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RFQ 03-06/07boa r,~~s,os_ REQUEST FOR QUALIFICATIONS FOR CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH RFQ # 03-06/07 RFQ OPENING: November 17, 2006 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www.miamibeachfl.gov F:\PU RC\ $ALL\Roma n\RFQ\03-06-07\RFQ-03-06A7. doc m MIAMIBEACH m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vrww.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 PUBLIC NOTICE REQUEST FOR QUALIFICATIONS FOR CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH Request for Qualifications (RFQ) No. 03-06/07 Scope of Services The City of Miami Beach is required to have current boundary and topographical surveys for the projects in the Capital Improvement Program as well as right-of-way improvement projects for Public Works Department. The ability to have a rotating list of Surveyors available to update, and prepare boundary and/or topographical surveys for Capital Improvement Projects(CIP) and Public Works would enable the City to plan projects in an expedited manner. It is the intent of the City of Miami Beach to select several firms under this RFQ, which will be contacted on a rotational basis. This contract shall be for two (2) years, with two (2) optional renewal years at the City's discretion. All survey work prepared for the City or through the City's Consultants shall comply with the Minimum Technical Standards for Land Surveys in the State of Florida for work. in commercial/high risk areas and any applicable state laws, regulations or other requirements. All field data is to be collected in digital form (GPS, Total Station, etc.) and reference recorded infield books. The digital data shall be post processed and delivered to the City as specified herein. Sealed qualifications will be received until 3:00 PM on November 17, 2006, 2006, at the following address: City of Miami Beach City Hall Procurement Division -- Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139 Any response received after 3:00 PM on November 17, 2006 will be returned to the consultant unopened. The responsibility for submitting qualifications before the stated time and date is solely the responsibility~of the consultant. The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 2 of 42 Anon-mandatory Pre-RFQ Submission Meeting is scheduled for November 7, 2006 at 10:00 a.m. at the following address: City of Miami Beach City Hall City Manager's Large Conference Room 1700 Convention Center Drive, 4th FI Miami Beach, FL 33139 The City of Miami Beach has contracted with BidNet and is utilizing a central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(s), this South Florida Purchasing system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp. If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension # 214. Attendance (in person) to this Pre-RFQ submission meeting is encouraged and recommended as a source of information but is not mandatory. The City of Miami Beach reserves the right to accept any proposal deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal. The City of Miami Beach may also reject any and all proposals. YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363, Sincerely, Gus Lopez, CPPO Procurement Director May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 3 of 42 ~~~1 City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 TABLE OF CONTENTS Paae REQUEST FOR QUALIFICATIONS OVERVIEW AND REPONSE PROCEDURES A. Introduction/Analysis 5 B. Purpose 5 C. RFQ Time Table 5 D. Qualification Submission 6 E. Pre-RFQ Submission Conference 6 F. Contact Person 6 SCOPE OF SERVICES 8 III. QUALIFICATION STATEMENT FORMAT 9-10 IV MINIMUM REQUIREMENTS /QUALIFICATIONS 11-12 V. EVALUATION SELECTION PROCESS 13-14 VI. LEGAL TERMS AND CONDITIONS /INSURANCE 15-21 VII. QUALIFICATION DOCUMENTS TO BE COMPLETED AND RETURNED TO CITY -Acknowledgment of Addenda 23 -Declaration 24 -Sworn Statement/Section 287.133(3)(a), Florida Statutes -Public Entity Crimes 25-26 -Questionnaire 27-31 VIII. "BEST VALUE" PROCUREMENT DOCUMENTS TO BE COMPLETED BY RESPONDENTS AND PREVIOUS CLIENTS -Attachment 1 -Reference List and Past Performance Surveys 33-37 -Attachment 2 -Risk Assessment Plan (RAP) 38-40 -Attachment 3 -Request for Surveys from past clients 41-42 May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 4 of 42 SECTION I - OVERVIEW A. INTRODUCTION /ANALYSIS The City of Miami Beach is required to have current boundary and topographical surveys for the projects in the Capital Improvement Program as well as right-of-way improvement projects for Public Works Department. The ability to have a rotating list of Surveyors available to update, and prepare boundary and/or topographical surveys for Capital Improvement Projects(CIP) and Public Works would enable the City to plan projects in an expedited manner. It is the intent of the City of Miami Beach to select several firms under this RFQ, which will be contacted on a rotational basis. This contract shall be for two (2) years, with two (2) optional renewal years at the City's discretion. All survey work prepared for the City or through the City's Consultants shall comply with the Minimum Technical Standards for Land Surveys in the State of Florida for work in commercial/high risk areas and any applicable state laws, regulations or other requirements. All field data is to be collected in digital form (GPS, Total Station, etc.) and reference recorded infield books. The digital data shall be post processed and delivered to the City as specified herein. All surveying work shall be conducted under the supervision of a Professional Surveyor and Mapper licensed in the State of Florida. The surveyor or his designee shall furnish and maintain, at his own expense; stakes and other such material, including qualified helpers during field survey activities. B. PURPOSE The purpose of this Request for Qualifications (RFQ) is to obtain qualifications for Citywide Surveying, Topographical and Mapping services. C. RFQ TIMETABLE The anticipated schedule for this RFQ and contract approval is as follows: RFQ to be issued Pre RFQ Conference Deadline for receipt of questions Deadline for receipt of responses Evaluation committee meetings Commission approval/ authorization of negotiations Contract negotiations Projected award date Projected contract start date May 11, 2005 City of Miami Beach October 18, 2006 November 7, 2006 @ 10:00 a.m. November 10, 2006 November 17, 2006 @ 3:00 p.m. December, 2006 January, 2007 January, 2007 February, 2007 February, 2007 RFQ No: 03-06/07 Sof42 D. QUALIFICATIONS SUBMISSION An original and ten (10) copies of Consultants' qualifications will be received until 3:00 p.m. on November 17, 2006, at the following address: City of Miami Beach City Hall Procurement Division -- Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139 The original and all copies must be submitted to the Procurement Division in a sealed envelope or container stating on the outside the Consultant's name, address, telephone number, RFQ number and title, and due date. No facsimile ore-mail responses will be considered. The responsibility for submitting a response to this RFQ to the Procurement Division on or before the stated time and date will be solely and strictly that of the consultant. The City will in noway be responsible for delays caused by the U.S. Post Office or caused by any other entity or by any occurrence. Responses received after the RFQ due date and time will not be accepted and will not be considered. E. PRE-RFQ SUBMISSION CONFERENCE A Pre-RFQ submission meeting is scheduled for November 7, 2006 at 10:00 a.m. at the following address: City of Miami Beach City Hall City Manager's Large Conference Room 1700 Convention Center Drive, 4th FI Miami Beach, FL 33139 Attendance (in person) is encouraged and recommended as a source of information but is not mandatory. F. CONTACT PERSON The contact person for this RFQ is Roman Martinez, Sr. Procurement Specialist. Mr. Martinez may be reached by phone: 305.673.7493; fax: 305.673.7851; or a-Mail: romanmartinez@miamibeachfl.gov. The City's Procurement Director is authorized by the City's Cone of Silence Ordinance to have oral communications with prospective Consultants relative to matters of process or procedures only. Requests for additional information or clarifications must be made in writing to the Procurement Director. Facsimile ore-mail requests are acceptable. The Procurement Director will issue replies to inquiries and additional information or amendments deemed necessary in written addenda, which will be issued prior to the deadline for responding to this RFQ. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 6 of 42 Consultants should not rely on representations, statements, or explanations other than those made in this RFQ or in any addendum. to this RFQ. Consultants are advised that oral communications between the Consultants or their representatives and the Mayor or City Commissioners and their respective staff, or members of the City's administrative staff to include the City Manager and his staff, or evaluation committee members is prohibited. