Bid Award 97-97/01
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cLmlami-beach.fl.us
COMMISSION MEMORANDUM NO.,o8 . W
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: October 21, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
Request fi Approval to Award a Contract to Florida Lawn Services in the
Estimated Annual Amount of$308,225.04, Pursuant to Bid No. 97-97/01 for a
Three-Year Contract for Grounds Maintenance Services (Various Parks) for
the City of Miami Beach, with an Option to Renew for Three-Years on a Year-
to-Year Basis.
RECOMMENDATION
Approve the award.
FUNDING
$308,225.04 (Estimated annual amount)
Funding is available from Recreation, Culture & Parks, Parks Maintenance Division,
Account Number 011.0940.000312
BACKGROUND
On October 7, 1998 (Commission Memorandum No. 676-98), the City Commission approved the
award to the second lowest bidder conditioned upon further review of the bid by the Legal
Department regarding the legality of same. Based upon the review of the Bid Documents by the City
Attorney, said office has determined that since Florida Lawn Service is responsive to the Bid, and
additionally submitted the lowest responsive Bid, an award to the second lowest responsive bidder,
Environmental Care, Inc., absence any other circumstances, could subject the City to a legal
challenge (See Attachment).
ANALYSIS
The Bid Specifications provide for cancellation of this contract for cause or convenience. In the
event any provisions of the bid are violated by the contractor, the Procurement Director shall give
written notice to the contractor stating the deficiencies, and unless they are corrected within ten (10)
days, a recommendation will be made to the City Commission for immediate cancellation.
Additionally, the City Commission has the right to terminate the contract any time, for any reason,
upon giving thirty (30) days prior written notice to the contractor.
AGENDA ITEM R ""2. fS
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DATE-.JO-21-ge
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Bid No. 97-97/01
Page Two
October 21,1998
CONCLUSION
This contract should be awarded to the lowest responsive, responsible bidder, Florida Lawn Service,
Inc.
SR:JG:KS:JF:jph
Attachment
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AGREEMENT BETWEEN
CITY OF MIAMI BEACH
AND
FLORIDA LAWN SERVICE, INC.
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
(VARIOUS PARKS) WITH AN OPTION TO RENEW FOR THREE YEARS ON A
YEAR TO YEAR BASIS
THIS AGREEMENT made and entered into this~'o.ay of Oc+O Bf:f1-, 1998, by
and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as City), having
its principal offices at 1700 Convention Center Drive, Miami Beach, Florida and FLORIDA LAWN
SERVICE, INC., (hereinafter referred to as Contractor), whose address is 14535 SW 43rd Terrace,
Miami, FL 33175.
Agreement:
City Manager:
Services:
Bid Documents:
Bid #97-97/01
City oCMlami Beach
SECTION 1
DEFINITIONS
This written Agreement between the City and Contractor.
"City Manager" means the Chief Administrative Officer of the City.
All services, work and actions by Contractor performed pursuant to this
Agreement and as specifically described in the Bid Documents herein.
Bid Documents shall mean; a) Invitation to Bid No. 97-97/01, Three Year
Contract for Providing Grounds Maintenance Service (Various Parks) with
an Option to Renew for Three Years on a Year to Year Basis, issued by the
City, in contemplation of this Agreement, together with all amendments, and
b) the Contractor's proposal and response (Proposal) which is incorporated
by reference in this Agreement and made a part hereof.
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SECTION 2
SCOPE OF WORK
The scope of work to be performed by Florida Lawn Service, Inc., is set forth in the Bid Documents.
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SECTION 3
COMPENSATION
3.1 .Em.
Owner shall pay Contractor for performance of the Work in accordance with the Bid Documents in
current funds at the unit prices presented in the Bid Proposal, attached to this Agreement.
3.2 Method of Payment
Payment shall be made within thirty (30) days of submission of invoices to the ordering City
agencies.
SECTION 4
GENERAL PROVISIONS
4.1 Responsibility of Contractor
With respect to the performance of the Services, Contractor shall exercise that degree of skill,
care, efficiency and diligence normally exercised by recognized professionals with respect to the
performance of comparable Services. In its performance of the Services, Contractor shall comply
with all applicable laws and ordinances, including but not limited to, applicable regulations of the
City, County, State, Federal Government, ADA, EEO Regulations and Guidelines.
4.2 Public Entity Crimes
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
Bid #97.91101
City of Miami Beach
2
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of a public building or public work, may not submit bids on leases of real property to public entity,
may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under
a contract with a public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of36 months from
,.
the date of being placed on the convicted vendor list.
4.3 Duration and Extent of Agreement
The term of this Agreement shall be for a period of three (3) years from the date of execution
of this Agreement. Additionally, there shall be three one-year renewal options, at the sole discretion
of the City.
4.4 TERMINATION
4.4.1 Termination for Cause
If Contractor shall fail to fulfill in a timely manner, or otherwise violate, any of the
covenants, agreements, or stipulations material to this Agreement, the City shall thereupon have the
right to terminate this Agreement. Prior to exercising its option to terminate for cause, the City shall
notifY Contractor of its violation of the particular terms of this Agreement, and shall grant Contractor
seven (7) days to cure such default. If such default remains uncured after seven (7) days, the City,
upon three (3) days notice, may terminate this Agreement.
4.4.2 Termination for Convenience of City
Notwithstanding Section 4.4.1, the City may, for its convenience and without cause,
terminate this Agreement at any time by giving written notice to Contractor of such termination,
which shall become effective thirty (30) days following receipt by Contractor of the written
termination notice.
Bid #97-97101
City of Miami Beach
3
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4.5 Performance and Labor and Material Payment Bond
The Contractor shall file with the Procurement Director of said City of Miami Beach a
Performance and Labor and Material Payment Bond, each in the amount of 100 percent of Contract
Amount, in the form as set forth herein or as otherwise approved by the City of Miami Beach City
,.
Attorney and shall be executed by said Contractor and Surety Agent authorized to do business in the
State of Florida.
4.6 Insurance
The Contractor, at all times during the full duration of work under this contract, including
all extra work in connection with this project maintain Insurance as required in the Bid Documents.
4.7 Equal EmllIovment Opportunity
In connection with the performance of this Agreement, the Contractor shall not discriminate
against any employee or applicant for employment because of race, color, religion, ancestry, sex,
age, national origin, place of birth, marital status, or physical handicap. The Contractor shall take
affirmative action to ensure that applicants are employed and that employees are treated during their
employment without regard to their race, color, religion, ancestry, sex, age, national origin, place
of birth, marital status, disability, or sexual orientation. Such action shall include, but not be limited
to the following: employment, upgrading, demotion, or termination; recruitment or recruitment
advertising; layoff or termination; rates of pay, or other forms of compensation; and selection for
training, including apprenticeship.
4.8 Entirety of A~reement
This writing and all exhibits hereto embody the entire Agreement and understanding between
the parties hereto, and there are no other agreements and understandings, oral or written with
reference to the subject matter hereof that are not merged herein and superseded hereby. The
exhibits and the Bid Docwnents are hereby incorporated by reference into this Agreement.
No alteration, change, or modification of the terms of this Agreement shall be valid unless
Bid #97-97/01
City or Miami Beach
4
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amended in writing, signed by both parties hereto, and approved by the City Commission of the City
of Miami Beach.
4.9 Indemnification
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Contractor agrees to indemnifY and hold hannless the City of Miami Beach and its officers,
employees and agents, from and against any and all actions, claims, liabilities, losses, and expenses,
including, but not limited to, attorneys' fees, for personal, economic or bodily injury, wrongful
death, loss of or damage to property, at law or in equity, which may arise or be alleged to have arisen
from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, its employees,
agents, sub-consultants, or any other person or entity acting under Contractor's control, in
connection with the Contractor's performance of the Services pursuant to this Agreement; and to that
extent, the Consultant shall pay all such claims and losses and shall pay all such costs and attorneys'
fees expended by the City in the defense of such claims and losses, including appeals. The parties
agree that one percent (I %) of the total compensation to the Contractor for performance of the
Services under this Agreement is the specific consideration from the City to the Contractor for the
Contractor's Indemnity Agreement.
The Contractor's obligation under this subsection shall not include the obligation to
indemnifY the City of Miami Beach and its officers, employees and agents, from and against any
actions or claims which arise or are alleged to have arisen from negligent acts or omissions or other
wrongful conduct of the City and its officers, employees and agents. The parties each agree to give
the other party prompt notice of any claim coming to its knowledge that in any way directly or
indirectly affects the other party.
4.10 Limitation olCitv's Liabilitv
The City desires to enter into this Agreement only if in so doing the City can place a limit
on its liability for any cause of action for money damages due to an alleged breach by the City of this
Agreement, so that its liability for any such breach never exceeds the sum of $5,000. Contractor
hereby expresses its willingness to enter into this Agreement with Contractor's recovery from the
Bid #97-97/01
City of Miami Beach
5
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City for any damage action for breach of contract to be limited to a maximum amount of$5,000, less
the amount of all funds actually paid by the City to Contractor pursuant to this Agreement.
Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor
hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess
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of$5,000, which amount shall be reduced by the amount actually paid by the City to the Contractor
pursuant to this Agreement, for any action of claim for breach of contract arising out of the
performance or non-performance of any obligations imposed upon the City by this Agreement.
4.11 Assignment. Transfer or Subcontractinll"
The Contractor shall not subcontract, assign, or transfer any work under this Agreement
without the prior written consent of the City.
4.12 Notices
All notices and communications in writing required or permitted hereunder may be delivered
personally to the representatives of the Contractor and the City listed below or may be mailed by
registered mail, postage prepaid.
Until changed by notice in writing, all such notices and communications shall be addressed
as follows:
TO CONTRACTOR:
Florida Lawn Service, Inc.
14535 SW 43rd Terrace
Miami, FL 33175
Telephone: (305) 553-2377
Facsimile: (305) 553-2136
TO CITY:
City of Miami Beach
Attn: City Clerk
1700 Convention Center Drive
Miami Beach, FL 33139
(305) 673-7411
Bid #97-97101
City of Miami Beach
6
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WITH COPIES TO:
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Office of the City Attorney
Attn: Murray H. Dubbin
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY:
::~r~
City Clerk
CITY OF MIAMI BEACH, FLORIDA
11ft
By:
Mayor
FOR CONTRACTOR:
ATTEST:
Secretary
President
By:
Corporate Seal
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
All H.n"dlr- t/.:JJJ1
~ Date
Bid #197.97/01
City of Miami Beach
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TABULATION
BID #97-97101
Item # Project Description Environmental Care, Florida Lawn Service,
Inc. Inc.
I Stillwater Park $1,427.83 $2,003.33
2 Crespi Park $1,347.67 $1,768.33
3 Tatum Park $1,173.75 $1,424.58
4 Normandy Shores Park $2,542.83 $1,261.67
5 Normandy Shores Tennis $2,007.75 $1,320.00
6 Brittany Bay Park $2,106.25 $1,700.00
7 North Shore Park $3,299.33 $2,605.83
8 La Gorce Tot Lot $1,117.00 $1,410.42
9 Poinciana Park $848.33 $1,099.58
10 Muss Park $1,420.42 $1,585.42
11 Fisher Park $2,256.42 $1,513.33
12 Fairway Park $2,640.58 $1,410.42
13 Collins Ave Medians, 40th Street- 59th street $3,935.67 $2,856.67
13.1 Park View $1,250.42 $1,427.92
13.2 Pinetree Park $2,999.00 $1,567.92
13 .3 Normandy Park $2,341.00 $732.50
TOTAL MONTHLY $32,714.25 $25,687.92
16 Hourly rate per Contractor Regular time: $20.00 $15.00
Representative $22.50
Overtime: $30.00
17 Hourly rate per Regular time: $20.00 $12.00
Laborer/Groundskeeper $20.00 $18.00
Overtime:
18 Hourly rate per Irrigation Regular time: $35.00 $22.00
Technician
Overtime: $52.50 $33.00
19 Hourly rate per Large Regular time: $30.00 $24.00
Equipment Operator $45.00 $36.00
Overtime:
20 Hourly rate per Regular time: $25.00 $18.00
Supervisor/Foreman $37.50 $27.00
Overtime:
21 Hourly rate per Climber Regular time: $44.00 $30.00
Overtime: $66.00 $45.00
22 Hourly rate per Certified Regular time: $43.00 $32.00
Arborist
Overtime: $64.50 $48.00
23 Hourly rate per Pest Regular time: S25.OO S32.00
Control Technician
Overtime: $37.50 $48.00
24 SI. Augustine Sod S225.00 S180.00
25 Bahia Sod S80.00 S180.00
26 Bermuda Sod $225.00 $220.00
27 Cypress Mulch $35.00 $24.00
28 Seasonal Color $1.50 $1.50
29 For all other materials not specified, Contractor 35.00% 50.00%
shall furnish at
% above vendor cost
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
BID FORM
We proplise to furnish all labor, tools, equipment, transportation, permits, licenses, services and incidentals
necessary in order to provide Grounds Maintenance for the City of Miami Beach, in accordance with Bid
Specifications, as follows:
Item # Project Description Total Price, Per Month
1 Stillwater Park $.1003. 33
2 Crespi Park $ J.ll1S . 33
3 Tatum Park $ I.~~lf. 5g
4 Normandy Shores Park $ liZ-Co\. iR1
5 Normandy Shores Tennis $ 1,32.0,00
6 Brittany Bay Park $ \,100,00
7 North Shore Park $ .:2 d~O'S. X3
8 La Gorce Tot Lot $ II '-\lOA.;{
9 Poinciana Park $ \ ,Oq,\ ,Sg
10 Muss Park $ I, '5 ~S. '-t~
11 Fisher Park $ 1,513.33
12 Fairway Park $ 1 ,'-HO,t2.
13 Collins Ave Medians, 40th Street - 59th street $ :US~ ,lp'l
13.1 Park View $ I, 't;l.'1, q,;;l.
13.2 Pinetree Park $ \ ,5C11.Q;.
13.3 Normandy Park $ 13~,5O
14 DELETED DELETED
15 DELETED DELETED
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
1
THREE YEAR CONTRACT FOR PROVID[NG GROUNDS MA[NTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BAS[S
BID #97 -97/01
Labor Rates ( for Work other than specilied herein, at the direction of the City)
Item # Job Classilieation Hourly Rate
[6.. Hourly rate per Contractor Regular time: $ IS,~
Representative ;).~.50
Overtime: $
17 Hourly rate per Regular time: $ \;;t,OO
LaborerfG rounds keeper
Overtime: $ \~ ,00
18 Hourly rate per Irrigation Regular time: $ J ;2 ,00
Technician
Overtime: $ 3300
[9 Hourly rate per Large Equipment Regular time: $ ~t,oo
Operator ~(o ,00
Overtime: $
20 Hourly rate per Regular time: $ ILoO
Supervisor/Foreman $ d 1. 00
Overtime:
2[ Hourly rate per Climber Regular time: $ 30,00
Overtime: $ ~5,OO
22 Hourly rate per Certilied Arborist Regular time: $ 3;>' Oll
Overtime: $ +X 00
23 Hourly rate per Pest Control Regular time: $ 3~. 00
Technician $ +~.oo
Overtime:
Materials ( for Materials not specilied herein, to be installed at the direction of the City)
Item # Description Unit Price Installed
24 St. Augustine Sod $ IW,OO fpallet
25 Bahia Sod $ I go ,0.0 fpallet
26 Bermuda Sod $ ,);). 000 fpallet
27 Cypress Mulch $ J+,OO fcubic yard
28 Seasonal Color $ I. $0 feach
29 For all other materials not specilied, Contractor shall furnish at c:;o %
_ % above vendor cost
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
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CITY OF MIAMI BEACH
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
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TO: Mayor Neisen Kasdin
and Members of the City Commission
Sergio Rodriguez
City Manager
FROM: Murray H. Dubbin . ./;\.01,...--
City Attorney /IM..~'
Cr.-
Raul J. AguilaQ6\l'
First Assistant Gty Ahomey
SUBJECT: October 7, 1998 City Commission Meeting / Item R2A (Bid Award 97-97/01,
Grounds Maintenance Service, Various Parks) (the Bid)
DATE: October 14,1998
Pursuant to the request of the Mayor and City Commission at its October 7, 1998 meeting,
our office has reviewed the above-referenced Bid to determine the options available to the
Commission; including the proposed award of the Bid to the second lowest bidder, Environmental
Care, Inc. This issue was raised in connection with the Mayor and City Commission's concern as
to the capacity of the lowest responsive bidder, Florida Lawn Services, Inc., to perform the services
required under the Bid. Accordingly, on October 9, 1998, First Assistant City Attorney Raul Aguila
met with Kevin Smith, Director of Recreation, Culture and Parks, to review the above-referenced
Bid, as well as the bids received by Florida Lawn Services, Inc., and Environmental Care, Inc.,
respectively.
While the Bid itself contains the usual boiler-plate language wherein the City reserves the
right to accept any proposal or bid deemed to be in the best interest of the City, or waive any
informality in any proposal or bid, as well as reject any and all proposals or bid (See page 3 of the
Bid and Section 1.19 of the Bid, respectively), this provision must be read in conjunction with, and
as conditioned by, Section 1.50 of the Bid, entitled "Award of Contract," requiring that the contract
be awarded to the lowest resDonsive responsible bidder whose bid conforms to the solicitation, and
is most advantageous to the City.
Mr. Smith informed this office that Florida Lawn Services, Inc. emerged as the lowest
responsive bidder during the City's review process and, as the Commission Memorandum outlining
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the above-referenced item indicates, was recommended for award by the Administration. Although
it is a smaller company than the second lowest bidder, its submittal not only complied with the Bid
in every respect, but it also offered the lowest price for the job. Further review of the bid docwnents
revealed no selection criteria based upon the "size" of a prospective bidder firm, or similar subjective
criteria. Throughout the Bid, the issue of a bidder's "capacity" is limited to the specific issue of
responsiveness. As stated, Florida Lawn Services was responsive to the Bid, and was in fact
recommended by the Administration as the lowest responsive bidder. .
Therefore, since Florida Lawn Services was responsive to the Bid, ilnd additionally submitted
the lowest responsive bid, an award to the second lowest responsive bidder, Environmental Care,
Inc., absent any other circwnstances, could subject the City to a successful legal challenge;
particularly since this was a bid and not a request for proposals, which is less specific and would
allow more subjective evaluation criteria to be introduced.
It should be noted that the accompanying Bid contract contains a termination for convenience
provision, wherein the City may terminate the contract at any time, with or without cause, upon
thirty (30) days written notice to the contractor. Additionally, should the Mayor and City
Commission feel that the best interests of the City require it, the Mayor and City Commission may
exercise its right to reject all bids and re-bid the proposed work.
RJA\kw
F:\ATTO\AGUR.\MEMOS\PARKSBID.MCC
cc: ~ Smith, Director of Recreation, Culture and Parks
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THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
Bidder's Dade County Certificate of Competency No:
Expirati"n Date:
Bidders must sign below to acknowledge r:;e~of
Amendment No. I: ~ # /
dendum (if necessary).
Amendment No.2:
Amendment No.3:
ANY LETTERS. ATIACHMENTS. OR ADDmONAL INFORMATION TO BE CONSIDERED PART OF THE
PROPOSAL MUST BE SUBMlTI'ED IN DUPLICATE.
SUBMITTED BY:
COMPANY NAME:
F"lo~? SPNiC~. Tne-.
(I certify that I am authorized to execute this proposal and commit the bidding firm)
A{\df"es Vi(J.MM+~5 President-
,
SIGNED:
NAME/TITLE(Print):
ADDRESS:
JL\-S3S S;W.
tv\ \ o.l'V\\ P L
(30S)5S3-.:L3Tl
(30S) 553-21 ~<.o
4-~ \; rY'
ZIP: 3311 S
CITY 1ST ATE:
TELEPHONE NO:
FACSIMILE NO:
BID NO: 97.97/01 (AMENDED)
DATE: August 13. 1998
3
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SCHEDULE Of VALUES
Item #1 Stillwater Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 15.00 36 $
;).,100.00
Berm uda turf mowing $ 5000 104 $ 5/ 2.00.00
Grass Trimming and Edging $ 4000 36 $ l \*'+0.00
Shrub Pruning $ 4-0.0e 12 $ 4-g0, DO
Ground cover Pruning $ 45.00 12 $ 5 t{.o"o
Tree and Palm Pruning $ 100,00 I $ 100""
Weed Control $ 4000 36 $ 1\'+-+0,00
Litter Control $ 40,00 208 $ ~, 32.0,00
St. Augustine turf StW,OO 4 $lW,OO
fertilization
Bermuda turf fertilization $ 15,00 16 $ l,wo.oO
Shrubs and Groundcover S ~ 0,01> 3 $ ;1to,oO
Beds fertilization
Tree and Palm fertilization $ 3fO,~0 2 $ l~O.OO
Nematode Sampling S ISo 00 2 $ .300,00
BID NO: 97-97/01 (AMENDED)
DATE: August 13,1998
4
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SCHEDULE OF VALUES
Item #2 Crespi Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S~Ooo 36 $ d. 'S.).O,Oo
,
Bermuda turf mowing S 40.00 104 S 4. I ~O ,oa
Grass Trimming and Edging S ~O.oo 36 S L:.\.-+O. 00
Shrub Pruning S 4:0 ,00 12 S 4~O,OO
Ground cover Pruning S 35 00 12 S 42.0.00
Tree and Palm Pruning S 1W.OO I $ 1 fO 00
Weed Control S 40 ,00 36 $ Ilcf"iO""
Litter Control S 35,00 208 $1, ,J.gOoo
St. Augustine turf S 15,00 4 $ 300,0'0
fertilization
Bermuda turf fertilization S C\O ,00 16 $ (,'++0,00
Shrubs and Groundcover S &O.OD 3 $ (gO,oo
Beds fertilization
Tree and Palm fertilization S ~2'to, DO 2 $ ~goOo
Nematode Sampling S ISO ,DO 2 $ 300,00
BID NO: 97.97/0 I (AMENDED)
DATE: August 13, 1998
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SCHEDULE or VALUES
Item #3 Tatum Park
SERVICE UNIT PRICE T[MES PER YEAR TOTAL
SI. Augustine turf mowing S ~5,OO 36 $ 2 340,00
I
Bermuda turf mowing S n 104 $ 0
Grass Trimming and Edging S 36 $
4-500 (1l.e2.0 ,0-0
Shrub Pruning SiPS.OO 12 $ 'lgO.oo
Ground cover Pruning S 3<S,OO 12 $ 42.0,00
Tree and Palm Pruning S 4W.OO I $ +2.000
Weed Control S {gO.DO 36 $ ~J I~O(OO
Litter Control $ L\O .00 208 $ g ~.}O 00
St. Augustine turf S gO .00 4 $ 3W,oO
fertilization
Bermuda turf fertilization S 0 [6 $ 0
Shrubs and Groundeover S 4;5,00 3 $ (~S,OO
Beds fertilization
Tree and Palm fertilization S \40,00 2 $ :;lfO ,DO
Nematode Sampling S \ SO 00 2 $ 300,00
BID NO: 97-97/01 (AMENDED)
DATE: August IJ. 1998
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SCHEDULE OF VALUES
Item #4 Normandy Shores Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing 5 ~Suo 36 $ J(3W,OO
,.
Bermuda turf mowing 5 30.00 104 $ 3,120.00
Grass Trimming and Edging 5;;25,00 36 $ q 00, o::J
Shrub Pruning 5 30,00 12 5 30>0,00
Ground cover Pruning 5 ;;20,00 12 $ ;2. to, 00
Tree and Palm Pruning 53fo,OO I $ 3%0,00
Weed Control 5 .;lS,OO 36 $ 900.00
Litter Control 5 ~S 00 208 $ 5,2.00,00
,
St. Augustine turf 5 (pS,oo 4 5 :U.pO .CO
fertilization
Bermuda turf fertilization 5lj-S,OO 16 $ 1;;.0,00
Shrubs and Groundcover 5 {,O, 00 3 $ ( gOc:P
Beds fertilization
Tree and Palm fertilization 5 I :La.oo 2 5 d'tO,OO
Nematode Sampling 5 ISo, 00 2 5 300,00
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
7
SCHEDULE OF VALUES
Item #5 Normandy Shores Tennis
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ &5".0 36 $ .:1,:S 'fa, 0-0
.
Bermuda turf mowing $ 0 104 $ (0
Grass Trimming and Edging $35,00 36 $1\ 2,GO.OO
Shrub Pruning $ 40 .00 12 $ LijOOO
Ground cover Pruning $ 30,00 12 $ 34>0.00
Tree and Palm Pruning $ 4-fO.oo I $ L/-m.OC)
Weed Control $ 35,00 36 $ II ~(pO, ().O
Litter Control $ 40,00 208 $ g 3;;;l0,oO
SI. Augustine turf $ 4 $fW.~
fertilization {2.0.00
,
Bermuda turf fertilization $ 0 16 $ 0
Shrubs and Groundcover $ gO. 00 3 $ ~<<D.OO
Beds fertilization
Tree and Palm fertilization $1&0,00 2 $ 3~OO
Nematode Sampling $150,00 2 $ 300 00
BID NO: 97-97/01 (AMENDED)
DATE: August 13. 1998
8
SCHEDULE OF VALUES
Item #6 Brittany Bay Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $gS.o.&> 36 $ 3,+2.0,00
,.
