ALLIL YSSETTElACTPLAN\2000-01 \AttaChment 1Il.doc Page 1 of1 ~ - CMB Budget Account 131,5110,000346 131.5111.000111 131.5111,000162 131.5111.000327 131.5111.000343 131,5111,000501 MonthlY ear CITY OF MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FINANCIAL STATUS REPORT Provider: Project Name: CMB Multi-Familv Rehab Prol!ram Date Submitted: Title: Signature: Housinl! Division, ClEO Department, Reporting Period: Person Submitting Report: CDBG Year 26 $ 300,000 FY 2000/2001 Budget Amount Month Description Monthly Expenses Year to Date Expenses October 2000 November 2000 December 2000 January 200 I February 2001 March 2001 April 2001 May 200 I June 200 I July 200 I August 2001 September 2001 Reimbursement $ Available Funds $ BlIl.. CITY OF MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MONTHLY NARRATIVE AND PROJECT ACCOMPLISHMENTS REPORT Provider: City of Miami Beach C/ED Dept, Reporting Period: Person Submitting Report: Project Name: CMB Multi-Familv Rehab Date Submitted: Signature: Please complete the following reports for activities undertaken during this month's reporting period, If reporting for more than one activity, provide a separate progress and client profile report for each distinct activity. I, Monthly Progress Report - Please document the progress achieved during this month towards the project goals and measurable outcomes that were outlined in the Schedule for Implementation of the Statement of Work and Goals (Attachment I of the Agreement) Goal Month Met Not Met October November December January February March Goal Month Met Not Met April May June July August September In the space below, explain any problems, which may have affected your performance during the reporting period. Attach additional pages, if necessary, to describe any special recognition, awards and circumstances encountered during the reporting period. II, Project Accomplishments to Date - Fill in amounts as appropriate. Percentage (%) of Completion Number of Month Feet of Public Public Facilities Businessesl Housing Units LMI Jobs Utilities Organizations Completed Created andlor Assisted Retained October November December January February March April May June July August September F:\DDHPI$ALLIL YSSETTE\ACTPLAN\2000-01IcontraclICMB MF Rehab Progress. doc CDBG AGREEMENT October 1, 2000 to September 30, 2001 ATTACHMENT IV APPLICABLE FEDERAL REGULATIONS 1. NON-DlSCRIMINATION AND EQUAL ACCESS No person in the United States shall on the grounds of race, color, national origin, religion or sex be excluded, denied benefits or subjected to discrimination under any program funded in whole or in part by CDBG funds. The Provider must take measures to ensure non-discriminatory treatment, outreach and access to program resources. This applies to employment and contracting, as well as to marketing and selection of program participants. Fair Housing and Equal Opportunity The Provider must comply with all the following Federal laws, executive orders and regulations pertaining to fair housing and equal opportunity. They are summarized below: . Title VI of the Civil Rights Act of 1964, As Amended (42 USC 2000d et seq.): States that no person may be excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity receiving Federal financial assistance on the basis of race, color or national origin. The regulations implementing the Title VI Civil Rights Act provisions for HUD programs may be found in 24 CFR Part I. . The Fair Housing Act (42 USC 3601-3620): Prohibits discrimination in the sale or rental of housing, the financing of housing or the provision of brokerage services against any person on the basis of race, color, religion, sex, national origin, handicap offamilial status. Fair Housing Act implementing regulations may be found in 24 CFR Part 100-115. . Equal Opportunity in Housing (Executive Order 11063. as amended bv Executive Order 12259): Prohibits discrimination against individuals on the basis of race, color, religion, sex or national origin in the sale, rental, leasing or other disposition of residential property, or in the use or occupancy of housing assisted with Federal funds. Equal Opportunity in Housing regulations may be found in 24 CFR Part 107. . Age Discrimination Act of 1975, As Amended (42 USC 610\): Prohibits age discrimination in programs receiving Federal financial assistance. Age Discrimination Act regulations may be found in 24 CFR Part 146. . Section 109 of Title I of the Housing and Community Development Act of 1974: Requires that no person shall be excluded from participation in, denied the benefits of, or be subjected to discrimination under any program or activity funded with CDBG funds on the basis of race, color, religion, national origin or sex. Affirmative Marketing The Provider must adopt affirmative marketing procedures and requirements for all