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 7 of 42 SECTION II --SCOPE OF SERVICES Preliminary Engineering Surveys This type of work shall include establishing benchmarks, horizontal control utilizing existing right-of-way, locating all improvements and culture, measuring distances and angles, measuring elevations of existing improvements, and all other required by City of Miami Beach Public Works Department for Engineering surveys. Miscellaneous office calculations from field work may be required. All field work shall be kept in a City of Miami Beach field book using standard note keeping techniques, supplemented with digital data including data collector files, and .DXF or .DWG format drawings. Boundary /Right-Of-Way Surveys/Legal Descriptions This work shall include locating all required public land corners, street monumentation, property corners, and gathering of parcel evidence as required to determine the existing land lines and/orright-of--way lines. Once the location of the actual boundary orright-of-way lines has been determined, monuments as required by the Rules and Regulations of the State Board of Professional Regulation, or Florida Statutes 472, shall be set by the Consultant at all angle points, points of curvature, block corners, property corners, etc. In addition to monumenting the actual right-of-way lines, a monument line or centerline, whichever the case may be, shall also be fully monumented. A Record of Survey shall be prepared in accordance with all applicable City, County and State regulations and Statutes, showing the results of the survey. Preparation of legal descriptions for acquisition or disposal of City property shall be accomplished to all State and local standards and approved by the City Surveyor. Legal Descriptions: The Consultant shall perform any and all Survey work that may be required to prepare a legal description to be used for any purpose. Any survey work performed for this function shall be in compliance with the conditions set forth in this contract. Additional Survey Services: The Consultant shall provide additional survey services such as, but not limited to, engineering, right-of-way, specific purpose surveys, topographical surveys, general land and aerial photography surveying services, GPS (Ground Penetration Radar) surveys, and elevation certificates in conjunction with City's Capital Improvement Projects program and Public Works Department. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 8 of 42 SECTION III -PROPOSAL FORMAT Proposals must contain the following documents, each fully completed, and signed as required. If any items are omitted, Consultants must submit the documentation within five (5) calendar days upon request from the City, or the proposal shall be deemed non- responsive. The City will not accept cost information after deadline for receipt of proposal. 1. Table of Contents Outline in sequential order the major areas of the proposal, including enclosures. All pages must be consecutively numbered and correspond to the table of contents. 2. Proposal Points to Address: Proposer must respond to all minimum requirements listed below. Proposals which do not contain such documentation may be deemed non-responsive. a) Introduction letter outlining the Consultants professional specialization, provide past experience to support the qualifications of the submitter. Interested Consultants should submit documents that provide evidence as to the capability to process and provide successful performance in Surveying to include topographical and mapping services. b) Cost Information: Price is not required at this time, but will be part of the negotiation process. c) Client Performance Evaluation Surveys: Please provide your client with the Performance Evaluation Letter and Survey attached herein on pages 41 and 42, and request that your client submit the completed survey to Roman Martinez, Sr. Procurement Specialist at (Fax) 305-673-7851 or a-mail romanmartinezCa~miamibeachfl.gov. Please understand that we will not accent Client Survevs being sent to our office from the office of the proposer, Survevs must be sent to Procurement from your client's officels). Consultants are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data d) Methodology and Approach: Please provide your firm's methodology and approach to this project. Identify suspect areas of difficulties and provide your solutions though your methods and approach. Identify all project milestones and discuss each phase of the project from inception to final completion of services. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 9 of 42 e) Qualifications of Consultant Team: 1) Provide an organizational chart of all personnel and consultants to be used on this project and their qualifications. Aresume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. 2) The Proposer shall be licensed by the State of Florida Department of Professional Regulation. The Proposer shall provide proof, in the form of licenses and certificates in their proposal. f) Risk-Assessment Plan (RAP): All Consultants must submit aRisk-Assessment Plan. The Risk-Assessment Plan must not be longer than two pages front side of page only. The RAP should be submitted in a sealed unmarked envelope and included within the RFQ response. The Risk-Assessment Plan should address the following items in a clear and generic language: (1) What risks the project has. (Areas that may cause the Consultant not to finish on time, not finish with budget, cause any change orders, or be a source of dissatisfaction with the owner). (2) Explanation of how the risks will be avoided/minimize. (3) Propose any options that could increase the value of this project. (4) Explain the benefits of the Risk Assessment Plan. Address the quality and performance differences in terms of risk minimization that the .City can understand and what benefits the option will provide to the user. Do not provide brochures or marketing pieces. May 11, 2005 City of Miami Beach RFQ No: 03-06!07 10 of 42 IV. MINIMUM REQUIREMENTS /QUALIFICATIONS: ALL FIRMS THAT SUBMIT A PROPOSAL FOR CONSIDERATION MUST MEET THE MINIMUM QUALIFICATIONS AS PROVIDED BELOW. IF THE MINIMUM QUALIFICATIONS ARE NOT MET, THE CONSULTANT'S SUBMITTAL WILL BE DEEMED NON-RESPONSIVE. QUALIFICATIONS WILL BE CONSIDERED ONLY FROM CONSULTANTS THAT ARE REGULARLY ENGAGED IN THE BUSINESS OF PROVIDING THE PROFESSIONAL SPECIALIZATION SERVICES AS DESCRIBED IN THIS PROPOSAL. 1. Team's Experience: Indicate the firm's number of years of experience in providing Topographical Surveying and Mapping Services for diversified projects for public agencies as well as private clients. List all projects undertaken in the past five. (5) years, describe the scope of each project in physical terms and by cost, describe the respondent's responsibilities, and provide the name and contact telephone number of an individual in a position of responsibility who can attest to respondent's activities in relation to the project. An SF254 can suffice this request. Provide the name(s) of the person, within your organization who was most actively concerned with managing each project; List and describe all legal claims against any member of the team alleging errors and/or omissions, or any breach of professional ethics, including those settled out of court, during in the past five (5) years. 2. Project Manager's Experience: Provide a comprehensive summary of the experience and qualifications of the individual who will be selected to serve as the Project Manager. This individual must have a minimum of five (5) years experience in the preparation and coordination of Surveys to include but not limited to, engineering, right-of-way, specific purpose surveys, topographical surveys, general land and aerial photography surveying services, GPS (Ground Penetration Radar) surveys, and elevation certificates and should have served as Project Manager on a minimum of five previous surveying projects for private and public agencies. 3. Previous Similar Projects: Please provide a list of a minimum of ten projects which demonstrates the Team's experience in providing the services as required under this RFQ and in the scope of services for this project (Page 8). Please provide the following information for each sample project. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 11 of 42 • Client name, address, phone number, email. • Consultant/Client (Architect, Engineer, Other) name, address, phone number, fax and/or a-Mail address. • Description of the scope of the work. • Month and Year the project was started and completed. • Total cost and/or fees paid to your firm. • Role of the firm and the responsibilities. 4. Qualifications of Project Team: Provide a list of the personnel to be used on this project and their qualifications. Aresume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. 5. Risk-Assessment Plan (RAP): Please refer to item f) found on page 10 for requirement on the RAP. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 12 of 42 SECTION V -EVALUATION SELECTION PROCESS The procedure for response evaluation and selection is as follows: 1. Request for Qualifications issued. 2. Receipt of responses. 3. Opening of responses and determination if they meet the minimum standards of responsiveness. 