Bermuda turf mowing $ 0 104 $ (0
Grass Trimming and Edging $5500 36 $ L9fO,OO
,
Shrub Pruning sqS::>.P 12 $ I, ( 'fa,co
Ground cover Pruning S '15,00 12 $ 900,00
Tree and Palm Pruning S 190 00 I $ 1 gO ,00
Weed Control S 15,00 36 $ ~ 100.00
Litter Control $ 3S. 00 208 $ 1220,00
St. Augustine turf S 4 $ I, I 20,00
fertilization tlKO,OO
Bermuda turf fertilization $ 0 [6 $ 0
Shrubs and Groundcover $ I tfo. 00 3 $ 420,00
Beds fertilization
Tree and Palm fertilization $ I fO,. 00 2 $ 3(pO,OO
Nematode Sampling $ lSo,OO 2 $ 300,00
BID NO: 97.97/01 (AMENDED)
DATE: August 13, 1999
9
SCHEDULE OF VALUES
Item #7 North Shore Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $qO.OO 36 $ 31 2.-'{(). (Y-l
,.
Bermuda turf mowing $ (PS.OO 104 $ f.l CoO, 00
Grass Trimming and Edging $ 55, 00 36 $ (\q f O. Qi)
Shrub Pruning $ Ito,oO 12 $ ;) ((pO.DO
Ground cover Pruning $ 15.00 12 $ 0,00.00
Tree and Palm Pruning $ gso,oo I $ gSO.oo
Weed Control $ &5,00 36 $ ~,~iO,D"
Litter Control $ L.{.o , 00 208 $ Y 320,"0
St. Augustine turf $ (20,00 4 $ fgo,Oo
fertilization
Bermuda turf fertilization $(gO.OO 16 $ :l UO ,DO
Shrubs and Groundcover $ I ~O,OO 3 $ 42.0 ,DO
Beds fertilization
Tree and Palm fertilization $ 32.0 00 2 $ &'fO,OO
Nematode Sampling $ \50,00 2 $ ., DO
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
~o
SCHEDULE OF VALUES
Item #8 La Gorce Tot Lot
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
Sl. Augustine turf mowing $ 36 $3,t.(.d.o.QO
,. C)S ,6r.:>
Bermuda turf mowing $ 0 104 $ 0
Grass Trimming and Edging $45,00 36 $
I, (,:1.0,00
Shrub Pruning $ y) .00 12 $ 3CRO,OO
Ground cover Pruning $LtS,OO 12 $ S<.fo,OO
Tree and Palm Pruning $ IW,OO I $ 1l.fQ,OO
Weed Control $ +5,00 36 $ I.l.,W.OO
Litter Control $L{.O,""" 208 $ ~ j 3;;LOOo
St. Augustine turf $(;5:,00 4 $ ~c..O,oa
fertilization
Bermuda turf fertilization $ 0 16 $ 0
Shrubs and Groundcover $ 35.00 3 $ IDS, 00
Beds fertilization
Tree and Palm fertilization $ (~O ,00 2 $ .;lcfO.OO
Nematode Sampling $ ('5000 2 $ 300 DO
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
11
SCHEDULE OF VALUES
Item #9 Poinciana Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
SI. Augustine turf mowing $4S,00 36 $ [I &J-O.OD
Bermuda turf mowing $ 0 104 $ 0
Grass Trimming and Edging $35,00 36 $ ( 80
I2l.PO,.
Shrub Pruning $15,OD 12 $ (gOOD
Ground cover Pruning $ .QS,. 00 12 $ 300.00
Tree and Palm Pruning $::;~OO 1 $ ;;:l,?OO<>
Weed Control $ Lj-S,OO 36 $ 1,&?aO,OD
Litter Control $ 35, 0'" 208 $1,210.00
St. Augustine turf $l{.S,oo 4 $ (gO.DO
fertilization
Bermuda turf fertilization $ 0 16 $ 0
Shrubs and Groundcover $ 3$, CO 3 $105.00
Beds fertilization
Tree and Palm fertilization $ 1I5.op 2 $ 130,00
Nematode Sampling $ \SaUD 2 $ .300,00
BID NO: 97.97/01 (AMENDED)
DATE: August 13, 1999
12
SCHEDULE Of VALUES
Item #10 Muss Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $.;:l 00 36 $12.0 !y;,
,. o.
Bermuda turf mowing $ 50,00 104 $ S, 2-00 ,00
Grass Trimming and Edging $4'5,00 36 $11(,20,00
Shrub Pruning S &0 {)l) 12 $ 120,00
Ground cover Pruning S (S,OO 12 $ {~O. 00
Tree and Palm Pruning $ &SO. 00 I $ & SO .00
Weed Control $40.00 36 $ UH.o ."0
Litter Control $ 30,00 208 $ fe ,J.40. 00
St. Augustine turf $?S,OO 4 $ (0000
fertilization
Bermuda turf fertilization $ (pO. DO 16 $ q(oO.oo
Shrubs and Groundeover $ 45. 00 3 $ (35,00
Beds fertilization
Tree and Palm fertilization $ 3 ~oo.o 2 $ '1 CpO ,DO
Nematode Sampling $ \SO !YO 2 $ 30000
BID NO: 97.97/01 (AMENDED)
DATE: August 13. 1998
13
SCHEDULE OF VALUES
Item "II Fisher Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 50 DO 36 $ (I gOO.DO
. ,
Bermuda turf mowing $ ~5".O~ 104 $ j,uOOoa
Grass Trimming and Edging $ ;)5,ot' 36 $ qOO,OO
Shrub Pruning $ 35. co 12 $ 420,00
Ground cover Pruning $ Jo 'M 12 $ 31.00, DO
Tree and Palm Pruning $4-90."0 I $ l{-W.uo
Weed Control $ 35.00 36 $ 1.2&0.0=>
Litter Control S 4-0.00 208 $ g 3.;lQ,DO
SI. Augustine turf S ro, 00 4 $ 3;2.0.00
fertilization
Bermuda turf fertilization S 55.00 16 S gfO,DO
Shrubs and Groundeover S ~O,DD 3 S :2 'f<), DO
Beds fertilization
Tree and Palm fertilization S 1400t' 2 $ ;LtO.Dc!
Nematode Sampling S (SO,OO 2 $ 300.0""
BID NO: 97-97/01 (AMENDED)
DATE: August 13,1998
14
SCHEDULE OF VALUES
Item #12 Fairway Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
SI. Augustine turf mowing $45,00 36 $ L (p;},0. 00
..
Bermuda turf mowing $ 35,00 104 $ 3, &40,00
Grass Trimming and Edging $ ;>5.00 36 $ q 00 00
Shrub Pruning $ 40,0" 12 $ 4-fO.OO
Ground cover Pruning $ 30,00 12 $ 3~o.OO
Tree and Palm Pruning $ 500,00 I $ :) 00.00
Weed Control $ 30,OC> 36 $ l,ofO,OO
Litter Control $ 30,00 208 $ ~( ~"IO,OO
SI. Augustine turf $ &':).00 4 $ )(00,00
fertilization
Bermuda tur(fertilization $ $5.00 16 $ g W ,00
Shrubs and Groundcover $ 35,00 3 $ \05,00
Beds fertilization
Tree and Palm fertilization $ )W,OO 2 $ :;~O.oo
Nematode Sampling $ ISO.oo 2 $ 30000
BIO NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
lS
SCHEDULE OF VALUES
Item #13 Collins Ave. Medians, 40th Street - 59th Street
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 0 36 $
. 0
Bermuda turf mowing $ 0 104 $ 0
Grass Trimming and Edging $ 36 $ 0
0
Shrub Pruning $ I{) 12 $ 0
Ground cover Pruning $420,00 12 $ 50W.OO
Tree and Palm Pruning $ 1,500.00 I $ I 500 00
Weed Control $ )~OOD 36 $ (0 O~O.O.o
Litter Control $ 45.00 208 $q I 3(00,00
St. Augustine turf $ 0 4 $
fertilization D
Bermuda turf fertilization $ 0 16 $ 0
Shrubs and Groundeover $\ Oc 3 $ 3, (POO, 00
Beds fertilization Iz.oo.
Tree and Palm fertilization $ 2. IlCfJ 00 2 $ '1,lfOO.OO
I .
Nematode Sampling S lSo,OO 2 $ 300,00
BID NO: 97-97/01 (AMENDED)
DATE: August 13.1998
H
SCHEDULE OF VALUES
Item #13.1 Park View
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ .s;"S,o.o 36 $ (lq ~O.OO
..
Bermuda turf mowing $3S,OO 104 $ 3 ,CdO,OD
Grass Trimming and Edging $ 30.00 36 $
{ 0.00
Shrub Pruning $ ;)5,00 12 $ ::tJO.OO
Ground cover Pruning $ .;2500 12 $ 300,00
Tree and Palm Pruning $ 32.0.00 I $ 32.0.00
Weed Control $).0,00 36 $ 12-0,00
Litter Control $ 35,00 208 $1. Uo.oo
St. Augustine turf $W,OO 4 $ 320,00
fertilization
Bermuda turf fertilization $ ~S, 00 16 $ 400.00
Shrubs and Groundcover $ 4S,00 3 $ \sS,CO
Beds fertilization
Tree and Palm fertilization $ (gO.CO 2 $ 3CoO, 00
Nematode Sampling $ lSO,OO 2 $ 30000
BID NO: 97.97/01 (AMENDED)
DATE: August 13, 1998
17
SCHEDULE OF VALUES
Item #13.2 Pinetree Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $100.00 36 $ 3, (cfX),00
Berm uda tu r( mowing $ () 104 $ 0
Grass Trimming and Edging $'1S,oo 36 $ )(100.00
Shrub Pruning $ 4s,O.o 12 $ .5+0 ,00
Ground cover Pruning $ 0 12 $ 10
Tree and Palm Pruning $ \ 'WO.eo 1 $ 1,2.00.00
Weed Control $ 0 36 $ 0
Litter Control $ 40.00 208 $ ~,32-0. 00
St. Augustine turf $ 4 $ lCOO.CO
fertilization ~SO.Oo
Bermuda turf fertilization $ 0 16 $ 0
Shrubs and Groundcover $~S,oo 3 $ ~SS. 00
Beds fertilization
Tree and Palm fertilization $-\,SO.DO 2 $ C)onoo
Nematode Sampling $ \SO,OO 2 $ 3cD,OO
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
18
SCHEDULE OF VALUES
Item #13.3 Normandy Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ ~S.OO 36 $ \ \ (P2D. 00
Bermuda turf mowing $ 0 104 $ n
Grass Trimming and Edging $ 500 36 $
\ . 5~OO
Shrub Pruning $ 0 12 $ 0
Ground cover Pruning $ 0 12 $ 0
Tree and Palm Pruning $1&000 I $ 050<90
Weed Control S ;;LO.OD 36 $ 1 ZD. 00
Lilter Control S ;:)5,00 208 $5,'200,00
St. Augustine turf S 4 $ (CO.<p
fertilization .;25,00
Bermuda turf fertilization $ 0 16 $ 0
Shrubs and Groundcover $ 0 3 $ 0
Beds fertilization
Tree and Palm fertilization $ (oS ,0.0 2 $ 130,00
Nematode Sampling S \SOOO 2 $ 300.00
BID NO: 97-97/01 (AMENDED)
DATE: August 13,1998
19
INSURANCE CHECK LIST
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
,.
XXX 2. Comprehensive General Liability (occurrence fonn), limits of liability $ 1.000000.00 per occurrence for
bodily injury property damage to include Premises! Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold hannless endorsement exactly
as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - ownedlnon-ownedlhired automobiles included.
4. Excess Liability - $
.00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and Indemnity
_ Employee Dishonesty Bond
Other
.00
.00
.00
.00
.00
.00
$
$
$
$
$
$
xxx 7. Thirty (30) days written cancellation nolice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
xxx 9. The certificate must state the bid number and title
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required
within five (5) days after bid opening.
_Flol'""i d.,^ lAwl\ Service, Tnc.-.
~ W--
Bidder
Signature of Bidder
Bid #97-97/Ot
Date Issued: 08/01/98
City of Miami Beach
16
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~ I certify that the attached is a true and correct copy of the ~
~ Articles of Incorporation of FLORIDA lAWN SERVicE, INC., a ~
~ corporation organized under the laws of the State of Florida, filed ~
~ ~
~o on September 14, 1992, as shown by the records of this office. ~o
~ ~C
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~ The document number of this corporation is V64307. ~
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~ at m:allabal)l)rr, tbr(I.Capital, tbil) tbr ~
~ 16th bap of September, 1992. ~
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~~~~~~~~~~~~~~~~~~~~~~~~
~~~~~~~~~~~~~~~~~~n no~~~
,
Florida Lawn Service, Inc.
Landscaping and Tree Service
P.O. Box 831719
Miami, FL 33283-1719
(305)553-2377
Fax: (305)553-2136
LIST OF REFERENCES
City of Coral Gables, FL
340 San Lorenzo Ave.
Coral Gables, FL 33146
Artn: Me. Dan Keys
Ph. (305)460-5104
landscape maintenance of Bird Road, from Ponce de Leon Blvd. to S.W. 57th Ave.
City of Miami Beach, FL
2100 Meridian Ave.
Miami Beach, FL 33139
Artn: John Oldenburg
Ph. (305) 673-7720
landscape maintenance of the Julia Turtle Causeway(Il95) and the Boardwalk and
Dunes in the City of Miami Beach (1995-1998)
City of North Miami, FL
776 N.E. 125th Street
North Miami, FL 33161
Artn: David Heathley
Ph. (305)891-7515
one-year contract for trimming of Medjool Palms at the Museum of Contemporary
Art Plaza (1997-present)
Citibank FSB
8750 N.W. 36 St.
Miami, FL 33178
Attn: Charles Neal
Ph. (305)599-5479
landscape maintenance of all branches in Dade and Broward Counties (1993-1996)
Additional references are available upon request.
Florida Lawn Service, Inc.
Landscaping and Tree Service
P.o. Box 831719
Miami, FL 33283-1719
(305)553-2377
Fax: (305)553-2136
,.
August 24, 1998
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
re: Bid No. 97-97/01, Grounds Maintenance contract for a three-year period with
option to renew
List of sub-contractors &/or consultants
I. U Bug Me Pest Control, Inc., Attn: Julio C. Perez
2. Little River Sprinkler Systems, Attn: Perry Fabre
3. Rodriguez Tree Service, Attn: Mr. Rodriguez -- Arborist
4. Master Irrigation, Inc. Attn: Omar Piedra
,.
Florida Lawn Service, Inc.
Landscaping and Tree Service
P.O. Box 831719
Miami, FL 33283-1719
(305)553-2377
Fax: (305)553-2136
.
List of Equipment
Quaqtity:
Description:
one( I)
one( 1)
one(1 )
one( I)
one( I)
one(1 )
one( I)
two(2 )
one(l)
one(1 )
one( I)
one(1 )
one(1 )
five(5)
ten( 1 0)
eight(8)
one( 1 )
one(1 )
one(1 )
one(1 )
one(1 )
1971 bucket truck (55')
1986 Asplundh chipper
1986 Ford F350 I ton truck
1995 Nissan truck with dump body
1981 GMC 7000 with 3,000 gallon water truck
1974 Chevrolet truck with 800 gallon sprayer
1988 Chevrolet truck with 100 gallon sprayer
Lesco 36" walk-behind mowers
Scag 36" walk-behind mower
Scag 48" rider mower
Scag 61 " rider mower
Grasshopper 52" rider mower
John Deere 72" rider mower
stick edgers
weedeaters
backpack blowers
1992 6-ton equipment trailer
1985 flat equipment trailer
1987 enclosed trailer
1988 Kubota tractor
1978 Case backhoe
CONTRACTOR'S OUESTIONNAIRE
NOTE: Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from
.. award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By_Fla'-lAc... L.a..,.,,, Se..-vrce j :c.,c.
Principal Office lifS3S SW. Lt3le.rro-c.e Ml(}..r'\i rL 33\1$
, ,
How many years has your organization been in business as a Contractor under your present business
name? l:l,
Does your organization have current occupational licenses entitling it to do the work contemplated
in this Contract? \\ e.s
I
State of Florida occupational license - state type and number: La.""I\ S /(ce .service...
~ I 1'fff-3
Dade County certificate of competency - state type and number: lilp,
.
City of Miami Beach occupational license - state type and number: NIIt
Include copies of above licenses and certificates with proposaL
How many years experience in similar work has your organization had?
(A) As a Contractor S ~e...rs
(B) As a Sub-Contractor
(C) What contracts has your organization completed?
t
t Class of Work Whe
L"",o.s ~
. Have you ever had a contract terminated (as prime contractor or sub-contractor, under existing
company name or another company name) due to failure to comply with contractual
specifications? ~o
If so, where and why?
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
17
Has any officer or partner of your organization ever failed to complete a contract handled in his own
name? ~O
If so, state name of individual, name of owner, and reason thereof
,.
In what other lines of business are you financially interested or engaged?
Give references as to experience, ability, and financial standing 11 f"etcrf'0ce ~hed- is
o..+to..clr-.,,'\ t(S We..\\ OS our ['1'11 ~~.cr-I"r\d -{if\CI1ci"-' .s{",-+~eI)ts.
What equipment do you own that is available for the proposed work and where located?
A l~ cf2 ~(,lif~\S ~ . ihJ;;' ~lierer* IS lo~
~ OlA COM :rcia. pf'~. fI, ,-e.>S": 4 .:s. IF'"! Sf i"" FL
Financial Statement a..++o..cNd
What Bank or Banks have you arranged to do business with during the course of the Contract
should it be awarded to you?
\rGlC'\s04:.I,,-,",-\-ic... Bc-roK-
Q. rl-ilo ""^ '<-
I HEREBY CERTIFY that the above answers are true and correct.
~~
(SEAL)
(SEAL)
Bid #97.97101
Date Issued: 08/01/98
City of Miami Beach
18
.., '.
,
Florida Lawn Service, Inc.
Landscaping and Tree Service
P.o. Box 831719
Miami, FL 33283-1719
(305)553-2377
Fax: (305)553-2136
August 24, 1998
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
re: Bid No. 97-97/01, Grounds Maintenance contract for a three-year period with
option to renew
Dear Sir or Madam,
I hereby certify that Bibiana Mendez-Kronk, S.S. number 055-56-7295, is
employed by Florida Lawn Service, Inc. as a full-time Horticulturist. She holds a
Bachelor of Science degree with a major in Horticulture. I was very impressed by
her GPA upon graduation from University of Florida and her impressive list of
references and work experience in this field. She was hired on August 17th, 1998
and has already proven to be an asset to our company.
Sincerely,
~ jj---
Andres Viamontes, President
Florida Lawn Service, Inc.
055- 56-~29 5 ME NO E l B lIHANA
: . FLloRIID A
Student Schedule/Grade Report
Office of the University Registrar
--.."....... AlJ"USI 11. l~~tl
If you can't attend the term indicated below, please call TeleGator.
(352) 37GATOR, 374-2867. or access ISIS at hllp:l/www.isls.ufLedu.
and drop all your courses before the last day of drop/add. If you do
not, you are liable for fees and grades for the courses listed below.
To register after not attending two or more terms, you must submit an
application for readmIssion ~he deadline.
SENIOR
I N THE ClJLLE"1: Of
I N MAJOR UF HOS
FLORIDA RESIDENT
.
HENDEL BI tlI ANA
..530 SW 55TH AVE
DAVIE FL
3331~-'t 516
Drop/Add Appointment
se Prelix
Seclion
Course Tille
Credit
IvERSI'Y OF ~LORIOA
uOENT .( RADE 1EPURT S SN ..
I 055-56-7295
96 SUH~ ER: JrE-AUGUST
NOT I RE SI DE NCE
AWARD 0 BACHELOR OF SCIENCE
GRA au TED AUG 06 1996
WITH ONDRS
MAJOR HOR T lCUL TURAL SCIENCE
EMPHA IS ENVIRCNMENTAL HORTlCLlLTURE
. MINOR ENTOMOLOGY f. NEMATOLOGY
Ii TOTAL 2".00 CUM liP TOT 2..0. CO
NAHe
HENDEL
B 81ANA
GR AU E
CLCUL MAJUK
HO~
"RAOE PL INlS
PLRILlD <:NDINl.
AU.. 10 1996
HRS PASStO
CUM HL TuT
6G.00
CUM .."A <,.00
. ...... ..... ........ ... .... ..... ........:..... ....... ...... .............. ... .....
ROp/AOe IS AIG 24-27 ENUS "PH AUG 21 .
.
... ..... ..... .................. ..... *.. ........ *... "'~.. .... ...... ........ ..... ........ ....
222 Criser Hall, P.O. 80x 114000. Gainesville, FL 32611-4000. (352) 392-1374
Rev. 10197
,
" :,
Florida Lawn Service, Inc.
Landscaping and Tree Service
P.o. Box 831719
Miami, FL 33283-1719
(305)553-2377
Fax: (305)553-2136
,.
August 24, 1998
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
re: Bid No. 97-97/01, Grounds Maintenance contract for a three-year period with
option to renew
Company Profile
Florida Lawn Service, Inc. has been in existence as a corporation since 1992, and
prior to that as a sole proprietorship since 1985. Andres Viamontes has always
been the President and owner of 100% of the stocks. There are no other officers.
No affiliated companies or subsidiaries exist at the present time. The present owner
has thirteen(13) years of commercial experience. The local office handling this
account would be located at 14535 S.W. 43 Terr., Miami, FL 33175. The phone
number is (305)553-2377. The normal hours of operation ofthe local office are
9:00 A.M. to 5:00 P.M. The person in charge of the office is Elena Viamontes.
There are usually a quantity ofthree(3) maintenance personnel in the South Florida
area available to handle emergency calls. This company is capable of providing
quality landscape maintenance, landscape installation, lawn maintenance, tree
service, and irrigation repair.
We propose to service this account with two crews that will each consist of one
crew leader and four laborers. The supervising personnel would consist of Andres
Viamontes, and Bibiana Mendez-Kronk, Horticulturist. These persons would
oversee operations and keep in constant touch with each crew leader by way of two-
way radios. The proposed uniforms would be the same as the ones we use now.
This consists of an orange and green uniform with the company information printed
on it. These are supplied by Florida Lawn Service, Inc. to each employee. Upon
hiring( and before the first day on the job), each employee is shown what he/she is
expected to wear during each work day.
, .
Additional to the uniforms we supply, each employee is required to wear steel toe
boots, gloves and safety glasses as part of our employee safety program.
If laborers do not have the knowledge necessary to provide complete lawn and
landscape care at each work site, they are trained at our plant nursery first, before
going out into the field. Each laborer must be able to use each piece of equipment as
well as'.know how to apply fertilizer when necessary.
Depending on the soil test results, the turf will be treated with the appropriate
nutrients (fertilizer and insecticide). The S1. Augustine grass will be fertilized
four( 4) times per year with 24-5-11. The Bermuda grass will be fertilized
sixteen(16) times per year with 15-5-15. A mowing schedule will be turned in to the
Parks Dept. upon award of contract.
Shrubs and ground cover plants will be fertilized during the Spring, Summer and
Fall with 12-6-8 at the rate prescribed on label. A pruning schedule will be
submitted to the Project manager upon award of contract.
Trees shall be fertilized during the Spring and Fall with 12-4-12.
Palms shall be fertilized during April and September with 12-4-12.
The irrigation preventative maintenance program will include a weekly check of the
timers. We will run a complete system check of every zone at least once a month to
inspect the irrigation system. We will then report any present damage or incorrect
operation to the city. Supplemental watering will be supplied as needed.
The crew supervisor will inspect all skinned areas on a daily basis. Any large stones
will be removed and holes, wet areas or hard spots will be removed. These areas
will be kept suitable for safe and consistent playing conditions. Corrective actions
will be taken if necessary to correct any damages or hazards. Skinned areas include
pitcher's mounds, home plate areas, base paths, and warning tracks.
.. CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
.
INVITATION TO BID NO. 97-97/01 PROCUREMENT DIVISION
(AMENDED) 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
TELEPHONE: 13051 573-7490
SUNCOM: 13051 933-7490
FAX: 13051 573-7851
CITY OF MIAMI BEACH
AMENDMENT NO.1
August 4, 1998
City of Miami Beach Bid No. 97-97/01, Three Year Contract for Providing Grounds Maintenance
Service with an Option to Renew for Three Years on a Year to Year Basis, is amended as follows:
The Mandatory Pre-Bid Conference and site inspection schcduled for 9:00 a.m. on August
12, 1998, has been relocated to the Miami Beach Convention Center, 1901 Convention Center
Drive. Room C-33, Miami Beach, FL.
When submitting your bid, please note that Addendum No. I was received. We look forward to
receiving your bid.
CITY OF MIAMI BEACH
~Q,~
Judith M. Ford ~
Purchasing Director
JF/mr
BID NO:
DATE:
97-97/01 (AMENDED)
August 4, 1998
CITY OF MIAMI BEACH
I
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
.. CITY OF MIAMI BEACH
..
