LTC 037-2008 Board & Committee Bi-Annual Reports
~, ~ ~ h ~;~ ~ 2008 JAN 3 I P~4 I ~ 38
EITY' %LEt~~'S GFf IGE~_
OFFICE OF THE CITY MANAGER
NO. LTC # 037-2008 LETTER' TO: COMMISSIOt'~
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager;, ~'
.~
DATE: January 30, 2008 `~'
SUBJECT: Board and Committee Bi-Annual Reports
Pursuant to City Code Section 2-22(13) -"The Chairperson or his designee shall
biannually submit a completed written -report form, supplied by the City
Administration, to the City Commission and City Manager."
Attached for your perusal are the reports submitted to the City Clerk's Office.
JMGIREP: mem
C: Robert Parcher, City Clerk
File
The following committees have not submitted a biannual report:
Art in Public Places
Beach Preservation Committee
Beautification Committee
Budget Advisory Committee
Committee for Quality Education in Miami Beach
Committee on the Homeless
Community Development Advisory Committee
Community Relations Board
Debarment Committee
Disability Access Committee
Golf Advisory Committee
Green Ad-Hoc Committee
Health Advisory Committee
Hispanic Affairs Committee
Loan Review Committee
Marine Authority
Miami Beach Sister Cities Program
Miami Beach Commission for Women
Normandy Shores Local Gov. Neighborhood
Personnel Board
Production Industry Council
Public Safety Advisory Committee
Safety Committee
Single-Family Residential Review Panel
Visitor and Convention Authority
Youth Center Advisory Board
BOARDS AND COMMITTEE BI-ANUAL REPORT' FORM -PAGE 4 OF 5
BOARD OR COMMITTEE NAME: ZONING BOARD OF ADJUSTMENT
CHAIRPERSON:
JASON LOEB
CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the
Board
DATE OF REPORT: July 2007 through December 2007
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
MEETING AGENDA PRELIM
DATE ITEMS APPROVED DENIED DISCUSSION CONTINL`ED EVALS
WORKSHOPS
Jul 13 14 8 1 4
Aug 3 18 10 1 3 4
Sep 7 12 5 3 4
Oct 5 10 4 l 3
Nov 2 8 3 2 2
Dec 7 ~ 4 2
Totals: 68 34 2 10 19
tvote: tome totals may not match due to some items being removed tiom the Agenda at the last tninute.
F:\PLAN1$zba\BI-ANNUAL CITY CLERK'S REPORTS\July -Dec 07 CITY CLERK'S REPORT.doc
BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 5 OF 5
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
Board
FLOOD PLAIN MANAGEMENT BOARD
JASON LOEB
ANTOINETTE STOHL, Secretary to the
DATE OF REPORT: July 2007 through December 2007
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
MEETING AGENDA PRELIM
DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED EVALS
WORKSHOPS
Jul 13 2 1 1
Aug 3 3 3 I
Sep 7 0 '
Oct 5 ~
Nov 2 2 1
Dec 7 ~
Totals: ~ 5 I
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
F:IPLANI$zba1BI-ANNUAL CITY CLERK'S REPORTSUuIy -Dec 07 CITY CLERK'S REPORT.doc
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2
MIAMI BEACH CONVENTION CENTER ADVISORY BOARD
BOARD OR COMMITTEE NAME: MIAMI BEACH CONVENTION CENTER
CHAIRPERSON
CITY LIAISON:
Mr. Randy Heimler
Ms. Clara La Rosa
NUMBER OF MEETINGS HELD SINCE July 2007: Four (4) Advisory Board Meetings.
ACTIVITY:
• Recommendations for SMG Grade Incentive '06-07:
Financial Performance (30 points, quantitative) 30 pts.; Maintenance of the MBCC
(40 pts.) 40 pts.; Customer Satisfaction (15 pts., quantitative) 11 points; F&B
Oversight (15 points) 14 pts. TOTAL: 95 points.
• Approval of Rent Waiver for $15,000 to "BotslQ"and made recommendation to
Commission for pending balance of $42,000.00. Event to take place in May, 2008.
• Approval of Rent Waiver for $13,000 for "Amigos for Kids" in June, 2008.
• Approval of Date Protection (30 days before/30 days after) for "EXXXOTICA"
2008 Event.
• Discussed Fillmore Jackie Gleason Theater Miami Beach.
• Extensive discussion of MBCC Management Agreement which will end on
September 30, 2008.
• Approval of Rent Waiver for The Academy of Hospitality and Tourism Annual
Student Conference: $5,000.
ACTIVITY: Pa e 2 of 2
• Intensive discussion on Labor Union 1175 and recommended to Finance
Commission. Labor Union 1175 was designated by the CMB as the preferred
decorators' labor source for the MBCC, but decorators may utilize other labor if
so desired.
• Informally discussed changes in hotel infrastructure (hotel/condo conversion) and
its effects on the Miami Beach Convention Center.
• Reviewed and discussed the MBCC's sales & bookings.
• Reviewed status of Capital projects and Maintenance reports.
• Review of Fiscal Year 2008 MBCC budget.
~~ ~ ~
miamibeach .' -
convent>~oncenter
jackiegleasontheater
Miami Beach Convention Center
Advisory Board Meeting
July 24, 2007
12:00 noon
Minutes
Present: Mr. Randy Heimler, Chairman
Mr. Joe Fontana, Vice-Chairman
Mr. Ivor Rose
Mr. Edward Levinson
Ms. Carole Taran
Mr. Jeff Lehman
Mr. Leon Manne
SMG Staff: Mr. Doug Tober, General Manager
Mr. Eric P. Nealy, Assistant GM
Ms. Kay Hollander, Director of Sales
Ms. Barbara Gray, Finance Director
Ms. Joy Martin, Events Director
Ms. Clara La Rosa, Executive Assistant
CMB: Mr. Max Sklar
GMCVB: Mr. Barry Moskowitz for Ms. Ita Moriarty
Eg-Officio: Ms. Eva Barretto
Guest: Mr. Sidney Goldin
Ms. Faye Goldin
COMMENTS AND MOTIONS:
I .) Item # 1 -Approval of Minutes from the June 27, 2007 Meeting.
Chairman Heimler called meeting to order and requested approval of minutes. Motion made by Mr. Ivor
Rose, seconded by Mr. Edward Levinson. Minutes approved.
2.) Item # 2 -Jackie Gleason Theater Update.
Mr. Doug Tober explained the Fillmore Miami Beach at the Jackie Gleason Theater will open in
October: They are currently working on a pretty good line-up for Grand Opening. They are
considering a few people and will disclose final decision soon. Mr. Max Sklar explained Live
Nation is making a $3.5 million dollar improvement in lighting and sound, eliminating the lower
ten rows of seats and bringing in tables and seats for variety. They are also changing design
1901 Convention Center Drive • Miami Beach, Florida 33139 • 305.673.7311 • rax 305.673.7435
elements in the lobby. The CMB is finalizing improvements in restrooms -total of six. Signage is
also changing and requires Board of Adjustments' approval, Mr. Sklar explained they are also
presenting to the Neighbors' Community Affairs Committee in early September '07. An open
discussion began to include questions by Mr. Joe Fontana about the Neighbors' Committee;
Chairman Heimler, about the theater's exterior; Mr. Jeff Lehman, about highway signage, and Ms.
