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2007-26728 ResoRESOLUTION NO. 2007-26728 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR 2008 CITY COMMISSION MEETINGS. WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input regarding the scheduling of one City Commission meeting a month; and WHEREAS, subsequent to Mayor Dermer's request, the Administration placed this issue on the February 23, 2005 City Commission Meeting agenda to refer it to the Neighborhood/Community Affairs Committee for discussion; and WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one City Commission meeting a month and an alternate meeting scheduled the following week; and WHEREAS, this would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the following Wednesday; and WHEREAS, because the same City Commission agenda will be used, no City Commission/ Manager Agenda reviews will be required; and WHEREAS, it also allows the Mayor and City Commission, and the Administration to reserve the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if necessary, does not result in scheduling problems; and WHEREAS, this new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005; and WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at such times as may be prescribed by ordinance or resolution; and WHEREAS, in preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month; 2) schedule City Commission meetings on Wednesdays; and 3) not to schedule City Commission meetings during the month of August, while the City Commission is in recess; and WHEREAS, the proposed 2008 calendar calls for eleven (11) regularly scheduled City Commission meetings, nine (9) alternate meetings; and an additional special budget City Commission meeting will be scheduled at a later time in September. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the following dates for the year 2008 City Commission Meetings: Commission Meetings January 16 (Wednesday) February 13 (Wednesday) March 12 (Wednesday) April 16 (Wednesday) May 14 (Wednesday) June 25 (Wednesday) July 16 (Wednesday) August, City Commission in recess September 10 (Wednesday) October 7 (Tuesday) November 5 (Wednesday) December 10 (Wednesday) Alternate Meetings January 23 (Wednesday) February 20 (Wednesday) March 19 (Wednesday) April 23 (Wednesday) May 21 (Wednesday) July 23 (Wednesday) September 17 (Wednesday) November 19 (Wednesday) December 17 (Wednesday) PASSED and ADOPTED this 12th day of December, 2007. r~ AYO R Matti H. Bower ATTEST: OBERT PARCHER, CITY CLERK T:\AG EN DA\2007\dec 1207\Regular\2008-Commi ssion.dates-RESO.doc APPRO~ QED AS TO FORM ~ LANGUAGE COMMISSION ITEM SUMMARY Condensed Title: A resolution setting the dates for the year 2008 Commission meetings. Key Intended Outcome Supported: Supports multiple KIO's. Supporting Data (Surveys, Environmental Scan, etc.): N/A Issue: Shall the Mayor and City Commission approve the 2008 Commission meeting dates? item summaryircecommenaation: Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times as may be prescribed by ordinance or resolution." In preparing the Commission Meeting calendar the Administration takes into consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days, Art Basel, August recess, September to set the tentative/final millage and the budget approval process, and if an election year then November for election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is difficult to always schedule meetings on the same Wednesday of the month. In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City Commission is in recess. The Administration recommends approving the resolution. Adviso Board Recommendation: N/A Financial Information: Source of Amount Account Approved Funds: ~ 2 3 4 OBPI Total Financial Impact Summary: Ci Clerk's Office Le islative Trackin Bob Parcher, City Clerk Si n-Offs: Department Director_ Assistant City Manager City Manager f~ /t ~ ~ ~ /~ I [;~ ~~~ ~ AGENDA ITEM r v 1 J ~f ~© DATE I Z-~Z'-O7 ~ MIAMI ~-A~H City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti H. Bower and Members of the City Commission ~-6 `, FROM: Jorge M. Gonzalez, City Manager DATE: December 12, 2007 , SUBJECT: A RESOLUTION OF THE MAY RAND CITY COMMISSION OF THE CITY OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2008 CITY COMMISSION MEETINGS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND At the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input regarding the scheduling of one City Commission meeting a month. Subsequent to Mayor Dermer's