PROCUREMENT DIVISION
INVIT A nON TO BID NO. 97-97/011700 CONVENTION CENTER DRIVE
(AMENDED) MIAMI BEACH, FLORIDA 33139
TELEPHONE: (3051 673-7490
SUNCOM: (305) 933-7490
CITY OF MIAMI BEACH FAX: 1305) 673-7B51
AMENDMENT NO.2
August 6,1998
Ci ty of Miami Beach Bid No.97-97/0 1. Three Year Contract for Providing Grounds Maintenance
Se;-vice with an Option to Renew for Three Years on a Year to Year Basis, is amended as follows:
included in this amendment:
I. Revisions to Specifications
Remove pages:
6.9, II, 12, 13, 14, 15, 19,21,25,26,39,40,41 from the Invitation to Bid
dated August 1, 1998.
Insert Revised pages:
6.9, II, 12, 13, 14, 15, 19,21,25,26,39,40,41.
When submitting your bid, please note that Addendum No.2 was received. We look forward to
receiving your bid.
CITY OF MIAMI BEACH
~c~
Judith M. Ford ~
Purchasing Director
JF/mr
BID NO: 97-97/01 (AMENDED)
DATE: August 6, t 998
calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may
become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday
through Friday, excluding holidays.
1.16 INTERPRETATIONS:
Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted
in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305)
61'3-7851.
1.17 (NOT USED)
1.18 (NOT USED)
1.19 AWARDS:
In the best interest ofthe City of Miami Beach, the City Commission reserves the right to reject all bids or any
portion of any bid or waive any informality as deemed necessary for the best interest of the City; to accept any
item or group of items, unless qualified by the bidder; to acquire additional quantities at prices quoted on the
Bid Form, unless additional quantities are not acceptable, in which case the Bid Form must be noted "BID IS
FOR SPECIFIED QUANTITY ONLY".
1.20 BID OPENING:
Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received
after that time shall be returned, unopened.
1.21 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk of loss or damage
to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or
damage result from negligence by the buyer. If the materials or services supplied to the City are found to be
defective or not confonn to specifications, the City reserves the right to cancel the order upon written notice
to the seller and return product at bidder's expense.
1.22 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found
to comply with award specifications, free of damage or defect and properly invoiced.
1.23 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City
shall be final and binding on both parties.
1.24 LEGAL REQUIREMENTS:
Federal, State, County and City laws, ordinances, rules and regulations that in any manner affect the items
covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility.
1.25 (NOT USED)
1.26 (NOT USED)
1.27 PATENTS & ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its
employees from liability of any nature or kind, including cost and expenses for, or on account of, any
6
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
Bidder receiving the Solicitation. In the event of conflict with the original Contract Documents, Addendum
shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over
prior addendum only to the extent specified.
The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space
provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive;
provided, however, that the City may waive this requirement as it deems in its best interest. The City will not
b,!' responsible for any other explanation or interpretation made verbally or in writing by any other City
representative.
1.49 DEMONSTRATION OF COMPETENCY:
1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be
considered from firms which are regularly engaged in the business of providing the goods and/or services as
described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable
period of time, and have sufficient financial support, equipment and organization to insure that they can
satisfactorily execute the services if awarded a contract under the tenns and conditions herein stated. The tenus
"equipment and organization" as used herein shall be construed to mean a fully equipped and well established
company in line with the best business practices in the industry and as determined by the City ofMiarni Beach.
2) The City may consider any evidence available regarding the financial, technical and other qualifications
and abilities ofa Bidder, including past performance (experience) with the City in making the award in the best
interest of the City.
3) The City may require Bidders to show proof that they have been designated as authorized representatives
of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supplies to the City through the designated representative. Any conflicts between this material
information provided by the source of supply and the information contained in the Bidder's Proposal may
render the Bid non-responsive.
4) The City may, during the period that the Contract between the City and the successful Bidder is in force,
review the successful Bidder's record of performance to insure that the Bidder is continuing to provide
sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the
Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary
status and implement termination procedures if the City determines that the successful Bidder no longer
possesses the financial support, equipment and organization which would have been necessary during the Bid
evaluation period in order to comply with this demonstration of competency section.
1.50 AWARD OF CONTRACT:
A) The contract will be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s), conforming
to the Solicitation, is most advantageous to the City of Miami Beach. The lowest responsive, responsible
Bidder(s) will be determined in conjunction with the method of award which is described in the Special
Conditions. Tie Bids will be decided as described in Special Conditions.
B) The City shall award a contract to a Bidder through action taken by the City of Miami Beach City
Commission at a duly authorized meeting. This action shall be administratively supported by a written award
of acceptance (Purchase Order), mailed or otherwise furnished to the successful Bidder; which shall constitute
a binding contract without further action by either party.
C) The General Terms and Conditions, the Special Conditions, the General Requirements, the Technical
Specification, the Bidder's Proposal and the Purchase Order are collectively an integra] part of the contract
between the City of Miami Beach and the successful Bidder.
9
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
TIle purpose of this bid is to establish a contract, by means of sealed bids, for Grounds Maintenance Service
as specified herein, from a source(s) of supply that will give prompt and efficient service.
2.2 TERM OF CONTRACT:
This contract shall commence upon award by the City Commission of Miami Beach Florida and execution
by all parties hereto, and shall remain in effect for a period of three (3) years.
The maintenance period shall begin ten (IO) days after receipt of a Notice to Proceed, and continue for a period
of three (3) years, pending available funding.
The City of Miami Beach has the option to renew the contract at its sole discretion for an additional three (3)
year period, on a year to year basis. Renewal of the contract is a City of Miami Beach prerogative- not a right
of the contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of
Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be on month to month
basis and shall not constitute an implied renewal ofthe contract. Said month to month extension shall be upon
the same terms of the contract and at the compensation and payment provided herein.
Ootion to Renew / Adiustment to Contract Amount: In the event the City of Miami Beach exercises its option
to renew beyond the initial three (3) year contract, the contract prices and any other terms the City may choose
to negotiate, will be reconsidered for adjustment prior to renewal due to increases or decreases in labor costs;
but in no event will the prices be increased or decreases by a percentage greater than the percentage change
reflected in the C.P.! as published by the U.S. Department of Labor. The City of Miami Beach reserves the
right to accept the renewal adjustment or to allow the contract to terminate and re-advertise for bids, whichever
is in the best interest of the City.
2.3 METHOD OF A WARD:
A ward of this contract will be made to the lowest responsive, responsible bidder whose bid will be most
advantageous to the City of Miami Beach, provided the bid does not exceed the amount of funds estimated by
the City as available to finance the contract.
2.4 CERTIFICATION, INVOICES AND PAYMENT:
2.4. I Certification
Contractors shall complete a "Certification Report Form", designated Exhibit "B", and submit one
signed copy with the monthly invoice to the Project Manager.
2.4.2 Invoices:
Contractors shall submit two (2) copies of all invoices to the Recreation, Culture & Parks
Department, Parks/ Landscape Maintenance Division, 2 I 00 Meridian A venue, Miami Beach,
Florida, 33139.
2.4.3 PaYment
The City agrees to pay to Contractor for the maintenance services described herein the following
compensation during the term of the contract:
11
BID NO: 97-97/01 (AMENDED)
DATE: August6,I998
2.4.3.1 Pavment - "Comolete Service"
,.
2.4.3.2
2.4.3.3
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
(a) Contractor supplies all expertise, supervIsIon, labor, equipment, material,
transportation, facilities, and support services necessary to complete the entire job
as specified in the landscape maintenance schedule and as indicated in the
specifications.
(b)
The bid price is stated as "per service" amount. Each complete service cycle must
be invoiced separately on a monthly basis for services rendered during said month
and City will pay to Contractor each month the "per service" payment amount.
(c) The compensation to be paid by City shall be rendered in monthly payments for
work performed per bid item.
Payment shall be made within thirty (30) days upon recelvmg invoices, in
duplicate, providing that all work performed during the preceding month has
been inspected and accepted by the City's Project Manager and that all applicable
certifications and reports have been submitted in accordance with the provisions
of the contract. The Contractor shall look for payment exclusively from the
funds of the City for which these services have been provided.
(d)
If the Project Manager determines that the labor for work resulting from vandalism,
acts of God, or third party negligence can be performed by Contractor's present
work force, the Project Manager may modify the Landscape Maintenance Schedule
and substitute the emergency work for regularly scheduled work.
Pavments Withheld:
If, in the sole judgment of the Project Manager, the level of maintenance
is less than that specified herein, at his option, in addition to or in lieu of
other remedies provided herein, may withhold payment from the Contractor for
work not performed, until services are rendered in accordance with specifications
and providing no other arrangements have been made between the Contractor and
the Project Manager. Notice of withholding must be in writing to the attention of
the Purchasing Director.
Additional or Decreased Comoensation:
A. Additional or decreased compensation may be authorized at the discretion
of the Purchasing Director, subject to City budgetary conditions, for
Deletion of Sites, Addition of Sites, or Additional Work performed by the
Contractor.
B. Price Adiustrnent For The Deletion ofSite(s):
The City reserves the right to temporarily or permanently delete existing
sites, and/or services at existing sites. Sites and/or services which are
removed shall be evaluated by both the City and the contractor for the
mutual determination of a fair unit cost, to be based upon similar site
receiving similar service and/or similar services rendered at a similar site.
Should it be necessary for the Project Manager to eliminate any sites,
it is understood that the corresponding per service rate charged by the
12
Contractor for maintenance services will also be deleted from subsequent
invoices sent to the Department.
c.
Price Adiustments For The Addition of Sites:
.
The City reserves the right to add new sites to the respective contract(s),
and to add services to the existing sites. New sites and/or service to be
added shall be evaluated by both the City and the Contractor for the mutual
determination of a fair unit cost, to be based upon similar site receiving
similar service and/or similar services rendered at a similar site. Sites and/or
services deleted and later re-added shall be re-added at the original contract
unit cost, plus any index adjustment.
2.4.3.4
Develooment of and/or Imorovement to ExistinQ: Sites
The City reserves the right to develop and/or improve existing sites specified herein.
Additional services required shall be evaluated by both the City and the Ccontractor
for the mutual determination of a fair unit cost, to Qe based upon similar service
rendered at a similar site.
2.5 RESPONSE TIME: N/A
2.6 ADDITIONSffiELETIONS OF FACILITIES:
Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that
any facility may be added/deleted to/from this contract at the option of the City. When an addition to the
contract is required, successful bidder(s) under this contract shall be invited to submit price quotes for these
new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be
made to the lowest responsible bidder(s) meeting specifications in the best interest of the City.
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form
shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer
incentive discounts from this fixed price to the City at any time during the contractual term.
2.8 PRE-BID CONFERENCE/SITE INSPECTION:
A MANDATORY pre-bid conference and site inspection will be held on August 12, 1998 at 9:00 A.M., at the
First Floor Conference Room, 1700 Convention Center Drive, Miami Beach, FL. At that conference all work
will be discussed and all questions answered. No questions will be answered except at the pre-bid conference.
You may submit questions in writing to be prior to the pre-bid conference to: Procurement Director, City of
Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, Fax: (305) 673-7851.
Each bidder shall thoroughly familiarize themselves with all sites, services to be performed therein and
conditions thereof and shall determine to hislher own satisfaction the character and extent of labor, equipment
and materials needed to satisfy the requirements of the specifications herein; No allowance shall be made by
the City of Miami Beach for lack ofknowledge by the bidders.
2.9 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this contract)
The Contractor shall be responsible for his work and every part thereof, and for all materials, tools,
appliances and property of every description, used in connection with this particular project. He shall
specifically and distinctly assume, and does so assume, all risks of damage or injury to property or
persons used or employed on or in connection with the work and of all damage or injury to any person
13
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
or property wherever located, resulting from any action or operation under the contract or in connection with
the work. It is understood and agreed that at all times the contractor is acting as an independent contractor.
The Contractor, at all times during the full duration of work under this contract, including extra work
in connection with this project shall meet the following requirements;
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory requirements of the
.'
State of Florida.
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see checklist for
limits) to protect the contractor in the interest of the City against all risks of injury to persons (including death)
or damage to property wherever located resulting from any action or operation under the contract or in
connection with the work. This policy is to provide coverage for premises/operations, independent contractor,
broad form property damage, products/completed operations and contractual liability.
Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired
automobiles and equipment used in connection with the work.
Maintain any additional coverages required by the Risk Manager as indicated on the Insurance Check List.
Name the City of Miami Beach as an additional insured on all liability policies required by this contract. When
naming the City of Miami Beach as an additional insured onto your policies, the insurance companies hereby
agree and will endorse the policies to state that the City will not be liable for the payment of any premiums or
assessments. A copy of the endorsement(s) naming the City of Miami Beach as an additional insured is
required and must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of
Miami Beach Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the laws of the State of
Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest
edition.
Original signed Certificates ofInsurance, evidencing such coverages and endorsements as required herein, shall
be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate
must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit
updated certificates of insurance for as long a period as any work is still in progress.
It is understood and agreed that all policies of insurance provided by the Contractor are primary coverage to
any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the
work performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage from the
first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless
specific safeguards have been established to assure an adequate fund for payment of deductibles by
the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual indemnity and
hold harmless agreement:
"The Contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal
corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and
14
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
up to the amount of$I,OOO,OOO.OO for each occurrence and for all damages to the property of others
in and up to the amount of$I,OOO,OOO.OO for each occurrence per the insurance requirement under
the specifications including costs of investigation, all expenses of litigation, including reasonable
attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts
of omission or commission of any by the contractor, his agents, servants, or employees, or through
the mere existence of the project under contract".
The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and
suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents,
and employees, as determined by a court of competent jurisdiction.
The Contractor will notify his insurance agent without delay of the existence of the Hold Harmless
Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the
insurance agent and carrier.
The Contractor will obtain and maintain contractual liability insurance in adequate limits for the sole
purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and
all claims arising out of this contractual operation.
The Contractor will secure and maintain policies of subcontractors. All policies shall be made
available to the City upon demand. Compliance by the Contractor and all subcontractors with the
foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall
not relieve the contractor and all subcontractors of their liabilities and obligations under any Section
or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and
omissions of the subcontractor and of persons employed by them as he is for acts and omissions of
persons directly employed by him.
Insurance coverage required in these specifications shall be in force throughout the contract term.
Should any awardee fail to provide acceptable evidence of current insurance within seven days of
receipt of written notice at any time during the contract term, the City shall have the right to consider
the contract breached and justifying the termination thereof.
If bidder does not meet the insurance requirements of the specifications; altemate insurance coverage,
satisfactory to the Risk Manager, may be considered.
It is understood and agreed that the inclusion of more than one insured under these policies shall not
restrict the coverage provided by these policies for one insured hereunder with respect to a liability
claim or suit by another insured hereunder or an employee of such other insured and that with respect
to claims against any insured hereunder, other insured hereunder shall be considered members of the
public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising
out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured
hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim
is made or suit is filed.
15
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
2.10 VENDOR APPLICATION
Prospective proposers should register with the City of Miami Beach Procurement Division; this will
facilitate their receipt of future notices of solicitations when they are issued. The successful
proposer(s) must register prior to award; failure to register will result in the rejection of their proposal.
Potential proposers may contact the Procurement Division at (305) 673-7490 to request an
application.
Registration requires that a business entity complete a vendor application and submit an annual
administrative fee of$20.00. The following documents are required:
I. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
It is the responsibility of the proposer to inform the City concerning any changes, such as new
address, telephone number, commodities, etc.
2.11 CONTACT PERSON:
For any additional information regarding the specifications and requirement of this bid, contact: Michael Rath,
CPPB (305) 673-7492.
2.12 SAMPLES:N/A
2.13 BID CLARIFICATION:
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or
facsimile to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139 FAX: (305)
673-7851. The bid title/number shall be referenced on all correspondence. All questions must be received no
later than seven (7) calendar days prior to the scheduled bid opening date. All responses to
questions/clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS
WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE.
2.14 TIE BIDS:
Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids,
preference will be given to vendors certifying that they have implemented a drug free work place program.
A certification form will be required at that time.
2.15 PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity
crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor,
supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Sec. 287.017, for CA TEGORY TWO for a
period 006 months from the date of being placed on the convicted vendor list.
2.16 BID/PERFORMANCE BOND:
All bids must be accompanied by a bid bond in the amount of 5% of the total bid submitted, to be in the form
of a Cashier's Check made payable to the City of Miami Beach or a bond written by a surety company
authorized to do business in the State of Florida and compling with Florida Statute 287.0935. The bond, ifin
the form of a Cashier's Check, of all unsuccessful bidders will be returned after bid award. The successful
bidder will be required to submit a 100% Performance Bond and LaborlMaterial Bond. The Performance Bond,
LaborlMaterial Bond can be in the form of a Cashier's Check, made payable to the City of Miami Beach or a
bond written by a surety company as specified previously.
19
BID NO: 97-97/01 (AMENDED)
DATE: August 6.1998
2.29 LATE BIDS:
The City of Miami Beach will not accept bids received after opening time and encourages early submittal.
2.30 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions
to the General or Special Conditions may be cause for the bid to be considered non-responsive.
2.31 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the
ORIGINAL AND ONE COPY of the Bid Form pages and all required submittal information must be
returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions.
21
BID NO: 97-97/01 (AMENDED)
DATE: August 6,1998
3.8.5 Traffic ~ J:&n!J:l!! - The Contractor shall at his cost, observe all safety regulation; including
placing and display of safety devices, provisions of police to control traffic, etc. as may be necessary
in order to conduct the public through the project area in accordance with F.D.O.T.'s "Manual on
Traffic Controls and Safe Practices for Street Highway Construction, Maintenance and Utility
Operations. "
3.9 CONTRACTOR'S VEHICLES
.' Contractor's vehicles shall be in good repair, free from leaking fluids, properly registered, of uniform
color and shall bear the company name on each side in not less than 1-1/2" letters.
3.10 CONTRACTOR'S EQUIPMENT
All equipment shall be maintained in an efficient and safe operating condition while performing work
under the contract. Equipment shall have proper safety devices maintained at all times while in use.
If equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the
City may direct the Contractor to remove such equipment and/or the operator until the deficiency is
corrected to the satisfaction of the City. The Contractor shall be responsible and liable for injury to
persons caused by the operation of the equipment.
3.11 CONTRACTOR'S DAMAGES
Any damages to the road, facilities, sewers, utilities, irrigation system, plant material or vegetation
caused by the Contractor shall be repaired at the expense of the Contractor to the satisfaction of the
City. Failure to restore said damages within three (3) working days following notification shall
result in a deduction from the next invoice of the City's expenses incurred by the City for labor,
material or equipment to restore the property to its original condition.
3.12 INDEPENDENT CONTRACTOR
Contractor shall act under the Contract as an independent Contractor vis-a-vis City of Miami Beach
and will not be an agent or employee of the City. Contractor shall not represent or otherwise hold out
itself or any of its subContractors, directors, officers, partners, employees, or agents to be an agent
or employee of the City.
3.13 PERMITS, LICENSES, CERTIFICATES
Contractors shall obtain, at their expense, valid permits, licenses and certificates (City, County, State,
Federal) as required for work under the Contract.
3.13. I Contractors shall give all notices and pay fees and taxes required by law in
performance of the Contract.
3.13.2 Comoliance with Miami Beach Parks. Recreation & Culture Deoartment and the
State of Florida Deoartment ofTransoortation Rules and ReQulations: Contractors
shall comply and abide by all rules and regulations of the above-referenced
departments as they may be applicable to performance of the Contract.
3.13.3 AdvertisinQ and SiQns: Contractors shall not advertise or place signs on the site,
facilities or equipment of the City of Miami Beach.
3.14 SUB CONTRACTORS
Nothing contained in the specifications shall be construed as creating any contractual relationship
between any subcontractor and the City.
Contractors shall be as fully responsible to the City for the acts and omission of the subcontractors
as for the acts and omissions ofperson(s) directly employed.
25
BID NO: 97-97/01 (AMENDED)
DATE: August 6. 1998
3.15
PROTECTION OF PROPERTY AND REPAIR OF DAMAGE
3.15.1 All portions of landscape structures, facilities, services, utilities, roads, and irrigation
systems shall be protected against damage or interrupted service at all times by Contractor
during the term of the Contract. Any damage to the property as a result of the performance
of work by Contractor during the terms of the Contract shall be repaired or replaced in kind
and in manner approved by the Project Manager. All work of this kind shall be made
immediately after damage or alteration occurs, unless otherwise directed.
,.
3.15.2 Repairs to plant materials and soils shall specifically be made in accordance with
specifications in Section 4.3.
3.15.3 Repairs to irrigation systems, which are damaged by any means including acts of God,
vandalism, vehicular damage, theft, or undetermined causes, shall be repaired by the
Contractor at no cost to the City, except where the specifications provide otherwise.
3.15.4 Contractor shall notify the City's Project Manager within twenty-four (24) hours after
discovery of any damage caused by accident, vandalism, thefts, acts of God, or
undetermined causes.
3.16 RECORDS
All documents, books and accounting records shall be open for inspection at any reasonable time
during the term of the Contract and for three (3) years audit of the books and business conducted by
Contractor and observe the operation of the business so that accuracy of the above records can be
confirmed.
All employment records shall be open for inspection and reinspection by the City, at any reasonable
time during the term of the Contract.
3.17 TRANSPORTATION
Contractors are to supply all transportation of employees, supplies and equipment.
3.18 STORAGE
Contractors are to provide for all storage at off-site locations delivering to site only sufficient
equipment and materials to complete daily tasks. Permission may be given by Project Manager for
storage of materials or equipment on-site during special projects or conditions.
3.19 WASTE DISPOSAL
Contractors are responsible for removing and disposing from sites all waste handled in performance
of the Contract. The City is not required to supply area or facilities for storage or removal of waste
on-site.
3.20 NON-INTERFERENCE
Contractor shall not interfere with the public use of sites and shall conduct his operation so as to offer
the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of
the area within which the services are performed.
26
BID NO: 97-97/01 (AMENDED)
DATE: August 6,1998
4.5.17.2 Daily on Game Days:
Walk the entire playing area and look for damages and hazards, evaluate and prioritize
the appropriate corrective actions if necessary. Scarify, drag, and water until the
desired texture is achieved. calcinecide or conditioner if required.
4.5.18
.'
Frequency of Services
Frequencies for the sites and services described herein are based upon normal circumstances.
Individual, several and/or all services to a site or sites may be added at an agreed upon price, or
deleted due to natural disaster, excessive rain, disease, drought, fire, vandalism, accident, insufficient
funds and/or any other reason at the sole discretion of the City.
4.6 PERFORMANCE CONTROL AND INSPECTIONS
4.6.1 Maintenance Quality
The quality objective of all services and materials provided by Contractors in accordance with
conditions and specifications herein, is to maintain and service various listed sites, and to keep them
in a healthy, growing, clean and attractive condition throughout the year.
4.6.2 Maintenance Standards, Frequencies, Work Method
All work shall be performed in accordance with the highest professional maintenance standards and
horticultural techniques. Frequencies set for certain repetitive maintenance functions and tasks in
specifications are minimum frequencies, which must be increased, if necessary to achieve the
Quality Objective.
Standard and frequencies may be modified from time to time by the City of Miami Beach Assistant
Director of Parks as necessary to assure proper maintenance to achieve the Quality Objective.
All work shall be done in a thorough and workmanlike manner under competent Contractor supervision
to the satisfaction of the City of Miami Beach Assistant Director of Parks.
The Contractor shall have the exclusive duty, right, and privilege to perform Grounds Maintenance and
Services, as specified herein.
4.6.3 Inspections
4.6.3.1 The Contractor's Representative shall perform maintenance inspections daily during
daylight hours of all sites assigned for the day. Inspections by City of Miami Beach
Parks Personnel shall provide continuing inspection of the sites to insure adequacy of
maintenance and that methods of performing the work are in compliance with these
specifications. Discrepancies and deficiencies in the work shall be brought to the
attention of the Contractor's Representatives in writing, directly by the City of Miami
Beach Project Manager, and shall be corrected by the Contractor immediately.
4.6.3.2 The City of Miami Beach Project Manager and the Contractors Representatives shall
meet on the sites once a month, or more frequently at the discretion of the Project
Manager, for a walk-through inspection. The meeting shall be at the convenience of
the City of Miami Beach. All on-going maintenance functions shall be completed prior
to this meeting.
4.6.4 Deficiency Notices and Liquidated Damages
If the City of Miami Beach Purchasing Director determines that there are deficiencies in the
performance of the contract, the City of Miami Beach Procurement Director will provide a Notice to
the Contractor to correct the deficiencies within seven (7) days of notification.
39
BID NO: 97-97/01 (AMENDED)
DATE: August 6.1998
If both parties agree that actual damages would require more than seven (7) days to repair, a time frame,
in writing, will be determined by the City of Miami Beach Procurement Director for that deficiency. The
parties agree that the Contractor shall be liable to the City of Miami Beach for liquidated damages (not
a penalty) in the amount of two hundred dollars ($200.00) per day, for each day exceeding the above
noted time frame, per deficiency, that the Contractor fails to correct deficiencies in the Notice.
4.6.5
,.
City of Miami Beach Right to Correct Deficiencies
Additionally, and notwithstanding the above provision, the City has the right to move on site with City
forces or private contractors to correct deficiencies seven (7) days after notification in writing, by the
City of Miami Beach Recreation, Culture and Parks Department Director, or his designee.