Eva Barretto on surcharge. Mr. Sklar explained all these items are being taken care of. Surcharge
fee will continue to be enforced. A possible increase may even be approved.
3.) Item # 3 -Union Labor Update following Finance Commission Meeting.
Mr. Tober and Mr. Sklar explained that following Mr. Al Lichtman's address to the Board, he was
referred to Commission, then to Finance and Citywide Projects. After listening to Mr. Lichtrnan's
presentation,-the CMB did not feel the need to take action. Labor Union 1175 was designated as
the preferred decorators' labor source, but decorators may utilize other labor if they so wish.
Currently 95% of the labor is sourced out to Labor Union 1175. Mr. Lichtman was fine with the
decision. The title of "preferred source" is very acceptable. They are not seeking exclusivity! A
short discussion followed.
4.) Item # 4 - GMCVB Monthl rLReport.
Mr. Barry Moskowitz reiterated this has started out to be a very active summer for the Bureau,
with the success of "Immunology", securing their business for the future. In addition, with the
help ofMiami-Dade Sports, the "Fencing" event was secured guaranteeing great public business
as well as media attention. The "Security Show" is currently on premises; ahigh-profile event
"La Raza ", with presidential candidates in attendance is also in the building. For the month of
September '07, Oprah will bring in the O Magazine event, "D You ", with great advertising
opportunities for the CMB. "IBEX" with National Marine wall be having their pre-con meeting
next week. "ArthopTasty Society" will be here at the end of this month. For 2008, the North
American Gay Volleyball Association will be in for Memorial Day weekend. In 2009, "Dental
Resources" and "Immunology"will be scheduling events, as well as "Critical Care Medicine"
and "Dermatology". "SAP ' is another good source of business awaiting decision. For 2010,
"Prudential "Insurance is on the horizon.
At Mr. Heimler's inquiry, Mr. Tober explained this year is turning out to be the busiest since 1995
at an occupancy rate of 69%. This is not reflective of meeting room business. The September to
mid-December business is completely booked, with some of our single- or double-hall shows
moving into all four-halls; such is the case with "HD Boutique ". The loss of "Art Miami "will be
a blow in January '08, and very difficult to replace. Regardless, we will have steady business
through mid-Apnl. Ten years ago, we had only one annual trade show in the summer. Today, we
have at least five! We used to be able to rest, take vacation --no time for that this year! 330 days
out of the year, someone is pa ing to be at the Miami Beach Convention Center! Further
discussion continued about hotel availability and hoteliers' access to our Calendar of Events.
5.) Item # 5 -Monthly Convention Center Booking. Summaries.
Mr. Tober gave the floor to Ms. Kay Hollander who spoke about bookings such as "GreenSafe &
Innovations Expo "scheduled for September '07, "ITech Miami '08 ", and "The LearningAnnex -
Real Estate Expo " (with Donald Trump, as keynote speaker). Nowadays, short-term business is
not so much about space itself, but about what we need to move around to create available space.
6.) Item # 6 --Informational Reports.
Mr. Tober directed members to their packets for specific reports.
a. Monthly Event Report: Highlights, sports and more: "USA Fencing" was
greatly successful, and for 2009 "Girls Junior Olympics " will be promoted by
USA Volleyball. The "La Raza"event finished up today. Candidates Clinton
and Obama packed rooms. Closing Gala is taking place tonight.
b. Maintenance Report: Included in packets.
2
1901 Convention Center Drive • Miami Bench, Florida 33139 • 305.673.7311 • Faa 305.673.7435
c. Status on Capital Projects: The installation of our fourth and final chiller has
been completed. Currently working on general maintenance projects through
September.
d. Financial Report: Mr. Toter explained Financials for the month of April are in.
We are almost caught up for the year with the new system. With April
Financials in, we are over $700,000.00 ahead of budget.
NEW BUSINESS:
At Chairman Heimler's request, a motion to adjourn was made by Mr. Ivor Rose, seconded by
Mr. Leon Manne. Motion passed unanimously. Meeting adjourned.
The next regular Advisory Board Meeting is scheduled for Tuesday, September 25, 2007 at 12:00
Noon.
ATTE~S~T:~ C? .
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Clara La o a, Executive Assistant
Date: 9 /g o7
3
1901 Convention Center Drive • Miami Beach, florida 33139 • 305.673.7311 • tax 305.673.7435
MIAMIBEACH .
convention
-center
Miami Beach Convention Center
Advisory Board Meetint;
September 18, 2007
12:00 noon
Minutes
Present: Mr. Randy Heimler, Chairman
Mr. Edward Levinson
Ms. Carole Taran
Mr. Jeff I:ehman
Mr. Leon Manne
Absent: Mr. Ivor Rose
SMG Staff: Mr. Doug Tober, General Manager
Mr. Eric P. Nealy, Assistant GM
Ms. Kay Hollander, Director of Sales
Ms. Barbara Gray, Finance Director
Ms. Joy Martin, Events Director
Ms. Clara La Rosa, Executive Assistant
CMB: Mr. Max Sklar
GMCVB: Ms. Ita Moriarty
Ex-Officio: Ms. Eva Barretto (Absent)
Guest: Ms. Nola Garcia with BotslQ
Mr. Bob Goodman with Garber & Goodman
Ms. Rose M. Plaselicia with Amigos for Kids
Mr. J. Handy
Mr. Sidney Goldin
Ms. Faye Goldin
COMMENTS AND MOTIONS:
1.) Item # 1- A royal of Minutes from the Jul 24 2007 Meetin .
Chairman Heunler called meeting to order and requested a minute o silence to pay respects to Mr. Joe
Fontana. At Chairman Heimler's request a motion was made to approve last month's minutes. Motion
made by Mr. Jeff Lehman, seconded by Mr. Edward Levinson. Minutes approved.
1
1901 Convention Center Drive•Miami Beach~Florid~a )33139• (305J 673-7311 •Fax X305) 673-7435
•~"~
2.) Item # 2 -Rent Waiver Reauest "BotslQ"- Ma 2008 Event.
Mr. Doug Tober introduce Ms. Nola Garcia, w o came back to report on the "BatslQ', event,
show us a video clip of the news coverage in a local channel and request a new rent waiver for
next year's event. Their new request is for the maximum amount via the Miami Beach Advisory
Board, which is $15,000.00 and a recommendation to the Commission for the balance. Last year
the CMB covered for $42,000.00.
Ms. Garcia explained the event had an overwhelming turn-around; thousands of students inspired
family and friends to participate as well; and a significant number ofthem are more involved than
ever in their high school classes of Science and Math. Some of these students have been hired by
a robotics company in South Florida.
