2007-26722 ResoRESOLUTION NO. 2007-26722
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA APPROVING, PURSUANT TO SECTION 2-367 (d) OF
THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE AND
INSTALLATION OF POWER MIS SOFTWARE UPGRADES FOR THE 911 PHONE
SYSTEM, FROM POSITRON PUBLIC SAFETY SYSTEMS, IN THE AMOUNT OF
$28,832.12.
WHEREAS, the Public Safety Communications Unit (PSCU), which is located at the
Police Department, is equipped with a Positron Power 911 Phone System; and
WHEREAS, the current Call Reporter Plus software for the Power 911 call -handling
system is out of warranty and is not reporting accurately; and
WHEREAS, this software is the reporting tool for the calls received and the
corresponding call -taking statistics; and
WHEREAS, the City has received a quotation from Positron Public Safety Systems to
upgrade the existing software to their Power MIS 3.0 application; and
WHEREAS, the Power MIS application from Positron provides an out-of-the-box level of
integration with the existing Power 911 system in place; and
WHEREAS, this package is a proprietary application and is the only program that can
access the Power 911 database and extract the reports; and
WHEREAS, as provided pursuant to Section 2-367 (d) of the Miami Beach City Code,
the Administration has determined that Positron Public Safety Systems meets the requirements
for sole source provider of the Power MIS software for the 911 Phone System, and would
therefore recommend that a purchase order be issued to Positron Public Safety Systems, in the
amount of $28,832.12.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and City
Commission hereby approve, pursuant to Section 2-367 (d) of the Miami Beach City Code, the
sole source purchase and installation of Power MIS software upgrades for the 911 Phone
System, from Positron Public Safety Systems, in the amount of $28,832.12.
PASSED and ADOPTED this 12th day of December
ATTEST:
ttlAk
CITY CLERK
Robert Parcher
T \AGENDA\2007\Dec12\Consent\ PositronPowerMlSReso doc
, 2007
Matti H. Bower
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
)'y (7
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving Pursuant to
Section 2-367 (d) of the Miami Beach City Code, the Sole Source Purchase and Installation of Power MIS
software upgrades for the 911 phone system, from Positron Public Safety Systems.
Key Intended Outcome Supported:
Increase resident ratings of public safety services.
Supporting Data (Surveys, Environmental Scan, etc.): Safety was ranked No. 1 by residents as one of
the changes that will make Miami Beach a better place; safety across the City was one of the most
important areas affecting the quality of life.
Issue:
Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
The Public Safety Communications Unit (PSCU), which is located at the Police Department, is equipped
with a Positron Power 911 Phone System, which has the Power 911 Intelligent Workstations with a
computer telephony integration (CTI) interface. This system has the capability of tracking incoming 911
calls, tracking call duration, recording calls, redirecting calls to other agencies, and has an on-line message
board. The current Call Reporter Plus software for the Power 911 call -handling system is out of warranty
and is not reporting accurately. This software is the reporting tool for the calls received and the
corresponding call -taking statistics.
The City has received a quotation from Positron Public Safety Systems. The Power MIS application from
Positron provides an out-of-the-box level of integration with the existing Power 911 system in place. This
package is a proprietary application and the only program that can access the Power 911 database and
extract the reports. This is primarily due to high sensitivity level of data involved and the fact that the integrity
of the data must be maintained for legal reasons.
The Administration recommends approval.