If. in the sole discretion or judgment of the Purchasing Director, the Contractor and/or his employee(s)
are not properly performing the services required under the Contract, then the Contractor and/or all
employees may be temporarily replaced by City personnel and payment to be made by the City may be
suspended while the matter is being investigated. Total costs incurred by completion of the work by the
City will be deducted and forfeited from the payments to the Contractor from the City.
This section shall not be construed as a penalty, but as an adjustment of payment to Contractor for only
the work actually performed, and the recovering of City costs from the failure of the Contractor to
complete or comply with the provision of the Contract.
4.6.6 Quality Control - Performance Reports
The Contractor shall submit to the City Project Manager a report of his performance for the preceding
month, under terms of the Contract. These reports shall be postmarked no later than the fifth (5th)
day of each month following the month in which services were performed. Failure to do so shall
result in delay of payment until this requirement is fulfilled. Forms for performance reporting shall
be provided by the City
4.7 SCHEDULING
4.7.1 Contractor shall accomplish normal landscape maintenance required under the Contract during daylight
hours. The City Project Manager may permit night scheduling on an individual function or task basis.
4.7.2 Contractor shall schedule and conduct the work at times and in a manner which shall not interfere with
normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets, and shall not cause
annoyance to residents near the site or users of the site. During periods of peak rush hour traffic, the
Contractor will not block or impede arterial or collector streets.
4.7.3 All work shall be scheduled and completed in a continuous manner, that is, other than a holiday or non-
work day in order to maintain the site in a uniform manner.
4.7.4 Contractor shall not work or perform any operations during inclement weather which may destroy or
damage landscaped areas.
4.7.5 Contractor shall recognize that during the course of the Contract, other activities and operations may be
conducted by City work forces and other Contractors. These activities may include but not be limited
to landscape refurbishment, irrigation system modification or repair, construction and storm related
operations. The Contractor may be required to modify or curtail certain operations without decreased
compensation and shall promptly comply with any request by the Project Manager. In the event a Site
or part of a Site becomes unavailable for servicing by the Contractor, the Project Manager may
temporarily delete the Site or part of the Site and compensation to the Contractor will be decreased.
4.7.6 Contractor shall, during the hours and days of operation, respond to all emergencies within two (2) hours.
40
BID NO: 97-97/01 (AMENDED)
DATE: August 6, 1998
4,7.7
Contractor shall have completed all Landscape Maintenance functions prior to the scheduled maintenance
inspection.
.'
Landscape Maintenance Schedules
Contractor shall provide work schedules for each site which shall be submitted to the Project Manager
within ten (10) days after the effective date of the Contract. Said work schedules shall be set on an annual
calendar identifying the task and frequency of work. The schedule shall delineate the time frames for the
landscape maintenance functions or tasks by day of the week, morning and afternoon. Thereafter, any
changes in scheduling shall be submitted in writing to the Project Manager within five (5) working days
prior to scheduled time for the work. The Contractor shall submit revised schedules when actual
performance differs substantially from planned performance. Revisions shall be submitted to the Project
Manager within five (5) working days prior to scheduled time for the work.
4.7.8
4.8 ADDITIONAL WORK
The Project Manager may, at his discretion authorize the Contractor to perform additional work, including,
but not limited to, mowing, trimming, weeding, edging, litter pickup, repairs and replacements when the
need for such work arises out of extraordinary incidents such as vandalism, acts of God, and third party
negligence, or for any additional Basic Landscape Maintenance needed.
Any work not provided for elsewhere in the Contract and authorized by the Project Manager and
performed by the Contractor shall be considered as additional work and shall be paid as specified on the
Bid Proposal.
Prior to performing any additional work, the contractor shall prepare and submit a written description of
the work with a cost estimate to the Project Manager. No work shall commence without the written
authorization from the Project Manager.
Not withstanding the above authorization, when a condition exists wherein there is imminent danger of
injury to the public or damage to property, the Project Manager may verbally authorize the work to be
performed upon receiving a verbal estimate from the Contractor. However, within 24 hours after
receiving a verbal authorization, the Contractor shall submit a written estimate to the Project Manager
for the required approval.
4.9 BID SUBMITTAL
In addition to the documentation and information requested herein, the Bidders shall submit the following
information with their bid:
4.9.1 Company Profile
A profile describing the organization represented by the bidder must be furnished with the bid
submittal. This will include:
'Company history and present organization;
'Name of Principal or Owner(s);
'Name of Affiliates, Subsidiaries, etc.;
'Years of company experience under present ownership;
"The local office address and phone number from which account would be
administered;
"History of local office, including opening date;
'Normal hours of operation of local office;
'Name of person in charge of local office;
"Number of maintenance personnel in the south Florida area normally available to
emergency calls;
'List of all services company is capable of providing.
41
BID NO: 97-97/01 (AMENDED)
DATE: August 6,1998
CITY OF
\
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
..
PROCUREMENT DIVISION
INVITA nON TO BID NO. 97-97/0~ 700 CONVENTION CENTER DRIVE
(AMENDED) MIAMI BEACH. FLORIDA 33139
TELEPHONE: 13051 673-7490
SUNCDM: 13051 933-7490
CITY OF MIAMI BEACH FAX: 1305) 673.7851
AMENDMENT NO.3
August 13, 1998
Citv of Miami Beach Bid No.97-97/01. Three Year Contract for Providing Grounds Maintenance
- -
Service with an Option to Renew for Three Years, on a Year to Year Basis, is amended as follows:
Included in this amendment:
I. Questions received from prospective bidders with corresponding answers.
II. Modifications to the Specifications.
III. Revised Bid Form, Pages 1-19.
IV. Pre-Bid Attendance List.
I. The following information is provided in response to questions received from
prospective bidders:
Q 1. Section 3.2.1.4, states that "Company must have a person with an advanced degree in
horticulture, agronomy, or related field on staff".
What will the City accept for this requirement?
A I. The City will only accept bids from firms that have on staff at time of bid opening, a full-
time horticulturist with an advanced degree from a United Sates Accredited University.
Q2. What are the bidders to do about trees that are currently unsafe (ie, banding and staking
loose, low clearance, etc).
A2. The City will correct these deficiencies prior to turning the project over to the successful
Contractor.
Q3. What are bidders to do regarding weak trees.
A4. Prior to turning the project over to the successful Contractor, a complete walk through for
acceptance by the Contractor will be accomplished.
BID NO: 97-97/01 (AMENDED)
DATE: AuguSl 13. 1998
II. Revisions to Specifications
Deletion from Specifications:
Palm/Hibiscus Medians and Park (Bid Item #14)
Star Island Median (Bid Item # I 5
..
Addition to Specifications:
Park View (Bid Item # 13. I)
Pinetree Park (Bid Item #13.2)
Normandy Park (Bid Item #13.3)
When submitting your bid, please note that Addendum No.3 was received. We look forward to
receiving your bid.
CITY OF MIAMI BEACH
lvJQ(b
Judith M. Ford &/Z--
Purchasing Director
JF/mr
BID NO: 97.97/01 (AMENDED)
DATE: AugustlJ,I998
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
BID FORM
We proPlse to furnish all labor ! tools, equipment, transportation, permits, licenses, services and incidentals
necessary in order to provide Grounds Maintenance for the City of Miami Beach, in accordance with Bid
Specifications, as follows:
Item # Project Description Total Price, Per Month
1 Stillwater Park $
2 Crespi Park $
3 Tatum Park $
4 Normandy Shores Park . $
5 Normandy Shores Tennis $
6 Brillan~' Bay Park $
7 North Shore Park $
8 La Gorce Tot Lot $
9 Poinciana Park $
10 Muss Park $
II Fisher Park $
12 Fairway Park $
13 Collins A ve Medians, 40th Street - 59th street $
13.1 Park View $
13.2 Pinetree Park $
13.3 Normandy Park $
14 DELETED DELETED
15 DELETED DELETED
BID NO: 97-97/01 (AMENDED)
DATE: August 13,1998
1
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BIJ) #97 -97/01
Labor Rates ( for Work other than specified herein, at the direction of the City)
Item # Job Classification Hourly Rate
16.- Hourly rate per Contractor Regular time: $
Representative
Overtime: $
17 Hourly rate per Regular time: $
La borer/G ron ndskeeper
Overtime: $
18 Hourly rate per Irrigation Regular time: $
Technician
Overtime: $
19 Hourly rate per Large Equipment Regular time: $
Operator
Overtime: $
20 Hourly rate per Regular time: $
Supervisor/Foreman
Overtime: $
21 Hourly rate per Climber Regular time: $
Overtime: $
22 Hourly rate per Certified Arborist Regular time: $
Overtime: $
23 Hourly rate per Pest Control Regular time: $
Technician
Overtime: $
Materials ( for Materials not specified herein, to he installed at the direction of the City)
Item # Description Unit Price Installed
24 St. Augustine Sod $ /pallet
25 Bahia Sod $ /pallet
26 Bermuda Sod $ /pallet
27 Cypress Mulch $ /cubic yard
28 Seasonal Color $ leach
29 For all other materials not specified, Contractor shall furnish at %
_ % above vendor cost
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
2
,
I
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
Bidder's Dade County Certificate of Competency No:
Expiratilin Date:
Bidders must sign below to acknowledge receipt of addendum (if necessary).
Amendment No. I:
Amendment No.2:
Amendment No.3:
ANY LETI'ERS, ATTACHMENTS, OR ADDmONAL INFORMATION TO BE CONSIDERED PART OF THE
PROPOSAL MUST BE SUBMITI'ED IN DUPLICATE.
SUBMI'ITED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this proposal and commit the bidding firm)
NAMEITITLE(Print):
ADDRESS:
CITY/STATE:
ZIP:
TELEPHONE NO:
FACSIMILE NO:
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
3
SCHEDULE OF VALUES
Item #1 Stillwater Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
4
SCHEDULE OF VALUES
Item #2 Crespi Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S 36 $
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 S
Shrub Pruning S 12 S
Ground cover Pruning S 12 $
Tree and Palm Pruning S I S
Weed Control S 36 $
Liller Control S 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization S 16 $
Shrubs and Groundcover S 3 S
Beds fertilization
Tree and Palm fertilization S 2 S
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
5
SCHEDULE OF VALUES
Item #3 Tatum Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
Sl. Augustine turf mowing S 36 $
.
Bermuda turf mm't'ing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S 12 $
Ground cover Pruning S 12 $
Tree and Palm Pruning S I S
Weed Control S 36 $
Litter Control S 208 $
Sl. Augustine turf S 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
6
SCHEDULE OF VALUES
Item #4 Normandy Shores Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
Sl. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Liller Control $ 208 $
Sl. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover S 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampliog $ 2 $
BID NO: 97.97/01 (AMENDED)
DATE: August 13, 1998
7
SCHEDULE OF VALUES
Item #5 Normandy Shores Tennis
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
SI. Augustine turf mowing S 36 $
.
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S [2 $
Ground cover Pruning S [2 S
Tree and Palm Pruning S [ $
Weed Control S 36 $
Litter Control S 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Ground.over $ 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling $ 2 $
BID NO: 97.97/01 (AMENDED)
DATE: August 13, 1998
8
SCHEDULE OF VALUES
Item #6 Brittany Bay Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning S 1 S
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover S 3 S
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling $ 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13. 1998
9
SCHEDULE OF V ALVES
Item #7 North Shore Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
Sl. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13. 1998
~o
SCHEDULE OF VALUES
Item #8 La Gorce Tot Lot
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S 36 $
.'
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S 12 $
Ground cover Pruning S 12 $
Tree and Palm Pruning S 1 $
Weed Control S 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization S 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling $ 2 $
BID NO: 97-97/01 (AMENDED)
DATE: AuguSlI3.I998
11
SCHEDULE OF VALUES
Item #9 Poinciana Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S 36 S
,.
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S 12 $
Ground cover Pruning S 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
12
, .
SCHEDULE OF VALUES
Item #10 Muss Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ . 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13, 1998
13
SCHEDULE OF VALUES
Item #11 Fisher Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
BID NO: 97.97/01 (AMENDED)
DATE: August 13. 1998
14
SCHEDULE OF VALUES
Item #12 Fairway Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S 36 $
,.
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S 12 $
Ground cover Pruning S 12 $
Tree and Palm Pruning S I $
Weed Control S 36 $
Litter Control S 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization S 16 $
Shrubs and Groundcover S 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13,1998
15
SCHEDULE OF VALUES
Item #13 Collins Ave. Medians, 40th Street - 59th Street
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DATE: AuguSlI3,1998
~6
, .'
SCHEDULE OF VALUES
Item #13.1 Park View
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S 36 $
,.
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S 12 $
Ground cover Pruning S 12 $
Tree and Palm Pruning S I $
Weed Control S 36 $
Litter Control S 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization S 16 $
Shrubs and Groundcover S 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13. 1998
17
, .
SCHEDULE OF VALUES
Item #13.2 Pinetree Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
BID NO: 97-97/01 (AMENDED)
DATE: August 13,1998
18
I'
. ,
SCHEDULE OF VALUES
Item #13.3 Normandy Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing S 36 $
.'
Bermuda turf mowing S 104 $
Grass Trimming and Edging S 36 $
Shrub Pruning S 12 S
Ground cover Pruning S 12 $
Tree and Palm Pruning S I $
Weed Control S 36 $
Litter Control S 208 $
St. Augustine turf S 4 $
fertilization
Bermuda turf fertilization S 16 $
Shrubs and Groundcover S 3 $
Beds fertilization
Tree and Palm fertilization S 2 $
Nematode Sampling S 2 $
BID NO: 97-97/01 (AMENDED)
DA TEo August 13, 1998
19
Vila.& Sons Landscaping
20451' SW 216 Street
, Miami: FL 33170
Florida Lawn Service
14535 SW 43rd Terrace
Miami, FL 33175
,.
Environmental Care
1145 Okeechobee Road
West Palm Beach, FL 33401
Trompex Corp.
13380 SW 131 Street, Suite 126
Miami, FL 33186
I
E .& S Laqdscaping Service
640 NW 95th Street
Miami, FL 33150
Proscape Southeast
1990 SW 141 Ave.
Miami, FL 33175
Tenusa, Inc.
6619 S. Dixie Hwy., #256
Miami, FL 33 1 43
U.S. Lawns of South Dade
1405 SW 107th Ave., 30lB
Miami, FL 33165
Enviroguard Systems Inc.
9401 SW 146 Street
Miami, FL 33176
Julep Lawn and Landscape
17000 NW 67th Ave., #402
Hialeah, FL 33015
Recio .& Associates
8053 NW 64th Street
Miami, FL 33166
U.S. Lawns of Miami
741-745 W. 83rd Street
Hialeah, FL 33015
, "
INVITATION TO BID
THREE YEAR CONTRACT FOR PROVIDING
,. GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR
THREE YEARS ON A YEAR TO YEAR BASIS
BID #97-97/01
BID OPENING: AUGUST 27,1998 AT 10:00 AM
For information contact: Michael Rath, CPPB (305) 673-7492
Judith M. Ford, CPPB, Procurement Director
City of Miami Beach - Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
INVITATION TO BID NO. 97-97/01
.'
CITY OF MIAMI BEACH
Sealed bids will be received by the Cily of Miami Beach Procurement Director, 1700 Convention
Center Drive, Miami Beach, Florida, 33139, until 10:00 A.M. on the 27th day of August, 1998 for:
THREE YEAR CONTRACT FOR PROVIDING
GROUNDS MAINTENANCE SERVICE WITH AN OPTION TO
RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
Stillwater Park
La Gorce Tot Lot
Crespi Park
Tatum Park
Poinciana Park
Muss Park
Normandy Shores Park
Fisher Park
Normandy Shores Tennis
Fairway Park
Brittany Bay Park
Collins Ave Medians, 40th Street
- 59th street
North Shore Park
Palm /Hibiscus Medians and
Park
Star Island Median
At time, date, and place above, bids will be publicly opened. Any bids or proposals received after
time and dale specified will be returned to the bidder unopened.
A MANDATORY Pre-Bid Conference and site inspection has been scheduled for 9;00 a.m. on
August 12 , 1998, al City Hall, Commission Chambers, Third Floor, 1700 Convention Center Drive,
Miami Beach, FL 33139.
A Bid Bond of five (5%) percent of the annual bid amount will be required. The successful bidder
will be required to furnish Performance and Payment Bonds, each in the amount of one-hundred
(100%) percent of the annual contract amount.
Bid #97-97/01
Date Issued: 08/01/98
City or Miami Beach
2
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail
or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL
33139 FAX: (305) 673-7851. The bid title/number shall be referenced on all correspondence. All
questions must be received no later than seven (7) calendar days prior to the scheduled bid opening
date. All responses to questions/clarifications will be sent to all prospeclive bidders in the form of
an addendum. NO QUESTIONS WILL BE RECEIVED VERB ALL Y OR AFTER SAID
DEADLINE.
Specificalions may be obtained upon request from the Procurement Division, telephonenumber(305)
673-7490, Bid Clerk.
The City of Miami Beach reserves Ihe right to accept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of
Miami Beach may reject any and all proposals or bids.
CITY OF MIAMI BEACH
Judith M. Ford
Procurement Director
JF/mr
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
3
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
1.0 GENERAL CONDITIONS
1.1 StALED BIDS:
Original copy of Bid Form as well as any other pertinent documents must be returned in order for the bid to
be considered for award. All bids are subject to the conditions specified hereon and on the attached Special
Conditions. Specifications and Bid Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of
Miami Beach Procurement Director, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33 I 39.
Telegraphic bids will not be accepted.
1.2 EXECUTION OF BID:
Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form.
Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be
completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single
line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the
person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The
original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not
be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid.
I.3 NO BID:
Ifnot submitting a bid, respond by returning original copy of Bid Form, marking if "No Bid", and explain the
reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name
from the bid mailing list. NOTE: A bidder, to qualify as a respondent, must submit a "no bid" and same must
be received no later than the stated bid opening date and hour.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested.
Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in
computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination,
freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, ifmade,
will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt
is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will
not be a consideration in determination of award ofbid(s).
1.5 TAXES:
The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use
Certificate Number is 04-00097-09-23
1.6 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all
instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk.
1.7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and
current model offered (most current production model at the time of this bid). All containers shall be suitable
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
4
for storage or shipment, and all prices shall include standard commercial packaging.
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed
or re-examination listing where such has been established by U.L. for the item(s) offered and furnished.
1.9 BI'DDER'S CONDITIONS:
The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or
any part of any bid they deem necessary for the best interest ofthe City of Miami Beach, FL.
1.10 EQUIVALENTS:
If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must' \
so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and
construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are infonnational guides as
to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify
that product(s) offered conform with or exceed quality as listed in the specifications.
Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered
requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications
and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the bid will be
considered as a bid in complete compliance with the specifications as listed on the attached form.
1.11 (NOT USED)
1.12 (NOT USED)
1.13 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may
be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid
and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the
bidder. Any violation of these stipulations may also result in:
A) Vendor's name being removed from the vendor list.
B) All departments being advised not to do business with vendor.
1.14 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request,
be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within
(30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample
must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify
samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the
Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139.
1.15 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in
Bid #97-97/01
Date Issued: 08101/98
City ofMillmi Beach
5
calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may
become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday
through Friday, excluding holidays.
1.16 INTERPRETATIONS:
Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted
in'writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305)
673-7851.
1.1 7 (NOT USED)
1.18 (NOT USED)
1.19 AWARDS:
In the best interest of the City of Miami Beach, the City Commission reserves the right to reject all bids or any
portion of any bid they deem necessary for the best interest of the City; to accept any item or group of items
unless qualified by the bidder; to acquire additional quantities at prices quoted on the Bid Form unless
additional quantities are not acceptable, in which case the Bid Form must be noted "BID IS FOR SPECIFIED
QUANTITY ONLY". All awards made as a result of this bid shall conform to applicable Florida Statutes.
1.20 BID OPENING:
Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received
after that time shall be returned, unopened.
1.21 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk of loss or damage
to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or
damage result from negligence by the buyer. If the materials or services supplied to the City are found to be
defective or not conform to specifications, the City reserves the right to cancel the order upon written notice
to the seller and return product at bidder's expense.
1.22 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found
to comply with award specifications, free of damage or defect and properly invoiced.
1.23 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the
buyer shall be final and binding on both parties.
1.24 LEGAL REQUIREMENTS:
Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items
covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility.
1.25 (NOT USED)
1.26 (NOT USED)
1.27 PATENTS & ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its
employees from liability of any nature or kind, including cost and expenses for, or on account of, any
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
6
copyrighted. patented. or unpatented invention, process, or article manufactured or used in the performance
of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device
or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials
in any way involved in the work.
1.28 OSHA:
The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects
to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to
comply with this condition will be considered as a breach of contract. Any fines levied because of
inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same.
1.29 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have precedence.
1.30 ANTI-DISCRIMINATION:
The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202,
Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for
all persons without regard to race, color, religion, sex or national origin.
1.31 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490NOlCE to request material in accessible format; sign language interpreters (five
days in advance when possible), or information on access for persons with disabilities.
1.32 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or equipment covered by this
bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade
workmanship.
1.33 (NOT USED)
1.34 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform
work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and
expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all
applicable Dade County and City of Miami Beach building code requirements and the South Florida Building
Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder
(or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid.
1.35 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. After
acceptance of bid, the City will notify the successful bidder to submit a performance bond and certificate of
insurance in the amount specified in Special Conditions.
1.36 DEFAULT:
Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is
made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred
by the City thereby, or where surety is not required, failure to execute a contract as described above may be
grounds for removing the bidder from the bidder's list.
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
7
1.37 CANCELLATION:
In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give
written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10)
days, recommendation will be made to the City Commission for immediate cancellation. The City Commission
of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time
and for any reason, upon giving thirty (30) days prior written notice to the other party.
.
1.38 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in
DUPLICATE to the City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139
1.39 (NOT USED)
1.40 (NOT USED)
1.41 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M.
1.42 SUBSTITUTIONS:
The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected
to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's
expense.
1.43 FACILITIES:
The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice.
1.44 BID TABULATIONS:
Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed stamped envelope
with the bid.
1.45 AWARD CHALLENGE:
All costs accruing from a bid or an award challenged as to quality, etc. (tests, etc.) shall be assumed by the
challenger. All bid challenges are to be in writing and filed with the Procurement Director. The
Procurement Director will notify challenger of the cost and time necessary for a written reply to the
challenger.
1.46 (NOT USED)
1.47 (NOT USED)
1.48 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the
specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach
Procurement Director at least fifteen (15) calendar days prior to scheduled Bid opening, a request for
clarification. All such requests for clarification must be made in writing and the person submitting the request
will be responsible for its timely delivery.
Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami
Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal
changes are required. The City shall issue a Formal Addendum if substantial changes which irnpactthe
technical submission of Bids is required. A copy of such Addendum shall be sent by mail or facsimile to each
Bid #97-97101
Date Issued: 08/01/98
City of Miami Beach
8
Bidder receiving the Solicitation. In the event of conflict with the original Contract Documents, Addendum
shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over
prior addendum only to the extent specified.
The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space
provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive;
pIOOvided, however, that the City may waive this requirement in its best interest. The City will not be
responsible for any other explanation or interpretation made verbally or in writing by any other city
representative.
1.49 DEMONSTRATION OF COMPETENCY:
I) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be
considered from firms which are regularly engaged in the business of providing the goods and/or services as
described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable
period of time, and have sufficient financial support, equipment and organization to insure that they can
satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms
"equipment and organization" as used herein shall be construed to mean a fully equipped and well established
company in line with the best business practices in the industry and as determined by the City of Miami Beach.
2) The City may consider any evidence available regarding the financial, technical and other qualifications
and abilities ofa Bidder, including past performance (experience) with the City in making the award in the best
interest of the City.
3) The City may require Bidders to show proof that they have been designated as authorized representatives
of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supplies to the City through the designated representative. Any conflicts between this material
information provided by the source of supply and the information contained in the Bidder's Proposal may
render the Bid non-responsive.
4) The City may, during the period that the Contract between the City and the successful Bidder is in force,
review the successful Bidder's record of performance to insure that the Bidder is continuing to provide
sufficient fffiancial support, equipment and organization as prescribed in this Solicitation. Irrespective of the
Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary
status and implement termination procedures if the City determines that the successful Bidder no longer
possesses the fffiancial support, equipment and organization which would have been necessary during the Bid
evaluation period in order to comply with this demonstration of competency section.
1.50 A WARD OF CONTRACT:
A) The contract will be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s), conforming
to the Solicitation, is most advantageous to the City of Miami Beach. The lowest responsive, responsible
Bidder(s) will be determined in conjunction with the method of award which is described in the Special
Conditions. Tie Bids will be decided as described in Special Conditions.
B) The City shall award a contract to a Bidder through action taken by the City of Miami Beach City
Commission at a duly authorized meeting. This action shall be administratively supported by a written award
of acceptance (Purchase Order), mailed or otherwise furnished to the successful Bidder; which shall constitute
a binding contract without further action by either party.