The RobsIQ staff was also commended for a safe and fun event. Even when one of the robots
caught on fire due to a cable short circuit, the students were able to solve the problem avoiding an
escalation of events and the Fire Department did not even have to intervene.
A motion was made to approve the $15,000 rent waiver maximum from the Advisory Board.
Motion was made by Mr. Levinson and seconded by Mr. Lehman. Secondly, another motion was
made to recommend the Commission provide RobsIQ with the balance, just like it was done last
year. The recommendation will be written by Mr. Tober and sent to City officials. Motion passed.
3.) Item # 3 -Rent Waiver Request "tlmi~os for Kids"-June, 2008 Event.
Mr. Tober introduced Ms. Plasencia from "Amigos for Kids", who thanked everyone for all the
help. Her organization does not have many options for site-selection. So, the MBCC remains the
main choice. Other sponsors are also contributing, like NIKE donating 1500 shoes for first day of
school; ING Miarru is now a sponsor, too. Back-to-school packs were prepared for 225 kids by
the Department of Children and Families, and these are only some examples of what "Amigos for
Kids" do throughout the year.
"Amigos for Kids" is an organization committed to abuse-prevention. The event was a great
success this year, but since the space is very big they will try to make it cozier next year.
A motion was made for a Rent Waiver of $13,000.00 by Mr. Lehman and it was seconded by Ms.
Carole Taran. Motion passed.
4.) Item # 4 - Re uest for Date Protection - "EX~L'YDTICA " - 2008 Event.
Mr. Bob Goo man was introduce by Mr. Tober, and was accompanied by Mr. J. Handy, from
"E~'XXOTICA ". A short and concise explanation of the shows success, regardless of the
trepidation and concern it originally caused in the City, was enough to elicit a very affable
discussion between the Board members and the event organizer. This show is well known in other
cities as well, and even though Mr. Handy does handle other types of business, i.e., web
production. This event, their first one, is shown to be attracting mayor national sponsors and
general public. The box office count was 10,000 in 3 days.
Mr. Tober went ahead and presented the restrictions under which this show operates: 1. Due to the
locale's proximity to a school zone, only entranced used in Hall C. This allows for the entrance to
be as far as possible from the Temple as well. 2. No more than two of these shows are permitted
throughout the year
Further discussion continued and date protection was granted through a motion initiated by Mr.
Levinson, seconded by Mr. Lehman. Motion for date Protection passed. 30-days before and 30-
days after.
5.) Item # 5 -Jackie Gleason Theater Update.
Mr. Max Sklar gave the Board a run down of the Theater's line up. They will be re-opening on
October 10, 2007 with a premier by Ricky Martin. Live Nation has announced a variety of shows,
to include music, comedy. A discussion item is scheduled to present tomorrow during the
Community Neighborhood Committee, before the Cultural Advisory Board, which may leave the
responsibility of the Theater to this Board.
Mr. Tober advised the Board that if interested in the programming selection, they may visit
POLSTAR.com for more detailed information. Also, Mr. Tober explained SMG has a verbal
agreement with Live Nation to continue providing maintenance, cleaning, and security
management for the Theater.
6.) Item # 6 - GMCVB Monthly Report.
Chairman Heimler introduced Ms. Ita Moriarty for the GMCVB presentation. The future looks a
bit "soft" at this time, due to hotel availability or lack thereof. Regardless, "C.B. Richards - `08 ",
"Google Sales `OS", `alike International Meeting `08" are currently undergoing serious
conversations for bookings. Medical groups, the Kidney Foundation, Employee Benefits, ACME,
are some of the companies we are currently working on.
7.) ~ Item # 7 -Monthly Convention Center Booking~Summaries.
Mr. Tober gave the floor to Ms. Kay Hollander who spoke about bookings with which we are
successfully closing this FY, such as "Litigation Strategies ", "The Regent Job Fair ", and "The
Adobe Design Seminar ". We are opening the new year and looking forward to events such as
"General Merchandise Show" for December '08, "Latin Beauty Show `OS' ; "Real Estate Wealth
Expo `08", "Miami International Wine Fair `08".
Mr. Tober added we currently have an occupancy rate of 70%, while in 1995 (our most successful
year), our occupancy rate was 72%. We are doing a great deal of "fill-in" business. We. have
made $300,000 rent in Meeting Rooms alone. Also, our annual events are growing from one or
two halls into three and even four. "HD Boutique" is one perfect example. In its fifth year, it's.
already grown into four halls.
8.) Item # 8 -Informational Reports.
Mr. Tober directed members to their packets for specific reports.
a. Monthly Event Report: Highlights: "La Raza'; very successful event!
"Medical Expo" was another success. And so was "HD Boutique" with four
halls this year. "Catholic Stewardship Conference" to take place next week,
followed by "D You!.", an Oprah event on September 29.
b. Maintenance Report: Fourth and last chiller finally installed. Much more
efficient service.
c. Status on Capital Projects: Bathroom project is about to be completed. $3.9
million were approved by the City for Capital projects for next year.
d. Financial Report: Mr. Tober explained Financials for the month of May and
June are out and we are over $850,000.00 ahead of budget. All CMB money!
NEW BUSINESS:
A Parking increase was discussed by Chairman Heimler. This prompted an avid discussion among
Board Members. For the records, Mr. Levinson exppressed his sentiments by stating: "this increase
should not be made". On Wednesday, September 26, a meeting will take pplace at the Commission
Chamber and all Board Members agreed to attend. A motion was made by Mr. Leon Manne and
seconded by Mr. Lehman that a letter be written and sent to Mayor and Commissioners on the
Board's position on this matter.
A further point of discussion was the number of Board Members who will be termed out this.
year, i.e:, Mr. Levinson. Further discussion will follow during next meeting.
3
1901 Convention Center Drive • Miami Beacli, P']orida 33139 • 305.673.7311 • Pax 305.673.7435
At Chairman Heimler's request, a motion to adjourn was made by Mr. Manne, seconded by Mr.
Lehman. Motion passed unanimously. Meeting adjourned.
A very short discussion on frequency of meetings started. It was determined that meetings should
continue on a monthly basis. The next regular Advisory Board Meeting is scheduled for
Tuesday, October 23, 2007 at 12:00 Noon.
ATTEST:
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Clara La R sa Executive Assistant
Date: ro ~ 07 .
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1901 Convention Center Drivc • Miami Beach, Florida 33139 • 305.673.7311 • Fax 305.673.7435
MIAMIBEAGH .
c =~ nvention
-center
Miami Beach Convention Center
Advisory Board Meetint?