CDBG- assisted housing with five or more units. Requirements and procedures must include: . Methods for informing the public, owners and potential tenants about fair housing laws and the Provider's policies (for example: use of the Fair Housing logo or equal opportunity language); Page I of7 . A description of what owners andlor the Provider will do to affirmatively market housing assisted with CDBG funds; . A description of what owners andlor the Provider will do to inform persons not likely to apply for housing without special outreach; . Maintenance of records to document actions taken to affirmatively market CDBG-assisted units and to assess marketing effectiveness; and . Description of how efforts will be assessed and what corrective actions will be taken where requirements are not met. Handicapped Accessibility The CDBG regulations also require adherence to the three following regulations governing the accessibility of Federally assisted buildings, facilities and programs. . Americans with Disabilities Act (42 USC 12131; 47 USC 155.201. 218 and 225): Provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, state and local government services and telecommunications. The Act, also referred to as the ADA, also states that discrimination includes the failure to design and construct facilities (built for first occupancy after January 26, 1993) that are accessible to and usable by persons with disabilities. The ADA also requires the removal of architectural and communication barriers that are structural in nature in existing facilities. Removal must be readily achievable, easily accomplishable and able to be carried out without much difficulty or expense. . Fair Housing Act: Multi-family dwellings must also meet the design and construction requirements at 24 CFR 100.205, which implement the Fair Housing Act (42 USC 3601-19) . Section 504: Section 504 of the Rehabilitation Act of 1973 prohibits discrimination in federally assisted programs on the basis of handicap. Section 504 imposes requirements to ensure that "qualified individuals with handicaps" have access to programs and activities that receive Federal funds. Under Section 504, recipients and subrecipients are not required to take actions that create unique financial and administrative burdens or after the fundamental nature of the program. For any Provider principally involved in housing or social services, all of the activities of the agency -- not only those directly receiving Federal assistance -- are covered under Section 504. Contractors or vendors are subject to Section 504 requirements only in the work they do on behalf of the Provider or the City. The ultimate beneficiary of the Federal assistance is not subject to Section 504 requirements. . The Architectural Barriers Act of 1968 (42 use 4151-4157): Requires certain Federal and Federally-funded buildings and other facilities to be designed, constructed or altered in accordance with standards that ensure accessibility to, and use by, physically handicapped people. Page 2 of7 II, EMPLOYMENT AND CONTRACTING The Provider must comply with the regulations below governing employment and contracting opportunities. These concern equal opportunity, labor requirements and contracting/procurement procedures. Equal Opportunity The Provider must comply with the following regulations that ensure equal opportunity for employment and contracting. . EQual Emplovment Opportunity, Executive Order 11246, as amended: Prohibits discrimination against any employee or applicant for employment because of race, color, religion, sex or national origin. Provisions to effectuate this prohibition must be included in all construction contracts exceeding $10,000. Implementing regulations may be found at 41 CFR Part 60. . Section 3 of the Housing and Urban Development Act of 1968: Requires that, to the greatest extent feasible, opportunities for training and employment arising from CDBG funds will be provided to low-income persons residing in the program service area. Also, to the greatest extent feasible, contracts for work (all types) to be performed in connection with CDBG will be awarded to business concerns that are located in or owned by persons residing in the program service areal . Minority/Women's Business Enterorise: Under Executive Orders 11625, 12432 and 12138, the City and the Provider must prescribe procedures acceptable to HUD for a minority outreach program to ensure the inclusion, to the maximum extent possible, of minorities and women, and entities owned by minorities and women, in all contracts (see 24 CFR 85.36(e)). Labor Requirements The Provider must comply with certain regulations on wage and labor standards. In the case of Davis-Bacon and the Contract Work Hours and Safety Standards Acts, every contract for construction (in the case of residential