4. An Evaluation .Committee, appointed by the City Manager, shall meet to evaluate each response in accordance with the requirements of this RFQ. If further information is desired, consultants may be requested to make additional written submissions or oral presentations to the Evaluation Committee. 5. The Evaluation Committee will recommend to the City Manager the response or responses acceptance of which the Evaluation Committee deems to be in the best interest of the City. THE EVALUATION COMMITTEE SHALL BASE ITS RECOMMENDATIONS ON THE FOLLOWING FACTORS (As per Statute 287.055 CCNA): A. The experience, qualifications and portfolio of the Principal (15 points). B. The experience, qualifications and portfolio of the Project Manager (15 points). C. The experience and qualifications of the professional personnel assigned to the Project Team (10 points). D. Risk Assessment Plan for ensuring quality of work (20 points). E. Willingness to meet time and budget requirements as demonstrated by past performance (5 points). F. Certified minority business enterprise participation (5 points). Either the Prime Consultant or the sub-Consultant team may qualify for proof of certification for minority business enterprise participation. Accepted minority business enterprise certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County. G. Location (5 points). H. Recent, current, and projected workloads of the firms (5 points). I. The volume of work previously awarded to each firm by the City (5 points). J. Past performance based on number and quality of the Performance Evaluation Surveys (15 points). Important Note: By submitting a response, all consultants shall be deemed to understand and agree that no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 13 of 42 The Evaluation Committee will rank no less than three firms as follows: a. The firm with more than 50% of the Committee Members' first-place ranking will be deemed the top-ranked firm. The second and third rank firms will be ranked based on the total low aggregate score. For example, a Committee of seven (7) members rank the firms as follows: A. 4 - 1ST place votes (4x1=4) 1 -2"d place vote (1x2=2) 2 -3`d place votes (2x3=6) B. 2 - 1St place votes (2x1=2) 4 - 2"d place votes (4x2=8) 1 - 3`d place votes (1x3=3) C. 1 - 1St place votes (1x1=1) 2 - 2"d place vote (2x2=4) 4 - 3rd place votes (4x3=12) 12 13 17 Firm A received more than 50% (4 out of 7) first place votes, and is therefore the top ranked firm. Firm B received a score of 13, and is therefore, the second-ranked firm, and so forth. If no firm receives more than 50% of the first-place votes, then the top-ranked and subsequent ranked firms will be determined on the total low aggregate score as shown on the above example. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 14 of 42 SECTION VI -LEGAL TERMS AND CONDITIONS /INSURANCE A. MODIFICATIONNVITHDRAWALS OF SUBMITTALS A consultant may submit a modified response to replace all or any portion of a previously submitted response up until the RFQ due date and time. Modifications received after the RFQ due date and time will not be considered. Responses shall be irrevocable until contract award unless withdrawn in writing prior to the RFQ due date or after expiration of 120 calendar days from the opening of responses without a contract award. Letters of withdrawal received after the RFQ due date and before said expiration date and letters of withdrawal received after contract award will not be considered. B. RFQ POSTPONEMENT/CANCELLATION/REJECTION The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ or in any responses received as a result of this RFQ. C. COST INCURRED BY CONSULTANTS All expenses involved with the preparation and submission of responses to the City, or any work performed in connection therewith, shall be the sole responsibility of the consultant(s) and not be reimbursed by the City. D. EXCEPTIONS TO RFQ Consultants must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what alternative is being offered. The City, after completing evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected, the City may require the consultant to furnish the services or goods originally described, or negotiate an alternative acceptable to the City. E. SUNSHINE LAW Consultants are hereby notified that all information submitted as part of a response to this RFQ will be available for public inspection after opening of responses, in compliance with Chapter 286, Florida Statutes, known as the Florida Government in the Sunshine Law. F. NEGOTIATIONS The City may award a contract on the basis of initial offers received, without discussion, or may require consultants to give oral presentations based on their responses. The City reserves the right to enter into negotiations with the selected May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 15 of 42 consultant, and if the City and the selected consultant cannot negotiate a mutually acceptable contract, the City may terminate the negotiations and begin negotiations with the next selected consultant. This process may continue until a contract has been executed or all responses have been rejected. No consultant shall have any rights in the subject project. or property or against the City arising from such negotiations. G. PROTEST PROCEDURES Consultants that are not selected may protest any recommendation for selection of award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for protesting the City Manager's recommendation. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. H. RULES; REGULATIONS; LICENSING REQUIREMENTS Consultants are expected to be familiar with and comply with all Federal, State and local laws, ordinances, codes, and regulations that may in any way affect the services offered, including the Americans with Disabilities Act, Title VII of the Civil Rights Act,. the EEOC Uniform Guidelines, and all EEO regulations and guidelines. Ignorance on the part of the consultant will in noway relieve it from responsibility for compliance. I. DEFAULT Failure or refusal of a consultant to execute a contract upon award by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in forfeiture of that portion of any surety required as liquidated damages to the City; where surety is not required, such failure may result in a claim for damages by the City and may be grounds for removing the consultant from the City's vendor list. J. CONFLICT OF INTEREST All consultants must disclose with their response the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, child) who is also an employee of the City of Miami Beach. Further, all consultants must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the consultant or any of its affiliates. K. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS All Proposers are expected to be or become familiar with all City of Miami Beach Lobbyist laws, as amended from time to time. Proposers shall ensure that all City of Miami Beach Lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed herein, in addition to disqualification of their Proposals, in the event of such non-compliance. L. CONSULTANT'S RESPONSIBILITY May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 16 of 42 Before submitting responses, each consultant shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements resulting from failure to make such investigations and examinations will not relieve the successful consultant from any obligation to comply with every detail and with all provisions and requirements of the contract documents, or will be accepted as a basis for any claims whatsoever for any monetary consideration on the part of the consultant. M. RELATION OF CITY It is the intent of the parties hereto that the successful consultant be legally considered to be an independent consultant and that neither the consultant nor the consultant's employees and agents shall, under any circumstances, be considered employees or agents of the City. N. PUBLIC ENTITY CRIME (PEC) A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO ($25,000.00) for a period of 36 months from the date of being placed on the convicted vendor list. O. ASSIGNMENT The successful consultant shall not enter into any sub contract, retain consultants, or assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of its right, title, or interest therein, or its power to execute such contract to any person, firm, or corporation without prior written consent of the City. Any unauthorized assignment shall constitute a default by the successful consultant. P. INDEMNIFICATION The successful consultant shall be required to agree to indemnify and hold harmless the City of Miami Beach and its officers, employees, and agents, from and against any and all actions, claims, liabilities, losses and expenses, including but not limited to attorneys fees, for personal, economic or bodily injury, wrongful death, loss of or damage to property, in law or in equity, which may arise or be alleged to have arisen from the negligent acts or omissions or other wrongful conduct of the successful consultant, its employees, or agents in connection with the performance of service pursuant to the resultant Contract; the successful consultant shall pay all May 11, 2005 