October 23, 2007
12:00 noon
Minutes
Present: Mr. Randy Heimler, Chairman
Ms. Carole Taran
Mr. Jeff Lehman
Mr. Leon Marne
Mr. Ivor Rose
Absent: Mr. Edward Levinson
SMG Staff: Mr. Doug Tober, General Manager
Mr. Eric P. Nealy, Assistant GM
Ms. Kay Hollander, Director of Sales
Ms. Barbara Gray, Finance Director
Ms. Joy Martin, Events Director
Ms. Clara La Rosa, Executive Assistant
CMB: Mr. Max Sklar
GMCYB: Ms. Ita Moriarty
Ex-Officio: Ms. Eva Barretto (Absent)
Guest: No guests in attendance
COMMENTS A1V~ MOTIONS:
1.) Item # 1 - Approval of Minutes i
Chairman Helmler called meeting t
minutes. Motion made by Mr. Leon
a motion was made to approve last month's
[r. Jeff Lehman. Minutes approved.
2.) Item # 2 -Update on Event Parking Rates.
Mr. Doug Tober and Mr. Max Sklar explained the City of Miami Beach has approved (after 2na
reading) a parking increase effective November 1, 2007: 515.00. Ms. Carole Taran inquired how
the increase will affect annuals. Mr. Tober reiterated certainly anything that affects cost we are not
enamored with; especially here, where parking is turning out to be more expensive than admission
to a show. Extensive discussion followed on the new parking spaces to be built by the City, as
well as staging for shows. Boat Show staging will take place on Watson Island, off the beach.
Auto Show staging will be at P-Lot.
1901 Convention Center Drive•Miami Beach, Florida 33139• (305) 673-7311 •Fax (305 673-7435
3.) Item # 3 -Discussion Regarding MBCC Management Agreement.
Mr. Tober began by reminding the Board that our current agreement will be up September 30,
2008! This agreement was signed in 2003, later extended to 2008. Unfortunately no more
extensions are permitted within the current agreement. Mr. Tober made reference to the Finance
& Citywide Prod ect Committee and how on January 1,1991 SMG was hired to manage the facility
after following an extensive and successful RFP process. Our agreement has successfully been
renewed on three (3) occasions after following RFP processes.
Mr. Sklar explained Commission is again inclined to go for an RFP. Ms. Taran asked if SMG
was ready for an RFP, to which Mr. Tober replied with an emphatic: "Yes!"
~Mr. Leon 1Vlanne inquired if an RFP is necessary? Mr. Sklar explained only a "super" majority
would out-rule a bid. Mr. Marne insisted: if a 5/7 majority can override RFP. The answer was
positive. Chairman Heimler reiterated the decision was up to the new Commission.
4.) Item # 4 -Review of FY 'O8 MBCC Budget.
Mr. Tober referred to and outlined the attached reports. This current year is the first one without
the Jackie Gleason Theater. Budget has been presented to the City and approved.
Ms. Taran asked if we are converting the MBCC into an energy efficient facility. Mr. Tober
explained our industry is: CMB and SMG. An energy audit has been done. We have changed our
chillers to run more efficiently. We replaced our bathrooms to ADA specifications. The lighting
systems have also been changed. We can be considered green-friendly.
Mr. Tober brought the subject back to budgets, explaining we are currently at an occupancy rate
of 70%. In 1995, 72% was our benchmark for the facility -and the only other time over 61%.
Mr. Tober also explained this year has produced over $300,000 in meeting room business.
Further questioning on the subject of solar energy utilization by Mr. Ivor Rose followed; and Ms.
Taran further inquired about power supplies. Mr. Tober explained that due to a problem with the
bus stop on the East Side of the building, by Hall B, Art Basel will face a challenge this year,
when top lighting will be needed.
5.) Item # 5 - Review of Service Contracts.
Mr. Tober explained there are no new service agreements in place: Pest control, Cooling,
Landscaping, Window Cleaningg, Security, Elevators (mid `70s escalators) remain the same. The
equipment purchased in the `80s is causing more problems. We may need to replace the newer
escalators, for example, which are 20-years old, sooner than the 30-year-old ones which were
made of better quality.
Mr. Marne inquired about the overhead doors. Mr. Tober explained the South Side doors were
replaced after Hurricane Wilma.
6.) Item # 6 - GMCVB Monthly Report.
Chairman Heimler introduced Ms. Ita Moriarty for the GMCVB presentation. The "National
Minority Supplier Development CounciP' (NMSD) is programming beautifully, and scheduled to
begin October 29. It is arecord-breaker, with a total of 7500 in attendance. They were in Miami
Beach before in 1999.
"IAEE"will meet in Las Vegas in December this year, with SMG, Centerplate, GMCVB, Loews
Hotel, and CMB's reps in attendance.
7.) Item # 7 -Monthly Convention Center Booking Summaries.
Mr. Tober gave the floor to Ms. Kay Hollander who spoke about the bookings with which we are
successfully opening this FY, i.e., "Mama Gena's Womanly Arts ". "Miami-Dade Schools "and
"Rock with Me" are also scheduled for 2008.
8.) Item # 8 -Informational Reports.
Mr. Tober directed members to their packets for specific reports.
a. Monthly Event Report: Highlights: "Womanly Arts ", "Women in Sports ",
and "O-You ". "HD Boutique" which started in barely one hall, now fills up
four and it's beautiful - a very strong event. "Adobe In Design Seminar Tour "
an Adobe/Photoshop event. Also, "Dade Paper ", with environmentally
friendly support.
b. Maintenance Report: $700,000 electrical project to replace bus stop. It failed
due to water erosion, Edd Helms explained.
c. Status on Ca ital Pro'ects: In re to bathroom project-one more to go, but still
behind. Tota Cost: 4.5 million.
d. Financial Reports Mr. Tober explained financials for the month of July and
August: $1.1 better than budgeted.
NEW BUSINESS
In re to the Community Benefit Fund, tied to the Fillmore Miami Beach at the Jackie Gleason
Theater, Mr. Sklar explained upon Commission's consideration, management of the Fund will be
transferred to the Cultural Arts Council. Initial action has been taken; an ordinance amendment is
now required; same guidelines to be followed, but requests will go to CAC instead of MBCC
Advisory Board. Mr. Joseph Nieman is the Fillmore's GM. SMG/MBCC is responsible for
maintenance/cleaning, first-response security, and Convention Center events utilizing the facility.
After a short discussion on programming and relationship with Live Nation, at Chairman
Heimler's request, a motion to adjourn was made by Mr. Manne, seconded by Mr. Rose.
Motion passed unanimously. Meeting adjourned at 1:30 p.m.
A Last combined meeting for the months of November and December was decided upon.
The next regular Advisory Board Meeting is scheduled for Tuesday, December 4, 2007 at
12:00 Noon.