construction, projects with eight or more units) triggers the requirements. . Davis-Bacon and Related Acts (40 USC 276(A)-7): Ensures that mechanics and laborers employed in construction work under Federally-assisted contracts are paid wages and fringe benefits equal to those that prevail in the locality where the work is performed. This act also provides for the withholding of funds to ensure compliance, and excludes from the wage requirements apprentices enrolled in bona fide apprenticeship programs. . Contract Work Hours and Safety Standards Act, as amended (40 USC 327-333): Provides that mechanics and laborers employed on Federally-assisted construction jobs are paid time and one-half for work in excess of 40 hours per week, and provides for the payment of liquidated damages where violations occur. This act also addresses safe and healthy working conditions. . Copeland (Anti-Kickback) Act (40 USC 276c): Governs the deductions from paychecks that are allowable. Makes it a criminal offense to induce anyone employed on a Federally assisted project to relinquish any compensation to which he/she is entitled, and requires all contractors to submit weekly payrolls and statements of compliance. Page 3 of? . Fair Labor Standards Act of 1938, As Amended (29 USC 201. et. seo.): Establishes the basic minimum wage for all work and requires the payment of overtime at the rate of at least time and one-half, It also requires the payment of wages for the entire time that an employee is required or permitted to work, and establishes child labor standards. Contracting and Procurement Practices The COBG program is subject to certain Federal procurement rules. In addition, the City and the Provider must take measures to avoid hiring debarred or suspended contractors or subrecipients and conflict-of-interest situations. Each is briefly discussed below. . Procurement: For the City, the procurement standards of24 CFR 85.36 apply. For non-profit organizations receiving COBG funds, the procurement requirements at 24 CFR Part 84 apply. . Conflict ofInterest: The COBG regulations require grantees (the City), state recipients and subrecipients (the Provider) to comply with two different sets of conflict-of-interest provisions. The first set of provisions comes from 24 CFR Parts 84 and 85. The second, which applies only in cases not covered by 24 CFR Parts 84 and 85, is set forth in the COBG regulations. Both sets of requirements are discussed below. The provisions at 24 CFR 85.36 and 24 CFR 84.42 apply in the procurement of property and services by grantees (the City), state recipients, and subrecipients (the Provider). These regulations require the City and the Provider to maintain written standards governing the performance oftheir employees engaged in awarding and administering contracts. At a minimum, these standards must: Require that no employee, officer, agent of the City or the Provider shall participate in the selection, award or administration of a contract supported by COBG if a conflict-of-interest, either real or apparent, would be involved; Require that employees, officers and agents of the City or the Provider not accept gratuities, favors or anything of monetary value from contractors, potential contractors or parties to subagreements; and Stipulate provisions for penalties, sanctions or other disciplinary actions for violations of standards. A conflict would arise when any of the following has a financial or other interest in a firm selected for an award: An employee, agent or officer of the City or the Provider; Any member of an employee's, agent's or officer's immediate family; An employee's, agent's or officer's partner; or An organization that employs or is about to employ an employee, agent or officer of the City or the Provider. The COBG regulations at 24 CFR 570,611 governing conflict-of-interest apply in cases not covered by 24 CFR 85.36 and 24 CFR 84.42. These provisions cover employees, agents, consultants, officers and elected or appointed officials of the grantee (the City), state recipient or subrecipient (the Provider). The regulations state that no person covered who exercises or has exercised any functions or responsibilities with respect to COBG activities or who is in a position to participate in decisions or gain inside information: May obtain a financial interest or benefit from a COBG activity; or Have an interest in any contract, subcontract or agreement for themselves or for persons with business or family ties. Page 4 of7 This requirement applies to covered persons during their tenure and for one year after leaving the grantee (the City), the state recipient or subrecipient (the Provider) entity. Upon written request, exceptions to both sets of provisions may be granted by HUD on a case-by-case only after the City has: Disclosed the full