Concert Associatin of Fla. Inc.
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City of Miami Beach Cultural Arts Council
2000/2001 Cultural Arts Grant Agreement
This Grant Agreement is entered into this ). f> day of ~ () \!. , 2000 between the City of Miami Beach,
Florida, on behalf of the City of Miami Beach Cultural Arts Council (collectively the City), and
C.U'(\c..e<'~ ~5~c..\0I'\\C!'\ M <^orX', ~o. (Grantee).
Article I / Grant description
1.
Grantee:
Address
City, state, zip
Phone, fax, email
CONCERT ASSOCIATION OF FLORIDA, INC.
555 - 17th Street
Miami Beach FL 33139
305-532-3491; 305-532-2119 fax
2. Grant amount: 3~oo 0 50"41 paid upon execution of this Agreement.
Remaining 50% paid upon completion of Project, submission and approval offinal report.
3. Project description: See Exhibit I, attached hereto
4. Itemized budget: See Exhibit II, A and B attached hereto
5. Expenditure deadline: September 30. 200 1
6. Report deadline: No later than 90 days after Project completion.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 2. ~ day of ~'-J ,2000.
CITY OIJl! BEACH
Neisen Kasdin, Mayor
ATTEST:
~J' f~
Robert Parcher, City Clerk
G~EEI CONCERT ASSOCIATION OF FLORIDA, INC.
Print Name of Organization
Federal ID # 59-2029354
BY: Judi th Drucker
?1NameofC or President
(Grantee's Corporate seal)
BY: Audre D. Mendel
~;~
Signature ~ ~
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Judith Drucker
Name of Executive t
,1AJ L41f't IJ~_ /D~ <[0&
~'DaIe
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Article II I General conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has deleg/lted the responsibility
of administering this Grant to the Executive Director oftlre City of Miami Beach Cultural Arts Council, or his designee,
who shall be referred to herein as the "Director of the Council."
2. Proiect Descriotion: The Grantee may only use the Grant for the purposes that are specifically described in the
Project Description attached hereto as Exhibit No.1. All expenditures will be subject to the terms of this Agreement,
and as specified in the itemized Line Item Budget. or with changes not to exceed ten peroent (10%) per category, so long
as expenditures do not exceed the total amount of Grant funds. If amendments to the itemized Line Item Budget are
absolutely necessary the Grantee must funna1ly request authorization via a letter to the Director of the Council detailing
and justifYing the changes. All Grant recipients must participate in Miami Beach Second Thursdays (see Article
m-I9).
The following City of Miami Beach" Anchors" are requited to provide specific information in their Project Description,
attached hereto as Exhibit No.1, for providing mentoring to a small to medium arts organization(s) of their choice,
supported by the City's Cultural Arts Council, either by offering rehearsal space, working on collaborative programs,
or some similar project with the intent of assisting such smaller arts organization( s).
Miami Beach "Anchors" for 200012001 are defined as follows:
ArtCenter/South Florida
Bass Museum of Art
Concert Association of Florida
Jewish Museum of Florida
Miami City Ballet
Miami Design Preservation League
New World Symphony
Wolfsonian-FIU
Failure to include the above information may result in the cancellation of the Grantee's award, and may disqualify it
from future consideration from the City's Cultural Arts Grant Program.
3. Reoorts: This Grant has been awarded with the understanding that the described Project will enhance and
develop the City's tourism and cultural community, To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose, the Grantee must supply the Director of the Council with a written report documenting that the Grantee has
fulfilled all requirements. This report is to be received by the Director of the Council within 90 days of the Project's
completion. Miami Beach Anchors ONLY will submit an interim report in April 2001 to receive the second 50% of
their Grant award, with final reports due at the completion of the City's fiscal year on September 30, 2001.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2. By making
this Grant, the City assumes no obligation to provide fmancial support of any type whatever in excess of the total Grant
amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will be supplied to the Grantee
subsequent to the Mayor and City Commission's approval of the award.
5. Program Monitoring and Evaluation: The Director ofthe Council may monitor and conduct an evaluation of
operations and the Project under this Grant, which may include visits by City representatives to observe the Project or
Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing
to the Director of the Council with the identity and title of individuals authorized to withdraw or write checks on Grant
funds.