ATTE T:
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Clara La R s ,Executive Assistant
Date: /~- ~ 7
MIAMIBEACH .
convention
~- -center
Miami Beach Convention Center
Advisory Board Meeting
December 4, 2007
12:00 noon
Minutes
Present: Mr. Randy Heimler, Chairman
Ms. Carole Taran
Mr. Ivor Rose '
Mr. Edward Levinson
Absent: Mr. Jeff Lehman
Mr. Leon Manne
SMG Staff: Mr. Doug Tober, General Manager
Mr. Eric 1?. Nealy, Assistant GM
Ms. Barbara Gray, Finance Director
Ms. Clara La Rosa, Executive Assistant
CMB: Ms. Hilda Fernandez, Asst. City Manager
Mr. Max Sklar, TCD
GMCVB: Ms. Ita Moriarty
Ex-Officio: Ms. Eva Barretto (Absent)
Guest: Ms. Ann Fields, Academy of Hospitality and Tourism
Ms. Faye Goldin
Mr. Sidney Goldin
COMMENTS AND MOTIONS:
1.) Item # 1 - Approval of Minutes from the October 23, 2007 Meeting.
Chairman Heimler called meeting to order. At his request a motion was made to approve last month's
minutes. Motion made by Mr. Ivor Rose, seconded by Mr. Ed Levinson. Minutes approved.
2.) Item # 2 -
Mr. Doug Tober introduced to the Board Ms. Ann Fields, head of the Academy of Hospitality and
Tourism, which is responsible for assigning high school interns to facility during the summer
months.
Ms. Fields explained the Conference has taken place nine years consecutively at the MBCC
facilitating training for over 800 high school students. The School Board could not afford to
1901 Convention Center Dr Miami Beach, FL 33139 Telephone (305) 673-7311 • Fax (305) 673-7435
continue with this program without the support of SMG/Centerplate/SmartSource, The one day
conference requires $5000 for all expenses during the one day event.
Chairman Heimler called for a motion which was made by Mr. Rose, and seconded by Ms. Carole
Taran. Motion passed. Rent waiver approved.
3.) Item # 3 - U date Re ardin MBCC Mana ement A Bement.
Mr. Tober reminded t e Board that our current agreement will be up September 30, 2008. This
agreement was signed in 2003, later extended to 2008. Unfortunately no more extensions are
permitted within the current agreement. Our agreement has successfully been renewed on three
(3) occasions after following RFP processes.
Mr. Sklar explained Commission is again inclined to go for an RFP. Next meeting will take place
on December 20, 2007. Commissioners have changed, so we need to wait for next year and see
what the new preferences are. Chairman Heimler reiterated the decision is up to the new
Commission.
4.) Item # 4 -MBCC Annual Report.
Mr. Tober referred to and outlined the attached reports. (See copies). Occupancy exceeded 70% in
16 years. The Annual Report reflects highlights, bookings, and operating results for the year. We
are pleased to present this document to reflect one of the most successful years in the history of the
MBCC.
S.) Item # 5 -SMG Incentive Fee '06-`07.
Mr. Tober explained in accordance with the Agreement effective through September 30, 2008
between SMG and the City of Miami Beach, each year the City shall award an incentive fee to
SMG on the basis of performance in four areas.
The Convention Center Advisory Board, after extensive discussion, voted to recommend the
following percentage point awards for incentive:
Financial Performance (30 points, quantitative) 30 ts.; Maintenance of the MBCC (40 points) 40
pts.; Customer Satisfaction (15 points, quantitative~l l points; F&B Oversight (15 points) 14 pts.
Total: 95 points.
This percentage would apply to the base management fee for the Fiscal Year. These
recommendations will be reviewed with the City Manager.
6.) Item # 6 - GMCVB Monthly Report.
Chairman Heimler introduced Ms. Ita Moriarty for the GMCVB presentation. Very strong pieces
of business coming in for 2011-12: "ASTRA "and "Periodontology" --also "IDEA "and "SPESA
scheduled as well. We are still waiting on the Fountainbleu to complete renovations to continue
our regular bookings requiring more rooms.
7.) Item # 7 - Monthl Convention Center Bookin Summaries.
Mr. Tober spoke a out our current bookings in Ms. Kay Hollander's absence. Bookings continue
to be strong. "TetraPac" meeting in C Meeting rooms --a strong rental, with corporate
meetings/clients. We are very pleased at their decision to be here.
8.) Item # 8 -Informational Reports.
Mr. Tober directed members to their packets for specific reports.
a. Monthly Event Report: Highlights: "JIS", "IBEX", and "NMSDC". On
November 1, the "Int'1 Auto Show" showed slower numbers but still a very
good show.
b. Maintenance Report: Electrical project on Ha11 B is underway.
c. Status on Capital Projects: Bathroom project completed. Electrical prof ect with
Edd Helms underway.
d. Financial Report: Mr. Tober explained financials in progress, still program
changes taking place.
NEW BUSINESS:
Mr. Drug Tober presented an informal item outlining MBCC history. The year 200$ will mark
the 50` anniversary of the opening of the original Miami Beach Exhibit Hall C in 1958. Through
informal research with Mr. Bob Parcher at the City Clerk's office and the local Miami Dade
Library, Mr. Tober was able to fmd some brochures and general print material on the subject.
October 1, 2008 then will be a day of celebration for all of us at the MBCC! A wonderful
milestone for all of us at the MBCC.
Also, Mr. Tober brought up the issue of certain members timing out of their assignments with the
Board, i.e., Mr. Ed Levinson. With the new Commissioners assignments, new board members
will also be appointed. Individual members to follow up with their commissioners directly.
Chaizrnan Heimler thanked participants for today's open discussion. Motion to adjourn was made by
Mr. Levinson, seconded by Mr. Rose. Motion passed unanimously. Meeting adjourned.
The next regular Advisory Board Meeting is tentatively scheduled for Tuesday, January 22, 2008
at 12:00 Noon. Refer to Proposed Meeting Schedules attached.
