2007-26713 ResoRESOLUTION NO. 2007-26713
A RESOLUTION APPROVING AND AUTHORIZING THE
APPROPRIATION OF FUNDS FROM PARKING OPERATIONS FUND
480, IN THE AMOUNT OF $540,011, FOR ADDITIONAL WORK SCOPE
AND ASSOCIATED FEES NECESSARY TO COMPLETE THE
RECONSTRUCTION OF SURFACE PARKING LOT 5-C, LOCATED
WEST OF THE FILLMORE MIAMI BEACH THEATER.
WHEREAS, in order to alleviate the impact of the parking space reduction caused
by the construction of the Multi-purpose Municipal Parking Facility (MMPF), the
Administration targeted Surface Parking Lot 5C, directly east of City Hall and located at the
northeast corner of 17th Street and Convention Center Drive, for afast-track redesign and
reconstruction; and
WHEREAS, with the approved new layout, the Lot's capacity was increased from 89
spaces to 160, with a net 80% gain of 71 spaces; and
WHEREAS, on April 2nd, 2007 F&L Construction, Inc., under CIP's Job Order
Contract (JOC) No. 151.OO.CIP.14-03/04, in the amount of $462,227, started the
renovation of Surface Parking Lot 5-C; and
WHEREAS, this project was fast-tracked in order to have it built during the Summer
months, when parking demand is the lowest in the City; and
WHEREAS, at the time that the JOC contract was signed, it was understood that
additional work would have to be added to the project; and
WHEREAS, the City required additional work not included in the JOC contract,
including landscaping, a lighting system, a soil stabilization system, and a number of
unforeseen conditions; and
WHEREAS, the Administration proposes to execute the previously mentioned work
through the same JOC contractor, F&L Construction, Inc.; and
WHEREAS, funding, in the amount of $540,011, is available from Parking
Operations Fund 480.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the appropriation of funds, from Parking Operations Fund
480, in the amount of $540,011, for additional work scope and associated fees necessary
to complete the reconstruction of Surface Parking Lot 5-C, located west of The Fillmore
Miami Beach Theater.
PASSED and ADOPTED this 12thday of December , 2007.
ATTEST:
~~.~ p~~~
Robert Parcher, City Clerk Ma i H. Bower, Mayor
APPRO`!ED AS TO
FORM 8~ LANGUAGE
T:WGENDA\2007\dec1207\Consent\Surface Lot 5-C RESO.doc
FOR CUTION
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COMMISSION ITEM SUMMARY
I•
Condensed Title:
A Resolution approving and authorizing the appropriation of funds from Parking Operations Fund 480, in the
amount of $540,011, for additional work scope and associated fees necessary to complete the reconstruction
of Surface Parking Lot 5-C, located west of The Fillmore.
Key Intended Outcome Supported:
Ensure well designed quality capital projects. Increase parking availability.
Supporting Data (Surveys, Environmental Scan, etc.): Available parking is ranked No.5 by residents as
one of the changes that will make Miami Beach a better place to live, work, play or visit; 77% of residents rated
availability of parking across Miami Beach as too little or much too little.
Issue:
Should the City Commission adopt the Resolution?
item Summary~lrcecommenaation:
In order to alleviate the impact of the parking space reduction caused by the construction of the Municipal Multi-
purpose Parking Facility (MMPF) west of City Hall, the Administration targeted Surface Parking Lot 5C, located
directly east of City Hall, at the northeast corner of 17`h Street and Convention Center Drive, for afast-track redesign
and reconstruction during the summer months, when parking demand is the lowest in the City. The fast-track
construction schedule for Lot 5C was carefully coordinated to take advantage of the window of opportunity that
preceded the anticipated closing of the NWS West Lot (between Pennsylvania and Drexel Avenues) in the Fall of
2007, and the subsequent closure of the NWS East Lot (east of Drexel Avenue); the low-event season at The
Fillmore Miami Beach and the Convention Center; and the temporary closure of Macy's for renovations. During the
Macy's renovation period, the parking demand at 17th Street Parking Garage was also reduced, which facilitated the
reconstruction of Lot 5C.
