Dora Teitelbeim Center
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City of Miami Beach Cultural Arts Council
2000/2001 Cultural Arts Grant Agreement
This Grant Agreement is entered into this 30 day of Oc::lober . 2000 between the City of Miami Beach,
Florida, on behalf of the City of Miami Beach Cultural Arts Council (collectively the City), and
Vora 'fif~1 bel;'" center *r !f,JI/ji, Cu!-fvre. me (Grantee).
Article I 1 Grant description
1. Grantee: -Port! "Te1k,lbo'/r> Gn-hr ~r Yir//;rh rvNv"I;J;,(.
Address 'J.6Q (;,n,/Jq Aie ,SJ,te 20/
City, state, zip Co",,/ Gnhkr- Pi.. ":?~)3 '-/
Phone, fax, email ----1305") -rTl.J-42W IiiX' 71v-7.3e2 I e;., r/'n~r(1Y.lJ,JJ,,,,)f,Kr-7
2. Grant amount: .t' 35'"00 50"Al paid upon execution ofthi& Agreement.
Remaining 50"Al paid upon completion of Project. submission and approval affinal report.
3. Project description: See Exhibit I, attached hereto
4. Itemized budget: See Exhibit II, A and B attached hereto
5. Expenditure deadline: Seotember 30, 2001
6. Report deadline: No 1ater than 90 days after Project completion.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 3-0 day of a.J.Je.-. . 2000.
CITY OF MIAMI BEACH
frJ)/h
Neisen Kasdin, Mayor
GRANfEEI ba-q 1e/klbr;;" (,,,h,-t,. y,l/,jI, (., Hvrf..
Print Name of Organization
Federa1ID# 1!~3)2IqJ I
ATfEST:
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Robert Parcher. City Clerk
BY: Leone..", ......,,~....Jb
Printed Name of Chainnan or President
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Signature
(Grantee's Corporate seal)
BY: P,..1 W/I'1r:~
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Signa
APPROVED AS 10
FORM & LANGUAGE
& FOR EXECUTION
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Signature
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Article III General conditions
I. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility
of administering this Grant to the Executive Director of the City of Miami Beach Cuhural Arts Council, or his designee,
who shall be referred to herein as the "Director of the Council."
2. Project DescriDtion: The Grantee may only use the Grant for the purposes that are specific;a\1y described in the
Project Description attached hereto as Exhibit No. I. All expenditures will be subject to the terms of this Agreement,
and as specified in the itemized Line Item Budget, or with changes not to exceed ten percent (10%) per categoty, so long
as expenditures do not exceed the total amount of Grant funds. If amendments to the itemized Line Item Budget are
absolutely necessaty the Grantee must fonnally request authorization via a letter to the Director of the Council detailing
and justifying the changes. All Grant recipients must participate in Miami Beach Second Thursdays (see Article
ID-19).
The following City of Miami Beacl1 "Anchors" are required to provide Specific information in their Project Description,
attached hereto as Exhibit No. I, for providing mentoring to a small to medium arts organization( s) of their choice,
supported by the City's Cultural Arts Council, either by offering rehearsal space, working on collaborative programs,
or some similar project with the intent of assisting such smaller arts organization( s).
Miami Beach "Anchors" for 200012001 are defined as follows:
ArtCenter/Soutb Florida
Bass Museum of Art
Concert Association of Florida
Jewish Museum of Florida
Miami City Ballet
Miami Design Preservation League
New World Symphony
Wolfsonian-FIU
Failure to include the above information may result in the cancellation of the Grantee's award, and may disqualify it
from future consideration from the City's Cultural Arts Grant Program.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance and
develop the City's tourism and cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose, the Grantee must supply the Director of the Council with a written report documenting that the Grantee has
fulfilled all requirements. This report is to be received by the Director of the Council within 90 days of the Project's
completion. Miami Beach Anchors ONLY will submit an interim report in April 2001 to receive the second 50% of
their Grant award, with fmal reports due at the completion of the City's fisc;a\ year on September 30, 2001.
4. Amount of Grant and PaYll\ent Schedule: The total amount of the Grant is specified in Article 1-2. By making
this Grant, the City assumes no obligation to provide financial support of any type whatever in excess of the total Grant
amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will be supplied to the Grantee
subsequent to the Mayor and City Commission's approval of the award.
5. ProlIDUll Monitoring and Evaluation: The Director of the Council may monitor and conduct an evaluation of
operations and the Project under this Grant, which may include visits by City representatives to observe the Project or
Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with the Grantee's personnel.
6. Bank Acmunts and Bondim/:: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing
to the Director of the Council with the identity and title of individuals authorized to withdraw or write checks on Grant
funds.
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7. Accountine: and Financial Review: The Grantee must keep accurate and complete books and records of all
receipts and expenditures of Grant funds, in confonnance with reasonable accounting standards. These books and
records, as well as all documents pertaining to payments received and made in conjunction with this Grant, such as
vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County in a secure place and
in an orderly fashion by the Grantee for at least two (2) ye;lIll after the Expenditure Deadline specified in Article 1-5.