ATTEST:
C~~-~~-~
Clara La os ,Executive Assistant
Date: ~
BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 2 OF ~_
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
DESIGN REVIEW BOARD
_ PETER CHEVALIER
THOMAS R. MOONEY. AICP
DATE OF REPORT: July 2007 through Dec 2007
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5
MEETING AGENDA PRELIMINARY DISCUSSSION
DATE iTF,MS APPRnVF.D DF.NiF,D C(~NTiNi1F.D REVIEWS iTRMR W(1RKSNnPS
July 3 No Q U O R U M
Aug 7 9 7 1
Sept 4 7 1 6
Oct 2 10 7 1 2
Nov 6 4 2 2 1
Dec 4 9 S 1 3
Totals 39 ZS 1 12 4
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
F: \PLAN1$DRB\GENERAL\8C MONTH. TOT
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Cultural Arts Council
CHAIRPERSON: Gail L. Thompson
CITY LIAISON: Gary Farmer
NUMBER OF MEETINGS HELD SINCE July 2007: 5
ACTIVITY:
Recommended awarding 32 cultural grants totaling $630,000 for fiscal year 07/08 for
exhibitions, programs, performances and operations support for cultural organizations
Convened meetings of the Marketing, Grants, Facilities and Nominating Task Forces
Marketed Miami Beach cultural events through weekly e-blasts, press releases and
web site
Reexamined the cultural grants program processes and adopted changes for 08/09
including two new programs "North Beach Initiative" for North Beach programming
and "Cultural Ignition" for first-time awardees
Assumed responsibility for Community Benefit Fund rental fee waivers for the
Fillmore/Gleason Theater
Adopted a rental fee waiver program for the Byron Carlyle Theater
Produced and marketed the City's first annual SLEEPLESS NIGHT cultural
extravaganza
Continued to endorse and support the in-school, after-school and summer camp art
programs contracted to Arts For Learning/Miami
Met with representatives of Miami Dade County Cultural Affairs MBVCA and the
TDC to discuss future of TDC funding for Miami Beach events
Page 2of 3
Review 08/09 cultural grant applications and recommend grant awards
Convene Finance Task Force and review and accept 08/09 budget
Take the lead role in the marketing and production of the second annual
SLEEPLESS NIGHT on November 1.2008
Closely monitor the management, booking and operations of the Colony and Byron
Carlyle Theaters
Continue to market Miami Beach as a cultural destination and to promote individual
cultural events on Miami Beach
Continue discussions with the County, TDC and VCA on
Continue to pursue establishment of a central ticket booth on Lincoln Road
Closely monitor cultural grants program through the application, review and scoring
process to identify ways to improve the program
Page 3 of 3
See "Activities" above.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Fine Arts Board
CHAIRPERSON: George Neary
CITY LIAISON: Gary Farmer
NUMBER OF MEETINGS HELD SINCE July 2007: 5
Development to plan the 2008 Miami Beach Festival of the Arts and related events
Page 2of 3
Staging the Miami Beach Festival of the Arts February 9 & 10, 2008 on Ocean
Terrace in North Beach
Assess the strengths and weaknesses of the Festival and begin planning and
marketing the 2009 Festival
Page 3 of 3
Selected poster artist for the 2008 Festival of the Arts
Enlisted the participation of Red Chemistry, Beach High, ArtCenter/South Florida and
other local arts organizations for the 2008 Festival
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
~?'1/aPrYr/ P~ ~•4-~~/
BOARD OR COMMITTEE NAME: l~~,q~rf/ `,4rac~ r~s ~4Th~a2rTY
CHAIRPERSON: ~RT~ u~/4ER
CITY LIAISON: ~,gr2re~p ~c/AL/cE~.
NUMBER OF MEETINGS HELD SINCE June 2007:
Page 2of 3
Page 3 of 3
BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 1 OF
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
_ HISTORIC PRESERVATION BOARD
_ ALLAN HALL
CITY LIAISON: _ THOMAS R. MOONEY, AICP
DATE OF REPORT: July 2007 through December 2007
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
MEETING AGENDA PRELIM DISCUSSION
DATE ITEMS APPR(IVFTI TIFNTFTI ('nNTTNiTFT1 Fver c TTG'1\~fC [x~nnrreunnc
July 10 13 9 4
Aug 14 12 6 2 5 1
Sept 11 11 7 3 l 2
Oct 9 10 5 5 2
Nov 13 19 8 11 2
Dec 11 13 8 5 1
Totals: 78 43 2 33 1 8
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
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BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
G.O. BOND OVERSIGHT COMMITTEE
COMMISSIONER DEDEE WEITHORN
JORGE E. CHARTRAND
NUMBER OF MEETINGS HELD SINCE June 2007: 4
ACTIVITY:
• Monthly meetings are held and televised on MBTV, as well as simulcast on the
Internet. (Hiatus is taken in August. No meeting was held in November 2007 due
to local elections
• Status re ort on ro'ects under General Obli ation Bond ro rams are resented
• The public is invited to make inquiries and engage in public discussion
• Funding recommendations and/or appropriations are discussed
• Recommendations from the Committee are brought to the City Commission for
consideration
• Proposed contract amendments are reviewed
• Community Meetings are summarized
• Upcoming Workshop and Community Meeting dates are presented
Page 2of 2
FUTURE ACTIVITIES
Continued oversight of and recommendation to Commission on projects funded by
General Obligation Bonds. Chairperson has suggested three meetings per year be
brought to venues in the three districts in the City so residents can attend.
Advertising of the GOBOC meetings has been enhanced, as email notification
through "Constant Contact" was employed, resulting in more community involvement
More public involvement in GO Bond OC meetings has resulted in better
understanding of the process by which GO Bond-funded projects are managed.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 1
BOARD OR COMMITTEE NAME: Parks and Recreational Facilities Board
CHAIRPERSON: Cesar Garcia-Pons
CITY LIAISON: Kevin Smith/.Julio Magrisso
NUMBER OF MEETINGS HELD SINCE June 2007: 3
The meetings were scheduled on 7/ 1 1 /07 (Cancelled), 9/5/07, 10/3/07, 1 1 /7/07, and
12/5/07 (No Quorum.
The Parks and Recreational Facilities Advisory Board shall serve in an advisory capacity to the City
Commission, City Manager and the Director of Parks and Recreation on matters related to the successful
implementation of a comprehensive community-based Parks and Recreation service delivery system.
Such issues may include, but are not limited to, creative program development, a community
involvement process, overall parks and recreation facility development and serve as an oversight
committee to evaluate goals of the Parks and Recreation Department. The Board shall interact with other
Boards, governmental agencies and civic groups on an as needed basis to foster the success of the
The Parks and Recreational Facilities Advisory Board anticipates the following issues will be undertaken
over the next six months, including but not limited to:
Continue the monitoring and evaluation of the on-going recreation programs and
services offered by the Department.
Continue monitoring the Parks and Recreation General Obligation Parks Bond Improvements
Program, providing review, input and guidance.
Continue monitoring construction projects such as: Scott Rakow Youth Center Phase II,
Normandy Shores Goif Course and Clubhouse, Muss Park and South Pointe Park.
• Monitored the progress of the Normandy Isle Park 8~ Pool, Fairway Park, Palm Island, Marjory
Stoneman and the Scott Rakow Youth Center construction projects.
• Continued the task of reviewing and making recommendations related recreation program fees,
charges, facility admissions, rules and rental fees.
• Reviewed and made recommendations related to the Recreation Division programs and
activities.
• Reviewed and made recommendations for the SRYC construction project to move forward with
the Brown and Brown plans with parking in its existing location, having the playing field
adjacent to the Scott Rakow Youth Center but significantly detached from the roadway with a
landscape/screen fence that will not exceed eight (8) feet.