C) The General Terms and Conditions, the Special Conditions, the General Requirements, the Technical
Specification, the Bidder's Proposal and the Purchase Order are collectively an integral part of the contract
between the City of Miami Beach and the successful Bidder.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
9
D) While the City of Miami Beach City Commission may determine to award a contract to a Bidder(s) under
this Solicitation, said award may be conditional on the subsequent submission of other documents as specified
in the Special Conditions. The Bidder shall be in default of the contractual obligations if any of these
documents are not submitted in a timely manner and in the form required by the City. If the Bidder is in
default, the City, through the Procurement Director, will void its acceptance of the Bidder's offer and may
determine to accept the offer from the second lowest responsive, responsible Bidder or re-solicit Bids. The
City may, at its sole option, seek monetary restitution from the Bidder as a result of damages or excess costs
sll6tained and/or may prohibit the Bidder from submitting future Bids for a period of one year.
E) The Term of the Contract shall be stipulated in the Purchase Order which is issued to the successful
Bidder(s). Where there is a conflict between the contractual period stipulated in the Solicitation and the
contractual period stipulated on the Purchase Order, the Purchase Order shall prevail. If the contract involves
a single shipment of goods to the City, the contract term shall be concluded upon completion of expressed and
implied warranty periods.
F) The City reserves the right to exercise the option to renew a term contract of any successful Bidder(s) to
a subsequent optional period; provided that such option is stipulated in the Special Conditions. If the City
exercises the right in writing, the Bidder shall update and submit any legal documents required during the
initial Solicitation by no later than sixty (60) calendar days prior to the commencement ofthe option period.
These documents, which are specified in the Special Conditions and include, but are not limited to, insurance
certificates and performance bonds, must be in force for the full period of the option. If the updated documents
are not submitted by the Bidder in complete form within the time specified, the City may rescind its option,
declare the Bidder to be in default of its contractual obligations and award to the next low bidder or seek a new
bid Solicitation. The City may, at its sole option, seek monetary restitution from the Bidder as a result of
damages or excess cost sustained and/or may prohibit the Bidder from submitting future Bids for a period of
one year.
G) The City reserves the right to automatically extend this contract for a maximum period not to exceed ninety
(90) calendar days in order to provide City departments with continual service and supplies while a new
contract is being solicited, evaluated and/or awarded. If this right is exercised, the City shall notify the Bidder,
in writing, of its intent to extend the contract for a definitive period of time prior to the effective date of the
extension. By affixing its authorized signature to this Bid Form, the Bidder hereby acknowledges and agrees
to this right.
1.51 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or
all of its right, title or interest therein, or his or its power to execute such contract to any person, company or
corporation without prior written consent of the City of Miami Beach.
1.52 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall
comply with all laws, ordinances, regulations and building code requirements applicable to the work
contemplated herein.
1.53 OPTIONAL CONTRACT USAGE:
As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting
contract, provided the Department of Management Services, Division of Procurement, has certified its use to
be cost effective and in the best interest of the State. Contractors have the option of selling these commodities
or services certified by the Division to the other State agencies at the agencies option.
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beacb
10
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
.'
The purpose of this bid is to establish a contract, by means of sealed bids, for Grounds Maintenance Service
as specified herein, from a source(s) of supply that will give prompt and efficient service.
2.2 TERM OF CONTRACT:
This contract shall commence the day after date of award by the City Commission of Miami Beach Florida
and shall remain in effect for a period of three (3) years.
The maintenance period shall begin 10 days after receipt of a notice to proceed, and continue for a period of
three (3) years, pending available funding.
The City of Miami Beach has the option to renew the contract at it's sole discretion for an additional three (3)
year period on a year to year basis. Renewal of the contract is a City of Miami Beach prerogative- not a right
of the contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of
Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be from a month to
month basis only and shall not constitute an implied renewal of the contract. Said month to month extension
shall be upon the same terms of the contract and at the compensation and payment provided herein.
Ootion to Renew / Adiustment to Contract Amount: In the event the City of Miami Beach exercises its option
to renew beyond the initial three (3) year contract, the contract prices and any other terms the city may choose
to negotiate, will be reconsidered for adjustment prior to renewal due to increases or decreases in labor costs;
but in no event will the prices be increased or decreases by a percentage greater than the percentage change
reflected in the C.P.! as published by the U.S. Department of Labor. The City of Miami Beach reserves the
right to accept the renewal adjustment or to allow the contract to terminate and re-advertise for bids, whichever
is in the best interest of the City.
2.3 METHOD OF AWARD:
A ward of this contract will be made to the lowest responsive, responsible bidder whose bid will be most
advantageous to the City of Miami Beach providing the bid does not exceed the amount of funds estimated by
the City as available to finance the Contract.
2.4 CERTIFICATION, INVOICES AND PAYMENT:
2.4. I Certification
Contractors shall complete a "Certification Report Form", designated Exhibit "B", and submit one
signed copy with the monthly invoice to the Project Manager.
2.4.2 Invoices:
Contractors shall submit two (2) copies of all invoices to the Recreation, Culture & Parks
Department, Parks! Landscape Maintenance Division, 2 I 00 Meridian A venue, Miami Beach,
Florida, 33139.
2.4.3 PaYment
The City agrees to pay to Contractor for the maintenance services described herein the following
compensation during the term of the Contract:
Bid #97-97101
Date Issued: 08/01/98
City of Miami Beach
II
2.4.3.1 Pavment - "Comolete Servicell
.
2.4.3.2
2.4.3.3
(a) Contractor supplies all expertise, supervision, labor, equipment, material,
transportation. facilities, and support services necessary to complete the entire job
as specified in the landscape maintenance schedule and as indicated in the
specifications.
(b)
The bid price is stated as "per service" amount. Each complete service cycle must
be invoiced separately on a monthly basis for services rendered during said month
and City will pay to Contractor each month the "per service" payment amount.
(c) The compensation to be paid by City shall be rendered in monthly payments for
work performed per bid item.
Payment shall be made within thirty (30) days upon receIVIng invoices, in
duplicate, providing that all work performed during the preceding month has
been inspected and accepted by the Project Manager and that all applicable
certifications and reports have been submitted in accordance with the provisions
of the Contract. The Contractor shall look for payment exclusively from the
funds of the City for which these services have been provided.
(d)
If the Project Manager determines that the labor for work resulting from vandalism,
acts of God, or third party negligence can be performed by Contractor's present
work force, the Project Manager may modify the Landscape Maintenance Schedule
and substitute the emergency work for regularly scheduled work.
Pavments Withheld:
If, in the sole judgment of the Project Manager, the level of maintenance
is less than that specified herein, at his option, in addition to or in lieu of
other remedies provided herein, may withhold payment from the Contractor for
work not perfonned. until services are rendered in accordance with specifications
and providing no other arrangements have been made between the Contractor and
the Project Manager. Notice of withholding must be in writing to the attention of
the Purchasing Director.
Additional or Decreased Comnensation:
A. Additional or decreased compensation may be authorized at the discretion
of the Purchasing Director, subject to City budgetary conditions, for
Deletion of Sites, Addition of Sites, or Additional Work performed by the
Contractor.
B. Price Adiustment For The Deletion of Site(s):
The City reserves the right to temporary or permanently delete existing
sites, and/or services at existing sites. Sites and/or services which are removed
shall be evaluated by both the City and the contractor for the m u t u a I
determination of a fair unit cost, to be based upon similar site receiving
similar service and/or similar services rendered at a similar site.
Bid #97-97/01
Date Issued: 08/01198
City of Miami Beach
Should it be necessary for the Project Manager to eliminate any sites,
it is understood that the corresponding per service rate charged by the
12
Contractor for maintenance services will also be deleted from subsequent
invoices sent to the Department.
c.
Price Adiustments For The Addition of Sites;
.'
The City reserves the right to add new sites to the respective contract(s),
and to add services to the existing sites. New sites and/or service to be
added shall be evaluated by both the City and the contractor for the mutual
determination of a fair unit cost, to be based upon similar site receiving
similar service and/or similar services rendered at a similar site. Sites and/or
services deleted and later re-added shall be re-added at the origmal contract
unit cost, plus any index adjustment.
2.4.3.4
Develooment of and/or Imorovement to Existin!! Sites
The City reserves the right to develop and/or improve existing sites specified herein.
Additional services required shall be evaluated by both the City and the contractor
for the mutual determination of a fair unit cost, to be based upon similar service
rendered at a similar site.
2.5 RESPONSE TIME: N/A
2,6 ADDITIONS/DELETIONS OF FACILITIES:
Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that
any facility may be added/deleted to/from this contract at the option of the City. When an addition to the
contract is required, successful bidder(s) under this contract shall be invited to submit price quotes for these
new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be
made to the lowest responsible bidder(s) meeting specifications in the best interest of the City.
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form
shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer
incentive discounts from this fixed price to the City at any time during the contractual term.
2,8 PRE-BID CONFERENCE/SITE INSPECTION:
A MANDATORY pre-bid conference and site inspection will he held on August 12, 1998 at 9;00 A.M" at the
First Floor Conference Room, I 700 Convention Center Drive, Miami Beach, FL. At that conference all work
will be discussed and all questions answered. No questions will be answered except at the pre-bid conference.
You may submit questions in writing to be prior to the pre-bid conference to: Procurement Director, City of
Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, Fax: (305) 673-7851.
Each bidder shall thoroughly familiarize themselves with all sites, services to be performed therein and
conditions thereof and shall determine to his/her own satisfaction the character and extent of labor, equipment
and materials needed to satisfy the requirements of the specifications herein; No allowance shall be made by
the City of Miami Beach for lack of knowledge by the bidders.
2.9 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this contract)
The contractor shall be responsible for his work and every part thereof, and for all materials, tools,
appliances and property of every description, used in connection with this particular project. He shall
specifically and distinctly assume, and does so assume, all risks of damage or injury to property or
persons used or employed on or in connection with the work and of all damage or injury to any person
Bid #97-97/01
Date Issued: 08/01/98
City or Miami Beach
13
. '
or property wherever located, resulting from any action or operation under the contract or in
connection with the work. It is understood and agreed that at all times the contractor is acting as an
independent contractor.
The contractor. at all times during the full duration of work under this contract, including extra work
in connection with this project shall meet the following requirements:
M..intain Worker's Compensation and Employer's Liability Insurance to meet the statutory requirements ofthe
State of Florida.
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see checklist for
limits) to protect the contractor in the interest of the City against all risks of injury to persons (including death)
or damage to property wherever located resulting from any action or operation under the contract or in
connection with the work. This policy is to provide coverage for premises/operations, independent contractor,
broad form property damage, products/completed operations and contractual liability.
Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired
automobiles and equipment used in connection with the work.
Maintain any additional coverages required by the Risk Manager as indicated on the Insurance Check List.
Name the City of Miami Beach as an additional insured on all liability policies required by this contract. When
naming the City of Miami Beach as an additional insured onto your policies, the insurance companies hereby
agree and will endorse the policies to state that the City will not be liable for the payment of any premiums or
assessments. A copy of the endorsement(s) naming the City of Miami Beach as an additional insured is
required and must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of
Miami Beach Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the laws of the State of
Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest
edition.
Original signed Certificates ofInsurance, evidencing such coverages and endorsements as required herein, shall
be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate
must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit
updated certificates of insurance for as long a period as any work is still in progress.
It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to
any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the
work performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage from the
first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless
specific safeguards have been established to assure an adequate fund for payment of deductibles by
the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual indemnity and
hold harmless agreement:
"The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal
corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and
Bid #97.97/0t
Date Issued: 08/01/98
City of Miami Beach
14
up to the amount of $1 ,000,000.00 for each occurrence and for all damages to the property of others
in and up to the amount of $1 ,000,000.00 for each occurrence per the insurance requirement under
the specifications including costs of investigation, all expenses of litigation, including reasonable
attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts
of omission or commission of any by the contractor, his agents, servants, or employees, or through
the mere existence of the project under contract".
,.
The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and
suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents,
and employees, as determined by a court of competent jurisdiction.
The contractor will notify his insurance agent without delay of the existence of the Hold Harmless
Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the
insurance agent and carrier.
The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole
purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and
all claims arising out of this contractual operation.
The contractor will secure and maintain policies of subcontractors. All policies shall be made
available to the City upon demand. Compliance by the contractor and all subcontractors with the
foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall
not relieve the contractor and all subcontractors of their liabilities and obligations under any Section
or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and
omissions of the subcontractor and of persons employed by them as he is for acts and omissions of
persons directly employed by him.
Insurance coverage required in these specifications shall be in force throughout the contract term.
Should any awardee fail to provide acceptable evidence of current insurance within seven days of
receipt ofwrinen notice at any time during the contract term, the City shall have the right to consider
the contract breached and justifying the termination thereof.
If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage,
satisfactory to the Risk Manager, may be considered.
It is understood and agreed that the inclusion of more than one insured under these policies shall not
restrict the coverage provided by these policies for one insured hereunder with respect to a liability
claim or suit by another insured hereunder or an employee of such other insured and that with respect
to claims against any insured hereunder, other insured hereunder shall be considered members of the
public; but the provisions ofthis Cross Liability clause shall apply only with respect to liability arising
out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured
hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim
is made or suit is filed.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
15
INSURANCE CHECK LIST
XXX I. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
.'
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1.000.000.00 per occurrence for
bodily injury property damage to include Premises! Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsemt'nt exactly
as written in lIinsurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
4. Excess Liability - $
.00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and Indemnity
_ Employee Dishonesty Bond
Other
$
$
$
$
$
$
.00
.00
.00
.00
.00
.00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the bid number and title
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence ofthis insurance may be required
within five (5) days after bid opening.
Bidder
Signature of Bidder
Bid #97-97/Ot
Date Issued: 08/01198
City of Miami Beach
16
CONTRACTOR'S OUESTIONNAIRE
NOTE:
Information supplied in response to this questionnaire is subject to verification.
.' Inaccurate or incomplete answers may be grounds for disqualification from
award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By
Principal Office
How many years has your organization been in business as a Contractor under your presenl business
name?
Does your organization have current occupational licenses entitling it to do the work contemplated
in this Contract?
State of Florida occupalionallicense - state type and number:
Dade County certificate of competency - state type and number:
City of Miami Beach occupational license - state type and number:
Include copies of above licenses and certificates wilh proposal.
How many years experience in similar work has your organization had?
(A) As a Conlraclor
(B) As a Sub-Contractor
(C) What contracts has your organizalion completed?
Contract AmI Class of Work When Compleled Name/Address of Owner
Have you ever had a contract terminated (as prime contractor or sub-contractor, under existing
company name or another company name) due to failure to comply with contractual
specifications?
If so, where and why?
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
17
Has any officer or partner of your organization ever failed 10 complete a contract handled in his own
name?
If so, state I\;une of individual, name of owner, and reason thereof
In what other lines of business are you financially interested or engaged?
Give references as to experience, ability, and financial standing
What equipment do you own thaI is available for the proposed work and where located?
Financial Statement
What Bank or Banks have you arranged to do business with during the course of the Contract
should it be awarded to you?
I HEREBY CERTIFY Ihat the above answers are true and correct.
(SEAL)
(SEAL)
Bid #97-97101
Date Issued: 08/01/98
City o(Miami Beach
18
2.10 VENDOR APPLICATION
Prospective proposers should register with the City of Miami Beach Procurement Division; this will
facilitate their receipt of future notices of solicitations when they are issued. The successful proposer(s)
must register prior to award; failure to register will result in the rejection of their proposal. Potential
proposers may contact the Procurement Division at (305) 673-7490 to request an application.
Regi'i)ration requires that a business entity complete a vendor application and submit an annual
administrative fee of $20.00. The following documents are required:
I. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
It is the responsibility of the proposer to inform the City concerning any changes, such as new address,
telephone number, commodities, etc.
2.11 CONTACT PERSON:
For any additional information regarding the specifications and requirement of this bid, contact: Michael Rath,
CPPB (305) 673-7492.
2.12 SAMPLES:N/A
2.13 BID CLARIFICATION:
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile
to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33 I 39 FAX: (305) 673-785 I.
The bid title/number shall be referenced on all correspondence. All questions must be received no later than seven
(7) calendar days prior to the scheduled bid opening date. All responses to questions/clarifications will be sent
to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY
OR AFTER SAID DEADLINE.
2.14 TIE BIDS:
Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference
will be given to vendors certifying that they have implemented a drug free work place program. A certification
form will be required at that time.
2.15 PUBLIC ENTITY CRIMES (pEC):
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity
crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor,
supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period
of36 months from the date of being placed on the convicted vendor list.
2.16 BID/PERFORMANCE BOND:
All bids must be accompanied by a bid bond in the amount of 5% of the total bid submitted, to be in the form of
a Cashier's Check made payable to the City of Miami Beach; a bond written by a surety company authorized to
do business in the State of Florida and shall comply with State Statute 287.0935. The bond, if in the form ofa
Cashier's Check, of all unsuccessful bidders will be returned after bid award. The successful bidder will be
required to submit a 100% Performance Bond and LaborlMateriaI Bond. The Performance Bond, LaborlMaterial
Bond can be in the form ofa Cashier's Check, made payable to the City of Miami Beach; a bond written by a surety
company as specified previously.
Bid 1197-97/01
Date Issued: 08/01/98
City of Miami Beach
19
2.17 SPOT MARKET PRICING:N/A
2.18 (NOT USED)
2.19 LIQUIDATED DAMAGES:
As specified in Section 4.6.4
2.20 PERCENTAGE ABOVE VENDOR COST:
Bids for parts and supplies not included in the scope of services herein shall be submitted on a percentage above
vendor cost. Evidence of said costs shall be submitted with invoice, for each repair or service call. Proof of costs
shall be printed, properly identified, and dated as to issuance and effectiveness.
2.21 ESTIMATED QUANTITIES:N/A
2.22 HOURLY RATE:
The hourly rate quoted is for additinal work not specified herein and shall include full compensation for labor,
equipment use, traveltime, and any other cost to the bidder.
Hourly labor rates are specified as follows:
Hourly Labor Rate I - hourly rate for straight time, i.e. from 8:00 a.m. to 5:00 p.m. Monday - Friday (rate is to
include labor and travel).
Hourly Labor Rate II - hourly rate for overtime, i.e. before 8:00 a.m. or after 5:00 p.m., or on weekends or
holidays. (rate to include labor and travel)
2.23 WARRANTY:
The successful bidder will be required to warranty all work performed.
2.24 PRODUCT/CATALOG INFORMATION: N/A
2.25 REFERENCES:
Each bid!!llm be accompanied by a list of references which shall include the name of the company, a contact
person and the telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST.
2.26 COMPLETE PROJECT REQUIRED:
These specifications describe the various items or classes of work required, enumerating or defining the extent of
same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the
contractor from furnishing, installing or performing such work where required by any part of these specifications,
or necessary to the satisfactory completion of the project.
2.27 FACILITY LOCATION: N/A
2.28 BIDDER QUALIFICATIONS:
In order for bids to be considered, bidders must submit with their bid, evidence that they are qualified to
satisfactorily perform the specified work. Evidence shall include all information necessary to certify that the
bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of
work included in this scope of work; has available the organization and qualified manpower to do the work; has
adequate fmancial status to meet the financial obligations incident to the work; has not had just or proper claims
pending against him or his work; and has tested and serviced similar type, size and complexity of such work.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
20
2.29 LATE BIDS:
The City of Miami Beach cannot be responsible for bids received after opening time and encourages early
submittal.
2.30 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions
to the,.General or Special Conditions shall be cause for the bid to be considered non-responsive.
2.31 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the
ORIGINAL AND ONE COPY of the Bid Form pages and all required submittal information must be returned,
properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions.
Bid #97-97/01
Date b.ued: 08/01/98
City of Miami Beach
21
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
3.0 GENERAL REQUIREMENTS
.
3. I SCOPE OF WORK
3.1.1 The work specified in this section consists of furnishing all labor, machinery, tools, means of
transportation, supplies, equipment, materials, services and incidentals necessary to provide complete
landscape maintenance services as specified herein.
3.1.2 The work shall include but not be limited to, litter retrieval and waste disposal, mowing, edging,
landscape maintenance, herbicide linsecticide application, turf management, athletic field turf
management, irrigation system operation maintenance / repair and replacement of plants as required. Bid
prices shall include all labor, equipment and materials needed to perform those duties set forth in this
sect.ion.
3.1.3 The work shall include Traffic Control as described herein.
3. 1.4 The locations of the work referenced in the above document are located throughout the City of Miami
Beach, they include the following areas:
Stillwater Park
Crespi Park
Tatum Park
Normandy Shores Park
Normandy Shores Tennis
Brittany Bay Park
North Shore Park
La Gorce Tot Lot
Poinciana Park
Muss Park
Fisher Park
Fairway Park
Collins Ave Medians 40 th street - 59 th street
Palm /Hibiscus Medians and Park
Star Island Median
3.2
QUALIFICATIONS
(BIDDER SHALL SUBMIT SATISFACTORY EVIDENCE WITH THEIR BID
THAT THEY MEET THE FOLLOWING MINIMUM REQUIREMENTS)
Parties deemed to be qualified to service this contract shall be judged on their past performance and
present ability to provide all labor, materials, and equipment to successfully fulfill the provisions ofthis
contract.
3.2. I Company Qualification
3.2.1.1 Company shall have been in continuous service and incorporated in the State of Florida for a
minimum of four (4) years.
Bid #97.97/01
Date Issued: 08101/98
City of Miami Beach
22
3.2. 1.2 Company must have a proven history in the care and maintenance of specialty turf grass types.
3.2.1.3 Company must be fully licensed with all required State and/or Local government licenses, and
permits (irrigation, pest control, horticultural services, etc.).
3.2.1.4 Company must have a person with an advanced degree in horticulture, agronomy, or a related
field on staff.
3.2.1.5 Company must have a I. S. A. Certified Arborist on staff, or under contract as a consultant.
3.2. 1.6 Company must be a drug and alcohol free workplace.
..
3.2.2 Personnel Requirements, Management
3.2.2. I Provide a minimum of one (I) full time graduate horticulturist to manage all facets of the
landscape and turf management for the contractor.
3.2.2.2 Managers must have excellent communication skills and be capable of directing all regular
maintenance and additional landscape services and coordinating these with the designated City
of Miami Beach staff.
3.2.2.3 Managers shall constantly use their experience and training to prevent, detect and control
adverse conditions by physically inspecting the landscape and properly guiding the maintenance
program.
3.2.3 Technical Services
3.2.3. I. To provide an adequate number of personnel specifically trained, experienced and licensed in
the following areas: turf maintenance, irrigation maintenance, tree maintenance, and
horticultural pest control.
3.2.3.2 Provide a Certified Pesticide Operator through the State of Florida, Department of Health and
Rehabilitative Services.
3.2.3.3 Provide an I.S.A. Certified Arborist, with a minimum of five (5) years experience with South
Florida trees.
3.3 CONTRACTOR'S RESPONSIBILITIES
3.3. I Suoervisor
The Contractor shall maintain a Supervisor at the facilities at all times during the hours of operations,
and such supervisor shall be able to be communicated with by pager, two way radio or cellular telephone.
The Supervisor shall have a degree in horticulture, agronomy, or a related field, with a minimum of two
years field supervisory experience and be able to manage all facets of the landscape management for the
Contractor. The Supervisor must have excellent communication skills and be capable of directing all
regular maintenance and additional landscape services and coordinate these with the designated City
staff. The Supervisor shall constantly use their experience and training to prevent, detect and control
adverse conditions by physically inspecting the landscape and properly guiding the maintenance program.
3.4 CONTRACTOR'S PERSONNEL
Contractor shall employ personnel competent to perform the work specified herein. Contractor's
employees shall be United States citizens or in possession of appropriate documentation permitting the
employees to work in Dade County. The City reserves the right to request the removal of the Contractor's
employee's from performing maintenance on the City's grounds where the employee's performance or
actions are obviously detrimental to the program. Standard for Contractor's employee's include the
following:
3.5 DISASTER RESPONSE
The Contractor shall maintain, on a twenty-four (24) hour on-call basis, by pager, two way radio, or
cellular telephone, a staff sufficient to address emergency contingencies (ie., hurricanes, tornados, floods,
Bid #97-97/01
Date Issued: 08101198
City of Miami Beach
23
etc.) which may arise from time to time. The Contractor will respond with immediate action to
emergencies that adversely affect the the City of Miami Beach, so that the situation is
corrected at the earliest possible moment. The Contractor shall be compensated for use of
personnel and equipment based upon the indicated classifications in the bid tabulation.
3.6 UNIFORMS
, The Contractor will provide, at Contractor's expense, color coordinated uniforms for all personnel.
Such uniforms shall meet Owners' public image requirements and be maintained by Contractor so that
all personnel are neat, clean and professional in appearance at all times. Non-uniform clothing will not
be permitted, including for new employees.
3.7 CONDUCT
Conduct standards for Contractor's employees should meet or exceed those required for City employees.
The following are some guidelines:
*
Drugs and alcohol, or their use, is not permitted on City property nor are personnel
allowed on property while under the influence of such substances.
Firearms or other weapons are strictly forbidden.
Fighting or loud, disruptive behavior is not permitted.
*
*
All personnel will be subject to applicable City safety and security rules and procedures pertaining to
conduct, vehicle use, property access, etc.