City of Miami Beach RFQ No: 03-06/07 17 of 42 such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs expended by the City in the defense of such claims and losses, including appeals. R. TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful consultant, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful consultant of such termination which shall become effective upon receipt by the successful consultant of the written termination notice. In that event, the City shall compensate the successful consultant in accordance with the Agreement for all services performed by the consultant prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the consultant, and the City may reasonably withhold payments to the successful consultant for the purposes of set off until such time as the exact amount of damages due the City from the successful consultant is determined. S. TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful consultant of such termination, which shall become effective thirty (30) days following receipt by consultant of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful consultant in accordance with the Agreement for all services actually performed by the successful consultant and reasonable direct costs of successful consultant for assembling and delivering to City all documents. No compensation shall be due to the successful consultant for any profits that the successful consultant expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful consultant upon a termination as provided for in this section. T. INSURANCE Successful Consultant shall obtain, provide and maintain during the term of the Agreement the following types and amounts of insurance as indicated on the Insurance Checklist which shall be maintained with insurers licensed to sell insurance in the State of Florida and have a B+ VI or higher rating in the latest edition of AM Best's Insurance Guide. Name the City of Miami Beach as an additional insured on all liability policies required by this contract. When naming the City of Miami Beach as an additional insured onto your policies, the insurance May 11, 2005 City of Miami Beach RFQ No: 03-06/07 18 of 42 companies hereby agree and will endorse the policies to state that the City will not be liable for the payment of any premiums or assessments. Any exceptions to these requirements must be approved by the City's Risk Management Department. FAILURE TO PROCURE INSURANCE: Successful consultant's failure to procure or maintain required insurance program shall constitute a material breach of Agreement under which City may immediately terminate the proposed Agreement. U. CONE OF SILENCE Pursuant to Section 2-486 of the City Code, entitled Cone of Silence, you are hereby advised that the Cone of Silence requirements listed herein shall apply. V. DEBARMENT ORDINANCE Proposers are hereby advised that this RFQ is further subject to City of Miami Beach Ordinance No. 2000-3234 (Debarment Ordinance). Proposers are strongly advised to review the City's Debarment Ordinance. Debarment may constitute grounds for termination of the contract, as well as, disqualification from consideration on any City of Miami Beach RFP, RFQ, RFLI, or bid. W. PROHIBITED CAMPAIGN CONTRIBUTIONS BY VENDORS The General Municipal Election for 2005 is under way and some candidates have already filed their intent to run for the office of Mayor or Commissioner for the City of Miami Beach. It is of utmost importance that you familiarize yourself and adhere to the requirements set forth in the City's Vendor Prohibited Campaign Contributions Ordinance No. 2003-3389 (the "Ordinance"). FAILURE TO ADHERE COULD RESULT IN YOUR DISQUALIFICATION FROM TRANSACTING BUSINESS WITH THE CITY FOR A PERIOD OF TIME. The Ordinance was adopted to ensure that no person who is a vendor of the City of Miami Beach, gives a campaign contribution directly, or through a member of the person's immediate family, or through a political action committee, or through any other person, to a candidate, or to the campaign committee of a candidate, for the offices of Mayor or Commissioner. This prohibition applies to natural persons and to persons who hold a controlling financial interest in business entities. The definitions of "vendor" and "controlling financial interest" are as follows: "Vendor" means a person and/or entity who has been selected by the City as the successful bidder on a present or pending bid for goods, equipment or services, or has been approved by the City on a present or pending award for goods, equipment or services, prior to or upon execution of a contract, purchase order or standing order. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 19 of 42 "Controlling Financial Interest" means the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. "Firm" means a corporation, partnership, business trust or any legal entity other than a natural person. X. CODE OF BUSINESS ETHICS Pursuant to Resolution No.2000 23879 each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with your bid/response or within five days upon receipt of request. The Code shall, at a minimum, require your firm or you as a sole proprietor, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City Code. Y. AMERICAN WITH DISABILITIES ACT Call 305-673-7490NOICE to request material in accessible format; sign language interpreters (five days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance please call Heidi Johnson Wright, Public Works Department, at 305-673-7080. Z. ACCEPTANCE OF GIFTS, FAVORS, SERVICES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal Pursuant to Sec. 2-449 of the City Code, no officer or employee of the city shall accept any gift, favor or service that might reasonably tend improperly to influence him/her in the discharge of his/her official duties. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 20 of 42 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability ~ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX3. Automobile Liability - $1,000,000 each occurrence -owned/non-owned/hired automobiles included. 4. Excess Liability - $ 00 per occurrence to follow the primary coverages. XXX 5 6. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. Other Insurance as indicated: Builders Risk completed value Liquor Liability Fire Legal Liability Protection and Indemnity Employee Dishonesty Bond XXX 7 XXX 8 XXX 9 XXX Professional Liability $ .00 $ .00 $ .00 $ .00 $ .00 $1,000,000 .00 Thirty (30) days written cancellation notice required. Best's guide rating B+:VI or better, latest edition. The certificate must state the Quote number and title VENDOR AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after Proposal opening. Vendor Signature of Vendor May t1, 2005 RFQ No: 03-06/07 City of Miami Beach 21 of 42 SECTION VII -DOCUMENTS TO BE COMPLETED AND RETURNED TO CITY May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 22 of 42 REQUEST FOR QUALIFICATIONS NO. 03-06/07 ACKNOWLEDGMENT OF ADDENDA Directions: Complete Part I or Part II, whichever applies. Part I: Listed below are the dates of issue for each Addendum received in connection with this RFQ: 03-06/07. Addendum No. 1, Dated Addendum No. 2, Dated Addendum No. 3, Dated Addendum No. 4, Dated Addendum No. 5, Dated Part II: No addendum was received in connection with this RFQ. Verified with Procurement staff Name of staff (Consultant -Name) (Signature) May 11, 2005 City of Miami Beach Date Date RFQ No: 03-06/07 23 of 42 DECLARATION TO: City of Miami Beach City Hall 1700 Convention Center Drive Procurement Division Miami Beach, Florida 33139 Submitted this day of 2006. The undersigned, as consultant, declares that the only persons interested in this proposal are named herein; that no other person has any interest in this responses or in the Contract to which this response pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The consultant agrees if this response is accepted, to execute an appropriate City of Miami Beach document for the purpose of establishing a formal contractual relationship between the consultant and the City of Miami Beach, Florida, for the performance of all requirements to which the response pertains. The consultant states that the response is based upon the documents identified by the following number: RFQ No.03-06!07. SIGNATURE PRINTED NAME TITLE (IF CORPORATION) May 11, 2005 City of Miami Beach RFQ No: 03-06/07 24 of 42 SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to _ [Print name of public entity] By [Print individual's name and title] For [Print name of entity submitting sworn statement] Whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes. means: 1) A predecessor or successor of a person convicted of a public entity crime; or 2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 25 of 42 5) I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6) Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT 1 AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribed before me this Signature day of , 2006 Personally known OR Produced identification Notary Public -State of _ My commission expires (Type of Identification) (Printed typed or stamped Commissioned name of Notary Public) May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 26 of 42 QUESTIONNAIRE Consultant's Name: Principal Office Address: Official Representative: Individual Partnership (Circle One) Corporation If a Corporation, answer this: When Incorporated: In what State: If a Foreign Corporation: Date of Registration with Florida Secretary of State: Name of Resident Agent: Address of Resident Agent: President's Name: Vice-President's Name: Treasurer's Name: Members of Board of Directors May 11, 2005 City of Miami Beach RFQ No: 03-06/07 27 of 42 Questionnaire (continued) If a Partnership:. Date of organization: General or Limited Partnership*: Name and Address of Each Partner: NAME ADDRESS * Designate general partners in a Limited Partnership I. Number of years of relevant experience in operating A/E business: 2. Have any agreements held by Consultant for a project ever been canceled? Yes() No() If yes, give details on a separate sheet. 