LTC 015-2008 Parks & Recreation Athletic Registration Processm MIAMIBEACH {F~r,,,=„
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NO. LTC # 015-2008 ~~-~L~~~~+~~;;T~~~MMISSION
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: January 16, 2008
SUBJECT: Parks and Recreation Athletic Registration Process
A question has been raised about the possible impacts of the City's current Recreation
Athletic Program registration procedures. This LTC will provide an overview of the current
practice, as well as an added procedure that is being implemented to address any potential
issues which may arise if program registration capacity is reached in an athletic program.
The current registration practice for athletic programs is in large part carried out as a part of
a free afternoon event held bi-annually on a Saturday from 1:00 p.m. to 4:00 p.m. The
event, now called the Recreation Expo, alternates between the North Shore Youth Center
and Flamingo Park as host sites.
Saturday was chosen as the most widely convenient day for our residents, and has been
shown through event participation to be well received.
At the Expo, residents may register for all athletic programs and coincidentally enjoy other
activities. Typically, a high percentage of registrations are done at the Expo, but the
registration period extends into the following week.
The question posed, which has not yet materialized, is what happens to those persons who
may not be able to attend the Expo and any one of athletic programs reaches capacity.
Even though registration at the Expo has not exceeded capacity, it is a legitimate concern
that could occur.
In order to address the potential occurrence, the following procedure will be implemented to
ensure a fair and equal opportunity for any person in our community to have a chance to
participate in the City's athletic programs.
• An initial registration period will be defined that runs from the Friday proceeding the
Expo to the following Tuesday.
• Any person making application for an athletic program in the initial registration period
will be placed into a program eligibility pool.
• In the event a program exceeds capacity from applications received during this
enrollment period (Friday to Tuesday), a lottery will be held to select program
participants, and to populate a waiting list.
• Any applications received after the end of the enrollment period (Tuesday) will be
accepted and enrollment will be permitted if there is capacity. However, if there is no
program capacity the applicant will be added to any existing waiting list in the order it
was received.
• Applications will be received by the City from any party, not just the specific
participant.
This procedure will allow all applicants to be processed and treated equally. Every effort is
made by the Recreation Division to find a means to include all who would like to participate
in our very successful programs. These efforts will continue and the new procedure only
used as absolutely necessary.
sam
F:\cmgr\$ALL\BOB\LTC- Recreation Programs Registration.doc