3.8 SAFETY
3.8. I Contractor agrees to perform all work outlined in the Contract in such a manner as to meet all accepted
standards for safe practices during the maintenance operation, to safely maintain equipment, machines,
and materials, and to remedy hazards consequential or related to the work. The Contractor further agrees
to accept the sole responsibility for compliance with all local, County, State or other legal requirements
including but not limited to: (1) full compliance with the terms of applicable O.S.H.A. Safety Orders, (2)
requirements of the Florida Deoartment ofTransoortation Manual of Traffic Controls and Safe Practices
For Street and Hi~hwav Construction Maintenance and Utility Ooerations. at all times so as to protect
all persons including Contractor's employees, agents of the City, vendors, and members ofthe public or
other firms from injury or damage to their property.
3.8.2 The City, through its Project Manager, reserves the right to issue immediate restraint or cease and desist
order to Contractors when unsafe or harmful acts are observed or reported relative to the performance
of the work under the Contract.
3.8.3 During normal working hours, Contractor shall obtain emergency medical care for any member of the
public who is in need thereof, because of illness or injury occurring on the site, including a prompt report
thereof to the Project Manager.
3.8.4 In performing the scope of work, all safety on or off the job site shall be the sole responsibility of the
Contractor. The City shall not be responsible for safety on or off the job site. The City's on-site
observations or inspections shall be only for the purpose of verifying that the maintenance Specifications
are being implemented properly. The City's on-site observations or inspections are not for safety on or
off the job site.
Bid #97-97/01
Date Issued: 08/01/98
City o(Miami Beach
24
3.8.5 Traffic ~Qmlr2! - The Contractor shall at his cost, observe all safety regulation; including placing
and display of safety devices, provisions of police to control traffic, etc. as may be necessary in order to
conduct the public through the project area in accordance with F.D.O.T.'s "Manual on Traffic Controls
and Safe Practices for Street Highway Construction, Maintenance and Utility Operations."
3.9 CONTRACTOR'S VEHICLES
,. Contractor's vehicles shall be in good repair, free from leaking fluids, properly registered, of uniform color
and shall bear the company name on each side in not less than 1-1/2" letters.
3.10 CONTRACTOR'S EQUIPMENT
All equipment shall be maintained in an efficient and safe operating condition while performing work
under the contract. Equipment shall have proper safety devices maintained at all times while in use. If
equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the City
may direct the Contractor to remove such equipment and/or the operator until the deficiency is corrected
to the satisfaction of the City. The Contractor shall be responsible and liable for injury to persons caused
by the operation of the equipment.
3.11 CONTRACTOR'S DAMAGES
Any damages to the road, facilities, sewers, utilities, irrigation system, plant material or vegetation caused
by the Contractor shall be repaired at the expense of the Contractor to the satisfaction of the City. Failure
to restore said damages within three (3) working days following notification shall result in a deduction
from the next invoice of the City's expenses incurred by the City for labor, material or equipment to
restore the property to its original condition.
3.12 INDEPENDENT CONTRACTOR
Contractor shall act under the Contract as an independent Contractor vis-a-vis City of Miami Beach and
will not be an agent or employee of the City. Contractor shall not represent or otherwise hold out itself
or any of its subContractors, directors, officers, partners, employees, or agents to be an agent or employee
of the City.
3.13 PERMITS, LICENSES, CERTIFICATES
Contractors shall obtain, at their expense, valid permits, licenses and certificates (City, County, State,
Federal) as required for work under the Contract. .
3.13.1 Contractors shall give all notices and pay fees and taxes required by law in
performance ofthe Contract.
3.13.2 Comoliance with Miami Beach Parks. Recreation & Culture Deoartment and the State
of Florida Deoartment of Transoortation Rules and Re~ulations: Contractors shall
comply and abide by all rules and regulations of the above-referenced departments as
they may be applicable to performance ofthe Contract.
3.13.3 Advertisin~ and Si~ns: Contractors shall not advertise or place signs on the site,
facilities or equipment ofthe City of Miami Beach.
3.14 SUB CONTRACTORS
Nothing contained in the specifications shall be construed as creating any contractual relationship between
any subContractor and the City.
Contractors shall be as fully responsible to the City for the acts and omission of the subContractors as for
Bid #97-97/01
Date Issued: 08/01/98
City o(Miaml Beach
25
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the acts and omissions ofperson(s) directly employed.
3.15 PROTECTION OF PROPERTY AND REPAIR OF DAMAGE
3.15.1 All portions of landscape structures, facilities, services, utilities, roads, and irrigation systems
shall be protected against damage or interrupted service at all times by Contractor during the
term of the Contract. Any damage to the property as a result of the performance of work by
,. Contractor during the terms of the Contract shall be repaired or replaced in kind and in manner
approved by the Project Manager. All work of this kind shall be made immediately after
damage or alteration occurs, unless otherwise directed.
3.15.2 Repairs to plant materials and soils shall specifically be made in accordance with specifications
in Section 4.3.
3.15.3 Repairs to irrigation systems, which are damaged by any means including acts of God,
vandalism, vehicular damage, theft, or undetermined causes, shall be repaired by the Contractor
at no cost to the City, except where the specifications provide otherwise.
3.15.4 Contractor shall notify the City Project Manager within twenty-four (24) hours after discovery
of any damage caused by accident, vandalism, thefts, acts of God, or undetermined causes.
3.16 RECORDS
All documents, books and accounting records shall be open for inspection at any reasonable time during
the term of the Contract and for three (3) years audit of the books and business conducted by Contractor
and observe the operation of the business so that accuracy of the above records can be confirmed.
All employment records shall be open for inspection and reinspection by the City, at any reasonable time
during the term of the Contract.
3.17 TRANSPORTATION
Contractors are to supply all transportation of employees, supplies and equipment.
3.18 STORAGE
Contractors are to provide for all storage at off-site locations delivering to site only sufficient equipment
and materials to complete daily tasks. Permission may be given by Project Manager for storage of
materials or equipment on-site during special projects or conditions.
3.19 WASTE DISPOSAL
Contractors are responsible for removing and disposing from sites all waste handled in performance of
the Contract. The City is not required to supply area or facilities for storage or removal of waste on-site.
3.20 NON-INTERFERENCE
Contractor shall not interfere with the public use of sites and shall conduct his operation so as to offer the
least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area
within which the services are performed.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
26
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THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
4.0 TECHNICAL SPECIFICA nONS
4.1 PURPOSE
These specifications designate the manner in which basic maintenance tasks will be performed in order
to achieve the overall Quality Objective, which is to maintain the landscaping on the listed sites in a
healthy, growing, safe, clean, and attractive condition throughout the year.
4.2 STANDARDS AND REFERENCES
The Contractor's Representative shall be well versed in Florida maintenance operations and procedures.
All employees shall be competent and skilled in their particular job in order to insure that they properly
perform the work assigned.
The following organizations provide standards and publications which may be used as a guide for
conducting grounds maintenance and services, under the Contract:
A. Florida Cooperative Extension Services, 18710 SW 288 th Street, Homestead, Florida, 33030.
B. Florida Turf-Grass Association, Inc., 302 Graham Avenue, Orlando, Florida, 32803-6399.
C. National Recreation and Park Association, 1601 N. Kent Street, Arlington, Virginia, 22209.
D. Florida Recreation and Park Association, 1406 Hays Street, Suite I, Tallahassee, Florida, 3230 I.
E. Florida Department of Transportation, "Manual on Traffic Controls and Safe Practices for Street
& Highway Construction, Maintenance and Utility Operations."
4.3 MATERIALS
All materials supplied and used by Contractors shall be the best kind available and used in accordance
with manufacturer's directions. Commercial products such as fertilizers and pesticides shall bear the
manufacturer's label and guaranteed analysis. City inspectors may require tests and reject materials not
meeting these specifications or manufacturer's guarantee.
4.3. I Replacement
Any plants which are damaged or die as a result of improper maintenance or lack of sufficient
maintenance shall be replaced by the Contractor, within 10 calendar days upon discovery by the
Contractor or notification by the City. The following criteria shall be used to determine if
replacement is necessary.
4.3. I.I Plants are not in a healthy growing condition and this renders them below the minimum
quality standard (FIa.# I).
4.3. 1.2 There is a question of any plants ability to thrive after the end of the thirty six (36)
month maintenance period that would render it below the minimum quality standard
(Fla.# I).
4.3. I.3 The plant material is dead.
4.3.2 The ten (10) calendar days may be extended due to seasonal conditions, availability, preparation time
such as root pruning, etc., only if approved by the City, in advance, The extended time shall be
negotiated between all parties concerned, but must receive final approval by the City. After the 10 day
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
27
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replacement period, the City may perform the work and withhold monies due to the Contractor for
materials and labor costs.
4.3.3 Size, Quality and Grade of Replacement
4.3.3.1 Replacement material shall be of the same brand, species, quality and grade as that of the
material to be replaced, or it shall conform to the Florida Grades & Standards for nursery plants
Florida #1 Quality, whichever is higher. The size of the replacement plants shall not be
.' necessarily the same size as the original specified plant at its initial planting. The. replacement
shall be of equal size to the plant to be replaced at the time it has been determined that it must
be replaced. However, if for some reason, the plant to be replaced is smaller than the size to be
replaced, the replacement shall be at least equal to the original size when the maintenance period
began.
4.3.3.2 Plants shall be sound, healthy, vigorous, free from plant disease, insect pests or their eggs, and
shall have normal root systems and comply with all State and local regulations governing these
matters, and shall be free from any noxious weeds.
4.3.3.3 All trees shall be measured six (6) inches above ground surface.
4.3.3.4 Shane and Form: Plant materials shall be symmetrical, and/or typical for variety and species.
4.3.3.5. All plant materials must be provided from a licensed nursery and shall be subject to acceptance
as to quality by the Project Manager.
4.3.3.6 Replacements shall be guaranteed for the length ofthe Contract, or six (6) months, whichever
is greater.
4.3.3.7 The Contractor shall be responsible for hand watering the replacement (if required), for 42
calendar days after planting.
4.3.4 Water
Should Contractor supply water, the water shall be fresh (non-salt), and containing no harmful levels of
pollutants or chemicals.
4.3.5 Soil
4.3.5. I Any soil supplied by Contractors shall be good, clean, friable top soil (or soil mix), free from
any toxic, noxious or objectionable materials, including rocks, plant parts or seeds.
4.3.5.2 "Planting Soil Mi,," shall be equal parts of Sphagnum peat moss, coarse sand, and composted
organic matter, sterilized.
4.3.5.3 "Muck-sand-soil" shall be 70 percent muck and 30 percent course sand.
4.3.6 Fertilizer
All fertilizer shall be the best commercial grade and except free flowing liquids, shall be delivered to site
and be dry when processed for application. Fertilizers shall be in appropriate containers and tagged.
Special permission from the Project Manager is required to use bulk fertilizers.
The Contractor shall submit copies of the manufacturer's specifications for all fertilizer including data
substantiating that the proposed materials comply with specified requirements.
4.3.7 Pesticides - (insecticides, fungicides, herbicides, etc.):
Insecticides & Fungicides shall be only those which are approved or recommended for use near open
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
28
water bodies and those specified. Only the Federal Environmental Protection Agency(EPA)
approved products shall be used.
All pesticides are to be registered and approved for use by the Florida Department of Agriculture.
,.
Submit on an as needed basis, a schedule of spraying and dusting materials to be used to control pests and
disease infestation, the reason for their use and the method to be used to apply the materials and the
method of application before it is delivered and used on the project. The need for pest and disease control,
will be determined by the Contractor's Horticulturist and approved by the City, Also, if requested by the
City, the Contractor will furnish documentation that the implementation of these control measures for
pests and disease infestation is in strict compliance with all Federal, State, and Local Regulations.
4.3.8
Miscellaneous Materials
Mulch shall be grade B shredded cypress bark, free of foreign matter.
4.4 EQUIPMENT
Equipment supplied by Contractor shall be designed for or suited to the grounds maintenance task in
which it is to be used. Equipment will not be used in areas or to perform tasks where damage will result
to the landscapes or sites. Contractor shall maintain supplied equipment in a good appearance and all
equipment shall be maintained in a safe, operational and clean condition.
Upon specific request by the City, the Contractor will supply a current list of supplied equipment used
by the Contractor, including item, model, manufacturer, year manufactured, and serial numbers. The
Project Manager or his designee shall have the right to reject the use of any specific piece of supplied
equipment on the site, by notification to Contractor.
4.5 GROUNDS MAINTENANCE FUNCTIONS AND TASKS
4.5.1 Turf Care
Maintain turf areas in a healthy, growing green and trim condition by performing the following operation:
4.5. I.l Site Preparation
The Contractor shall prior to mowing retrieve materials and dispose waste to include, and not
be limited to, papers, glass, bottles, cans, fallen tree limbs and/or fronds, and all other deleterious
materials found on the sites listed herein. Should the Contractor knowledge of, the existence
of hazardous wastes upon lands covered by the provisions of this agreement, Contractor shall
not remove same from the premises but shall have a duty to immediately notify the City in
writing.
4.5.1.2 Mowing General
4.5. I .2.1 Mowing shall be performed in a workmanlike manner that insures a smooth
surface appearance without scalping or leaving any "missed" uncut grass.
4.5.1.2.2
Rotary mowers will be used on St. Augustine grass.
4.5.1.2.3
Reel mowers will be used on Bermuda grass.
4.5.1.2.4
All mowers are to be adjustable and adjusted to the proper cutting height and
level for the kind of grass and current condition of the turf. Mower blade
height adjustment is to be measured from a level floor surface to the parallel
and level plane of the mower blade.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
29
"
4.5.1.2.5
4.5.1.2.6
,.
4.5.1.2.7
4.5.1.2.8
4.5.1.2.9
All mower blades are to be sharp enough to cut, rather than to tear grass
blades.
All litter and debris is to be removed from turf before mowing to avoid
shredding that will damage turf appearance, or items that may be propelled
by mower blades.
Mowing will be done carefully so as not to "bark" trees or shrubs, or to
introduce weeds into ground cover beds, or to damage sprinkler heads, curbs,
or other facilities.
Grass clippings or debris caused by mowing or trimming will be removed
from the turf or from adjacent walks, drives, gutters and curbs or surfaces on
the same day as mowed or trimmed.
Mowing will not be done when weather or other conditions will result in
damaged turf.
4.5.1.3 Mowing Specifics
4.5.1.3. I St. Augustine Grass
Mow only with a rotary mower a minimum of once per week during the
growing season of mid April through the end of October for a total of 36
occurrences per year.
4.5.1.3.2
4.5.1.3.3
4.5.1.3.4
Non-athletic field
Turf shall be mowed at 3 to 3 1/2" above soil level with a mower designed for
use in the specific circumstances. Remove clippings from areas if excessive
clippings result from the mowing operation.
Athletic Fields
Turf shall be mowed at 2" above soil level with a mower designed for use in
the specific circumstance.
Bermuda grass
Mow only with a reel-type mower 104 times per year round at the height
of 5/8" to I". One application of over seeding to the Bermuda grass shall be
included at Contractor's expense.
Trimming and Edging
Contractor shall trim and properly edge all shrub and flower beds as well as tree, curbs, walks,
lighting and all other obstacles in the landscape and remove clippings. Paved areas (hard edges)
shall be edged everY mowing with respect to the turf type adjacent to the edging. Edging of beds
and the tree rings (soft edging) shall be executed not less than everv other mowing with respect
to the turf type adjacentto the edging. Turf edging at shrub beds, flower beds, ground cover beds,
hedges, or around trees (where "edging" rather than "trimming" is directed), shall be edged with
a manual or mechanical edger to a neat vertical uniform line. Rotary nylon "fish line" cutters
are not to be used for vertical edging. Edge grass at plant bed lines to keep grass from growing
toward shrubs, keep the width of sod as it was originally placed. Care shall be taken to avoid
damage of ground cover weed barrier. Grass will be trimmed at the same height as adjacent turf
is mowed, and to remove all grass leaves from around all obstacles and vertical surfaces in the
turf, such as posts, walls, fences, etc. Particular attention will be given to trimming around
sprinkler heads and other irrigation system components to assure their proper water delivery
4.5.1.4
Bid #97-97/01
Date Issued: 08101/98
City oCMiami Beach
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.
function. A mechanical weed cutters are not to be used within eighteen (18") inches of tree or
palm trunks. Note: Damage to property or existing vegetation by improper trimming or edging
shall be repaired or replaced within 48 hours at Contractor's expense. All walks and other paved
areas littered in the lawn maintenance process shall be vacuumed, swept, or blown offwhile
the mowing. edging, or trimming is in process so that the appearance suffers for the least amount
of time. Landscape lighting shall be wiped, blown off or vacuumed as needed to prevent
accumulation of clippings and dead insects.
Landscape areas shall be raked and cleaned of clippings, leaves, sticks, twigs, and all litter
during each maintenance day. Materials cleaned from grounds may not be disposed on-site,
and must be removed from locations at Contractor's expense. A copy for approval of a
completed mowing schedule will be provided to the City's representative in a timely manner as
requested.
4.5.2 Pruning Shrubs and Ground Cover Plants Bed Area Maintenance
All shrubs and ground cover plants growing in the work areas shall be pruned, as required, to
maintain plants in a healthy, growing, flowering condition and to maintain plant growth within
reasonable bounds to prevent encroachment of passageways, walks, streets, v"iew of signs or any
manner deemed objectionable by the Project Manager.
4.5.2. I Bed Area Maintenance
The Contractor shall keep the bedded areas free of dead plants, leaves, and branches
at all times. All beds shall be vertically edged, and kept weed free at all times. Edge
grass at plant bed lines to keep grass from growing toward shrubs, keep the width of
sod as it was originally placed.
4.5.2.2 Shrubs
All shrub material shall be pruned a minimum of once per month to insure the best
shape, health, and character of the individual plant. Mechanical trimming may only be
utilized when the health or appearance of the plant will not be damaged by the
mechanical trimmers.
4.5.2.3 Groundcover
All groundcover material shall be pruned a minimum of once per month to insure the
best shape, health, and character of the individual plant. Goundcover plants shall be
selectively cut back to encourage lateral growth and kept inbounds and out of other
plantings, walkways, lighting, etc. Mechanical trimmings may only be utilized when
the health or appearance of the plarii will not be damaged by the mechanical trimmers.
4.5.3 Trees and Palm Pruning
Trees and palms are to be maintained in a healthy, growing, safe, attractive condition and in their
proper shape and size according to variety, species and function in the landscape or as
specifically directed by the Project Manager.
4.5.3. I
Pruning
Natural Shaoine and Thinnine
Prune, thin, and trim all trees at least once a year to keep the trees healthy, to maintain
the natural character of the variety, to control shape and to prevent crowding. Pruning
in general shall consist of the removal of dead, broken, fungus infected, superfluous, and
intertwining branches, vines, and the removal of dead or decaying stumps and other undesirable
growth. Palms shall be pruned as needed to remove dead fronds and weak stalks. Certain
Washingtonian Palms will be an exception to the pruning practices of normal palm maintenance
when existing dead fronds are maintained. Pruning will also be required from time to time to
remove damaged branches from storms, frost, pruning to prevent encroachment of branches over
Bid #97-97/01
Date Iss.ed: 08/01/98
City of Miami Beacb
31
streets, into private property, obscuring view of signs or traffic, particularly at a road intersection,
or interference with lighting, etc. Tree branches shall be pruned up to seven (7') feet over
walkways and in areas so designated by the Project Manager. All tree pruning shall be
accomplished with standard practices including;
Cuts should be made with sharp and proper tools. When cutting parts of branches, leave
a living bud at the end of the stub. Make cuts sufficiently close to parent stem so that the
healing can readily start under normal conditions. On trees known to be diseased, disinfect tools
after each cut and between trees. Prune only at the time of season proper for the variety. Prune
or trim, at least once or twice each growing season to keep the natural shape of the individual
plant.
,.
Pruning shall include the following items:
- Dead, dying or unsightly part of the tree
- Remove sucker growth from base of the trees in which an exposed trunk character
is desired
- Branches that grow toward the center of tree
- Crossed branches that may rub together
- "V" crotches, if it does not ruin the appearance of the tree
- Multiple leader if the tree normally has only a single stem
- Nuisance growth that interferes with view, traffic, sign age, walks, or lighting.
Nuisance growth includes the removal of all dangerous thorns, spikes or appendages
which show potential conflict with people.
- Shape top of small trees as needed
All branches, dead wood, and cuttings shall be removed from the job site at time of pruning and
disposed ofin an acceptable manner. All lawn and shrub areas damaged by pruning equipment
shall be restored.
4.5.3.1 Staking and Guying - and Tree Set-Up
Maintain existing and adjust tree stakes, guy wires and hoses or blocks, until trees are capable
of standing vertical and/or resisting normal winds.
4.5.3.1.1
4.5.3.1.2
4.5.3.1.3
4.5.3.1.4
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
The Contractor shall be responsible for the complete removal and
replacement of those trees lost due to the Contractor's faulty maintenance or
negligence, as determined by the Project Manager.
Replacement shall be made by the Contractor in the kind and size of tree
determined by the Project Manager. Where there is a difference in value
between the tree lost and the replacement tree, this difference will be
deducted from the Contract payment. In all cases, the value of the tree lost
shall be determined by the Project Manager using the latest "Plant Finder"
value detennination.
All trees that have died or have been blown or knocked over are to be
reported immediately upon discovery to the Project Manager.
With prior approval from the Project Manager, it is the Contractor's
responsibility to remove and properly dispose of all dead or injured trees
and/or weed trees such as but not limited to Florida Holly or Leucana or
Australian Pine. Contractor shall set and support trees that have been
knocked or blown over.
32
4.5.3.1.5
The Contractor shall be responsible for removing all signs, posters, boards,
supports and any other material(s) attached or fastened to trees, or from
elsewhere on the project site, as directed by the Project Manager.
4.5.4 Weed Control
4.5.4.1 All landscape areas within the specified area, including lawns, shrub and ground cover beds,
planters, and areas covered with gravel, shall be kept free of all weeds at all times. This means
,. complete removal of all weed growth shall be accomplished al each mowing cycle. For the
purpose of this specification. a weed will be considered as any undesirable or misplaced plant.
Weeds shall be controlled either by hand, mechanical, or chemical methods. The Project
Manager may restrict the use of chemical or mechanical weed control in ct.~rtain areas.
Mechanical weed control shall not disturb the mulch layer so as to expose the underlying soil.
4.5.4.1.1
4.5.4.1.2
4.5.4.1.3
Weeds are to be mowed. trimmed, or edged from turf areas as a part of turf
care operations.
Weeds are to be manually removed from shrub, hedge, ground cover or
flower beds, unless chemical or mechanical means are specifically authorized
by the Project Manager. Persistent weed growth such as the growth of sedges
shall be killed with "round up" whenever possible.
Weeds are to be removed from walkways, curbs, expansion joints, and along
fence lines and guardrails at each mowing cycle or as otherwise directed by
the Project Manager.
4.5.4.2. If infestations cannot be controlled by hand-pulling, or herbicide use will damage or kill the
shrubs or ground-covers, the bed may be excavated, after removing all plants. Then, weeds may
be destroyed before replanting by any ofthe following methods:
4.5.4.2.1
4.5.4.2.2
4.5.4.2.3
Sterilize the soil, or
Allow weeds to reestablish a vegetative top and treat with a systemic
herbicide, at least two (2) applications, about two (2) weeks apart, or until
there is a 90% kill.
After the kill, apply, immediately ll!W: replanting, a pre-emergent herbicide,
such as Treflan or prior to replanting a ground cover fabric.
4.5.4.3 If it is determined by the City that the Contractor responsible for maintenance allows weed
infestations to spread beyond the ability to control them, then the removal, treatment, and
replacement of the planting bed shall be done as described above by the Contractor at no cost
to the City. Soil which exhibits significant weed growth within one (I) month after planting,
(20% ground coverage of the bed by weeds) shall be considered as previously weed-infested.
4.5.5 Litter Control
4.5.5.1 Contractor Generated Trash' The Contractor shall promptly remove all debris
generated by his pruning, trimming, weeding, edging, and other work required in the
specifications. Debris must be disposed of at an authorized site for commercial use.
Neighborhood trash transfer stations or road side piles are not considered authorized
sites. The Contractor shall clean driveways and paved areas with suitable equipment
immediately after working in them. All cuttings are to be removed on same day as cut.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
33
4.5.5.2 Litter Removal: In addition to the litter removal required to accomplish the mowing
operation, the Contractor shall be responsible for litter removal on Mondays,
Thursdays, Saturdays and Sundays to be done in such a manner and with sufficient
personnel so that the entire site is cleaned on or before 2:00 P.M. each of those days.
4.5.6
.'
Fertilization and Soil Testing
The fertilizer used shall be a commercial grade product and recommended for use on each plant
type. Specific requirements should be determined by soil test results, soil type, and time of year.
Applications shall proceed continuously once begun until all areas have been completed. In the
event fertilizer is thrown on hard surfaces, it shall be removed immediately to prevent staining.
Contractor shall have the soil tested three (3) times yearly to determine required additives, and
more often if necessary to diagnose problem areas. The Contractor shall inform the Project
Manager at least three (3) days in advance before beginning any fertilization.