On April 2nd, 2007, F&L Construction Inc., under CIP's Job Order Contract (JOC) No. 151.OO.CIP.14-03/04, in the
amount of $462,227, started the reconstruction of Surface Parking Lot 5C. At the time, CIP was still in the process
of finalizing the technical specifications and negotiating the cost of the lighting system, which was modified to match
the streetscape lighting fixtures that will be included in the future City Center ROW improvement project. The
landscape design was also being developed. In order to complete the project within the requested time frame, the
contract was signed with the understanding that additional work scope would have to be added. This is one of the
flexibilities afforded by the JOC system. This request for funds in the amount of $540,011 covers the cost of
additional work scope and unforeseen conditions that include:
1) Additional work scope:
a. Landscaping
b. Installation of Poulsen lights (regulatory requirement)
c. Increase in asphalt thickness to accommodate heavy load traffic access to The Fillmore .
d. Increase of longitudinal and transverse slopes of paved areas to improve drainage.
e. Additional sidewalks, fencing and irrigation resulting from layout modification to improve large
truck access to The Fillmore loading area.
2) Unforeseen conditions.:
a. Replacement of broken storm water drainage pipes.
b. The street lights for Convention Center Drive were in the same Circuit with the parking lot and
needed to be in an independent circuit.
c. Placement of alayer of geo-textile fabric, as directed by the geotechnical engineers, after borings
and rebounding indicated the presence of low bearing soil.
d. Replacement and relocation of shallow-buried water service line to the 555 Building.
3) Soft costs -The Gordian Group fees for the JOC contract.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Fund 1 $540,011 Parking Operations Fund 480
OBPI Total $540,011
Financial Im act Summa
Ci Clerk's Office Le islative Trackin
Miguel V. Perez, Capital Projects Coordinator
Sign-Offs: Department
Director ssistan City Manager City Manager
_
J TH
T:WGEN 00 1~-c1207\Consent\Surface Lot 5-C SI~Nj~,~l.doc
MIAMIBEACH
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AGENDA ITEM ~ r
DATE ~~ ~o?"'U7
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: December 12, 2007
SUBJECT: A RESOLUTION APPROVING AND AUTHORIZING THE
APPROPRIATION OF FUNDS FROM PARKING OPERATIONS FUND
480, IN THE AMOUNT OF $540,011, FOR ADDITIONAL WORK SCOPE
AND ASSOCIATED FEES NECESSARY TO COMPLETE THE
RECONSTRUCTION OF SURFACE PARKING LOT 5-C, LOCATED
WEST OF THE FILLMORE MIAMI BEACH THEATER.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $540,011 to be appropriated from Parking Operations Fund 480.
ANALYSIS
On September 10, 2003, the Mayor and City Commission approved Resolution No. 2003-
25332 authorizing the execution of a Development Agreement between the City of Miami
Beach and the New World Symphony (NWS) for the development of a portion of the surface
parking lot, bounded by 17th Street to the north, North Lincoln Lane to the south,
Washington Avenue to the east and Pennsylvania Avenue to the west, for construction of
the NWS Campus Expansion Project, which includes an educational performance and
Internet broadcast facility, a public parking garage, and certain other public streetscape
improvements, including a park. In approving the execution of the Agreement, the
Commission also directed that the Administration should proceed with developing a new
Multi-Purpose Municipal Parking Facility (MMPF) on the site of the existing City Hall surface
lot.
The construction of the MMPF started in late December 2006, taking over the surface
parking lot behind City Hall, which resulted in a net parking deficit of one hundred thirteen
(113) spaces. Incoordination with the closing of the City Hall lot, the Administration directed
the re-striping of the on-street parking spaces along the drop-off lane south of City Hall (17tH
Street), in order to create designated parking for the Mayor and Commissioners, as well as
additional ADA parking spaces on Convention Center Drive.
In order to alleviate the impact of the parking space reduction caused by the construction of
the MMPF, the Administration targeted Surface Parking Lot 5C, directly east of City Hall and
City Commission Memorandum Surface Lot 5C
Dec 12, 2007
Page 2 of 3
located at the northeast corner of 17th Street and Convention Center Drive, for afast-track
redesign and reconstruction during the summer months, when parking demand is the lowest
in the City. The increased parking capacity that would be gained with the renovation of Lot
5C in an accelerated schedule would alleviate the parking demand in the City Center
neighborhood, as well as offer visitors to Lincoln Road an additional parking option once the
NWS lots were closed for construction. This project has since been completed.
With an inefficient eighty-nine (89) space parking layout, numerous surface irregularities,
and drastic changes in elevation, Lot 5C was user-unfriendly and notADA compliant. Anew
configuration, designed by the Capital Improvement Projects Office (CIP), was presented to
the Administration and approved. This new layout increased the number of parking spaces
to one hundred sixty (160), with a net increase of seventy-one (71) spaces. The more
efficient parking arrangement accommodated 80% more spaces than the existing lot,
reduced the lot's paved area, and increased the green area by 5,600 square feet.