nature of the conflict and submitted proof that the disclosure has been made public; and Provided a legal opinion from the City stating that there would be no violation of state or local law if the exception were granted. . Debarred contractors: In accordance with 24 CFR Part 5, CDBG funds may not be used to directly or indirectly employ, award contracts to or otherwise engage the services of any contractor or subrecipient during any period of debarment, suspension or placement of ineligibility status. The City should check all contractors, subcontractors, lower-tier contractors or subrecipients against the Federal publication that lists debarred, suspended and ineligible contractors. III, ENVIRONMENTAL REQUIREMENTS The City is responsible for meeting a number of environmental requirements, including environmental reviews, flood insurance, and site and neighborhood standards. Environmental Review The City is responsible for undertaking environmental reviews in accordance with the requirements imposed on "recipients' in 24 CFR 58. Reviews must be completed, and Requests for Release of Funds (RROF) submitted to HUD before CDBG funds are committed for non- exempt activities. Private citizens and organizations may object to the release of funds for CDBG projects on certain procedural grounds relating to environmental review (see 24 CFR 58.70 - 58.77). To avoid challenges, grantees (the City) and subrecipients (the Provider) should be diligent about meeting procedural requirements. Flood Insnrance Section 202 of the Flood Disaster Protection Act of 1973 (42 USC 4106): Requires that CDBG funds shall not be provided to an area that has been identified by the Federal Emergency Management Agency (FEMA) as having special flood hazard, unless: The community is participating in the National Flood Insurance Program, Q! it has been less than a year since the community was designated as having special flood hazards; and Flood insurance is obtained. IV. LEAD-BASED PAINT On September 15,1999, the "Requirements for Notification, Evaluation and Reduction of Lead- Based Paint Hazards in Federally Owned Residential Property and Housing Receiving Federal Assistance; Final Rule" was published within title 24 ofthe Code of Federal Regulations as part 35 (24 CFR 35). The regulation was issued under sections 1012 and 1013 of the Residential Lead-Based Paint Hazard Reduction Act of 1992, which is Title X (ten) of the Housing and Community Development Act of 1992. Sections 1012 and 1013 of Title X amended the Lead- Based Paint Poisoning Prevention Act of 1971, which is the basic law covering lead-based paint in federally associated housing. The regulation sets hazard reduction requirements that give much greater emphasis to reducing lead in house dust. Scientific research has found that exposure to lead in dust is the most common way young children become lead poisoned. Therefore, the new regulation requires dust testing after paint is disturbed to make sure the home is lead-safe. Specific requirements depend on whether the housing is being disposed of or assisted by the federal government, and also on Page 5 of? the type and amount of financial assistance, the age of the structure, and whether the dwelling is rental or owner occupied. PROPERTY EXEMPT FROM LEAD-BASED PAINT REGULATION. . Housing built since January I, 1978, when lead paint was banned for residential use . Housing exclusively for the elderly or people with disabilities, unless a child under age 6 is expected to reside there . Zero-bedroom dwellings, including efficiency apartments, single-room occupancy housing, dormitories or military barracks . Property that has been found to be free of lead-based paint by a certified lead-based paint inspector . Property where all lead-based paint has been removed . Unoccupied housing that will remain vacant until demolished . Non-Residential property . Any rehabilitation or housing improvement that does not disturb a painted surface TYPES OF HOUSING SUBJECT TO 24 CFR 35 . Federally-Owned housing being sold . Housing receiving a federal subsidy that is associated with the property, rather than with the occupants (project-based assistance) . Public housing . Housing occupied by a family (with a child) receiving tenant-based subsidy (such as a voucher or certificate) . Multifamily housing for which mortgage insurance is being sought . Housing receiving federal assistance for rehabilitation, reducing homelessness, and other special needs If you want copies of the regulation or have general questions, you can call the National Lead Information Center at (800)424-LEAD, or TDD (800)526-5456 for the hearing impaired. You can also download the regulation and other educational materials at www.hud.gov/lea. For further information, you may call HUD at (202) 755-1785, ext. 104, or e-mail HUD at