2001-24245 RESO
RESOLUTION NO. 2001-24245
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ENTER
NEGOTIATIONS WITH THE NUMBER ONE RANKED FIRM OF JASCO
CONSTRUCTION COMPANY AND TO NEGOTIATE WITH THE SECOND
RANKED FIRM, GRACE AND NAEEM UDDIN, INC" IF NEGOTIATIONS WITH
THE FffiST RANKED FIRM ARE UNSUCCESSFUL, REGARDING REQUEST
FOR QUALIFICATIONS (RFQ), NO. 117-99/00 FOR CONSTRUCTION
MANAGEMENT AT RISK FOR THE FIRE STATION NO. 2 RENOVATION AND
EXPANSION.
WHEREAS, on July 17, 1996, the Mayor and City Commission adopted a Resolution, authorizing the Mayor
and City Clerk to execute an agreement with the firm ofSTA Architectural Group (STA), pursuant to Request For
Letter ofInterest No. 133-94/95 (RFLI) for Architectural and Engineering services for the Renovation and Expansion
of Fire Station No.2 and a Master Plan for the site at 451 Dade Boulevard (the Project); and
WHEREAS, a total of $500,000 were appropriated for the consulting services on the Project, from funds
received by the City pursuant to the Interlocal Cooperation Agreement between the City and Miami-Dade County
regarding the disposition of the 2/3 portion of the Convention Development Tax; and
WHEREAS, a total of $4,686,449 were allocated from General Obligation Bond funds for construction
of the Project; and
WHEREAS, on March 9, 1998, the final schemes developed by STA were presented to the Land Use &
Development Committee; and
WHEREAS, Scheme Beta, which called for the Historic Restoration of the existing Fire Station Building,
the addition of a new three bay Fire Station, and a reconfiguration of the Public Works Yard was approved by the
Committee; and
WHEREAS, the Administration has studied the use of Construction Management at Risk (CMR) for the
Project in lieu of a standard bidding process; and
WHEREAS, the use ofCMR allows for the involvement by a contractor in the process as early as possible,
which in turns affords the City and the consultant the expertise of the contractor in determining better means and
methods of construction, controls of costs, selection of subcontractors, etc.; and
WHEREAS, CMR also requires that the contractor provide an Initial Guaranteed Maximum Price (IGMP)
as early as the design development phase of the Project; and
WHEREAS, the contractor is then responsible for the IGMP and for the final Guaranteed Maximum Price
and must provide the City with cost estimates at regular intervals to ensure that the Project is within budget; and
WHEREAS, based on the Administration recommendations, the City Commission authorized the issue
of a Request for Qualifications for Construction Management at Risk for the Fire Station No.2 Renovation and
Expansion on September 13, 2000; and
WHEREAS, the RFQ was issued on October 9, 2000 and responses were received from four firms on
November 10,2000; and
WHEREAS, an Evaluation Committee convened on January 8, 2001 and on January 17, 2001, for
discussions on the four responsive, responsible proposals and three of the firms made presentations to the
committee; and
WHEREAS, a fourth firm, Signa Consulting, Inc. removed itselffrom the competition; and
WHEREAS, the Evaluation Committee ranked the firms in the following order: Jasco Construction
Company, Grace and Naeem Uddin, Inc. and JCI International; and
WHEREAS, Jasco Construction, Inc. received four first place votes and one second place; Grace and
Naeem Uddin, Inc. received four second place votes and one first place; and JCI International received five tbird
place votes; and
WHEREAS, tbe City Administration requests autborization to negotiate an agreement on Construction
Management at Risk with the number one ranked firm, Jasco Construction Company, and to negotiate with the
second ranked firm, Grace and Naeem Uddin, Inc., if negotiations with the first ranked firm are not succesful.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission authorize the Administration to
enter negotiations with the number one ranked firm of Jasco Construction Company and to negotiate with the
second ranked firm, Grace and Naeem Uddin, Inc., if negotiations with tbe first ranked firm are unsuccessful,
regarding Request for Qualifications (RFQ), No. 117-99/00 for Construction Management at Risk for tbe Fire
Station No.2 Renovation and Expansion.
PASSED and ADOPTED tbis 31st day of January, 2001
MAY~~
ATTEST:
_~t f CUiduA
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
F:\WORK\$ALL\CHATRAND\FIREST ATlCMRISKRE.WPD
111W ~
~
l - 2..5"-d \
--
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami.beach.fl.us
to
COMMISSION MEMORANDUM NO.
9'9'-0/
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: January 31, 2001
SUBJECT:
Jorge M. Gonzalez \ r..-/'
City Manager O~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY ADMINISTRATION TO
ENTER NEGOTIATIONS WITH THE NUMBER ONE RANKED FIRM OF JASCO
CONSTRUCTION COMPANY AND TO NEGOTIATE WITH THE SECOND
RANKED FIRM, GRACE AND NAEEM UDDIN, INC., IF NEGOTIATIONS WITH
THE FIRST RANKED FIRM ARE NOT SUCCESFUL, REGARDING REQUEST
FOR QUALIFICATIONS (RFQ), NO. 117-99/00 FOR CONSTRUCTION
MANAGEMENT AT RISK FOR THE FIRE STATION NO. 2 RENOVATION AND
EXPANSION.