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7. Accounting and Financial Review: The Grantee must keep accurate and complete books and records of all
receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and
records, as well as all documents pertaining to payments received and made in conjunction with this Grant, such as
vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County in a secure place and
in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5,
These books, records, and documents may be examined by the Director of the Council or his designee at the Gmntee's
offices during regular business hours and upon reasonable notice. Furthermore, the Director of the Council may, at the
City's expense, audit or have audited, upon reasonable notice, all the fmancial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City ofMhrmi Beach CuItwYlI Am Council logo and
the following credit line in all publications related to this Grant: THE CITY OF MIAMl BEACH. Failure to do so may
preclude future grant funding from the City in the sl!ffie manner as if Grantee defaulted under this Agreement, pursuant
to Article II - 12, below.
9. Liability and Indemnification: The Grantee shall indemnifY and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and costs of
defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of claims, demands,
suits, causes of actions or proceeding.'! of any kind or nature arising out of, relating to, or resulting from the performance
if this Agreement by the Grantee or its employees, agents, servants, partners, principals or subcontractors. Grantee shall
pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind
or nature in the name of the City, where applicable, including appellate proceeding.'!, and shall pay all costs, judgments,
and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement, or otherwise provided, shall in no way limit the responsibility to indemnifY, keep and save
harmless and defmed the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of
Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held
liable to pay a personal injury or property damage claim or judgment by anyone person which exceeds the sum of
$100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid
by the government entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all
personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence of the Grantee entity.
10. Assilmment: The Grantee is not permitted to assign this Grant, and any purported assignment will be void,
and shall be treated as an event of default pursuant to Article 11-12, below,
11. ComDliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State,
County and City laws, including but not limited to Miami-Dade County's Ordinance No. 72-82 (Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance) as amended, which is incorporated herein by reference as if fully
set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein
by reference as if fully set forth herein.
12. DefaultlTermination Provisions: In the event the Grantee shall fail to materia1ly conform with any of the
provisions of this Agreement, the Director of the Council may withhold or cancel all, or any unpaid installments of the
Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation
to the Grantee under this Agreement. Further, in the event of a breach of any term or condition of this Agreement, upon
five (5) calendar days written demand by the Director ofthe Council, the Grantee shall repay to the City all portions
of the Grant which have been received by the Grantee, but which haye not actually been disbursed by the Grantee as
of the date that the written demand is received, In the event that this Grant is cancelled or the Grantee is requested to
repay Grant funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for
another Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
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The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the
expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant funds.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee lIS of the
date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days after the
Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request in writing from
the Director of the Council an extension of the Expenditure Deadline for a period not to exceed one (1) year,
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to the
Director of the Council a certified check for the total amount due, payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude. the City from pursuing any other remedies that may be available
to it under the law.
13. Indu~ence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure
to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion
of this Agreement either at the time of the breach of failure occurs or at any time throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effectiye when delivered in person
or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-I of this Agreement,
and to the Director of the Council when addressed as follows: David Whitman, Executive Director, Miami Beach
Cultural Arts Council, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of reference only
and should not be deemed or construed as in any way limiting or extending the language or provisions to which such
captions may refer.
16. Contract Reoresents Total A=nent: This contmct, including its special conditions and exhibits, represents
the whole and total agreement of the parties. No representations, except those contained within this agreement and its
attachments, are to be considered in construing its terms. No modifications or amendments may be made to this
Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City
Commission.
Artic:le III I Miscellaneous provisions
17. The Grant awarded herein is the result of an extensive public review process which found that the Grantee
is performing a public purpose through the programs, projects, and services recommended for support. As such, use
of these funds for any program component not meeting this condition will be considered a breach of the terms of this
Agreemeat and will allow the City to seek remedies including but not limited to those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.s.C. 2000d
et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as amended
from time to time. prohibiting discrimination in employment, housing and public accommodations on account of race,
color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers
which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are
available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity
and services without discrimination on the basis of any disability.
19. All Grant recipients must participate in "Miami Beach Scoond Thursdays" (Second Thursdays). a cultural
open house on the second Thursday of every month. Free arts events will he held at muhiple locations throughout the
City. Upon acceptance of the Grant and execution of the Agreement. Grantee shall include the exact manner of
participation in "Second Thursdays." Failure to participate in "Second Thursdays" may be considered a material breach
of this Agreement, as provided in Article n - 12 herein.