lead regulations{alhud.gov. V, DISPLACEMENT, RELOCATION, ACQUISITION AND REPLACEMENT OF HOUSING CDBG projects involving acquisition, rehabilitation or demolition may be subject to the provisions of the Uniform Relocation Act (UDA). Demolition or conversion of units with CDBG funds may trigger section 104 (d) (also known as the "Barney Frank Amendments" requirements.) VI, COMPLIANCE WITH NATIONAL OBJECTIVE The Provider will ensure and maintain evidence that activities assisted with CDBG funds from the City of Miami Beach comply with the primary National Ohjective, "Benefit to Low and Moderate Income Persons" and will provide services or activities that benefit at least 51 % low and moderate income persons. A low or moderate-income household is defined as: a household having an income equal to, or less than, the limits cited below. Individuals who are unrelated but are sharing the same household shall each be considered as one-person households. Page 6 00 Low and Moderate Household Income Limits (Effective 3/9/2000) (Source: U.S. Department of Housing & Urban Development) (Note: * 80% of Median Income, ** 50 % of Median Income) Household Size I Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons Moderate Income* $25,000 $28,550 $32,100 $35,700 $38,550 $41 ,400 $44,250 $47,100 Low Income** $15,600 $17 ,850 $20,050 $22,300 $24,100 $25,850 $27,650 $29,450 LOWIMODERATE INCOME DATA SOUTHERN TARGET AREA Census Tract Total L!M Persons Total Persons % LowlMod 40.00-5 310 448 69.20 41.01-1 614 757 81.11 41.Q1-2 2,137 4,002 53.40 41.Q1-3 810 1,511 53.61 42 10,042 13,736 73.11 43 6,728 9,582 70.21 44 10,774 13 ,244 81.35 45 1,768 2,307 76.64 TOTAL 33,183 45,587 73% L/M NORTHERN TARGET AREA Census Tract Total L!M Persons Total Persons % LowlMod 39.01-1 603 1,036 58.20 39.Q1-2 620 836 74.16 39.01-3 407 468 86.97 39.01-4 518 772 67.10 39.01-5 1,593 2,256 70.61 39.01-6 1,581 2,240 70.58 39.02-1 704 897 78.48 39.02-2 876 1,187 73.80 39.02-3 211 211 100.00 39.02-4 1,564 2,097 74.58 39.05-2 2,408 3,346 71.97 39.05-4 2,401 3,071 78.18 TOTAL 8,677 12,000 72% L/M F:\DDHP\SALL\L YSSEITE\MYOOCS\Other Federal Requirements.doc Page 7 of7 CITY OF MIAMI BEACH GLOSSARY Affordable Housinlr Affordable housing is generalIy defined as housing where the occupants pay no more than 30 percent of gross income for gross housing costs, including utility costs. AIDS and Related Diseases: The disease of acquired immunodeficiency syndrome or any conditions arising from the etiologic agent for acquired immunodeficiency syndrome. Alcohol/Other Drull Addiction: A serious and persistent alcohol or other drug addiction that significantly limits a person's ability to live independently. Committed: GeneralIy means there has been a legalIy binding commitment of funds to a specific project to undertake specific activities. Community Development Tarllet Area: Geographic area where at least 51 percent of the residents are low and moderate income persons. Consistent with the Plan: A determination made by the jurisdiction that a program application meets the folIowing criterion: . The Annual Plan for that fiscal year's funding indicates the jurisdiction planned to apply for the program or was willing to support an application by another entity for the program; . The location of activities is consistent with the geographic areas specified in the plan; and . The activities benefit a category of residents for which the jurisdiction's five-year strategy shows a priority. Cost Burden> 30%: The extent to which gross housing costs, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Cost Burden >50% (Severe Cost Burden): The extent to which gross housing costs, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Disabled Household: A household composed of one or more persons at least one of whom is an adult (a person of at least 18 years of age) who has a disability. A person shaII be considered to have a disability if the person is determined to have a physical, mental or emotional impairment that: (I) is expected to be of long-continued and indefinite duration; (2) substantialIy impedes his or her ability to live independently; and (3) is of such a nature that the ability could be improved by more suitable housing conditions. A person shaII also be considered to have a disability if he or she has a developmental disability as defined in the Developmental Disabilities Assistance and Bill of Rights Act (42 U.S.C. 6001-6006). The term also includes the surviving member or members of any household described in the first sentence of Page I of7 this paragraph who were living in an assisted unit with the disabled member ofthe household at the time of his or her death. Elderlv Household: For HUD rental programs, a one or two person household in which the head of the household or spouse is at least 62 years of age. Elderly