These books, records, and documents may be examined by the Director of the Council or his designee at the Grantee's
offices during regular business hours and upon reasonable notice. Furthermore, the Director of the Council may, at the
City's expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami &acIJ CultundArts CoUltcillogo and
the following credit line in all publications related to this Grant: THE CITY OF MIAMI BEACH. Failure to do so may
preclude future grant funding from the City in the Same manner as if Grantee defaulted under this Agreement, pursuant
to Article II - 12, below.
9. Liability and Indemnification: The Grantee shall indemnify and hold hannless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and costs of
defense, which the City or its officers, employees, agents and instrumentalities may incur as a resuh of claims, demands,
suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the perfonnance
if this Agreement by the Grantee or its employees, agents, servants, partners, principals or subcontractors. Grantee shall
pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind
or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments,
and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement, or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save
harmless and dermed the City or its officers, employees, agents and instrumentalities as herein provided.
Ifthe Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of
Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held
liable to pay a personal injury or property damage claim or judgment by anyone person which exceeds the sum of
$100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid
by the government entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all
personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence of the Grantee entity.
10. Assil!:l\Illent: The Grantee is not pennitted to assign this Grant, and any purported assignment will be void,
and shall be treated as an event of default pursuant to Article II-I 2, below.
II. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State,
County and City laws, including but not limited to Miami-Dade County's Ordinance No. 72-82 (Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance) as amended, which is incorporated herein by reference as if fully
set forth herein, and Chapter 2, Article VU of the Miami Beach City Code, as amended, which is incorporated herein
by reference as if fully set forth herein.
12. Defaultffennination Provisions: In the event the Grantee shall fail to materially confonn with any of the
provisions of this Agreement, the Director of the Council may withhold or cancel all, or any unpaid installments of the
Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation
to the Grantee under this Agreement. Further, in the event of a breach of any tenn or condition of this Agreement, upon
five (5) calendar days written demand by the Director ofthe Council, the Grantee shall repay to the City all portions
of the Grant which have been received by the Grantee, but which have not actually been disbursed by the Grantee as
of the date that the written demand is received. In the event that this Grant is cancelled or the Grantee is requested to
repay Grant funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for
another Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
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The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the
expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant funds.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the
date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days after the
Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request in writing from
the Director of the Council an extension ofthe Expenditure Deadline for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to the
Director of the Council a certified check for the total amount due, payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude, the City from pursuing any other remedies that may be available
to it under the law.
13. lndull!ence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure
to perfonn any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion
of this Agreement either at the time of the breach offailure occurs or at any time throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in person
or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of this Agreement,
and to the Director of the Council when addressed as follows: David Whitman, Executive Director, Miami Beach
Cultural Arts Council, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819.
15. Captions Used in this Al!reement: Captions, as used in this Agreement, are for convenience of reference only
and should not be deemed or construed as in any way limiting or extending the language or provisions to which such
captions may refer.
16. Contract Retlresents Total Al!reeIlIent: This contract, including its special conditions and exhibits, represents
the whole and total agreement of the parties. No representations, except those contained within this agreement and its
attachments, are to be considered in construing its terms. No modifications or amendments may be made to this
Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City
Commission.
Article III I Miscellaneous provisions
17. The Grant awarded herein is the result of an extensive public review process which found that the Grantee
is perfonning a public purpose through the programs. projects, and services recommended for support. As such, use
of these funds for any program component not meeting this condition will be considered a breach of the tenns of this
AgI ec,aent and will allow the City to seek remedies including but not limited to those outlined in this Grant Agreement
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d
et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City ofMiarni Beach Ordinance No. 92-2824, as amended
from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race,
color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barria'S
which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are
available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal ac<leSS and equal opportunity
and services without discrimination on the basis of any disability.
19. All Grant recipients must participate in "Miami Beach Second Thursdays" (Second Thursdays), a cuhural
open house on the second Thursday of every month. Free arts events will be held at multiple locations throughout the
City. Upon acceptance of the Grant and execution of the Agreement, Grantee shall include the exact manner of
participation in "Second Thursdays." Failure to participate in "Second Thursdays" may be considered a material breach
of this Agreement, as provided in Article II - 12 herein.
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Exhibit 1/ Revised Project description
Organization:
DO/1j -reiJeI~l", cen1er.[,r Vi;'j), = title:
W/~.frr Eve"ky cJ-Jhc Ar+J
Completely describe Project approved by the Grants Panel and in a separate nanative detail the revisions to the
Project based upon the award. Please be as specific as possible; name of event, venue, times, etc. Also, detail the
organization's participation in Miami Beach Second Thursdays. Miami Beach Anchors should list specifics about
their mentoring program.