4.5.6.1 Turf
4.5.6. I.I St Augustine
St. Augustine turf shall be fertilized four (4) times per year at a rate of I lb. Of
Nil 000 Square feet. The N< P< K ratios shall vary with the time of year of the
application and results of the soil analysis. The approximate N, P, K ratios should
be:
One (1) application ofa 5:2: I ratio with a post-emergent weed control;
One (I) application of a 10: 1:2 ratio with Dursban, and one application being
a blanket application of insecticide;
One (I) application of a 3: 1:3 ratio;
One (1) application ofa 5:2:1 ratio
4.5.6.1.2 Bermuda
Bermuda turf shall be fertilized sixteen (16) times per year at a rate of Ilbs. ofN/IOOO
Square feet. The N, P, K ratios shall vary with the time of year of the application and
results of the soil analysis. The approximate N, P, K ratios should be:
Four (4) applications of a 4: 1:2 ratio;
Four (4) applications of a 4: I :7ratio;
Four (4) applications of a 2: 1: I ratio;
Four (4) applications of a 3: 1:3 ratio.
4.5.6.1.3. Groundcover, & Shrubs
The fertilizer for all planted shrubs and groundcovers shall meet appropriate
horticultural standards with an N, P, K ratio of 3: I :2, unless soil conditions or plant
species dictate differently, with at least 60% of the nitrogen from a non-water soluble
organic source.
All shrubs and groundcovers shall be fertilized by broadcasting by hand over the beds
three (3) times per year.
Fertilizer should be applied Spring, Summer and Fall at the following rates:
1-1/2 to 3 lbs. N/lOO Square Feet
The Contractor shall establish a program that will fertilize all shrubs and groundcover,
describing the type of fertilizer required for each type of plant and the time of year this
work will be undertaken. A copy for approval of the fertilization
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
34
schedules shall be made available to the City no less than one (I) month prior to
application. Any plants damaged by over-fertilization shall be replaced at the
Contractor's expense. Changes in fertilization rates, methods and composition must be approved by the City
in writing.
4.5.6.1.4 Fertilization Trees. & Palms
The fertilizer for all the planted trees shall meet proper horticultural standards with an
N, P, K ratio of 4: 1:4, unless soil conditions or plant species dictate differently, with
at least 60% of the nitrogen from a non-water soluble organic source. Concentrated
slow-release fertilizer tablets may be used on trees if approved by the City's
representative.
.
Trees shall be fertilized twice yearly: Spring and Fall in the following amounts:
Caliper Pounds of Fertilizer
2" 3
3" 6
4" 10
5" 15
6" 4/ in of dia.
All palms shall be fertilized during April and September. The fertilizer shall be broadcast
under foliage canopy at the rate of I lb. per inch of palm tree diameter.
The Contractor shall establish a program that will fertilize all trees and palms, describing the type
of fenilizer required for each type of plant and the time of year this work will be undertaken.
A copy for approval of the fertilization schedules shall be made available to the City no less than
one (I) month prior to application. Any trees damaged by over-fertilization or by the use of
wrong type of fertilizer shall be replaced at the Contractor's expense. Changes in fertilization
rates, methods, and composition must be approved by the City in writing.
4.5.7 General Use or Chemicals
The Contractor shall submit a list of all chemical herbicides and pesticides proposed for use under
this Contract for approval by the Project Manager, including MSD sheets for each item.
Materials included on this list shall be limited to chemicals approved by the State of Florida, the
Department of Agriculture, and the Florida Department of Transportation, and shall include the
exact brand name and generic formulation. The use of any chemical on the list shall be based
on the recommendations of and be performed under the direction of a Certified Pest Control
Operator. No chemical herbicide or pesticide shall be applied until use is approved, in writing,
by the Project Manager as appropriate for the purpose and area proposed.
4.5.8 Disease and Pest Control
To control or eradicate infestations by chewing or sucking insects, leaf miners, fIre ants, and
other pests and diseases, spray affected plants with chemical sprays and combinations of sprays
suitable for that particular pest when the infestation or infection becomes evident and as often
thereafter as necessary. Contractor shall be fully licensed to spray pesticide. Contractor shall use
sound cultural practices that aid in preventing the presence or proliferation of insect and diseases.
Insects in Bermuda grass shall be controlled by both curative and preventative measures. Timing
will be critical on mole cricket applications and frequencies of application will be as needed to
successfully control their infestations. Nematode samples will be taken at least two (2) times
each year and action shall be taken per the recommendation of the IF AS lab results to control
the populations This lab report shall be submitted to the City for their review as soon as it is
received.
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
35
4.5.9
Application of Herbicides
Contractor may apply various herbicides by means of spray type devices to aid in the control
of unwanted weeds and vegetation. All applications shall be performed by persons holding a
valid herbicide application license as issued by the State of Florida and shall be done in
accordance with the herbicide manufacturer's recommended rates and all applicable Federal,
State, County and Municipal regulations. Herbicides may be used only with prior approval by
the City as to type location, and method of application.
.
4.5.9.1 The Contractor shall exercise extreme care so as not to over spray and effect areas not
intended for treatment. Areas adversely affected by such over spray shall be restored
by the Contractor at his expense.
4.5.9.2 The Contractor shall advise the Project Manager within four (4) days after disease or
insect infestation is found. He shall identify the disease or insect and recommend
control measures to be taken, and, upon approval of the Project Manager, the
Contractor shall supply and implement the approved control measures, exercising
extreme caution in application of all spray material, dusts or other materials utilized.
Approved control measures shall be continued until the disease, or insect is controlled
to the satisfaction of the Project Manager.
4.5.9.3 When a chemical is being applied, the person using it shall have in their possession all
labeling associated with the chemical. Also, the chemical shall be applied as indicated
on the said labeling. A specimen label and the Material Safety Data Sheet for each
product shall be supplied to the City.
4.5.9.4 All insecticides shall be applied by an operator licensed pursuant to Chapter 487 of the
Florida Statutes. The operator shall have the license/certification in his or her
possession when insecticides are being applied. The implementation of control
measures for pests and disease infestations shall be in strict compliance with all federal
and local regulations. Upon request, the Contractor shall furnish documentation of
such compliance.
4.5.9.5 The spraying of insecticides and other such chemicals are to be confined to the
individual plant. Spraying techniques which may introduce the material being sprayed
beyond the immediate area of the individual plant are strictly prohibited.
4.5.9.6 Spray or dust material on foliage only during calm days. Do not apply when leaves are
wet, when rain is expected within 3-4 hours after spraying, or when temperatures
exceed 88 degrees Fahrenheit. Spray at times when traffic is lightest (i.e., early
mornings or weekends). Use a spreader-sticker to aid in adherence and absorption of
the material. Wash material off of pavements and buildings immediately after
applying.
4.5.9.7 The Contractor shall utilize all safeguards necessary during disease or insect control
operations to ensure safety to the public and the employees ofthe Contractor.
4.5.9.8 Copies of Current Material Safety Data Sheets (MSDS) for all chemicals used for pest
control under this Contract shall be provided to the Project Manager before the use of
said chemicals.
4.5.10 Verticutting, Aeration and Topdressing
Verticutting, aeration and topdressing to provide proper air and water exchange for maximum
Bid #97-97101
Date Issued: 08/01/98
City of Miami Beach
36
growth potential and health of the Bermuda grass will be performed in the Spring and Fall.
Topdressing shall be a mixture similar to the profile of the soil underlying the turf as determined ~rl
analysis.
Contractor should employ preventative methods to avoid thatch buildup. Should, for whatever
reason, a sizable thatch layer develop. the Contractor shall be responsible for its removal.
Topdressing and burying thatch layer will not be accepted.
,.
4.5.11
Turf Renovations
Turf renovations may be required if conditions warrant such a procedure and will be an extra
charge. Conditions which warrant renovation include, areas thinned out or damaged turf
resulting from natural burnout, traffic, and any area which has area becomes unsightly.
Proper watering, fertilization and pest management will be critical during and after renovation.
Any irrigation damaged because of turf renovation will be repaired at Contractor's expense.
4.5.12 Irrigation System Maintenance and Watering
Contractor will be responsible for the operation and maintenance of the automatic/ manual
irrigation systems and for setting and adjusting the timer to insure proper watering of all plant
material in the landscape.
Contractor will be responsible under this agreement for the labor and supervision to make
irrigation repairs to the lateral line, risers and sprinkler heads up to one inch (I ") in diameter as
required to keep the system operating. Major repairs to main lines, valves, pumps and in-take
piping shall be reimbursed by the City. Reimbursable repair work shall require authorization
by the City prior to commencement.
Prior to commencement of the maintenance program, the Contractor shall have twenty-five (25)
days from start of contract to inspect the irrigation system and report present damage or incorrect
operation and coverage to the City. The Contractor will be responsible for the integrity of the
system after this initial inspection report and subsequent repairs.
The timers shall be checked once a week and as may be required. The Contractor will also,
at least once a month, fully operate all the irrigation zones and replace, repair or clean all
irrigation heads, lines, valves, valve boxes, filters and controllers as needed. Any equipment
damaged by the Contractor's operation shall be replaced with the same equipment and by the
same manufacturer.
The irrigation shall be capable of providing I -1/2" of water to all lawns and shrub beds each
week or as often as required to provide for a uniform lush green landscape appearance. System
shall be adjusted during the various seasons. The Contractor shall be required to make all repairs
within a minimum 24 hour time period or sooner as directed by the City's representative. Any
form of damage to the irrigation system must be reported to the City's representative
immediately upon discovery.
Irrigate as necessary during of little or no rainfall using the automatic irrigation system and any
supplemental watering necessary to apply proper amount of water to keep the plant material in
optimum health. Supplemental watering may require a large portable water tank, impact
sprinklers, and additional hose to be supplied by Contractor.
A written irrigation schedule will be provided by the Contractor and any operation of irrigation
outside the previously approved scheduled time must have the advance approval of the City.
Bid #97-97/0t
nate Issued: 08/01/98
City of Miami Beach
37
Contractor shall be responsible for controlling the amount of water used for irrigation and any
damage that results from over-watering or insufficient watering shall be the responsibility of the
Contractor.
4.5.13
Watering
During periods when the irrigation system is not operational, either due to breakdown of the
system, or an extended electric power failure, it shall be the responsibility of the Contractor.
,.
4.5.13.1 Supply of water suitable for irrigation shall be the Client's responsibility. Distribution
of the water to the plants shall be the responsibility of the Contractor. Contractor shall
use hand watering, water trucks, portable pumps, etc. as required to distribute the
water.
4.5.13.2 Apply water in quantities and at intervals necessary to maintain the plants in a healthy
growing condition.
4.5.14 Irrigation System
Shall be constantly maintained and adjusted to insure that no water from the system hits the road
surface.
4.5.15 Mulching Beds
4.5. I 5.1 Reolenish mulch in shrub beds as required to cover l!!:!~l!H!fm ~ especially at the
edge of the bed and in places where the shrub canopy has not grown together to shade
the soil. Add mulch around tree trunks in sod areas. Mulch shall be added to maintain
a constant three (3) inches thickness. Do not pile against tree trunks and shrub stems.
4.5.15.2 Use Melaleuca mulch or grass clippings collected from mowing.
4.5.16 Sand Removal/Policing:
Cleaning of debris within the confines of the parks by blowing, sweeping, or vacuuming or other
means must be performed as required to keep paved, bricked or concrete surfaces clean and neat
at all times.
4.5.17 Skinned Areas
Contractor will be responsible for the inspection, maintenance, upkeep, and repair of all skinned
areas (pitcher's mounds, home plate areas, base paths, and warning tracks). The program will
be designed to provide consistent playing conditions and making the safety of the athletes the
top priority. Annual renovations of the skinned areas if required is not included in this contract
and will be an additional charge.
4.5.17.1 Daily on Non-Game Days:
Contractor shall inspect field and remove any large stones or clumping lateral, ruts,
holes, wet areas, dry areas, soft and/or hard spots, "bowled out" nail drag and raking.
Line the field for use.
4.5.17.2 Daily on Game Days:
Walk the entire playing area and look for damages and hazards, evaluate and
prioritize the appropriate corrective actions if necessary. Scarify, drag, and water until the
Bid #97-97/0t
Date Issued: 08101/98
City oCMiami Beach
38
desired texture is achieved. calcinecide or conditioner if required.
4.5.18 Frequency of Services
Frequencies for the sites and services described herein are based upon normal circumstances.
Individual, several and/or all services to a site or sites may be added at an agreed upon price, or
deleted due to natural disaster, excessive rain, disease, drought. fire, vandalism, accident, insufficient
funds and/or any other reason at the sole discretion of the Owner.
.
4.6 PERFORMANCE CONTROL AND INSPECTIONS
4.6. I Maintenance Quality
The quality objective of all services and materials provided by Contractors in accordance with conditions
and specifications herein, is to maintain and service various listed sites, and to keep them in a healthy,
growing, clean and attractive condition throughout the year.
4.6.2 Maintenance Standards, Frequencies, Work Method
All work shall be performed in accordance with the highest professional maintenance standards and
horticultural techniques. Frequencies set for certain repetitive maintenance functions and tasks in
specifications are minimum frequencies, which must be increased, if necessary to achieve the
Quality Objective.
Standard and frequencies may be modified from time to time by the City of Miami Beach Assistant
Director of Parks as necessary to assure proper maintenance to achieve the Quality Objective.
All work shall be done in a thorough and workmanlike manner under competent Contractor supervision
to the satisfaction of the City of Miami Beach Assistant Director of Parks.
The Contractor shall have the exclusive duty, right, and privilege to perform Grounds Maintenance and
Services, as specified herein.
4.6.3 Inspections
4.6.3.1 The Contractor's Representative shall perform maintenance inspections daily during
daylight hours of all sites assigned for the day. Inspections by City of Miami Beach
Parks Personnel shall provide continuing inspection of the sites to insure adequacy of
maintenance and that methods of performing the work are in compliance with these
specifications. Discrepancies and deficiencies in the work shall be brought to the
attention of the Contractor's Representatives in writing, directly by the City of Miami
Beach Project Manager, and shall be corrected by the Contractor immediately.
4.6.3.2 The City of Miami Beach Project Manager and the Contractors Representatives shall
meet on the sites once a month, or more frequently at the discretion of the Project
Manager, for a walk-through inspection. The meeting shall be at the convenience of
the City of Miami Beach. All on-going maintenance functions shall be completed prior
to this meeting.
4.6.4 Deficiency Notices and Liquidated Damages
If the City of Miami Beach Purchasing Agent determines that there are deficiencies in the performance
of the contract, the City of Miami Beach Procurement Director will provide a Notice to the Contractor
tocorrect the deficiencies within seven (7) days of notification.
If both parties agree that actual damages would require more than seven (7) days to repair, a time frame,
in writing, will be determined by the City of Miami Beach Procurement Director for that deficiency. The
parties agree that the Contractor shall be liable to the City of Miami Beach for liquidated damages (not
Bid #97-97101
Date Issued: 08/01/98
City or Miami Beach
39
a penalty) in the amount of two hundred dollars ($200.00) per day, for each day exceeding the above
noted time frame per deficiency, that the Contractor fails to correct deficiencies of the Notice.
4.6.5 City of Miami Beach Right to Correct Deficiencies
Additionally, and notwithstanding the above provision, the City has the right to move on site with City
forces or private Contractors to correct deficiencies seven (7) days after notification in writing, by the City
of Miami Beach Recreation, Culture and Parks Department Director, or his designee.
.'
If, in the sole discretion or judgment of the Purchasing Agent, the Contractor and/or his employee(s) are
not properly performing the services required under the Contract, then the Contractor and/or all
employees may be temporarily replaced by City personnel and payment to be made by the City may be
suspended while the matter is being investigated. Total costs incurred by completion oflhe work by the
City will be deducted and forfeited from the payments to the Contractor from the City.
This section shall not be construed as a penalty, butas an adjustment of payment to Contractor for only
the work actually performed, and the recovering of City costs from the failure of the Contractor to
complete or comply with the provision of the Contract.
4.6.6 Quality Control - Performance Reports
The Contractor shall submit to the City Project Manager a report of his performance for the preceding
month, under terms of the Contract. These reports shall be postmarked no later than the fifth (5 Th) day
of each month following the month in which services were performed. Failure to do so shall
result in delay of payment until this requirement is fulfilled. Forms for performance reporting shall be
provided by the City
4.7 SCHEDULING
4.7. I Contractors shall accomplish normal landscape maintenance required under the Contract during daylight
hours. The City Project Manager may permit night scheduling on an individual function or task basis.
4.7.2 Contractor shall schedule and conduct the work at times and in a manner which shall not interfere with
normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets, and shall not cause
annoyance to residents near the site or users of the site. During periods of peak rush hour traffic, the
Contractor will not block or impede arterial or collector streets.
4.7.3 All work shall be scheduled and completed in a continuous manner, that is, other than a holiday or non-
work day in order to maintain the site in a uniform manner.
4.7.4 Contractor shall not work or perform any operations during inclement weather which may destroy or
damage landscaped areas.
4.7.5 Contractor shall recognize that during the course of the Contract, other activities and operations may be
conducted by City work forces and other Contractors. These activities may include but not be limited
to landscape refurbishment, irrigation system modification or repair, construction and storm related
operations. The Contractor may be required to modify or curtail certain operations without decreased
compensation and shall promptly comply with any request by the Project Manager. In the event a Site
or part of a Site becomes unavailable for servicing by the Contractor, the Project Manager may
temporarily delete the Site or part of the Site and compensation to the Contractor will be decreased.
4.7.6 Contractor shall, during the hours and days of operation, respond to all emergencies within two (2) hours.
4.7.7 Contractor shall have completed all Landscape Maintenance functions prior to the scheduled maintenance
inspection.
Bid #97-97/01
Date Issued: 08/01/98
City or Miami Beach
40
Landscape Maintenance Schedules
Contractor shall provide work schedules for each site which shall be submitted to the Project Manager
within ten (10) days after the effective date ofthe Contract. Said work schedules shall be set on an annual
calendar identifying the task and frequency of work. The schedule shall delineate the time frames for the
landscape maintenance functions or tasks by day of the week, morning and afternoon. Thereafter, any
changes in scheduling shall be submitted in writing to the Project Manager within five (5) working days
prior to scheduled time for the work. The Contractor shall submit revised schedules when actual
performance differs substantially from planned performance. Revisions shall be submitted to the Project
Manager within five (5) working days prior to scheduled time for the work.
4.7.8
,.
4.8 ADDITIONAL WORK
The Project Manager may, at his discretion authorize the Contractor to perform additional work, including,
but not limited to, mowing, trimming, weeding, edging, litter pickup, repairs and replacements when the
need for such work arises out of extraordinary incidents such as vandalism, acts of God, and third party
negligence, or for any additional Basic Landscape Maintenance needed.
Any work not provided for elsewhere in the Contract and authorized by the Project Manager and
performed by the Contractor shall be considered as additional work and shall be paid as specified on the
Bid Proposal.
Prior to performing any additional work, the contractor shall prepare and submit a written description of
the work with a cost estimate to the Project Manager. No work shall commence without the written
authorization from the Project Manager.
Not withstanding the above authorization, when a condition exists wherein there is imminent danger of
injury to the public or damage to property, the Project Manager may verbally authorize the work to be
performed upon receiving a verbal estimate from the Contractor. However, within 24 hours after
receiving a verbal authorization, the Contractor shall submit a written estimate to the Project Manager
for the required approval.
4.9 BID SUBMITTAL
In addition to the documentation and information requested herein, the Bidders shall submit the following
information with their bid:
4.7.1
4.9.2
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
Company Profile
A profile describing the organization represented by the bidder must be furnished with the bid
submittal. This will include:
-Company history and present organization;
-Name of Principal or Owner(s);
-Name of Affiliates, Subsidiaries, etc.;
-Years of company experience under present ownership;
'The local office address and phone number from which account would be
administered;
'History of local office, including opening date;
-Normal hours of operation of local office;
-Name of person in charge of local office;
'Number of maintenance personnel in the south Florida area normally available to
emergency calls;
-List of all services company is capable of providing.
Personnel
* Provide an organizational chart of entire structure that is proposed to service account;
41
.
4.9.3
4.9.4
4.9.5
4.9.6
4.9.7
4.9.8
4.9.9
4.9.10
Bid #97-97/01
Date Issued: 08101198
City of Miami Beach
. Provide resumes of key management personnel;
. List job descriptions for all positions in the organization described in # I above;
. Include description of proposed uniforms;
. Provide your overall employee policy and training program;
. Provide outline of safety program.
Turf Maintenance
. List proposed fertilizer type and rate for each turf type and other specific nutrient
additives;
. List proposed application schedule (annual basis);
. Describe proposed mowing schedule and procedures;
. Describe proposed preventative pest management program.
Skinned Area Maintenance
. Outline proposed protocol for the maintenance, repair and renovation of the skinned
areas;
. List proposed materials for different sections of the skinned areas;
. Describe proposed schedule and procedures;
. Describe proposed preventative management programs.
Tree and Palm Maintenance Program
· Provide type(s) offertilizer and rates proposed for general use, and other
specific nutrient additives;
. List proposed application schedule (annual basis);
. Describe proposed pruning schedule and procedures;
. Describe proposed preventative pest management program.
Shrub and Ground Cover Maintenance Program
· Provide type(s) of fertilizer and rates proposed for general use, and other specific
nutrient additives;
. List proposed application schedule (annual basis)
. Describe proposed pruning schedule and procedures;
. Describe proposed preventative pest management program.
Irrigation Maintenance Program
* Describe preventative maintenance program.
Equipment Specifications
. List all tools, equipment (including manufacturer) and quantities of each type that be
proposed to perform maintenance.
Bidder's Supplement
· Copies of all applicable licenses, permits, etc. required perform the services;
. List of clients with specialty turf types the bidder currently has, along with contact
information;
.Miscellaneous Information - this section of the proposal should include any additional
information about the services or bidder that is not addressed elsewhere in the
proposal.
Schedule of Values (attached pages 46-60)
42
, .
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
,.
BID #97 -97/01
BID FORM
We propose to furnish all labor, tools, equipment, transportation, permits, licenses, services and incidentals
necessary in order to provide Grounds Maintenance for the City of Miami Beach, in accordance with Bid
Specifications, as follows:
Item # Project Description Total Price, Per Month
I Stillwater Park $
2 Crespi Park $
3 Tatum Park $
4 Normandy Shores Park $
5 Normandy Shores Tennis $
6 Brittany Bay Park $
7 North Shore Park $
8 La Gorce Tot Lot $
9 Poinciana Park $
10 Muss Park $
II Fisher Park $
12 Fairway Park $
13 Collins Ave Medians, 40th Street - 59th street $
14 Palm /Hibiscus Medians and Park $
15 Star Island Median $
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
43
Labor Rates ( for Work other than specified herein, at the direction of the City)
Item # Job Classification Hourly Rate
,.
16 Hourly rate per Contractor Regular time: $
Representative
Overtime: $
17 Hourly rate per Regular time: $
Laborer/G roundskeeper
Overtime: $
18 Hourly rate per Irrigation Regular time: $
Technician
Overtime: $
19 Hourly rate per Large Equipment Regular time: $
Operator
Overtime: $
20 Hourly rate per Regular time: $
Supervisor/Foreman
Overtime: $
21 Hourly rate per Climber Regular time: $
Overtime: $
22 Hourly rate per Certified Arborist Regular time: $
Overtime: $
23 Hourly rate per Pest Control Regular time: $
Technician
Overtime: $
Materials ( for Materials not specified herein, to be installed at the direction of the City)
Item # Description Unit Price Installed
24 St. Augustine Sod $ /pallet
25 Bahia Sod $ /pallet
26 Bermuda Sod $ /pallet
27 Cypress Mulch $ /cubic yard
28 Seasonal Color $ /eacb
29 For all other materials not specified, Contractor shall furnish at %
- 0/0 above vendor cost
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
44
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
Bidder's Dade County Certificate of Competency No:
.'
Expiration Date:
ANY LETfERS, ATIACHMENTS, OR ADDmONAL INFORMATION TO BE CONSIDERED PART OF THE
PROPOSAL MUST BE SUBMITIED IN DUPLICATE.
SUBMITfED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this proposal and commit the bidding firm)
NAME/TITLE(Print):
ADDRESS:
CITY /ST ATE:
ZIP:
TELEPHONE NO:
FACSIMILE NO:
Bid 1197-97101
Date Issued: 08101/98
City of Miami Buch
45
. .
SCHEDULE OF VALUES
Item #1 Stillwater Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
46
SCHEDULE OF VALUES
Item #2 Crespi Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
"
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
47
SCHEDULE OF VALUES
Item #3 Tatum Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
48
SCHEDULE OF VALUES
Item #4 Normandy Shores Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
49
SCHEDULE OF VALUES
Item #5 Normandy Shores Tennis
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
50
SCHEDULE OF VALUES
Item #6 Brittany Bay Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ I2 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Ground.over $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City oCMiami Beach
51
SCHEDULE OF VALUES
Item #7 North Shore Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City or Miami Beach
52
SCHEDULE OF VALUES
Item #8 La Gorce Tot Lot
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97101
Date Jslued: 08/01/98
City oCMiami Beach
53
SCHEDULE OF VALUES
Item #9 Poinciana Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/0t
Date Issued: 08101/98
City of Miami Beach
54
SCHEDULE OF VALUES
Item #10 Muss Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
55
SCHEDULE OF VALUES
Item #1 I Fisher Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/0t
Date Issued: 08/01/98
City oCMiami Beach
56
SCHEDULE OF VALUES
Item #12 Fairway Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ 1 $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
57
SCHEDULE OF VALUES
Item #13 Collins Ave. Medians, 40th Street - 59th Street
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
,.