Person: A person who is at least 62 years of age. ExistinJl: Homeowner: An owner-occupant of residential property who holds legal title to the property and who uses the property as hislher principal residence. Family: See definition in 24 CFR 812.2 (The National Affordable Housing Act definition required to be used in the CRAS rule differs from the Census definition). The Bureau of Census defines a family as a householder (head of household) and one or more other persons living in the same household who are related by birth, marriage or adoption. The term "household" is used in combination with the term "related" in the CRAS instructions, such as for Table 2, when compatibility with the Census definition of family (for reports and data available from the Census based upon that definition) is dictated. (See also "Homeless Family.") Family Self-Sufficiency (FSS) ProJl:ram: A program enacted by Section 554 ofthe National Affordable Housing Act which directs Public Housing Agencies (PRAs) and Indian Housing Authorities (IRAs) to use Section 8 assistance under the rental certificate and rental voucher programs, together with public and private resources, to provide supportive services, that will enable participating families to achieve economic independence and self-sufficiency. Federal Preference for Admission: The preference given to otherwise eligible applicants under HUD's rental assistance programs who, at the time they seek housing assistance are involuntarily displaced, living in substandard housing, or paying more than 50 percent of family income for rent. (See 24 CFR 882.219.) First Time Home Buyer: An individual or family who has not owned a home during the three year period preceding the HUD-assisted purchase of a home that must be used as the principal residence of the home buyer, except that any individual who is a displaced homemaker (as defined in 24 CFR 92) or a single parent (as defined in 24 CFR 921) may not be excluded from consideration as a first time home buyer on the basis that the individual, while a homemaker or married, owned a home with his or her spouse or resided in a home owned by the spouse. For Rent: Year round housing units which are vacant and offered/available for rent. (U.S. Census definition). For Sale: Year round housing units which are vacant and offered available for sale only. (U.S. Census definition). Frail Elderly: An elderly person who is unable to perform at least 3 activities of daily living (i.e., eating, dressing, bathing, grooming, and household management activities). (See 24 CFR 689.105.) Group Quarters: Facilities providing living quarters that are not classified as housing units. (U.S. Page 2 of7 Census definition.) Examples include: prisons, nursing homes, dormitories, military barracks, and shelters. HOME: The HOME Investment Partnerships Program, authorized by Title II of the National Affordable Housing Act. Homeless Family: Family that includes at least one parent or guardian and one child under the age of 18, a homeless pregnant woman, or a homeless person in the process of securing legal custody of a person under the age of 18, living in situations described by terms "sheltered" or "unsheltered". Homeless Individual: An unaccompanied youth (17 years or younger) or an adult (18 years or older) without children, living in situations described by terms "sheltered" or "unsheltered". Homeless Youth: Unaccompanied person 17 years of age or younger who is living in situations described by terms "sheltered" or "unsheltered". Household: One or more persons occupying a housing unit (U.S. Census definition). See also "Family". Housin~ Problems: Households with housing problems include those that: (I) occupy units meeting the definition of Physical Defects; (2) meet the definition of overcrowded; and (3) meet the definition of cost burden greater than 30%. Table I C requests nonduplicative accounts of households that meet one or more of these criteria. Housin~ Unit: An occupied or vacant house, apartment, or a single room (SRO housing) that is intended as separate living quarters. (U.S. Census definition.) Institutions/Institutional: Group quarters for persons under care or custody. (U.S. Census definition.) Lar\le Related: A household of 5 or more persons which includes at least one person related to the householder by blood, marriage or adoption. LIHTC: (Federal) Low Income Housing Tax Credit. Low-Income: Households whose incomes do not exceed 50 percent of the median income for the area, as determined by HUD, with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 50 percent ofthe median for the area on the basis ofHUD's findings that such variations are necessary because of prevailing levels of construction costs for fair market rents, or unusually high or low family incomes. NOTE: HUD income limits are updated