THE WINTER EVENING OF THE ARTS - A Celebration ofYiddisb Culture
The Center for Yiddish Culture's goal is to telebrate the beauty of Yiddish culture by bringing together
older generations who know and love Yiddish, younger generations who wish to seek their roots, and
others who can marvel at the beauty, spirituality and resilience of this culture. The program has been so
successful over the past two years when held at the Britto, that over one hundred and fifty people have been
turned away annually due to lack of space with 250 in attendance each year.
This grant application is filed so that the event can expand to a paid site that can accommodate 350 or more
people and allow for a showing of art by local Miami Beach artists including our Art Director, Dana Duane
Craft, top quality string ensembles led by the Andre Trujillo String Ensemble, feature the best of local
Jewish noshes, and present a nationally acclaimed recording artist, Adrienne Cooper, and world acclaimed
members of the Klezmatics, Lorin Sklamberg and Frank London. The event will include song, dance,
comedy and preparation offoods. The program will be a melange of Yiddish culture that touches all of the
senses including:
Art produced by our Art Director, Miami Beach local, Dana Duane Craft who has the incredible ability to
express through visual art the humor and sorrow, power and glory of Yiddish culture. Other local Miami
Beach artists will be invited to show their art as well.
Music will be performed by the Andres Trujillo String Ensemble which includes Miami Beach native
performers who will play classical Jewish music as well as traditional Yiddish folk songs. They delighted
the audiences over the past two years and are expected to wow them again in their 200 I performance.
Dramatic performances including songs and comedy will be performed Adrienne Cooper, Lorin
Sklamberg, Frank London.
Tasty treats will be provided by local Miami Beach restaurants. Poetry will be read by local Yiddish
readers.
The event is scheduled to be held on Thursday, March 8 at 7:30 PM at Temple Emmanu-el.
Although the event is a paid event, we anticipate participating in the Second Thursdays program by
opening up the art exhibition and visual art workshop at 9:30 pm to the public. This will give the
opportunity to Miami Beach residents, visitors and tourists to experience high quality Jewish art and view
workshops and production of block prints. Refreshments will be served.
Although the Miami Beach Arts Council has provided about 50"10 of the funding required for the event, we
plan on maintaining the same scale and budget as originally projected. To make up for the deficit, we plan
on: I) raising ticket prices, 2) seeking outside sources of funds from private foundations, 3) charging for
food, 4) holding a raffie.
See crt1-Q{h../
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Exhibit 2: Revised Project Budget I A. Total Project Budget
Name of organization:
Project Title:
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses and cash revenues specifically
identified with your program, Project or events. Round off all numbers to the nearest dol/ar.
EXPENSES
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services
Outside other fees/services
MarketinglPublicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
Other Costs:
Total cash expenses
Total in-kind expenses
Total project expenses
cash
REVENUES
in-kind
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
(Itemi:.e below)
Other contributions
Grant award
Total cash revenues
Total in-kind revenues
Total project revenues
(cash + in-kind)
cash
in-kind
(Itemize below)
(cash + in-kind)
Attachment to Exhibit 2
Winter Evening of the Yiddish Arts 2001- Project Budget
EXPENSES:
Total expenses:
Cash
$ 7800
Personnel-artistic: $ 3500
Personnel-technical $ 500
Personnel-administrative $ 0
Space rental $ 1000
MarketinglPublicity $ 3000
Other (itemize) $
Food/Snacks $ 1000
Total Cash Expenses: $ 9000
Total In-Kind Expenses: $ 1000
Total oroiect exnenses: $10.000
INCOME:
In-Kind Cash In-Kind
$1000 Admissions $ 1000
$ 500 Art Sales $500
Foundation support $1000
Government Grants $3000
Other Contributions:
Food Donations $500
Artistic Contributions $500
$500 Grant Award $3500
Total cash revenues $ 9000
Total in-kind revenues $ 1000
Total oroiect revenues $10.000
Exhibit 2: Revised Projeet Budget I B. Grant Award Budget
Name of organization: fJN. ~I kit. ~r.[, YJ'l/j{i1::,~ Title:
Wt~ ElIlni, d.fl,c Ms
Date(s) of Project:
/114rcJ.. ~ '1.601
Directions: Identity and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below.
Grall. EXDeJlSeS
Personnel- artistic
$15"00
Personnel- technical
Personnel - administrative
Space rental
~~oo
~5oo
$/000
Travel (local only)
MarketinglPublicity
Outside artistic fees
Outside other fees
Other costs
(ltemir.e below)
TOTAL _$1500
Grant requirements:
Grant monies _st be spent within budget categories agreed upon in contract
All publications lL'lsocillled with Miami Beach Cultural Arts Council grant support must include the City
of Miami Beach Cultural Arts Council's logo and the following byline "City of Miami Beach"
Grant funds may not be used for:
Remuneration of City employees fur any services rendered lL'l part of a project receiving a grant from the
City of Miami Beach Cultural Arts COWICil
"Bricks and mortar" or permanent equipment (pennanent equipment necessary for proposed project may
be purchased if the price is less than what is would cost to rent the equipment)
Debt reduction
Out-of-cOWlty travel or transportation
FWldraising events
Hospllality events
Events not open to the public