BOARDS AND COMMITTEE BI-ANUAL REPORT FORM
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
_ PLANNING BOARD
_ MARLO COURTNEY
_ MERCY LAMAZARES, AICP
DATE OF REPORT: - JULY 2007 through DEC 2007
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
Meeting
Date Agenda
Items Approved Denied Continued Discussion Workshops
Jul 24 7 6 1 1
Aug 28 13 7 6
Sept 25 10 4 1 3 1 1
Oct 23 7 5 2 1
Nov 27 8 5 1 2 1
Dec 18 6 5 1 1
Total 51 32 2 13 5 1
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
F:IPLANISPLB\FORMSIBOARDS AND COMMITTEE BI-annual report - PE3.doc
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM
BOARD OR COMMITTEE NAME: Police -Citizens Relations Committee
CHAIRPERSON: Carl Zablotny
CITY LIAISON: Chief Carlos Noriega
NUMBER OF MEETINGS HELD SINCE June 2007:5 (note -the August meeting was
cancelled for vacations)
Minutes of July 17, 2007 Meeting
Members present:
Carl Zablotny
Kathy Wolfarth
Sidney Goldin
Claire Warren
Michael kadosh
Luis Norda
Harold W. Foster
Faye Goldin
Sharon Kersten
Discussion Topics:
Sgt. Robert Hernandez
The Community Affairs Office (CAO) is supervised by a Sergeant of Police and operates
out of the Office of the Chief of Police. The Community Affairs Office is responsible for
the Neighborhood Resource Officers, the Crime Prevention Unit, the Police Athletic
League and the Public Information Office. The Community Affairs office will facilitate the
development of multi-departmental cooperative efforts to enhance police coverage in
conjunction with other City Departments by focusing on crime tracking, crime prevention
initiatives, community outreach, involvement, and empowerment of our citizens.
The CMB Citizen Satisfaction Survey was distributed along with the safety portion of the
CMB Environmental Scan.
Minutes of September 18, 2007 Meeting
Members present:
Carl Zablotny
Faye Goldin
Harold W. Foster
Michael Kadosh
Sidney Goldin
Claire Warren
Jack Benveniste
Beverly Aberbach
Jonathan Beloff
Kathy Wolfarth
Sharon Kersten (E
Chief Noriega
Discussion Topics: Chief Noriega's was appointed Chief of Police on 9/5/07.
The following areas were impacted by budget reductions:
• High Level Command Positions
• Administrative Positions
• Civilian /Clerical Positions
The following proactive initiatives have been undertaken in a the last six months:
• Financial Institution Outreach
• Public and Private School Outreach
• Sports and Entertainment Outreach
• System for networking /victimization
• Officer Safety Committee
• Warrant Service Detail with MDPD
Other activities have included:
• Extensive Homeowner and Business Owner Outreach through a variety of
meetings and venues.
• Proactive Roll Call training in areas including IA related complaints;
• Active Shooter Training;
• Police Officer Involved Crashes;
• Utilization of Passive Alert Narcotic Detection Dogs
• Holiday Season Crime Blitz planned for the end of the year
Minutes of October 16, 2007 Meeting
Members present:
Claire Warren
Luis Norda
Faye Goldin
Jonathan Beloff
Carl Zablotny
Ingrid Usager
Mark Tamis
Beverly Aberbach
Regina Suarez
Jonathan Beloff
Michael Kadosh
Sidney Goldin
Harold Foster
Dina Dissen
Discussion Topics: Neighborhood Services Presentation on Homeless Issues
The main program administered by the Office is the Homeless Assistance Program, a
partnership between the City of Miami Beach, the City of Miami Beach Police
Department, the Miami-Dade County Homeless Trust and local outreach providers for
the benefit of homeless individuals and families on Miami Beach. The Program has as
its goals and objectives to:
• Coordinate the referral of homeless individuals and families to the appropriate
service providers.
• Coordinate the cooperative relationships between the
community groups and service delivery agencies.
• Establish a system that is modeled after the system used by neighboring
municipalities and that is fully compatible with the Miami-Dade County sponsored
Continuum of Care system.
• Coordinate intra-department administrative efforts with Police Department and
Office of Children's Affairs regarding issues of homelessness and homeless
prevention activities.
• Serve in an advisory capacity to the City Commission.
• Coordinate all homeless activities in such a way as to ensure compliance with
federal, state and local regulations.
• Assist in the annual needs assessment for the federally funded programs.
• Continue to work to coordinate efforts regarding issues of homelessness.
Minutes of November 20, 2007 Meeting
Members present
Claire Warren
Luis Norda
Faye Goldin
Jonathan Beloff
Carl Zablotny
Ingrid Usager
Mark Tamis
Beverly Aberbach
Regina Suarez
Jonathan Beloff
Michael Kadosh
Sidney Goldin
Harold Foster
Dina Dissen
Discussion Topics: MBPD Crime Blitz 8~ Holiday Enhancements
The Fall Crime Blitz covers the time periods from October 15 -October 28, November
28 -December 2, and December 14 - 23. Historically, this is a busy season for the City
and the Police Department. This initiative is being formulated to address criminal
activity, traffic concerns, and quality of life issues in all districts. The following are the
enforcement statistics for the first hase:
Totals
Baker Act 1
Bench Warrant Arrests 32
DUI 14
Felony Arrests 30
FI Cards 339
Florida Crash Report 3
Misc. Incident Report 3
Misdemeanor Arrests 189
Movers 1,387
Narrative Continuation 1
Report
Offense Incident Report 6
Parkers 122
Property Recpt. 8
Report Other 12
Service Calls 4
Special Details 44
Tows 30
Traffic Arrests 29
Warnings 2
Minutes of December 18, 2007 Meeting
Members present: Jonathan Beloff Beverly Aberbach
Jack Benveniste Faye Goldin
Sidney Goldin Harold Foster
Dina Dissen Michael Kadosh
Carl Zablotny
Discussion Topics: Traffic Enforcement
The Accident Investigation Unit is responsible for investigating all serious accidents and
accidents involving City vehicles. The unit also operates a Hit and Run office with
personnel assigned specifically to follow-up on these type of accidents.
The unit places a high priority on accident prevention. In conjunction with the Motorcycle
Squad, they created and instituted the Special Traffic Enforcement Program (STEP).
STEP targets high accident intersections and has reduced accidents through high
visibility and targeted enforcement efforts.
Some members of the Accident Investigation Unit are certified Traffic Homicide
Investigators specially trained to handle traffic fatalities and the in-depth investigations
required of such incidents.
FUTURE ACTIVITIES
POLICE/CITIZENS RELATIONS COMMITTEE 2008 CALENDAR
January 15, 2008 May 20, 2008 September 16, 2008
February 19, 2008 June 17, 2008 October 21, 2008
March 18, 2008 July 15, 2008 November 18, 2008
April 22, 2008 August 19, 2008 December 16, 2008
All of the above meetings will be held in the Community Room of the Miami Beach Police
Department at 6:00 p.m.
ACCOMPLISHMENTS:
• The Police/Citizen's Relations Committee provides the means fora better
understanding of the policies and procedures of the Miami Beach Police Department.
The Police/Citizen's Relations Committee affords the Miami Beach Police
Department the opportunity to communicate to the community information regarding
current events, changes in the Police Department, and allows for community
concerns to be brought to the attention of the Chief of Police.