annually and are available from local HUD offices. (This term corresponds to low and moderate-income households in the CDBG Program.) Moderate-Income: Households whose incomes are between 51 percent and 80 percent of the median income for the area, as determined by HUD, with adjustments for smaller or larger families, except that HUD may establish income ceilings higher or lower than 80 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. (This definition is different than that for the CDBG Program.) Page 3 of? Middle-Income: Households whose incomes are between 81 percent and 95 percent of the median income for the area, as determined by HUD, with adjustments for smaller or larger families, except that HUD may establish income ceilings higher or lower than 95 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. (This definition is different than that for the CDBG Program.) Non-Elderly Household: A household which does not meet the definition of "Elderly Household," as defined above. Non-Homeless Person with Special Needs: Includes elderly/frail elderly persons, persons with AIDS, disabled families, and families participating in organized programs to achieve economic self-sufficiency. Non-Institutional: Group quarters for persons not under care or custody. (U.S, Census definition.) Occupied HousinG Unit: A housing unit that is the usual place of residence ofthe occupant(s). Other Household: A household of one or more persons that does not meet the definition of a Small Related household, Large Related household, or Elderly Household. Other Income: Households whose incomes exceed 80 percent of the median income for the area, as determined by the Secretary, with adjustments for smaller and larger families. Other Low-income: Households whose incomes are between 51 percent and 80 percent ofthe median income for the area, as determined by HUD, with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 80 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. (This term corresponds to moderate-income in the CDBG Program.) Other Vacant: Vacant year round housing units that are not For Rent or For Sale. This category would include Awaiting Occupancy or Held. Overcrowded: A housing unit containing more than one person per room. (U.S. Census definition.) ~: A household that owns the housing unit it occupies. (U.S. Census definition.) Ph.ysical Defects: A housing unit lacking complete kitchen or bathroom. (U.S. Census definition.) Jurisdictions may expand upon the Census definition. Primary HousinG Activity: A means of providing or producing affordable housing -- such as rental assistance, production, rehabilitation or acquisition -- that will be allocated significant resources and/or pursued intensively for addressing a particular housing need. (See also, "Secondary Housing Activity".) Project-Based (Rental) Assistance: Rental Assistance provided for a project, not for a specific tenant. Tenants receiving project-based rental assistance give up the right to that assistance upon moving from the project. Page 4 of? Public Housin~ ClAP: Public Housing Comprehensive Improvement Assistance Program. Public Housing MROP: Public Housing Major Reconstruction of Obsolete Projects. Rent Burden> 30% (Cost Burden): The extent to which gross rents, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Rent Burden> 50% (Severe Cost Burden): The extent to which gross rents, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Rental Assistance: Rental assistance payments provided as either project-based rental assistance or tenant-based rental assistance. ~: A household that rents the housing unit it occupies, including both units rented for cash and units occupied without cash payment of rent. (U.S. Census definition.) Renter Occupied Unit: Any occupied housing unit that is not owner occupied, including units rented for cash and those occupied without payment of cash rent. Secondary Housing Activity: A means of providing or producing affordable housing such as rental assistance, production, rehabilitation or acquisition -- that will receive fewer resources and less emphasis than primary housing activities for addressing a particular housing need. (See also, "Primary Housing Activity" .) Section 215: Section 215 of Title II of the National Affordable Housing Act. Section 215 defines "affordable" housing projects under the HOME program. Service Needs: The particular services identified for special needs populations, which typically may include transportation, personal care, housekeeping, counseling, meals, case management, personal emergency response, and other services to prevent premature institutionalization and assist individuals to continue living independently. Severe Cost Burden: See Cost Burden> 50%. Severe Mental Illness: A serious and persistent mental or emotional