Advisory Board Recommendation:
N/A
Financial Information:
Source of
Funds:
Amount Auoount
Police Technical Services
$ 4,050.00 Acct # 011-1150-000674
Police Patrol Division
$ 7,782.12 Acct# 011-1120-000674
Police 911 Landline
$17,000.00 Acct # 011-9405-000674
R d/ 4
O PI 1 Total $28,832.12
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gus Lopez, Procurement
Sign- •' s:
0 rtmerlt Director
`City Manager
PDW� 1V�/
Dec 1207\Consent\PositronPowerMISSumrq(ary.doc
MIAM( BEACH
City Manager
JMG
AGENDA ITEM G7/v%
DATE fs /o2 0 7
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: December 12, 2007
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING PURSUANT TO SECTION 2-367 (d) OF THE MIAMI
BEACH CITY CODE, THE SOLE SOURCE PURCHASE AND INSTALLATION OF
POWER MIS SOFTWARE UPGRADES FOR THE 911 PHONE SYSTEM, FROM
POSITRON PUBLIC SAFETY SYSTEMS, IN THE AMOUNT OF $28,832.12
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the following accounts:
$ 4,050.00
$ 7,782.12
$17,000.00
$28,832.12
ANALYSIS
Police Technical Services
Police Patrol Division
Police 911 Landline
011-1150-000674
011-1120-000674
011-9405-000674
The Public Safety Communications Unit (PSCU), which is located at the Police Department,
is equipped with a Positron Power 911 Phone System, which has the Power 911 Intelligent
Workstations with a computer telephony integration (CTI) interface. This system has the
capability of tracking incoming 911 calls, tracking call duration, recording calls, redirecting
calls to other agencies, and has an on-line message board.
The current Call Reporter Plus software for the Power 911 call -handling system is out of
warranty and is not reporting accurately. This software is the reporting tool for the calls
received and the corresponding call -taking statistics.
The City has received a quotation from Positron Public Safety Systems, which is attached
hereto, to upgrade the existing software to their Power MIS 3.0 application, which includes
maintenance for five (5) years, and help desk warranty support for four (4) years.
The Power MIS application from Positron provides an out-of-the-box level of integration with
the existing Power 911 system in place. This package is a proprietary application and the
only program that can access the Power 911 database and extract the reports. This is
primarily due to high sensitivity level of data involved and the fact that the integrity of the
data must be maintained for legal reasons. A letter from Positron documenting this package
as proprietary is attached.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution approving and authorizing the sole source purchase and installation of Power MIS
Software upgrades for the 911 phone system from Positron Public Safety Systems, in the
amount of $28,832.12.
T"AGENDA\2007\Decl2\Consent\PositronPowerM ISMemo.doc
i
POSITRON
Positron Public Safety Systems
1 745 Phoenix Boulevard
Suite 450
Atlanta, Georgia 30349
TeL (770) 996-0055
Fax: (770) 998-0091
November 2, 2007
Pamela Leja
Procurement Division
1700 Convention Center Dr.
Miami Beach, FL 33139
Dear Pamela Leja,
Further to our conversation of Novernber 2nd 2007, Positron hereby confirms and certifies that we
are the only manufacturer capable of expanding your present Power 911 call -handling system to
include fully integrated dispatching, mapping and records management capabilities.
Our Power CAD, Power MAP, Power RMS, Power MIS, Power MOBILE and Power AVL
applications are tightly integrated components of our public safety product suite. These
applications provide an out-of-the-box level of integration not only with each other, but with your
existing Power 911 solution in place today. The rich interaction that is inherent between our
products eliminates the otherwise costly custom development and multi -vendor coordination that
would be involved should a third -party vendor be considered.
Positron's applications have been designed together from the ground up to work in concert to
provide an end-to-end public safety solution, fully cross -tested at Positron's facilities and proven
effective in the mission -critical communications center environment.
The MIS package that you are currently considering is a proprietary application and the only
program that can access the Power 911 database and extract the reports. This is mainly due to
the high sensitivity level of the data involved and the fact that the integrity of the data must be
maintained for legal reasons.
Please call me with any questions at (813) 766-8054, or my office (770) 996-0055.