FROM:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On July 17, 1996, the Mayor and City Commission adopted a Resolution, authorizing the Mayor and City
Clerk to execute an agreement with the firm of STA Architectural Group (STA), pursuant to RFLl No.
133-94/95 for architectural and engineering services for the renovation and expansion of Fire Station No.
2 and a Master Plan for the site at 451 Dade Boulevard.
On March 9,1998, the final scheme developed by STA was presented for approval and recommendation
at the Land Use & Development Committee and Scheme Beta, which called for the Historic Restoration
of the existing Fire Station Building, the addition of a new three bay Fire Station, and a reconfiguration of
the Public Works Yard was approved.
As part of the General Obligation Bond Program (GO Bonds) and the Capital Improvements Program
(CIP), the Administration revisited the previous recommendations for the Master Plan and for Fire Station
No.2 and decided to negotiate an amendment to the original agreement for professional services with STA
which included the design and construction administration services for Fire Station No.2 and had an
established fee structure.
AGENDA ITEM C 7 K
DATE /-3/-0(
On June 28, 2000, the City Commission approved Amendment No.1, in the amount of $318,020, to the
original agreement with ST A for design and construction administration services, the restoration of the
existing Fire Station No.2, the addition of a new three bay Fire Station and the reconfiguration and design
of the Fire Station site to isolate it from the Public Works Yard site.
The Administration has studied the use of Construction Management at Risk (CMR) for the project in lieu
of a standard bidding process, The use of CMR allows for the involvement by a contractor in the process
as early as possible, which in turn affords the City and the consultant the expertise of the contractor in
determining better means and methods of construction, controls of costs, selection of subcontractors, etc.
By selecting the CMR early in the process, potential design and constructability issues which may later
cause additional costs are eliminated during the design. The CMR participates with the consultants in
determining better uses of materials, better methods of construction, better selection of products, better
coordination between trades, etc. The CMR also participates in bidding the different trades and portions
of the project and advices the City on selecting the best values and the best proposals.
This team and partnering approach takes into consideration the established budget, the established schedule
and the limitations of the construction site itself. It also affords the opportunity of selecting the m!\ior sub-
contractors early in the process, have them approved by the City, and involve them in the design process
as well. It has been shown in the past that the CMR method generally cuts down on construction problems
and therefore construction costs.
CMR requires that the contractor provide an Initial Guaranteed Maximum Price (IGMP) as early as the
Design Development Phase of the project. The contractor is then responsible for this IGMP and must
provide the City with cost estimates at regular intervals to ensure that the project is within budget. At
approximately ninety percent completion of the Construction Document Phase of the project, the contractor
must provide the Final Guaranteed Maximum Price (GMP) which establishes the cost of the project, within
budget, and which makes the contractor responsible for this price regardless of developments during
construction which may increase costs. Code issues, errors on the documents, unforeseen conditions, etc.
which increase construction costs must be borne by the Construction Manager at Risk. Only changes
requested by the City which go beyond the original scope of work are considered as potential change orders
when using CMR.
The CMR will include a fee for the management of the project as part of the final GMP. This fee is based
on the early participation in the design process and the management of the bidding and construction phases.
The usual general condition costs and the overhead costs included in a standard bid are proportianetIy
reduced by the inclusion of the management fee. This management fee is what will be negotiated in
addition to establishing the Initial Guaranteed Maximum Price.
Based on the Administration recommendations, the City Commission authorized the issue of a Request for
Qualifications for Construction Management at Risk for the Fire Station No.2 Renovation and Expansion
on September 13, 2000. The RFQ was issued on October 9, 2000 and responses were received from four
firms on November 10,2000.
Commission Memorandum
January 31,2001
Fire Station No.2, Construction Management @ Risk
Page 2
An Evaluation Committee convened on January 8, 2001 for preliminary discussions on the four responsive,
responsible proposals. On January 17,2001, a further meeting was held where three of the firms made
presentations to the committee. A fourth firm, Signa Consulting, Inc. removed itself from the competition.
The three remaining firms, Jasco Construction Company, Grace and Naeem Uddin, Inc. and JCI
International, Inc. completed their presentations and were ranked by the Evaluation Committee after
discussions amongst the members. The committee ranked the firms in the following order: Jasco
Construction Company, Grace and Naeem Uddin, Inc. and JCI International. Jasco Construction, Inc.
received four first place votes and one second place. Grace and Naeem Uddin, Inc. received four second
place votes and one first place. JCl International received five third place votes.
The City Administration requests authorization to negotiate an agreement on Construction Management
at Risk with the number one ranked firm, Jasco Construction Company, and to negotiate with the second
ranked firm, Grace and Naeem Uddin, Inc., if negotiations with the first ranked fIrm are not succesful. The
committee unanimously agreed that the third ranked firm should not be considered by the City and that if
negotiations are unsuccessful with the fIrst and second ranked firms, the City Commission should consider
re-advertising the Request for Qualifications.
JMGd.w~ "
F:\WORK\SALL\CHATRANDIFIREST Al\CM@RISK,WPD