impairment that significantly limits a person's ability to live independently. Sheltered: Families and persons whose primary nighttime residence is a supervised publicly or privately operated shelter, including emergency shelters, transitional housing for the homeless, domestic violence shelters, residential shelters for runaway and homeless youth, and any hotel/motel/apartment voucher arrangement paid because the person is homeless. This term does not include persons living doubled up or in overcrowded or substandard conventional housing. Any facility offering permanent housing is not a shelter, nor are its residents homeless. Small Related: A household of2 to 4 persons which includes at least one person related to the householder by birth, marriage, or adoption. Page 5 of? Substandard Condition: Housing not meeting the City of Miami Beach's Housing Code, containing deficiencies such as holes in roof, faulty or non-existent plumbing, etc. Substandard Condition and not Suitable for Rehab: By local definition, dwelling units that are in such poor condition as to be neither structurally nor financially feasible for rehabilitation. (See also "Substandard Condition.") Substandard Condition-but Suitable for Rehab: By local definition, dwelling units that do not meet standard conditions but are both financially and structurally feasible for rehabilitation. This does not include units that require only cosmetic work, correction or minor livability problems or maintenance work. (See also "Substandard Condition. ") Substantial Amendment: A major change in an approved housing strategy. It involves a change to the five-year strategy, which may be occasioned by a decision to undertake activities or programs inconsistent with that strategy. Substantial Rehabilitation: Rehabilitation of residential property at an average cost for the project in excess of $25,000 per dwelling unit. Supportive Housin~: Housing, including Housing Units and Group Quarters, that have a supportive environment and includes a planned service component. Supportive Service Need in FSS Plan: The plan that PHAs administering a Family Self-Sufficiency program are required to develop to identify the services they will provide to participating families and the source of funding for those services. The supportive services may include child care; transportation; remedial education; education for completion of secondary or post secondary schooling; job training; preparation and counseling; substance abuse treatment and counseling; training in homemaking and parenting skills; money management and household management; counseling in home ownership; job development and placement; follow-up assistance after job placement; and other appropriate services. Supportive Services: Services provided to residents of supportive housing for the purpose of facilitating the independence of residents. Some examples are case management, medical or psychological counseling and supervision, child care, transportation, and job training. Tenant-Based (Rental) Assistance: A form of rental assistance in which the assisted tenant may move from a dwelling unit with a right to continued assistance. The assistance is provided for the tenant, not for the project. Total Vacant Housin~ Units: Unoccupied year round housing units. (U.S. Census definition.) Unsheltered: Families and individuals whose primary nighttime residence is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings (e.g., streets, parks, alleys). Vacant Awaitin~ Occupancy or Held: Vacant year-round housing units that have been rented or sold and are currently awaiting occupancy, and vacant year round housing units that are held by owners or renters for occasional use. (U.S. Census definition.) Page 6 of? Vacant housin~ Unit: Unoccupied year-round housing unit that are available or intended for occupancy at any time during the year. Very Low-Income: Households whose incomes do not exceed 50 percent of the median area income for the area, as determined by HUD, with adjustments for smaller and larger families and for areas with unusually high or low incomes or where needed because of prevailing levels of construction costs or fair market rents. (This term corresponds to low income housebolds in the CDBG Program.) (For the purpose of further distinguishing within this category, two subgroups (0 to 30% and 31 to 50% ofMFI) have been established in the CHAS tables and narratives.) Worst-Case Needs: Unassisted, very low-income renter households who pay more than half of their income for rent, live in seriously substandard housing (which includes homeless people) or have been involuntarily displaced. Year Round Housin~ Units: Occupied and vacant housing units intended for year round use. (U.S. Census definition.) Housing units for seasonal or migratory use are excluded. Page 7 of?