Sincerely,
Stanley J Tart
Director of Sales
POSITRON PUBLIC SAFETY SYSTEMS
POSITRON
Public Safety Systems
ti
Power MIS Solution
for
City of _Miami Beach. `J...,
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Positron Public Safety Systems
Summary
Base Quote
Power MIS Software $ 12,080.25
Power MIS Hardware $ 2,600.00
Installation $ 6,750.00
Training $ 3,350.00
Total $ 24,780.25
Maintenance Services
Software Evergreen - 1 Year $ 1,247.74
Help Desk - 1 Year $ 241.61
Total $ 1,489.34
Software Evergreen - Warranty + 4 Years - Prepaid and Discounted $ 3,327.30
Help Desk - Warranty + 4 Years - Prepaid and Discounted $ 724.82
Total $ 4,052.12
*** Please note that the Options are not included in the above Summary ***
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Summary
Page 2 of 9
July 12, 2007
POSITRON
Public Safety Systems
Positron Public. Safety Systems
Configuration Parameters
Solution
Number of Power MIS Client Licenses
Number of Power MIS Data Licenses
MIS Server
Services
1 - Included
12 - Included
1 - Included
Installation Included
Training Included
Software Evergreen Included
Help Desk Included
Model #
Page 3 of 9
July 12, 2007
Description Qty Unit Cost Total
t I`<fi3.er MIS Softssa£.£..
920000 Power MIS 3.0 Software & Documentation 1 $ 695.25 $ 695.25
920002/A Power MIS 3.0 Data License 12 $ 635.25 $ 7,623.00
914120/2 IWS G2 Server - Configuration & Software 1 $ 2,365.00 $ 2,365.00
914421 Additional Backup EXEC Server Agent 1 $ 317.50 $ 317.50
914422 Additional Backup EXEC SQL Agent 1 $ 1,079.50 $ 1,079.50
Subtotal $ 12,080.25
2 :Pc er MIS Hardware
920023E Power MIS 3.0 - G2 Extended Server (5-15 positions) 1
€a£atail££tioo
$ 2,600.00 $
Subtotal $
2,600.00
2,600.00
950104 Professional Services - per day 3 $ 1,500.00 $ 4,500.00
960575 Installation - Living Expense Per Day 5 $ 200.00 $ 1,000.00
960580 Installation - Travel Fee 1 $ 1,250.00 $ 1,250.00
Subtotal $ 6,750.00
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Configuration
POSITRON
Pubfic Safety Systems
Positron. Public Safety Systems
Model # Description
Training
960801 Power MIS Administrator Training (per day)
960575 Training - Living Expense Per Day
960580 Training - Travel Fee
Maintenance Services
5
Software Evergreen 1 Year
Qty
1
3
1
Page 4 of 9
July 12, 2007
Unit Cost Total
$ 1,500.00 $
$ 200.00 $
$ 1,250.00 $
Subtotal $
1,500.00
600.00
1,250.00
3,350.00
Total $ 24,780.25
920000/SE] Software Evergreen for Power MIS - 1 Year 1 $ 1,247.74 $
Subtotal $
3 Software Evergreen • Warranty +4'Iticaars
(pa•e:na3:11 and distomnteal for S year piaaa
Software Evergreen for Power MIS (Warranty + 4
920000/SE` years) 1 $ 3,327.30 $
Subtotal $
4 1lelta Disk •• 1 Year
920000/HDPower MIS Help Desk - 1 Year 1 $ 241.61 $
Subtotal $
4 li:t:lls A)t,4Es • Warrataty + 4 •Ynaaa^s (prepaid and
disc tordeti tor 5 year }slap?