3. Has the Consultant or any principals of the applicant organization failed to qualify as a responsible Bidder, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last 5 years? If yes, please explain: May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 28 of 42 Questionnaire (continued) 4. Has the Consultant or any of its principals ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Yes () No ( ) If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary on a separate sheet. 5. Person or persons interested in this bid and Qualification Form have ( )have not ( )been convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. To include stockholders over ten percent (10%). (Strike out inappropriate words) Explain any convictions: 6. Lawsuits (any) pending or completed involving the corporation, partnership or individuals with more than ten percent (10%) interest: A. List all pending lawsuits: B. List all judgments from lawsuits in the last five (5) years: C. List any criminal violations and/or convictions of the Consultant and/or any of its principals: 7. Conflicts of Interest. The following relationships are the only potential, actual, or perceived conflicts of interest in connection with this proposal: (If none, state same.) Questionnaire (continued) 8. Public Disclosure. In order to determine whether the members of the Evaluation Committee May 11, 2005 City of Miami Beach RFQ No: 03-06/07 29 of 42 for this Request for Proposals have any association or relationships which would constitute a conflict of interest, either actual or perceived, with any Consultant andlor individuals and entities comprising or representing such Consultant, and in an attempt to ensure full and complete disclosure regarding this contract, all Consultants are required to disclose all persons and entities who may be involved with this Proposal. This list shall include public relation firms, lawyers and lobbyists. The Procurement Division shall be notified in writing if any person or entity is added to this list after receipt of proposals. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 30 of 42 Questionnaire (continued) The Consultant understands that information contained in this Questionnaire will be relied upon by the City in awarding the proposed Agreement and such information is warranted by the Consultant to be true. The undersigned Consultant agrees to furnish such additional information, prior to acceptance of any proposal relating to the qualifications of the Consultant, as may be required by the City Manager. The Consultant further understands that the information contained in this questionnaire may be confirmed through a background investigation conducted by the Miami Beach Police Department. By submitting this questionnaire the Consultant agrees to cooperate with this investigation, including but not necessarily limited to fingerprinting and providing information for credit check. WITNESS: IF INDIVIDUAL: Signature Signature Print Name Print Name WITNESS: IF PARTNERSHIP: Signature Print Name of Firm Print Name Address By: General Partner Print Name WITNESS: IF CORPORATION: Signature Print Name of Corporation Print Name Address By: President (CORPORATE SEAL) Attest: May 11, 2005 City of Miami Beach RFQ No: 03-06/07 31 of 42 SECTION VIII - "BEST VALUE" PROCUREMENT DOCUMENTS TO BE COMPLETED BY RESPONDENTS AND PREVIOUS CLIENTS ATTACHMENT 1 How to Prepare a Reference List and How to Prepare and Send Performance Surveys ATTACHMENT 2 Risk Assessment Plan ATTACHMENT 3 Performance Evaluation Survey May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 32 of 42 ATTACHMENT 1 Detailed Instructions on How to Prepare a Reference List and How to Prepare and Send Performance Surveys The selection process model to be used by the City will be one of "Best Value Procurement", meaning that the City will, in addition to price, consider past performance on previous contracts, Risk Assessment for this RFQ, and Qualifications of Personnel proposed for this RFQ. Overview The objective of this process is to identify the past performance of a vendor and key components of their team. This is accomplished by sending survey forms to past customers. The customers will return the forms directly to the City, and the ratings will be averaged together to obtain a firm's past performance rating. The figure below illustrates the survey process. vendor c-r Individaal Send/Fax Prepare & Email Surveys to Call to Reference List Confirm past clients "'~ CLIENT Faxes back to The CITY the CITY Compiles Information ~~ t. I~ASt CHStOIttBrS 4 Figure 1: Survey Process A. Creating and Submitting a Reference List 1. All key components must create a list of past users that will evaluate their past performance. This will be referred to as a "Reference List". The Reference List Excel file can be downloaded from BidNet under RFQ-03-06/07 or can be sent to you via E-mail, please send an E-mail to romanmartinez(a~mimaibeachfl.ctov requesting the file. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 33 of 42 2. The key components may be different for each project. If you are proposing on a specific project, Ip ease make sure to find out what the critical components are for that project. The following are the most common key components used: Key Component Minimum Number of Surve s allowed Maximum Number of Surve s allowed The Surve in Consultant Firm 1 25 Pro~ect Mana er PM 1 10 The vendor is responsible for selecting their team and for the performance of their team. We recommend that the vendor use high performing individuals (i.e. project manager, and any other individuals required on a particular project), as well as support personnel as required for the RFQ. 4. The maximum number of past projects that will be given credit, is 25 (twenty-five) for each firm, and 10 (ten) for each individual (PM, etc.). The minimum number of past projects is 1 (one) for each key component. Credit will be given to vendors with more high performing surveys. 5. The reference list should include the firms/individuals "best" projects. Credit will be given to vendors / individuals with more high performing surveys. 6. The Reference List must include the following (All fields are required! If you do not submit all the information required, there will be no credit given for the reference): CODE A unique (different) number assigned to each project FIRST NAME First name of the person who will answer customer satisfaction questions. LAST NAME Last name of the person who will answer customer satisfaction questions. PHONE NUMBER Current phone number for the reference (includin area code). FAX NUMBER Current fax number for the reference (including area code). CLIENT NAME Name of the company or institution that the work was performed for (i.e. Cactus School District, Rock Industries, Cit of Austin . PROJECT NAME Name of the pro'ect (Bird High School A-Win ,Warehouse B, etc.). DATE COMPLETED [MM/DD/YYYY] Date when the project was completed. (i.e. 5/31/1995) COST OF PROJECT fees Awarded cost of project ($50,000) 7. The data in the reference list must be submitted via fax to Roman Martinez at 305-673-7851 and in electronic format on a MS Excel spreadsheet file. The file must also be emailed to Roman Martinez at romanmartinez(c~miamibeachfl.gov . (The format of the file is shown in Figure 2). 8. The vendor is responsible for verifying that their key components information is accurate prior to submission. 9. The reference list must contain different projects You cannot have multiple people evaluating the same L However, one person may evaluate several different jobs. May 11, 2005 City of Miami Beach RFQ No: 03-06/07 34 of 42 ~ P. ! r ~. 8 C ~ ~ D E F r i H ! A CttDE ~ __ FIRST HA~IAE .__ LbST ltAME PHOt1E NUMBER FAX RUM&ER CLIENT NAME PROJECT RAiifE ~ DATE ~. Ct1~LETEiS' GOST OF PROJECT _ 2 i 1 K le Smith 458-963-8562 458-963-8563 Cit of Mesa Mesa Park 5/15f2~ $36 5E''-{ , _ 3 i 2 Geor a Johnson 549-785-9654 549-785-9655 Cit of Mesa Police Buildin 3 68/1999 $452,38y 4 '- 3 Phil McGill 458-965-7852 458-965-7853 Cit of Mesa Cafeteria #1 7/6/1980 $12,648 5 d Bill Robinson 136-621-1264 136-621-1265 ABB Warehouse Warehouse renovation 62!1995 $154,893 6 ' S Matt Carni an 658-965-8965 658-965-8966 ADOT Sta le Road Over as 1!52002 $15,648 7 6 Keith Jones 458-965-8523 458-965-8524 Cit of Gilbert Road Renovation 5!42003 $4,865,923 S 7 Gilbert Gre d86-965-8523 d86-965-8523 Cit of Phoenix Street Li ht Installation 7211990 $456,876 9 B John Grecko d86-965-8563 486-965-8563 ACG Buildin s Building 456 renovation 622003 $159,764 vs -- i~ ~ - -r Prof~e_Reference List f ~ ~ - Figure 2: Example of Reference List 10. The past projects (on the reference list file) should be similar to the type of projects being requested under this RFQ. 11. The past projects must be completed past projects (no on-going or substantially complete projects). 