The fast-track construction schedule for Surface Parking Lot 5C was carefully coordinated to
take advantage of the window of opportunity that preceded the anticipated closing of the
NWS West Lot (between Pennsylvania and Drexel Avenues) in the Fall of 2007, and the
subsequent closure of the NWS East Lot (east of Drexel Avenue); the low-event season at
The Fillmore Miami Beach and the Convention Center; and the temporary closure of Macy's
for renovations. During the Macy's renovation period, the parking demand at 17th Street
Parking Garage was also reduced, which facilitated the reconstruction of Lot 5C.
On April 2, 2007, F&L Construction Inc. commenced construction, under CIP's Job Order
Contract (JOC) No. 151.OO.CIP.14-03/04, in the amountof $462,227. Given the urgencyto
initiate construction as soon as possible, the construction notice to proceed was issued for a
work scope that excluded lighting and landscaping. At the time, CIP was still in the process
of finalizing the technical specifications and negotiating the cost of the Poulsen lighting
system, which was modified to match the streetscape lighting fixtures that will be included in
the future City Center ROW Improvement Project. In addition, the lighting levels had to be
increased because the existing system, consisting of 20 cobra-type heads, did not meet
current minimum foot-candle levels, as mandated by code. The landscape design was also
being developed at the same time in a fast track mode to take advantage of the window of
opportunity. In order to complete the project within the requested timeframe, the contract
was signed with the understanding that additional work scope would have to be added. This
is one of the flexibilities afforded by the JOC system.
During the time the project was being developed the Public Works Department, in
coordination with the CIP Office, performed a couple of excavations in the surface lot to
explore the conditions of the sub-grade. Consequently, a layer of low bearing capacity
material was encountered just four feet below the surface, which may have been one of the
causes of the pavement surface's excessive settlement. CIP then proceeded to hire a soil
consultant, Professional Service Industries, Inc. (PSI), to evaluate the soil conditions and
complete the design of the lot. Once the results of the PSI study were received, their
recommendations were implemented, including the installation of alayer of geo-textile fabric.
Once the project started construction, the contractor dealt with unforeseen conditions such
as existing clogged and /or collapsed storm drainage pipes which had to be replaced. The
water line servicing the 555 Building was too shallow and had to be replaced and relocated
to a depth that met code requirements. It was also found that the street lights at Convention
Center Drive were connected to the same electrical circuit as the existing parking lot lights
and the street lights had to be reconnected to a newly installed independent circuit.
City Commission Memorandum Surface Lof 5C
Dec 12, 2007
Page 3 of 3
The only additional soft cost in the project was the fee payable to the Gordian Group, as part
of using a Job Order Contract, pre-selected contractor. Cost savings to the City were
achieved for the civil design of the lot, prepared by CIP in coordination with the Public Works
Department,as well as for the landscape design, elaborated by the Parks and Recreation
Department, by utilizing in-house professionals.
The supplemental request for funds in the amount of $540,011 covers the cost of additional
activities, scope and unforeseen conditions outlined in the following table.
No. Descri tion Reason A rox. Cost
Landscaping including addition of 4 Royal Not included in
1 Palms on 17th Street, 44 canopy trees, original scope
2,350 miscellaneous lants. $ 70,082
2 Poulsen lighting system, including 32 poles Not included in
with double luminaries, wirin and controls. original scope $ 340,900
3 Increase asphalt thickness in heavy load Owner's requested
traffic corridor. modification $ 24,090
4 Increase longitudinal and transversal slope Owner's requested
to rovide better draina e. modification $ 13,164
Irrigation, sidewalk, fence and layout Owner's requested
5 modifications to provide better access for modification
lar a trucks to The Fillmore's loadin deck. $ 20,222
6 Replacement of clogged and broken storm Unforeseen
draina e i es. condition $ 10,472
Soil reinforcement with geotextile as
recommended by geotechnical consultant Unforeseen
7 (PSI) due to the presence of a low bearing condition
la er at a rox.4 feet below finished rade. $ 39,550
8 Separation of street lighting from the parking Unforeseen
li htin circuits. condition $ 10,618
Relocation and replacement of water main Unforeseen
9 line serving the 555 Building which was too condition
shallow for the new la out. $ 2,933
10 Gordian Grou JOC fees Soft cost $ 7,980
Total $ 540,011
CONCLUSION
The Administration recommends that the City Commission adopt a resolution approving and
authorizing the appropriation of funds from Parking Operations Fund 480, in the amount of
$540,011, for additional work scope and associated fees necessary to complete the
reconstruction of Surface Parking Lot 5C, located west of The Fillmore Miami Beach.
T:WGENDA\2007\dec1207\Consent\Surface Lot 5-C MEMO.doc