Power MIS Help Desk Warranty Plus Four (4) Years
920000/HD Pre -Paid 1 $ 724.82 $
Subtotal $
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
Q68230 - City of Miami Beach, FL -Configuration
1,247.74
1,247.74
3,327.30
3,327.30
241.61
241.61
724.82
724.82
POSITRON
Public Safety Systems
Positron .Public Safety Systems
Model # Description
Options
Ptrii•siT :Z'11 .l,t} • Additional (.l£a;z'F3: l..aeeem.e
Qty
Page 5 of 9
July 12, 2007
Unit Cost Total
920001 Power MIS 3.0 - Additional Client License 1 $ 302.25 $
Subtotal $
Sersssr'T€ape Bsas:i:autz S s$em
914431 IWS G2 Server Tape Backup System 1 $ 2,905.00 $
Subtotal $
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Configuration
302.25
302.25
2,905.00
2,905.00
POSITRON
Public Safety Systems
Positron Public Safety Systems
Not .s
Page 6 of 9
July 12, 2007
1 Power MIS Software v 3.0 SP3 Compatibility:
Power 911 v 4.21 SP4a/SP4b or SP5 (if the controller is Life Line 100) and Power 911 v 4.25 SP2a/SP4
(if the controller is Viper)
Server Underlying Software (O/S) - Specifications:
WINDOWS 2003 SRVR OEM 5 CLIENT
SQL SVR, STRD ED, 2005 Win32
Memo HASP4 Key USB
RometelyAnywhere V7 Server
2 Power MIS 3.0 - G2 Extended Server (5-15 positions) Specifications:
DC7700 CTO
100BaseT cabling 15ft. BLUE
CREATIVE LABS SPEAKER
USB Extension Cable, 6ft
PS2 Extension
PS2 Extension
17" COLOR CRT MONITOR CRB/SLVR
RometelyAnywhere V7 Server
G2 512MB Memory Module
G2 1GB Memory Module
3 This service is designed to protect the customer's initial Software investment by maintaining optimized
system performance and functionality. The most recent versions of the purchased software product will be
available during the contract period to the customer's designated maintenance personnel who will be
responsible for its deployment at the site.
The Software Evergreen Program includes shipment of new software versions, minor and major releases,
and problem workarounds to be deployed by the customer's designated maintenance personnel.
Please note that this service does not apply to any third party software updates such as the Windows
operating system (O/S), and the Relational Data Base Managemet Software (RDBMS) MS SQL.
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Notes
POSITRON
Public Safety Systems
Positron Public Safety Systems
Page 7 of 9
July 12, 2007
4 This service is designed to provide 24x7 access to our customer call center for product support.
It also provides remote diagnostics capabilities, allowing our technicians to dial in and troubleshoot
remotely.
In the event that a problem cannot be corrected remotely, a Positron technician will be dispatched to the
site in order to remedy any critical service affecting issue. A mutually agreed upon response time will be
negotiated between Positron and the customer upon the award of the contract.
If the site has not contracted on-site maintenance services, the customer will then be charged for on-site
assistance at the current Positron labour and material rates plus air fare cost.
Please note that this service does not cover the cost of either Positron or third party hardware or
software components (except for the period of standard Warranty coverage and optional, additional
Extended Warranty or Software Evergreen coverages available for purchase from Positron).
resolution required. Should this option not be selected, service calls made to Positron's Help Desk will
be individually charged at Positron's current rates.
5 All optional modules in this quote have been priced under the assumption that they will be purchased and
installed concurrently with the base system, If these modules are to be installed at a later date, additional
travel and living expenses may apply.
Software Evergreen has not been included for optional modules.
Once the customer has finalized their configuration, a revised quotation will be provided with equipment
and services costs revised as necessary.
6 This option is required only if there isn't any Tape Back-up System (such as that the one used for P911
database server) available for MIS data back-up.
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Notes
POSITFI N
Public Safety Systems
Positron Public Safety Systems
PRICING All prices are in U.S. Funds.
Taxes, if applicable, are extra.
FOB Positron, Montreal. Shipping costs are prepaid and charged.
PAYMENT As per existing contract.
DELIVERY TBD.
VALIDITY 60 days.
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Notes
Page 8 of 9
July 12, 2007
POSITRON
Public Safety Systems
Positron Public Safety Systems
Revision History
l ewishm Level
Reason l'Or 1Zi'V6i1M Dett.: 14:viseti
Original (DG) July 12, 2007
The information contained in this document is proprietary to
Positron and is offered solely for the purpose of evaluation.
Copyright 2005 Positron Public Safety Systems
CONFIDENTIAL
068230 - City of Miami Beach, FL -Revision History
Page 9 of 9
July 12, 2007
POSITRON
Public Safety Systems