12. The past client/owner must evaluate and complete the survey. 13. All key components must submit their reference list in separate excel files. There must be a separate excel file for each company and individual participating in the process. Name the file by the company name or the individual name. Figure 3 shows a sample of the excel files that must be emailed to the client. PJame ABC Conkracking - Reeerence List ~ xls Email Reference ~~ Mark McGraw (Project Manager) -Reference List, xls ® lists to the eiTY. Pam Hamilton (Bike Super) -Reference List,xls Spark Eleckrical Conkrackars -Reference List, xls ~~ Bob and Sans Mechanical Contractors - ReFerence List, xls Figure 3: Submit separate excel files for each component 14. Each key component should inform their past clients about the survey and the deadline for submission of the information. The client may contact the references for additional information. If the reference cannot be contacted, there will be no credit given for that reference. 15. Each Excel file will have two tabs (see Figure 4 below). One tab contains the reference list information (discussed above), and the second tab contains the company or individual profile. The profile tab contains information about the key component (firm or individual). Fill out the company information if the excel file is for the Lead Firm, Specialty Firm or Individual. Fill out the individual information if the excel file is for an individual. DO NOT fill out both sections in one excel file. (Remember: each component will have their own excel file). May 11, 2005 City of Miami Beach RFQ No: 03-06/07 35 of 42 ~'~~~ ~ l;.dt ''l~+ jrx~tt f~~ Iad5 Lea ulndow Hab A~~e ~ ~ : ~ .~ col ~, ~ .,~ , ~ , ~ ~ ~ ~ t, ~;r~.,~ -~. , 1 ~4 - .. ; I - .~._ _.~_ _..~__. __.. _. _ ~...~ __ Please FA out ordy one of the forms below. y this reference list is for a company, please use the Company form on top. If [his reference Ist is f or and individual, please put their information in the second form bebw. DO NOT rd out both. Remember there I must be a separate excellde For each individual partidpating in the process. 7 Com of r 4 11'.. Company Name• T~pe- Point of Contact• Phone Number: Fas Nvmber• Enact: OR Individual Individual Name: Tge: Compary Name- Phone Number: Faa Number: H (A1E Fum, Landscape Architecture Firm, Traffic Engineering Firm, etc) x"` .w (Project Manager, etc.) Figure 4: Example of the Profile tab. This tab contains information about the key component (whether it is an individual or firm) ~YG -~ -~ ' S B. Preparing the Surveys 1. Each key component is responsible for sending out a survey questionnaire to each of their past clients. The survey questionnaire is provided in this document. 2. Each key component should enter the Survey ID (Code), past clients contact information, and project information on each survey form for each reference. The team member should also enter the name of the firm and/or individual being surveyed. 3. All the information on the survey form must match the reference information in the excel file (see Figure 5). May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 36 of 42 ~. ~ ~ ^ i A ~ 8 C D ~ E F G H I COCSlT EtRSI' NltMf t-AST NAME Pf~IH18ER" CNt7lii8t=R ttIEHT KAAIE PRbJEGI"1lAlAE A11TE ' -COMP~1.r'ff(1 hiiLt,tEGT t 2 '; 1 K le Smith 45B-'963-8562 458-963.8563 Cit of Mesa Mesa Park 511 512 0 0 0 $36,589 _3_: 549-7B5-9654 549-785-9655 Cit of Mesa Police Buildin 3 6rB/1999 $452,9 Phil McGil 58-965-7852 458-~5-7853 Cit of Mesa Cafeteria #1 7~fi11 ~ $12,648 5 c eaken 136.621-1264 136-621-1265 ABB Warehouse Warehouse renovation 6!211995 $154,893 6 Bob Hard 658-~5-8965 658-965-8966 ADOT Sta le Road Over as 1/5/1002 $15,648 T 6 Mitchell Adams 458-965-8523 458-965-8524 Cit of Gilbert Road Renovation 514!2003 $4 865 923 13°" 7 Bill Robinson 486-965.8523 486-965-8523 Cit of Phoenix Street Li ht installation 711!1990 $456 876 9 8 ohn Grecko 486-965-8563 486-965-8563 AGG Buildin s Building 456 renovation 612!2003 $159,764 i~ ~ r _ ~ 1 Pr efererx e List / i <; ; Survey Questionnaire __mm urve ~ _ _-; ~~ '~hil MMcGill __-.~_~- ~ ~~ _..._... _ ......................_........ ......... ................._.._.. (Name of person completing survey) ~~~~~~~~~~~~~~ ~~~~` i `Phone: 4~S-#~96~78a2mm i Fax: ,_~~89G5-783 ~_.,_...,._._.___.M._m.._-.~ I_.__......._....__~.........._.~ ...........................................................................................................................................:.._...............-.._...~.............................................................................................................. Subject: Past Performance Survey of. ABC. ~ Name of Company) t __.__.. _ _ ~____._,_.__,__,__,_._.~____- _ _ ____ _ f - ~_~ _ ~__ :.Mark McGrew PM ,Pam Harnilton SS ... .... ; ` (Name oilnaDViduaRs) A Client is implementing a process that collects past performance information on firms and their key personnel. The information will be used to assist the client in the selection of firms to perform various projects. The firmlindividual listed above has listed you as a client for which they haue previously performed work on. We would appreciate your taking the time to complete this survey. Rate each of the criteria on a scale of 1 to 70, with 90 representing that you were very satisfied (and would hire the firmlindividual again) and 7 representing that you were very unsatisfied hand would never hire the firrrarindividual again). Please rate each of the criteria to the best of your knowledge. !f you do not have sufficient knowledge of past performance in a particular area, leave it blank. Client Name: i Ci o#~~Mesa Project Name: (Cafeteria #1 i : ........................................................................................................................................................................... Project Completiiri Da4e: ; 7,`611'984 NO I 1 Ability to manage the project cost (minimize change orders) (1-10) Figure 5: Example of Survey Form. The information ;t match the excel file. To save work in the future, list all key individuals on the survey that participated on the project. 4. If a reference will be evaluating a team members (such as the PM), please list the member on the survey form to get credit for all the areas (as shown in Figure 5). 5. Do not list more than one individual for the same position (i.e. if Joe Smith was a PM on the project, you cannot list another individual as a PM on that same project). 6. Each key component (Firm or PM) is responsible for making sure that their past clients receive the survey, complete the survey, and return the survey back to the City. The survey must be sent directly from vour past clients to the City No surveys will be accented if sent from the nrogoser's office all surveys must be sent from vour client's offices. Be sure to indicate to your clients the due date when the survey should be faxed in to the City. 7. The City reserves the right to contact any given reference provided by the proposer for additional information or to clarify survey data. If the reference cannot be contacted, there will be no credit given for that reference. May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 37 of 42 ATTACHMENT 2 REQUEST FOR QUALIFICATIONS NO. 03-06/07 Risk-Assessment Plan (RAP) All Consultants must submit aRisk-Assessment Plan. The Risk-Assessment Plan must not be longer than two pages front side of page only. The RAP should be submitted in a sealed unmarked envelope and included within the RFQ response. The Risk Assessment Plan should not have any graphical indication of who is submitting the document. Please do not use any company logos and don't use the name of your company in the RAP, anonymity is what we are trying to achieve so that the evaluation Committee may rank the RAP's as to its content. (1) What risks the project has. (Areas that may cause the Consultant not to finish on time, not finish with budget, cause any change orders, or be a source of dissatisfaction with the owner). (2) Explanation of how the risks will be avoided/minimize. (3) Propose any options that could increase the value of this project. (4) Explain the benefits of the Risk Assessment Plan. Address the quality and performance differences in terms of risk minimization that the City can understand and what benefits the option will provide to the user. No brochures or marketing pieces. May 1 t, 2005 City of Miami Beach RFQ No: 03-06/07 38 of 42 Risk Assessment Plan Format (Recommended) Please prioritize the risks (list the greatest risks first). Indicate the potential impact to project cost (in terms of $), and/or schedule (in terms of calendar Days). You may add/delete the risk tables below as necessary. Maior Risk Items Risk 1: _ Impact: Schedule _.. ....._.......