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Certification of Contract Electrix USA, Inc.MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT cF /o /7/97 TITLE: Electric Motor Rewind and Repair Services CONTRACT NO.: 10-06/07 EFFECTIVE DATE(S): November 1, 2007 through October 31, 2008, with two (2) Additional one (1) year renewal options SUPERSEDES: 47-02/03 CONTRACTOR(S): Electrix USA, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: $150,000 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on October 17, 2007, for approval to award contracts upon successful negotiations and subsequent execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT - This Contract is entered into to provide Electric Motor Rewind and Repair Services for the City of Miami Beach, pursuant to City Invitation to Bid (ITB) No. 10- 06/07 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number (10- 06/07), with the current expiration date of October 31, 2008, 2009, or 2010, as applicable. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor to perform according to the requirements of the Contract Documents to Michael Alvarez, City of Miami Beach Public Works Assistant Director at 305-673- 7000 ext. 6629. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to commencement of any services/work by Contractor. 1 Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party. In addition, Contractor shall not subcontract any portion of the work and/or services required by the Contract Documents. Contractor warrants and represents that all persons performing any work and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform same, to City's satisfaction, for the agreed compensation. Contractor shall perform the work and/or services required under the Contract Documents in a skillful and respectable manner. The quality of Contractor's performance and all interim and final product(s) provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Services and/or work provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such work and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. 2 Page 3 Certification of Contract The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand -delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Procurement Division 1700 Convention Center Drive Miami Beach. Florida 33139 Attn: Gus Lopez. Procurement Director With copies to: Michael Alvarez Public Works, Assistant Director Public Works Department 1700 Convention Center Drive Miami Beach. Florida 33139 For Contractor: Electrix USA, Inc. 4111-D N.W. 132"d Street Opa-Locka. Fl 33054 Attn: Peter Cornilliac L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. 3 Page 4 Certification of Contract M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. 0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the Cityd Contractor have caused this Certification of Contract to be signed and attested on this f 7 day of C f a il-, 2001, by their respective duly authorized representatives. CONTRACTOR President/ Signature Print Name ATTEST: Secretary/ Signature .-?4:272;31‹ /t1i1/7/441 Print Name Sworn and subscribed to before me this day of [Si: n: :� ary publics 1F tW C.0 Notary Public State of Florida Jorge Luis Rios My Commission DD542473 Expires 04/19/2010 C`fesr NAJD- • CITY OF MIAMI BEACH M2yor Matti H. Bower ATTEST: takt (If City Clerk Robert Parcher APPROVED AS TO FORM : LANGUAGE ts< FO 'j ELUTION [Name o notary public typewrite n o printed] My Commission expires K ewe F:\PURC\$ALLUGHN\BIDS\06-07\ITB 10-06-07Certification of Contract#2.doc 5 INVITATION FOR BIDS ELECTRIC MOTOR REWIND AND REPAIR SERVICES BID #10-06/07 BID OPENING: February 2, 2007 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www.miamibeachfl.gov F:\PURC\$ALL\JOHN\BIDS \06-07\ITB-10-06-07 Motor RewindFinaIRFP.doc m MIAMIBEACH CITY CLERK COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award Contracts, Pursuant To Invitation To Bid (ITB) No. 10-06/07, For Electric Motor Rewind Services, To Condo Electric Motor Repair, Corp., Electrix USA, Inc., And TAW Miami Service Center, For An Annual Estimated Amount Of $150,000. Key Intended Outcome Supported: Ensure well-maintained infrastructure. Supporting Data (Surveys, Environmental Scan, etc.): The recent survey results revealed that 42% of residents and 63% of businesses rated storm drainage as fair or poor. Issue: I Shall the City Commission approve award of contracts? Item Summary/Recommendation: The purpose of this bid is to establish contracts, by means of sealed bids, to a qualified supplier(s) for the repair and replacement of various types of electric motors on an as -needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the contractors' shop, as needed, when required by the City. The contracts shall remain in effect for a period of (1) year from date of contract execution by the Mayor and City Clerk. The contracts could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. The City estimates a total of 115 motors located at the 25 Pump Stations, and a total of 76 pumps and 15 spares located at the 6 Water Stations will at some time require repair and/or replacement during the term of the contracts. Invitation to Bid (ITB) No. 10-06/07 was issued on December 29, 2006 with an original bid opening date scheduled for February 2, 2007. A Pre -Bid Conference to provide information to prospective bidders was held on January 18, 2007. One (1) addendum was issued to provide additional information relative to discussions at the Pre -Bid Conference, which extended the bid opening due date to February 9, 2007. BidNet issued 11 bid notices, of which 1 prospective bidder viewed the ITB documents, RFP Depot issued 462 bid notices, of which 35 prospective bidders viewed the ITB documents, which resulted in the receipt of the following three (3) bids: 1. Condo Electric Motor Repair, Corp. ("Condo Electric") 2. Electrix USA, Inc. ("Electrix") 3. TAW Miami Service Center ("TAW") Inasmuch as all three (3) contractors are responsive and qualified to provide the needed services, the Administration is recommending the award of contracts to all three (3) contractors. APPROVE THE CONTRACTS Advisory Board Recommendation: 1 N/A Financial Information: Amount Account 1 3120,000 425.0420.000342 Source of 2 $30,000 425.0410.000342 Funds: OBPI Total $150,000 City Clerk's Office Legislative Tracking: 1 Fred Beckman Sion -Offs: Department Di or Assistant City Manager City Manager FB GL RM JMG T: AGENDA\20071oct170 nsent\ITB-10-06-07MotorRewindSummary.doc Approved tri MIAMIBEACH 32 AGENDA ITEM CAF DATE /0-1 7-07 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: October 17, 2007 SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS, PURSUANT TO INVITATION TO BID (ITB) NO. 10-06/07, FOR ELECTRIC MOTOR REWIND AND REPAIR SERVICES, TO CONDO ELECTRIC MOTOR REPAIR, CORP., ELECTRIX USA, INC., AND TAW MIAMI SERVICE CENTER, UPON SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION, FOR AN ANNUAL ESTIMATED AMOUNT OF $150,000. ADMINISTRATION RECOMMENDATION Award the Contracts. FUNDING $120,000 — 425.0420.000342 $ 30.000 — 425.0410.000342 $150,000 ANALYSIS The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified supplier(s) for the repair and replacement of various types of electric motors on an as - needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the contractors' shop, as needed, when required by the City. This contract shall remain in effect for a period of (1) year from date of contract execution by the Mayor and City Clerk. The contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. The City estimates a total of 115 motors located at the 25 Pump Stations, and a total of 76 pumps and 15 spares located at the 6 Water Stations will at some time require repair and/or replacement during the term of this contract. 33 City Commission Memorandum — Electric Motor Rewind October 17, 2007 Page 2 of 3 Contractor(s) shall receive notification of any pick up of any unit for repair from the City's designated representative. Pick up and a written estimate shall be made by the contractor(s) within one (1) working day. The written estimate for repairs shall include pick-up and delivery from and to any site within the City of Miami Beach, tear down, inspection, and a complete list of parts, (at contractor's cost) to be utilized for the required repair(s). There may be instances where the City declares and requires an emergency response. The City shall determine whether emergency repairs are needed. Emergency repairs, including pick-up, written estimate for repairs and if requested by the City, installation, shall be completed within forty-eight (48) hours. As Task Orders are identified, substantial completion times, to include delivery if required will be mutually agreed upon between the successful contractor(s) and the City. Liquidated damages of $25.00 per day will be deducted from the contract sum for each calendar day elapsing beyond the specified time for completion/delivery for each Task Order. MINIMUM REQUIREMENTS/QUALIFICATIONS OF CONTRACTORS 1. All technicians shall be factory certified. 2. Facility shall be authorized warranty station and repair shop. 3. Company shall be Electrical Apparatus Service Association (EASA) registered. 4. Contractor must have a machine shop on their premises. 5. Contractor must have VPI equipment on their premises. 6. Contractor must have High voltage (2300/4160) testing equipment on premises. 7. Contractor must be located within Dade and Broward County. SCOPE OF WORK: The rebuilding of a motor shall include, but not be limited to: VPI (vacuum pressure impregnation) or dipping and baking, rewinding of the stator and rotor, replacement of bearings and seals, any machine work required to ensure proper bearing fit and balancing, to include testing of the motor, and painting. The reconditioning/refurbishing of a motor shall include, but not be limited to: cleaning, VPI (vacuum pressure impregnation) or dipping and baking of the stator or rotor, replacement of the bearings, any machine work required to ensure proper fit, balancing and testing the motor, to include testing of the motor, and painting. Warranty shall include a minimum of one (1) year for all parts and labor, for the rebuilding work, and a minimum of ninety (90) days for all parts and labor, for the reconditioning/refurbishing work. Warranties shall commence from the date the City accepts the work/installation. In the event of a failure, should the items covered by the warranty ultimately cause an emergency repair, the contractor(s) shall repair the item at no additional cost to the City. Invitation to Bid (ITB) No. 10-06/07 was issued on December 29, 2006 with an original bid opening date scheduled for February 2, 2007. A Pre -Bid Conference to provide information to prospective bidders was held on January 18, 2007. 