request, the Administration placed this issue on the February 23, 2005 Commission Meeting agenda to refer it to the Neighborhood/Community Affairs Committee for discussion. The Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one Commission meeting a month and an alternate meeting scheduled the following week. This would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the following Wednesday. Because the same Commission agenda will be used, no Commission/ Manager Agenda reviews will be required. It also allows the Mayor and Commission, and the Administration to reserve the Wednesday following a Commission meeting so that scheduling of a continued meeting, if necessary, does not result in scheduling problems. This new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005. ANALYSIS Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times as may be prescribed by ordinance or resolution." In preparing the Commission Meeting calendar the Administration takes into consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days, Art Basel, August recess, September to set the tentative/final millage and the budget approval process, and if an election year then November for election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is difficult to always schedule meetings on the same Wednesday of the month. In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City Commission is in recess. The Administration met the goals with the following exceptions: Exception 1: In June, due to Art Basel beginning on June 2, there is no alternate meeting scheduled. Exception 2: In October, due to many Religious Holidays throughout the month, the Commission meeting is scheduled on Tuesday, October 7 and there is no alternate meeting scheduled. Note: The Miami Beach Annual Boat Show is scheduled for February 14-18 with move- in scheduled to start on February 7 and move-out scheduled on February 21, which creates significant parking and traffic challenges for the City Hall area. It is recommended that the City Commission meetings be set as follows: Commission Meetings January 16 (Wednesday) February 13 (Wednesday) March 12 (Wednesday) April 16 (Wednesday) May 14 (Wednesday) June 25 (Wednesday) July 16 (Wednesday) August, City Commission in recess September 10 (Wednesday) October 7 (Tuesday) November 5 (Wednesday) December 10 (Wednesday) Alternate Meetings January 23 (Wednesday) February 20 (Wednesday) March 19 (Wednesday) April 23 (Wednesday) May 21 (Wednesday) July 23 (Wednesday) September 17 (Wednesday) November 19 (Wednesday) December 17 (Wednesday) The proposed 2008 calendar calls for 11 regularly scheduled Commission meetings, 9 alternate meetings; and an additional special budget Commission meeting will be scheduled at a later time in September. In preparing the calendar, City-designated holidays and religious holidays have been taken into consideration. Attachment "A" is a list of City of Miami Beach holidays. Attachment "B" is a list of Jewish holidays. CONCLUSION The Administration recommends that the Mayor and City Commission approve the proposed City Commission meeting dates and alternate meeting dates for the year 2008. JMG/REP/Ic T: WGEN DA\2007\dec1207\Regular\2008-Commission. dates-MEMO.doc Attachment "A" CITY OF MIAMI BEACH LEGAL HOLIDAYS 2008 New Year's Day Tuesday, January 1, 2008 Dr. Martin Luther King, Jr. Day Monday, January 21, 2008 President's Day Monday, February 18, 2008 Memorial Day Monday, May 26, 2008 Independence Day Friday, July 4, 2008 Labor Day Monday, September 1, 2008 Veterans Day Tuesday, November 11, 2008 Thanksgiving Day Thursday, November 27, 2008 Day after Thanksgiving Friday, November 28, 2008 Christmas Thursday, December 25, 2008 Attachment "B" JEWISH HOLIDAYS 2008 Tu B'Shevat January 22, 2008 Ta'anit Esther March 20, 2008 Purim March 21, 2008 (work should be avoided) Shushan Purim March 22, 2008 Passover April 20-27, 2008 (work is pemitted only on April 22-25) Second Passover May 19, 2008 Lag B'Omer May 23, 2008 Shavuot June 9-10, 2008 (no work permitted) The 17th of Tammuz July 20, 2008 Tish'a B'Av August 10, 2008 (work should be avoided) Rosh Hashanah September 30-October 1, 2008 (no work is permitted) Fast of Gedaliah October 2, 2008 Yom Kippur October 9, 2008 (no work is permitted) Sukkot October 14-19, 2008 (work is permitted only on Oct. 16-17-19) Hoshana Rabbah October 20, 2008 Shemini Atzeret October 21, 2008 (no work is permitted) Simchat Torah October 22, 2008 (no work is permitted) Chanukah December 22-29, 2008