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
58
SCHEDULE OF VALUES
Item #14 PalmlHibiscus Medians and Park
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid 1197-97101
Dlte Issued: 08/01/98
City of Miami Beach
59
SCHEDULE OF VALUES
Item #15 Star Island Median
SERVICE UNIT PRICE TIMES PER YEAR TOTAL
St. Augustine turf mowing $ 36 $
.'
Bermuda turf mowing $ 104 $
Grass Trimming and Edging $ 36 $
Shrub Pruning $ 12 $
Ground cover Pruning $ 12 $
Tree and Palm Pruning $ I $
Weed Control $ 36 $
Litter Control $ 208 $
St. Augustine turf $ 4 $
fertilization
Bermuda turf fertilization $ 16 $
Shrubs and Groundcover $ 3 $
Beds fertilization
Tree and Palm fertilization $ 2 $
Nematode Sampling $ 2 $
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
60
THREE YEAR CONTRACT FOR PROVIDING GROUNDS MAINTENANCE SERVICE
WITH AN OPTION TO RENEW FOR THREE YEARS ON A YEAR TO YEAR BASIS
BID #97 -97/01
BID CHECK LIST
To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items
have been conlpleted and submitted as required.
X Original and one copy of bid (including all submittal information)
General Conditions Section 1.1
Special Conditions Section 2.31
X Execution of Bid
General Conditions Section 1.2
Equivalents/Equal Product
General Condition Section I. 10
Special Conditions Section 2.32
X Insurance and Indemnification (including Insurance Checklist)
General Condition Section 1.34
Special Conditions Section 2.9
Samples
General Condition Section 1.14
Special Conditions Section 2. I 2
X Bid/Performance Bond
General Condition Section 1.35
Special Conditions Section 2. I 6
X Warranty
Special Conditions Section 2.23
Product/Catalog Information
Special Conditions Section 2.24
X References
Special Conditions Section 2.25
X Bidder Qualifications
Special Conditions Section 2.28
X Exceptions to Specifications
Special Conditions Section 2.30
X Supplemental Information
Technical Specifications Section 4.9
Bid #97-97/01
Date Issued: 08101/98
City of Miami Beach
61
Bond No. 137 38 64
PERFORMANCE BOND
(This bond meets and exceeds the requirements of Florida Statutes Section 255.05)
STATE OF FLORIDA)
ss MIAMI-
COUNTY OF DADE )
K.c'lOW ALL MEN BY THESE PRESENTS that we, FLORIDA LAWN SERVICE, INC.
as Principal, hereinafter called Contractor, and
Amwest Surety Insurance Company as Surety, are firmly bound unto the City of Miami Beach,
FI'd Obi' h . ft 1 .. Three Hundred Ei~li Thousand Two
on a, as Igee, erema er cal ed the CIty, 10 the Penal sum of Hundred Twentv 0 lars
($ 30 . , F ve. and 04/100
8,225.04 ), for the payment of which sum well and truly to be made, we bmd ourselves, our
heirs. executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor, on the _ day of , 19_, entered into a certain
contract with the City, hereto attached, for BID NO. 97-97/01, EntiIled GROUNDS MAINTENANCE SERVICE
, which Contract is made a part hereof by reference thereto. VARIOUS PARKS
NOW, THEREFORE, THE CONDITION OF TillS OBLIGATION IS SUCH, that, if the
Contractor shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions and
agreements of said Contract, and all duly authorized modifications of said Contract that may hereafter
be made, notice of which modifications to the Surety being hereby waived, then this obligation shall be
void; otherwise to remain in full force and effect.
WHENEVER the Principal shall be and is declared by the City to be in default under the
Contract, or whenever the Contract has been terminated by default of the Contractor, the City having
performed the City's obligations thereunder, the Surety shall:
1. Complete the Contract in accordance with its terms and conditions, or at the City's sole
option.
2. Obtain a Bid or Bids for submission to the City for completing the Contract in
accordance with its terms and conditions, and upon determination by the City and the
Surety of the lowest responsible Bidder, arrange for a Contract between such Bidder and
the City, and make available as Work progresses (even though there should be a default
or a succession of defaults under the Contract or Contracts of completion arranged under
this paragraph) sufficient funds to pay the cost of completion less the balance of the
Contract price; but not exceeding, including other costs and damages for which the
Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The
term "balance of the Contract price" as used in this paragraph, shall mean the total
amount payable by the City to the Contractor under the Contract and any amendments
thereto, less the amount properly paid by the City to the contractor.
"THIS BOND IS FOR A ONE YEAR TERM. SUBSEqUENT TERKS TO BE HllTUALLY AGREED UPON
BY BOTH PRINCIPAL AND TIlE OBLIGEE".
Bid #97.97/0 I
Date Issued: 08/01/98
City or \liami Buch
62
No right of action shall accrue on this Bond to or for the use of any person or corporation other
than the qty named herein or the successors or assignees thereof.
The Surety shall and does hereby agree to indemnify the City and hold it harmless of, from and
against any and all liability, loss, cost, damage or expense, including reasonable attorneys fees,
engineering and architectural fees or other professional services which the City may incur or which may
accrue or be imposed upon it by reason of any negligence, default, act and/or omission on the part of the
Contractor, any Subcontractor and Contractor's or Subcontractors agents, servants and/or employees, in,
about or on account of the Construction of the work and performance of said Contract by the
Contractor.
This Bond shall remain in full force and effecl for such period or periods of lime after the date
of acceptance of the project by the City as are provided for in the Contracl Documents, and the
Contractor hereby guarantees to repair or replace for the said periods all work performed and materials
and equipment furnished, which were not performed or furnished according to the terms of the Contract
Documents. If no specific periods of warranty are stated in the Contract Documents for any particular
item of work, malerial or equipment, the Contractor hereby guarantees the same for a minimum period
of one (1) year from the dale of final acceptance by the City of the entire project.
Any suit on this bond must be instituted within such period or periods as may be provided by
law.
Bid #97-97/01
Date bsued: 08/01/98
City of Miami Beach
63
.
IN WITN~SS WHEREOF, the above bounded parties have caused this Bond to be executed by their
appropriate officials of the 12th day of November, 19 98
WITNESS:
PRINCIPAL:
(If sole Proprietor or partnership)
"
(Firm Name)
BY
Title: (Sole Proprietor or Partner)
PRINCIPAL (If Corporation)
Florida Lawn Service, Inc.
(Corporate Name~ /
BY #/~
(president)
Andres E. Viamontes, President
Attest:
(Secretary)
(CORPORATE SEAL)
COUNTERSIGNED BY
In NT FLORIDA
SU~
SURETY:
Amwest
'=""00. ~
(Copy 0 Age t's current
License as issued by State
of Florida Insurance
Commissioner
Charles J. Nielson
By:
At orney-in-fact
Charles J. Nielson
(Power of Attorney must be attached)
Bid "97-97/01
Dllte Inued: 08/01/98
City of Miami Beach
64
-
FLORIDA OEPARThlENT Or INSUMliCi:::
~'::
'~~CWlLES' .JAlXSl)l Nlas:H
'g: 529-58-3555 '
.l, IS L!c~:::tn TO m'!-m;:.CT lii~
:.-, FOLlOWiliS CUS~ES [)F,iNSUf~,:,lt:_:
Life
Gen. Lires (Pl"'!'. & Cas. Irs.)
.
.
CERTIFICATES AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the Corporation named as
Principal in the foregoing bond; that Andres E. Viamontes who signed the said bond on behalf of
the Principal, was then
President
of said Corporation; that I know his signature, and
.'
his signature hereto is genuine; and that said bond was duly signed, sealed, and attested for and in behalf
of said Corporation by authority of its governing body.
Secretary
Corporate
Seal
STATE OF FLORIDA)
ss
COUNTY OF ~~I- )
Before me, a Notary Public, duly commissioned, qualified and acting, personally appeared
Charles J. Nielson to me well known, who being by me first duly sworn upon oath, says that
Amwest Surety
he is the Attorney-in-Fact, for the Insurance Company and that he has been authorized by
them to execute the foregoing bond on behalf of the Contractor named
therein in favor of the City of Miami Beach, Florida.
Subscribed and sworn
, 19~A.D.
(Attach Power of Attorney
~'\..~.(~ GLORIA MCCL
'" t" Myeomm;..ion
* "1fij;Jf * E._ Mar. 03. 1
.,..~,~. BondedbyANB
'I", OF f....~ 800-852-3878
Notary Public
State of Florida- at-Large
My Commission Expires: 03/03/99
Bid "97-97/01
Date Issued: 08/01/98
City of Miami Beach
65
READ CAREFULL Y
This document is printed on white paper containing the artificial watermarked logo (A ) of Amwest Surety Insurance Company (the "Company") on the front
and brown security paper on the back. Only unaltered originals of the POA are valid. This POA may not be used in conjunction with any other POA. No
representations or warranties regarding this POA may be made by any person. This POA is governed by the laws of the State of California and is only valid until
the expiration date. The Company shall not be liable on any limited POA which is fraudulently produced, forged or otherwise distributed without the permission
of the Company. Any party concerned about the validity of this POA or an accompanying Company bond should call your local Amwest branch office at
<_)776-7812
KNOW ALL BY THESE PRESENT, that Amwest Surety Insurance Company, a Nebraska corporation (the "Company"), does hereby make,
constitute and appoint:
CHARLES J. NIELSON
AS AN EMPLOYEE OF COLLINSWORTH. ALTER. NIELSON FOWLER'" DOWLING
its true and lawful Attomey-in-fac~ with li~ited power and authority for and on behalf ofth. Compaoy ...sAecute,
thereto if a seal is required on bonds, undertakings, recognizances, reinsurance agreement for a Miller A~r perfo
the nature thereof as follow' 0
Bid Boncb up to S"1~OOO,OOO.00 ~
Contract (performance &: Payment). Court. Subdivision S'" "'3,000,000.00
license &: Permit Bono up to $"1.000.000.00 ~
MileeOaneous Bona up to S"1.000.000.00 ' A.... 0-
SmaB _... Admlnlstratlon G~ Bonds up to $"1,250,000.00 ~ ~ 1
and to bind the company thereby This appolnbn.nt IS mad. under and by au~. By-La rr:::s.~h are now in full fore. and .ffect,
I, the undersigned secretary of Amwest Surety Insurance companY'~Ne corporatiO~ ~y TIFY that this Power of Attorney remains 1ft full
force and effect and has not been revoked and furthermore, that the 'ons fthe Board' fo on this Power of Attorney, and that the relevant
-'-":7"":-:~=:=:::~~~~~~ <h, ,-, P at...
:S - ' ~ Karen G Cohen, Secretaly
........... ONS DlREcrORS...........
This POA IS SIgned and sealed by facsimile un~er d by autho~ owi~ utlons adopted by the Board of DIrectors of Amwest Surety Insurance
Company at a meetlng duly held on December 1975: "\.'
RESOLVED, that the PreSIdent or an~ ent, m~~unc witbIfIC Secretary or any Assistant Secretary, may appoint attorneys-in-fact or agents with
authority as defined or limited in the ins e i encin~po' tment~ case, for and on behalf of the Company, to execute and deliver and affix the seal
of the Company to bonds, undertalcin, 'ces, Ip obliga~ris of all kinds; and said officers may remove any such attorney-in-fact or agent and
revoke any POA previously gran on. ,.(""'\
RESOL YED FURTHER, that an nd, und ,gni ce'Ysuretyship obligation shall be valid and bind upon the Company;
(i) when signed by the President 0 any Vi esl an and sealed (if a seal be required) by any Secretary or Assistant Secretary; or
(ii) when signed by the President or any 'dent or Assistant Secretary, and countersigned and sealed (if a seal be required) by a duly
authorized attorney~in~fact or age 0
(Hi) when duly executed and seal (if a requir~~ one or more attorneys-in. fact or agents pursuant to and within the limits of the authority evidenced
by the power of attorney issue ompany ~~ person or persons.
RESOLVED FURTHER, that the si a re of any authorized officer and the seal of the Company may be affixed by facsimile to any POA or certification
thereof authorizing the execution and de'. ery of any bond, undertaking, recognizance, or other suretyship obligations of the Company; and such signature and seal
when so used shall have the same force and effect as though manually affixed.
affix the seal oflhe company
or other written obligations in
IN WITNESS WHEREOF, Amwest Surety Insurance Company has caused these presents to be signed by its proper officers, and its corporate seaJ to be hereunto
afli.edthisI4thdayofDecember,I995, ~ E!: ~ ~ p ~
)4 John E, sav~; ~ Kar.nG, Coh.n. Secretary
StateofCalifomia
County of Los Angeles
On December 14, 1995 before me, Peggy B. Lofton Notary Public, personally appeared John E. Savage and Karen G, Cohen, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me aJI that
he/she/th.y executed the same in hislher/th,.ir authorized capacity(ies), and that hy hislher/thei, signaMe(Slf ::;:yh'Jl."~n(~ oyh...ntil,y uJl\ln~hl
ofwhlch the person(s) acted. executed the Instrument.
........"."" ' @ --...-
\\\\.\' ,"'S U""'" WITNESS hand and otTIclal seal. ~'t" "",,"1-'
...,\ _I ,.. b '" eo. .. .106l)Il
....,,"' """.'''''.. "7....... $ .... J;
.f 'v""~f'Oti."',~7-t:..... :II! .......,PWlIIc:-C:.II... ~
j"",,o <>\0\ ,,_I5,~ ~. ~~ "~'i ~-- t
f ~ i~ ~\ tn; e Ill, LotIon, Nolary Po ' MIl C"""". ElcpftoAug6. -
'CIli- DEC,14 ~! ,
:: : 'i('): ~ -- -- -- -- -- -- -- -- -- -- -- --
,1-', 1995 fa f
'<Sl'" "1, ~....,
\~~9...r;,.J,,:,~f
""A_ '", ....~..","_l",.
",'7IA. ............ ~\.... .'
"" 'Ylf * l \- ""
11"" 1'",."
"......n."""'.
s
COLLINSWORTIl, ALTER, NIELSON, FOWLER & OOWLlNG, INC,
BOND DEPARTMENT
PUBLIC WORKS BOND
IN COMPLlANCEWITII FLORlDASTATUlES 15S.05 (I) (a)
Bond No
137 38 64
Contractor Name
FLORIDA LAWN SERVICE,INC,
Contractor Address
14535 Southwest 43rd Terrace, Miami, Florida 33175
Contractor Phone No.
(305) 553-2377
Surety Company
Amwest Surety Insurance Company
Snrety Address
33309
500 W. Cypress Creek Road, #240, Ft. Lauderdale, Florida
Snrety Phone No.
(954) 776f-7812
Owner Name
City of Miami Beach
Owner Address
33139
1700 Convention Center Drive, Miami Beach, Florida
Owner Phone Number
(305) 673-7492
Obligee Name
(H contracting entity is different from the owner, the contracting public entity)
Obligee Address
Obligee Phone No.
Contract No..( If Applicable) Bid No. 97-97/01
Project Name GROUNDS MAINTENANCE SERVICE
Project Location Various Parks throughout Miami Beach
Legal Description and Street Address
N/A - Various Parks
Description of Work
Grounds Maintenance
FRONT PAGE
.\ II ....h.... tv..... n......\ II"" d-...t ..n........-' fn .hl. ...... __........ At ..ftV _... """'......t., .hal
LABOR AND MATERIAL PAYMENT BOND
(SECTION 255.05, FLA. STAT.)
Bond No. 137 38 64
BY THIS BOND, We,
Amwest Surety
Insurance Company
FLORIDA LAWN SERVICE. INC.
, as Principal, and
as corporation, as Surety, are bound to the City of Miami Beach,
Florida, as ~bligee, herein called City, in the sum of $ 308,225.04
for the payment
of which we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and
severally.
THE CONDITION OF TillS BOND is that if Principal:
Promptly makes payments to all claimants, as defined in Section 255.05 (1), Fla. Stat., supplying
Principal with labor, materials, or supplies, used directly or indirectly by Principal in the
prosecution of the work provided for in the contract; and
Pays City all losses, damages, expenses, costs, and attorney's fees, including appellate
proceedings, that the City sustains in enforcement of this bond.
Performs the guarantee of all labor and materials furnished under the contract for the time
specified in the contract, then this bond is void, otherwise it remains in full force.
Any changes in or under the contract documents and compliance or noncompliance with any
formalities connected with the contract or the changes does not affect Surety's obligation under
this bond.
The provisions of Section 255.05, Fla. Stat., are specifically adopted by reference and made a part
hereof for the purposes specified therein.
The contract dated
by reference.
between the City and Principal is made a part of this Bond
Claimants are advised that Section 255.05, Fla. Stat., contains notice and time limitation
provisions which must be strictly complied with.
"THIS BOND IS FOR A ONE YEAR TERM. SUBSEQUEIlT TERMS TO BE K\JTIlTALLY AGREED UPON
BY BOTH THE PRINCIPAL AND THE OBLIGEE".
Bid "97-97/01
Date I"ued: 08/01/98
City of Miami Beach
66
,IN WITNESS WHEREOF, the above bounded parties have caused this Bond to be executed by their
appropriat~ officials of the 12th day of November ,19 98
WITNESS:
PRINCIPAL:
(If sole Proprietor or partnership)
.
(Firm Name)
BY
Title: (Sole Proprietor or Partner)
PRINCIPAL (If Corporation)
Florida Lawn Service, Inc.
(Corporate N~ / ~
BY ~ d-
(President)
Andres E. Viamontes, President
Attest:
(Secretary)
(CORPORATE SEAL)
COUNTERSIGNED BY
ENT FLORIDA
F SURETY:
SURETY:
Amwes
ty Insurance
opy of ge s current
License as issued by State
of Florida Insurance
Commissioner
Charles J. Nielson
By:
ttorney-m-fa t
Charles J. Nielson
(Power of Attorney must be attached)
CERTIFICATES AS TO CORPORATE PRINCIPAL
Bid #97-97/01
Date Issued: 08/01/98
City of Miami Beach
67
--
._--------~-- ._-'-'--"- - ,'--
FLORIDA OEPARThlENT Or lNSUi\MICi:::
'.'.-~ :""~ ..--._..
'11=~ NIas:H
-.~ 15 UCE;JSB TO i?M!~CT TH~
:'. roUOll/t"6 ~,..AS~tS :Jr_:ilSU!lA'l[,;:
I Life
Gen. Lires <Pl"'!'. & Cas. Irs.)
.
-' ---'
11.
'I,
, certify that I am the Secretary of the Corporation named as
Principal in the foregoing bond; that Andres E. Viamonteswho signed the said bond on behalf of the
Principal, was then President
of said Corporation; that I know his signature, and his
.'
signature hereto is genuine; and that said bond was duly signed, sealed, and attested for and in behalf of
said Corporation by authority of its governing body.
Corporate
Seal
Secretary
STATE OF FLORIDA)
ss
MIAMI-
COUNTY OF DADE )
Before me, a Notary Public, duly commissioned, qualified and acting, personally appeared
Charles J. Nielson to me well known, who being by me first duly sworn upon oath, says that
Amwest Surety
he is the Attorney in Fact, for the Insurance Company and that he has been authorized by
them
to execute the foregoing bond on behalf of the Contractor named
therein in favor of the City of Mi
ach, Florida.
(Attach Power of Attorney)
November , 19~A.D.
Subscribed and sworn
~'\..~..(... GLORIA MCCLURE
. t" MV Conwrliaeion Cc.431344
* "1fij;Jf * ~ Mar, 03. 1_
.,.....~.~. BondedbyANB
""'" f~'~ 800-8$2.-5878
Notary Public
State of Florida-at-Large
My commission Expires: 03/03/99
Bid #97-97/01
Date Issued: 08/01/98
City of :\1iami Beach
68
'\;
READ CAREFULL Y
This document is printed on white paper containing the artificial watermarked logo (A ) of Amwest Surety Insurance Company (the "Company") on the front
and brown security paper on the back. Only unaltered originals of the POA are valid. This POA may not be used in conjunction with any other POA. No
representations or warranties regarding this POA may be made by any person. This POA is governed by the laws of the State of California and is only valid until
the expiration date. The Company shall not be liable on any limited POA which is fraudulently produced, forged or otherwise distributed without the permission
of the Company. Any party concerned about the validity of this POA or an accompanying Company bond should call your local Amwest branch office at
(954) 776-78U
KNOW ALL BY THESE PRESENT, that Amwest Surety Insurance Company, a Nebraska corporation (the "Company"), does hereby make,
constitute and appoint:
CHARLES J. NIELSON
AS AN EMPLOYEE OF COLLINSWORTH, ALTER, NIELSON FOWLER'" DOWLING
" A
its true and lawful Attorney-in-fact, with li~ited power and authority for and on behalf of the Company QS~ ~ecute
thereto if a seal is required on bonds, undertakings, recognizances, reinsurance agreement for a Miller A~ perfo
the nature thereof as follow' 0
Bid 80.... up to S....1,000.000.00
Contract (perfonnance 4k Payment). Court, Suhdivlllon $....3,000,000.00 ~
Lkense &: Pennit Bonds up to $....1,000,000.00 f\;
Mbcellaneous 80ndl up to S'" "'1,000,000.00
SmoIIBuslneu Admlnbtralion G........teed Bondo up to S"I,15O,ooo.00 ~ ~~
and to bind the company thereby 11l1s appointment is made uoder and by au~e By-La "1:S.~Ch are now in full force and effect,
I, the undersigned secretaJ'y of Amwest Surety Insurance Company '~Ne corporation ~y TlFY that this Power of Attorney remains in full
force and etfectand has not been revoked and furthermore, that the re 'ons fthe Board' fo on thIS Power of Attorney, and that the relevant
-"-",:~::~::::~.7,~,ov~ ~~ p /.?~
~ ~ Karen 0 Cohen, Secretary
........... ONS DIREcrORS...........
This POA is signed and sealed by facsimile un~er d bY autho~ owi~ utions adopted by the Board of Directors of Amwest Surety Insurance
Company at a meeting duly held on December 1975 _ \. .
RESOLVED, that the PresIdent or any . ent, in~~unc WI Secretary or any Assistant Secretary, may appomt attorneys-in-fact or agents with
authority as defined or limited in the ins vi encin po' tment'~ case, for and on behalf of the Company, to execute and deliver and affix the seal
of the Company to bonds, undertakin, n' ces, ~ Ip Oblig~ of all kinds; and said officers may remove any such attorney-in.fact or agent and
revoke any POA previously gran rson.).:~ ~
RESOL YED FURTHER, that an nd, und gni ce'Ysuretyship obligation shall be valid and bind upon the Company:
(i) when signed by the President 0 any Vi an and sealed (if a seal be required) by any Secretary or Assistant Secretary; or
(ii) when signed by the President or any ent or Assistant Secretary, and countersigned and sealed (if a seal be required) by a duly
authorized attorney-in-fact or age 0
(iii) when duly executed and seal (ifa requiJr..~ ~ne or more attorneys-in-fact or agents pursuant to and within the limits of the authority evidenced
by the power of attorney issu ompany'~~ person or persons.
RESOLVED FURTHER., that the Sl a re of any authorized officer and the seal of the Company may be affixed by facsimile to any POA or certification
thereof authorizing the execution and del' ery of any bond, undertaking, recognizance, or other suretyship obligations of the Company; and such signature and seal
when so used shall have the same force and effect as though manually affIXed.
affix the seal of the company
or other written obligations in
IN WITNESS WHEREOF, Amwest Surety Insurance Company has caused these presents to be signed by its proper officers, and its corporate seal to be hereunto
aflixedthisl4thdayofDecemher.1995, n~ l!!: ~ ~ t....&~~~/p t:J~
~ John E. sav~~ ' ,. r-- Karen G. Cohen, Secretary
State of Cali fomi a
County of Los Angeles
On December 14, 1995 before me, Peggy B. Lofton Notary Public, personally appeared John E. Savage and Karen G. Cohen, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me all that
he/she/they executed the same in hislherltheir authorized capacity(ies), and that by his/her/their Signature(S)' t!ll: in_enUhe~n; o:~til.Y I!IlPnJ<ehJ
of which the person(s) acted, executed the Instrument.
~\\,,\'I"INuIIS""(J'''''''''' W1TNESs~and and official seal. . PEClOY..LOm:lN
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.f~ ""'''~f'O~.".,'-., " ~ NcIIarrN:lllo-C. iIII "
/t:t:/cP '1,>:,10\ Signature o~~. ~r (Sea1)j Loo~CounIf I
F:Ji~ ~O\f\\S e ,Lofton.NotlUyPu' MvCorrvn.EllpIMIAug',""
=(1)1- DEC14 i;
= i .. 10= - -- - - -- - - -- -- - - -
h..\ 1995 lOi
"Ill\. "1-. ~ /..../
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