BOARD AND COMMITTEE BI-ANNUAL REPORT FORM
JULY THROUGH DECEMBER 2007
BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING
CHAIRPERSON: ALAN FISHMAN
CITY LIAISON: SAUL FRANCES
NUMBER OF MEETINGS HELD SINCE JULY 2007: FIVE 5
*No meetin_g held in December*
ACTIVITY:
July 9, 2007:
• Collins Avenue from 63`d to 72"d ST (Collins Ave Operational Analysis and Associated
Community Workshop)
• 23`d Street Bridge (Update)
• Status Report Items:
1. Parking Status Reports -April 2007
August 6, 2007:
• C.L.E.A.R. Traffic Program (Update)
• Traffic Lights Synchronization (Update)
• Parking Issues on 15th Street
• Discussion on Visitor's Hang Tags
• Status Report Items:
1. Parkin Status Re orts - Ma 2007
September 10, 2007:
• Discussion on Motorcycle Parking
• Atlantic Greenway Network Master Plan
• Budget Presentation
• Status Report Items:
1. Parking Status Report -June 2007
October 1, 2007:
• State Road 907 (Alton) PD8~E Study
• Zip Car Presentation
• Public Works Issues:
- Improving Traffic Flow at 41St ~ 63`d ST
- Pine Tree Northbound at 42"d ST
- SingslBlocking Intersections
- Communicating to Public about 63`d ST Bridge Closure
• Appoint TPC Member to Concurrency Appeals Committee
November 5, 2007:
• Public Works (Updates):
- Improving Traffic Flow at 415 & 63rd ST
- Signs/Blocking Intersections
• Motorcycle Parking
• NWS Construction
• Status Report Items
1. Parkin Status Re ort -Jul & Au ust 2007
Collins Avenue from 63rd to 72"d ST (Collins Ave Operational Analysis and Associated
Community Workshop):
• Motion: Committee supports concept of maintaining three (3)open lanes from 63rd ST to
72"d ST without any parking allocated 8 amend request of feasibility to dedicate
emergency lane
All in favor
None opposed - Motion passed
23rd Street Bridge (Updatel:
• Motions:
- Support concept of geometric changes to allow access or egress from 23rd ST
Bridge area
- Encourage use of 22nd ST to be made a bike and pedestrian way with separate
marked paths (keep pedestrians safe from bicyclists)
- Recommend preservation of sea-grape trees as best possible
- Keep Park Avenue opened, allowing right hand turn into Park Avenue
- City to create a feasible alternative for left turn from Park Avenue
- Encourage the City to look into Streetscape Improvements
Committee members in favor: 9
Committee members opposed: 7
Motions Passed
Other Business:
• Hang Tags to be addressed by Parking at next meeting
August 6, 2007:
Discussion on Visitor's Hang Tags:
Committee recommendations: Adding one (1) extra day at end of hang tags as well as
information to be added on how to contact City through a-mail or phone and also add this to
disclosure form signed by resident and inform policy to Enforcement.
C.L.E.A.R. Traffic Program iUpdate):
Statistics on effectiveness of C.L.E.A.R. Program:
- 117 Moving Violations
- 300 Citations issued by Police
- 325 Citations issued by Parking Enforcement
- 1 tow by Police
- 12 tows by Parking
• Recommendation to start C.L.E.A.R. Program in North Beach as soon as possible and
update to be provided by Police 8 Parking
Other Business
• Agenda item to be included at next meeting: How to improve Traffic Flow at 63'd 8 415`
Street
• Request for City to push County to install Do not Block type signs on Lincoln Rd ~
Collins
• FDOT to attend meeting to address bridge issue
• Agenda item to be included at next meeting: Motorcycle Parking
• Request for Budget Presentation at next meeting
September 10, 2007:
Discussion on Motorcycle Parking:
• Motion: Direct Parking Dept with Pilot Program to resolve motorcycle parking issue in
residential areas
All in favor
None opposed -Motion passed
Atlantic Greenway Network Master Plan:
• Motion: Resolution supporting implementation of Atlantic Greenway Network Master
Plan, as presented to committee and modified by comments made by committee
members
Committee members in favor: 72
Committee members opposed: 7
Motion passed
Budget Presentation:
Municipal Parking Permit Rates:
5 Committee members in favor of raising Monthly Parking Permit Rate to $70.00
1 Committee member in favor of raising rate to $75.00
- 1 Committee member in favor of raising rate to $90.00
**Recommendation: Increase Monthly Parking Permit Rate from $60.00 to $80.00
Committee members in favor: 6
Committee members opposed: 2
Motion passed
Hybrid Vehicle Incentives:
Committee supports Residential Parking Permit holders to obtain a 25% discount in
designated zones for Hybrid Vehicle Owners
Committee members in favor: 7
Committee members opposed: 7
Motion passed
October 1, 2007:
State Road 907 (Alton) PD8~E Study:
• Motion: Committee recommends Concept of maximizing the stacking of cars waiting to
make turn (from 14th north), maximizing beautification of area through trees on
sidewalks and when possible, in medians and no bike lanes on Alton Road
Per study: Four(4) Lane Alternative -Introduce 14ft raised median at center of Alton
Road -will help provide refuge for pedestrians; maintain four (4) travel lanes along with
on-street parking, but will entail losing a bit of sidewalk; maintain fairly wide sidewalk at
11-7/2ft
AI! in favor
None opposed -Motion passed
Zip Car Presentation:
Committee likes concept of having Zip Car Service on Miami Beach
Public Works Issues:
- Improving Traffic Flow at 41St & 63`d ST: Public Works to provide written Report
- Pine Tree Northbound at 42"d ST -Red light Issue: Issue Resolved
- SignslBlocking Intersections: Public Works will provide specific locations on sign
placement
- Communicating to Public About 63`d ST Bridge Closure: FDOT will communicate this
A~pvint TPC Member to Concurrence Committee:
Committee Member Jo Asmundsson was appointed
November 5, 2007:
Motorcycle Parking:
Within Zone 2: Sixty (60) motorcycle spaces, intermittent one-side block to block and can come
back to tweak should need arise; fifteen (15) conventional spaces, converted into four (4)
motorcycle spaces each for a total of sixty (60) motorcycle spaces.
• Motion: Adopt motorcycle parking proposal
All in favor
None opposed -Motion passed
FUTURE ACTIVITIES:
• Coastal Communities Trans ortation Master Plan CCTMP
• Coastal Communities Transit Stud CCTS
• Cit Center Traffic stud
• 16 Street O erational Improvement/Enhancement Pro'ect - BODR
• Traffic Calmin Pro ram
• West Ave. Brid a Feasibilit Stud
• Intermodal Transit Facilit Feasibilit Stud
• ADA ram s
• Dickens/ 715` Intersection Im rovements
• Indian Creek O erational Im rovements
• Collins Avenue, 63` - 72" , O erational and Landsca in Im rovements
• Julia Tuttle Causewa Ba alk Circuit
• 23` Street Bridge Design Phase
6