__ __ . (Days) Solution: Risk 2: Impact: Cost ($) Schedule (Days) Solution: Risk 3: Impact: Cost ($) Schedule (Days) __ Solution: Risk 4: Impact: Cost ($) Schedule (Days) Solution: Risk 5: Impact: Cost ($) Schedule _.._ ........ .................................. ............_........ _...__.........._._........ (Days) Solution: Risk 6: Impact: Cost ($) Schedule (Days) Solution: Risk 7: Impact: Solution: Risk 8: Impact: Solution: Cost ($) Cost ($) Schedule (Days) Schedule (Days) May 11, 2005 City of Miami Beach RFQ No: 03-06/07 39 of 42 Risk 9: __ _ Impact: Cost ($) Solution: Schedule (Days) Risk 10: Impact: Cost ($) Schedule _ ____....__.._ .._._...._ ...__ _.._ __ _.. _...___.__ . (~aYs) Solution: Value Added Options or Differentials (what you will do that the others do not Vendors should identify any value added options or differentials that they are proposing, and include a short description of how it adds value to the project. Identify if the items will increase or decrease project schedule, cost, or expectation. You may add/delete the value tables below as necessary. Item 1: Impact: Cost ($) Schedule __............__ .............._........._....__.............._._................. (Days) Item 2: Impact: Cost ($) Schedule (Days) Item 3: _ _ Impact: Cost ($) Item 4: __ Impact: Cost ($) Item 5: Impact: Cost ($) Schedule (maximum six milestones) Milestones (start, finish, no of workdays) Total number of workdays May 11, 2005 City of Miami Beach ._._ Schedule.... (Days) __.._._.. Schedule (Days) __- _ _ Schedule (Days) RFQ No: 03-06/07 40 of 42 m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, vrww.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.673.7851 October 18, 2006 To: ATTACHMENT 3 Performance Evaluation Surveys (Client's Name) Individual Providing the Survey Response: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: (Consultant firm and/or Project Manager) The City of Miami Beach has implemented a process that collects past performance information on various Consultants that provide Surveying and Mapping services. The information will be used to assist City of Miami Beach in the selection of qualified firms that can provide Surveying and Mapping services on an as-needed basis. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you have difficulty or cannot decipher the question's meaning, please provide your best judgment as to it's understanding and score accordingly. Please return this auestionnaire to Roman Martinez by November 17, 2006 or earlier by fax: 305.673.7851; or a-mail romanmartinezCa?miamibeachfl.gov Please provide one Survey for the Consultant firm, and one Survey for the Project Manager who directly worked on your project. Thank you for your time and effort. Gus Lopez, CPPO Procurement Director May 11, 2005 City of Miami Beach RFQ No: 03-06/07 41 of 42 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.673.7851 PERFORMANCE EVALUATION SURVEY ^ Consultant (Proposer) (Check one) ^ Project Manager (Individual) Name of Above Phone or e-mail of above Consultant or Individual: Please evaluate the performance of the Consultant firm and/or Project Manager (10 means you are very satisfied and have no questions about hiring them again, 5 is if you don't know and 1 is if you would never hire them again because of very poor performance). NO CRITERIA UNIT 1 Abili to re lan the fieldwork (1-10) 2 Abilit to accuratel measure and ma sites (1-10) 3 Ability to be proactive, minimize risk, and not surprise the client (1-10) 4 Abilit to com fete re uired work on time (1-10) 5 Ability to accurately research legal records and boundaries ( ) 1-10 6 Professionalism and abilit to manse (1-10) 7 Ability to communicate and document results (1-10) 8 Overall customer satisfaction based on performance and ualit of surve in work comfort level in hirin a ain (1-10) Overall Comments: Agency/Company and/or Contact Person's Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: PLEASE FAX/EMAIL THIS QUESTIONNAIRE TO ROMAN MARTINEZ AT 305.673.7851 OR ROMANMARTINEZ@MIAMIBEACHFL.GOV May 11, 2005 RFQ No: 03-06/07 City of Miami Beach 42 of 42 ~aDy ~GJ ~,~- m MIAMIBEACH City of Miami Beach, 1700 CanvenPion CP.nS'E:r Qrive, Miami Beach, Florida 33139, www.miamibearhH.gov 4~Rt~C.i;REMENT Division Tel: 305-673.749Q Fax: 305.673.7851 REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-06107 ADDENDUM NO. 1 October 24, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS- NEEDED BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: Attendance (in person orvia telephone) to the scheduled Pre-Proposal submission meeting on November 7, 2006 at 10:00 a.m. is encouraged and recommended as a source of information but is not mandatory. Consultants interested in participating in the pre-Proposal submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). Consultants, who are interested in participating via telephone, please send an e- mail to romanmartinez~miamibeachfl.gov expressing your intent to participate via telephone. Inasmuch as this change does not materially affect the RFQ document, proposers are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director rm F:\PU RC~$ALL1RomanlRFQ\03-06-071R FQ-03-O6-07A1.doc 1M~ OfE CO~^`mlf`B~^ !~_ fOV!G~ifl~ EXr•gilBn• i;j c rE Or "~ SQ I ~ ! @ ~rl: ~r ,~ 3; _ ^ ~ ~ ~ :J 7C °,Ni 1.1 ~??y' t0 Ol, Nf IV W'_..., ~ ~ j:~0y I^ ^L'I Vib1C!fl. hOG1GC,', i.i,•rri~_ x_071; aif.1,^J. m MIAMIBEACH Gity of Miami Beach, 1700 Corvertion Center Drive, Miami Beach, Florida 33139, www.rniamibeachfl.gov P2CJCURE"dt;rt~JT Division Tel: 305-673.7490, Fax: 305.673-7851 REQUEST FOR QUALIFICATIONS (RFQ) N0.03-06/07 ADDENDUM N0.2 October 26, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS- NEEDED BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: 1. Attached please find Amended pages 9-12 of the RFQ document, please remove pages 9-12 of the original document and replace those pages with the attached. Consultants are required to acknowledge this Addendum on proposal Page 23, "Acknowledgement of Addenda", or the proposal may be considered non-responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director rm F:1PU RC\$ALL\Roma n\RFQ\03-06-07\RFQ-03-06-07A2.doc ."/e aye cor,:mif!ed re p;orio-ng excellcr?;.~.:C~ic serv;ce anJ sa;ery to al,~ who !ive, work; and p!v~ i,^ our vri~rant tropicc,~, ^isioric ~c~mm_niiy. SECTION III -PROPOSAL FORMAT Proposals must contain the following documents, each fully completed, and signed as required. If any items are omitted, Consultants must submit the documentation within five (5) calendar days upon request from. the City, or the proposal shall be deemed non- responsive. The City will not accept cost information after deadline for receipt of proposal 1. Table of Contents Outline in sequential order the major 9reas of the proposal, including enclosures. All pages must be consecutively numbered and correspond to the table of contents. 2. Proposal Points to Address: Proposer must respond to all minimum requirements listed below. Proposals which do not contain such documentation may be deemed non-responsive. a) Introduction letter outlining the Consultants professional specialization, provide past experience to support the qualifications of the submitter. Interested Consultants should submit documents that provide evidence as to the capability to process and provide successful pertormance in Surveying to inGude topographical and mapping services. b) Minimum Requirements/Qualifications: (Please refer to pages 11 and 12) c) Cost Information: Price is not required at this time, but will be part of the negotiation process. d) Client Performance Evaluation Surveys: Please provide your client with the Pertormance Evaluation Letter and Survey attached herein on pages 41 and 42, and request that your client submit the ..completed survey to Roman Martinez, Sr. Procurement Specialist at (Fax) 305-673-7851 or a-mail ~romanmartinezCa~miamibeachfl.qov. Please understand that we will not accent Client Surveys being sent to our Procurement from your client's office(s). Consultants are responsible for making sure their clients return the Pertormance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former Gients, review of relevant client documentation, site-visitation, and other independent confirmation of data e) Methodology and Approach: Please provide your firm's methodology and approach to this project. Identify suspect areas of difficulties and provide your solutions though your methods and approach. Identify all project milestones and discuss each phase of the project from inception to final completion of services. Amended, October 26, 2006 -Addendum No. 2 RFQ No: 03-06/07 City'of Miami Beach 9 of 42 f) Qualifications of Consultant Team: 1) Provide an organizational chart of all personnel and consultants to be used on this project and their qualifications. Aresume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. 