Exhibit 1 / Revised Project descriptioD
Organization: Concert Association of Florida Project title: 2000-2001 Dance Season
Completely describe Project approved by the Grants P I d . .
Project based upon the award. Please be as specific as an:s: .1: a separate narratIVe d~l the revisions to the
~h~i~:::~:==~on in Miami Beach Second ~rsda;. ::::t~:e:; =~~~~~:~'i~~~~la~ut
The Concert Association of Florida's B Landon Dance Series at the Jackie Gleason Theatre will
feature American Ballet Theatre, the Atlanta Ballet and Dance Theatre of Harlem in ticketed
performances for the general public and free Young People's Programs for South Florida students. The
schedule is:
Atlanta Ballet - Peter Pan
Sat., Nov. 4, 2000 - 2 & 8 pm
Sun., Nov. 5,2000 - 2 pm
American Ballet Theatre
Repertory
Don Quixote
Wed., Feb. 7,2001 - 8 pm
Thur., Feb. 8,2001 - 8 pm
Fri., Feb, 9, 2001 - 8 pm
Sat., Feb. 10 - 2 & 8 pm
Dance Theatre of Harlem
Young People's Performance
Repertory
Fri., Apr. 20, 2001 - 10 am
8pm
Second Thursday programming will feature Big Brooklyn Red
Oct.12, 2000
The Mentoring aspect of this project will feature Ballet Masters from either American
Ballet Theatre or Dance Theatre of Harlem founder Arthur Mitchell discussing aspects of
producing and presenting ballet performances.
Exhibit 2: Revised Project Budget I A. Total Project Budget
Name of organization: Conc('>rt Assn. of
P lUJ..lda, IJH.....
Project Title: 2000-2001 Dance Season
DaU(s)ofProj~: 10/1/00 - 6/30/01
Attach a copy of the total Project budget or list cash expenses and cash revenues specifically
identified with your program, Proj~ or events. Round off 01/ numbers to the nearest dol/or.
EXPENSES
Personnel - artistic
Personnel - technical
Personnel- administration
Outside artistic fees/services
Outside other fees/services
MarketinglPublicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
Other Costs:
Productffion Exp.
Tix commissions &
box office
Admin. overhead
Total cash expenses
Total in-kind expenses
Total project expenses
Total cash revenues 1,229,845
Total in-kind revenues
Total project revenues 1,229 ,845
(cash + in-kind)
REVENUES
cash
in-kind
122,910
150,000
524,500
Admissions
Contracted services
Tuitions
5,100
287,700
36,995
Corporate support
Foundation support
Individual support
Government grants
Federal
State
8,000
6,000
1,500
10.150
(Itemize below)
25.675
29,500
Other contributions
2:!-;815
Grant award
1,229,845
1 ??QrR.1'i.
(cash + in-kind)
cash in-kind
684,215
235,000
219,630
25,000
(Itemize below)
33,000
Exhibit 2: Revised Project Budget I B. Grant Award Budget
Name of organization: Concert Association Project Title: 2001!l-200lDanca
of Flor~da Season
Date(s) of Project: 10/1/2000 - 6/30/2001
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below.
Graat Exoeases
Personnel- artistic
23,99Q
Personnel- technical
Personnel - administrative
Space rental
MarketinglPublicity .
Travel (local only)
10,000
Outside artistic fees
23,000
Outside other fees
Other costs
(Itemize below)
TOTAL
33,000
Grant requirements:
Grant monies _.1 be 'p6nt within budget categories agreed upon in contract
All publications associated with Miami Beach Cultural Arts Cuuncil grant support must include the City
of Miami Beach Cultural Arts Council's logo and the following byline "City of Miami Beach"
Grant funch may not be used for:
Remweration of City emp~ fur any services rendered as part of a project receiving a grant from the
City of Miami Beach Cultural Arts COlUlciJ
"Bricks and mortar" or permanent equipment (pennanent equipment necessary for proposed project may
be purchased if the price is less than what is would cost to rent the equipment)
Debt reduction
Out-of-county travel or transportation
FlUldraising events
Hospitality events
Events not open to the public