2) The Proposer shall be licensed by the State of Florida Department of Professional Regulation. The Proposer shall provide proof, in the form of licenses and certificates in their proposal. g) Risk-Assessment Plan (RAP): All Consultants must submit aRisk-Assessment Plan. The Risk-Assessment Plan must not be longer than two cages front side of page only. The RAP should be submitted in a sealed unmarked envelope and inGuded within .the RFQ response. The Risk-Assessment Plan should address the following items in a clear and generic language: (1) What risks the project has. (Areas that may cause the Consultant not to finish on time, not finish with budget, cause any change orders, or be a source of dissatisfaction with the owner). (2) Explanation of how the risks will be avoided/minimize. (3) Propose any options that could increase the value of this project. (4) Explain the benefits of the Risk Assessment Plan. Address the quality and performance differences in terms of risk minimization that the City can understand and what benefits the option will provide to the user. Do not provide brochures or marketing pieces. Amended, October 26, 2006-Addendum No. 2 RFQ No: 03-O6A~7 City of Miami Beach 10 of 42 IV. MINIMUM REQUIREMENTS /QUALIFICATIONS: ALL FIRMS THAT SUBMIT A PROPOSAL FOR CONSIDERATION MUST MEET THE MINIMUM QUALIFICATIONS AS PROVIDED BELOW. IF THE MINIMUM QUALIFICATIONS ARE. NOT MET, THE CONSULTANT'S SUBMITTAL WILL BE DEEMED NON-RESPONSIVE. QUALIFICATIONS WILL BE CONSIDERED ONLY FROM CONSULTANTS THAT ARE REGULARLY ENGAGED IN THE BUSINESS OF PROVIDING THE PROFESSIONAL SPECIALIZATION SERVICES AS DESCRIBED IN THIS PROPOSAL. 1. Team's Experience: Indicate the firm's .number of years of experience in providing Topographical Surveying and Mapping Services for diversified projects for public agencies as well as private clients. List all projects undertaken in the past five (5) years, describe the scope of each project in physical terms and by cost, describe the respondent's responsibilities, and provide the name and contact telephone number of an individual in a position of responsibility who can attest to respondent's activities in relation to the project. An SF254 can suffice this request. Provide the name(s). of.the person, within your organization who was most actively concerned with managing each project; List and describe all legal claims against any member of the team alleging errors and/or omissions, or any breach of professional ethics, including those settled out of court, during in the past five (5) years. 2. Project Manager's Experience: Provide a comprehensive summary of the experience and qualifications of the individual who will be selected to serve as the Project Manager. This individual must have a minimum of five (5) years experience in the preparation and coordination of Surveys to include but not limited to, engineering, right-of--way, specific purpose surveys, topographical surveys, general land and aerial photography surveying services, GPS (Ground Penetration Radar) surveys, and elevation certificates and should have served as Project Manager on a minimum of five previous surveying projects for private and public agencies. Amended, October 26, 2006 -Addendum No. 2 RFQ No: 03-O6t07 City of Miami Beach ~ ~ of 42 3. Previous Similar Projects: Please provide a list of a minimum of ten projects which demonstrates the Team's experience in providing the services as required under this RFQ and in the scope of services for this project (Page 8). Please provide the following information for. each sample project. • Client name, address, phone number, email. • Consultant/Client (Architect, Engineer, Other) name, address,, phone number, fax and/ore-Mail address. • Description of the scope of the work. • Month and Year the project was started and completed. • Total cost and/or fees paid to your firm. • Role of the firm and the responsibilities. Amended, October' 26, 2006 -Addendum No. 2 RFQ No: 03-O6A7 City of Miami Beach 12 of 42 ~ MIAMIBEACH City of Miami Bsach, 1700 Convention Center Drive, Miami Beach, r-lorida 33139, vrww.miamibeachfl.gov F•Rt~CUftEMENT Division Tel: 305-673-7490, fax: 305.673-7851 REQUEST FOR QUALIFICATIONS (RFQ) N0.03-06/07 ADDENDUM N0.3 November 7, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: I. The RFQ due date has changed from November 17 to November 28, 2006 at 3:00 pm. Additionally, the due date forthe Pertormance Evaluation Surveys has been changed from November 17 to December 1, 2006 by 5:00 pm. Subsequent addenda will follow with answers to questions from prospective proposers. Inasmuch as this change does not materially affect the RFQ document, proposers are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director rm F:\PU RC\$ALL1Rorrmn\RFQ103-06-07\RFQ-03-06-07A3.doc We ore com,n:?;P. %,~ provrd~nq exceilenr puk;:c SE'V%CE On,~e safe?y ro eli who 1rve, werk; and p;ay m cur r%hrar(..roprcoi, ^.%srer%c ~-ommun:hs- m MIAMIBEACH City of Miami 8eacb, 1700 Convention Center Drive, Miami Beach, Honda 33139, www.miamibenchii.yov F•Rt~C~iREMEIJT Divisicn Tel: 305-673.7490, Fax: 305-673-7851 REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-06/07 ADDENDUM N0.4 November 13, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: I. The Powerpoint Presdntation on "Best Value" Procurement that was presented by Sarah Goodridge during the Pre-RFQ meeting on November 7, 2006 is available and can be downloaded from BidNet as well as RFP Depot. If requested, the presentation. may also be e-mailed to you, please forward your request to: romanmartinez~miamibeachfl.gov II. A revised reference listing form excel file is available and can be downloaded from BidNet as well as RFP Depot. If requested, the excel file may also be e-mailed to you,. please forward your request to: romanmartinez~miamibeachfl.gov Inasmuch as this change does not materially affect the RFQ document, proposers are not required to acknowledge. this addendum to be deemed responsive. CITY OF MIAMI BEACH L Gus Lopez, CPPO Procurement Director rm F:\PU RC\$ALl\Roman\RFQW3-06-07\RFQ-03-06-07A4.doc IA/= ,~,,, Co~.,,m,!%p,~ iC ~i(CVi'4illq eXU?ile0? PUGi.Y. SENi~_° alCi SGrP?y to al: who live, ,f~,^r~. ~ rd -:fay r^ ..ur vhrar~. traprcc,~, ^i;rn.,,- camm;ri;r. i- City of Miami Beach, 1700 Convention Cenh:r i?rve, Miami Beach, Florida 33139, www.miamibeachfl.yov ~Rc~CI;REMENT Division Tel: 305-673.7490, Fax: 305.673-7851 REQUEST. FOR QUALIFICATIONS (RFQ) NO. 03-06/07 ADDENDUM N0.5 November 17, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: 1. The RFQ submittal due date has changed from November 28 to December 8, 2006 at 3:00 pm. Additionally, the due date. for the Performance Evaluation Surveys has been changed from December 1 to December 12, 2006 by 5:00 pm. Inasmuch as this change does not materially affect the RFQ document, proposers are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director rm F:\PU RC\$ALL\Roma ntR FQ\03-0&07\RFQ-03-O6-07A5.doc VVe o,., rommrtre~~ te• prardrng exce!!ert public servb:e ands~~f?y~ to alp rrh.~ !iv2, vI~Y.Y;, ~nC1 Flay r; ;,~,;r v~;~rt; ttcprce!, !;i.5~rri~~ ,_O~''Lmurr^~. m MIAMIBEACH City of 1Nliami Seach, 1700 ~anventian Center Qrve, Miami Bench, Floridn 33139, www.miamibenchA.gov RRC.~Gi.iREMEi~1T Division Tel: 305-673-7490, Fax: 305-673-7851 REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-06/07 ADDENDUM NO. 6 November 30, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED. BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: I. The amount of Pertormance Evaluation Surveys requested on page 34 of the original RFQ document has been amended as follows: Key Component Minimum Number of Maximum Number of Surve s allowed Surve s allowed The Surve in Consultant Firm 1 15 Pro'ect Mana er PM 1 10 If yourfirm has already submitted more than the amended maximum number of surveys for any of the above categories, please be advised that ALL surveys, including the previous maximum number allowed of 25, will be averaged and ranked. Inasmuch as this change does not materially affect the RFQ document, proposers are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director rm F:\PU RC\$ALL\Roman\R FQ\03-06-07\RFQ-03-06-07A6.doc t~/e ate commdfed t^ prow~;nq exceilenr ~:utlic servo-e and safe}~ to ali vv6a five, w.^!k. and n;ay in cur v~~^rorL trocica~, ^.~,~, _ r~mm;~r,i^~. ~~~~~ City of Miami Beach, 1700 Convention Center Dive, Miami Beach, Florida 33139, www,miamibeachfl.gov PRGCt;REMENT Division Tel: 305-673.7490, Fax: 305.673-7851 REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-06/07 ADDENDUM N0.7 December 4, 2006 CITYWIDE SURVEYING, TOPOGRAPHICAL AND MAPPING SERVICES, ON AN AS-NEEDED BASIS, FOR THE CITY OF MIAMI BEACH is amended as follows: I. Clarification: Please be advised that the City will not accept electronic submittal of this RFQ. One (1) Original and Ten (10) copies of the RFQ are to be submitted in a sealed envelope or container to the City of Miami Beach Procurement Office,1700 Convention Center Drive, Miami Beach, Florida 33139 by December 8, 2006 of 3:00 pm. Inasmuch as this change does not materially affect the RFQ document, proposers are not required to acknowledge this addendum to be deemed responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director rm F:\PU RC\$ALL\Roman\R FQ\03-0&07\RFQ-03-06-07A7.doc bvo cre Cor.^mdre n^ prov:o';n~ sxtetient r?~~fic servi,_e onu seie;y to nfl frto ~ivg, ~rrari:.. ord nloy m ~~r vi;,ror(. trcuice.,l, ^i;,ori,_ .-ommurirr.