34 City Commission Memorandum - Electric Motor Rewind October 17, 2007 Page 3 of 3 One (1) addendum was issued to provide additional information relative to discussions at the Pre -Bid Conference, which extended the bid opening due date to February 9, 2007. BidNet issued 11 bid notices, of which 1 prospective bidder viewed the ITB documents, RFP Depot issued 462 bid notices, of which 35 prospective bidders viewed the ITB documents, which resulted in the receipt of the following three (3) bids: 1. Condo Electric Motor Repair, Corp. ("Condo Electric") 2. Electrix USA, Inc. ("Electrix") 3. TAW Miami Service Center ("TAW") Based on the ITB documents, all three (3) contractors certified in writing that they meet all Minimum Requirements/Qualifications of Contractors and the requirements pursuant to the Pre -Qualification of their Facilities/Shops. The contractor's bid prices consisted of a "not to exceed" hourly labor rate (that may be negotiated) to be billed to the City for various scopes of work that may be required for rewinding and repairing of the electric motors. The ITB is subject to the City's Living Wage and Equal Benefits Ordinance. The significance of this is that Electrix submitted a "not to exceed" hourly labor rate of $8.56. Under the Living Wage Ordinance, this is the required minimum hourly wage rate which does not include a minimum of $1.25 per hour contribution towards medical benefits to each employee providing services under this contract. The Procurement Division, in conducting its due diligence, requested clarification from Electrix relative to their not to exceed hourly labor rate of $8.56 per hour. They responded in writing stating; "we intend to pay our employees that provide services for this contract, between $12.00 and $17.00 per hour, excluding company benefits, which are in addition to their (employees) hourly labor rate". The reason Electrix submitted the low hourly labor rate bid is to "get their foot in the door" (receive work from the City), and to keep their work crew employed, when there is minimum or no work to be provided for their other clients/contracts. All three (3) contractors complied with the required Equal Benefits Ordinance. CONCLUSION Request for Approval to Award Contracts, Pursuant to Invitation to Bid (ITB) No. 10-06/07, for Electric Motor Rewind and Repair Services, to Condo Electric Motor Repair, Corp., Electrix USA, Inc., and TAW Miami Service Center, upon successful negotiations by the Administration, for an annual estimated amount of $150,000. T:WGENDM2007bct17071ConsentVTB-10-06-07MotorRewindMe o2.doc 35 ELECTRIX City Of Miami Beach 1700 Convention Center Drive Miami, Beach Florida 33139 Procurement Division To whom it may Concern, Subject: Electric Motor Rewind and Repair Service Bid # 10-06/07 Dear Sir, ELECTRIX USA, INC. would like to thank the city for inviting us to bid on the above subject bid. We would like to advise that we are, Underwriters Laboratory Certified (UL) and EASA affiliated to support our complete repair facility, which includes an extensive machine shop, electrical rewind and electro mechanical department. ELECTRIX USA, INC. operates a twenty-four (24) service with qualified personnel that provide a full service both on straight time and/or emergency overtime basis. We would like to extend an invitation to the City of Miami Beach to visit our repair facility or to view our company on line via our web site www.electrix-usa.com Our Operations and Technical Manager Mr. Felix Rojas is a highly qualified (B.Sc., Electrical Engineer) with thirty (30) years experience in repair facility management, manufacturing and design of Electric Motors, Transformer and Generators. ELECTRIX USA, INC. is fully insured with Workman's Compensation, both for our Repair Facility and Field Service and also for the marine industry, for vessels that are either alongside or within the three-mile limit of the US Boarder (USL&H). We are also insured while the vessel is underway beyond the three-mile limit of the US Boarder (Jones Act). We carry full insurance for your property while in our care and also completed product liability and Marine Liability Insurance after the repair. Some of our clients that require this level of professionalism are; ABB, Royal Caribbean Cruise Lines, Celebrity Cruises, and the US Coast Guard, Interorient Navigation Co. Ltd., Holland America, Florida Power & Light, Metro Dade Transit Authority (Public Rail Transport), Miami Dade County and many other prestigious companies and state governments. We are the authorized distributor for Toshiba Motors and Drives, ABB Controls and CEG Italian Metric Motors. In addition to the above, we are a stocking distributor for Electric Cable (DRAKA NORSK KABLEL), of which we carry a comprehensive inventory of which can be seen on our web site. Please feel free to contact me or our personnel at any time at the address and telephone numbers shown on the footer of this letter, and for after hours you may contact our main personnel as shown below. Peter Cornilliac CEO & President Allan Cornilliac Vice President Felix Rojas Ops. & Tech. Mgr. David Frank Sales Mgr. Respectfully Electrix USA, Inc. t Peter Cornilliac CEO, President (Founder & Owner) (B.Sc., M. Eng.) (B.Sc., E. Eng.) (B.A. Ind. Phys.) Cell. # 305-608-3904 (Home # 305-232-9099) Cell. # 305-439-4747 (Home # 305-673-3048) Cell. # 954-410-1843 (Home # 954-749-9867) Cell. # 954-274-7690 (Home # 954-382-3011) ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOeELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Proposal Page 1 of 5 PRE QUAILIFICATION OF SHOPS YES NO Ability to trace, monitors, and log all repair work. Bearings used shall be FAG or SKF only. r/ VPI required on form coil jobs. 4/ Magnet wire type inverter rated wire. Varnish to be solvent free UL (United Listing) approved. Motor shop must be UL (United Listing) certified. t� 2300/4160 -volt test panel on site. Motor shop must have Department Environmental Regulation Management (DERM) certified paint booth. • Motor shop must have DERM certificated pollution control. • Motor shop must have DERM certified wastewater treatment. • Fully enclosed dust free sand blast facilities with a minimum of 350 cubic feet. • Rewind area must be a clean air-conditioned/good ventilated environment. • All machines welding must be TIG or spray welding. • Must have a lathe with at least 48" swing 120" between centers. One year past history of varnish test certificates on file. Motor shop must have dynamic balance and trim balance capabilities. Facilities to provide Form Wound Coils. t/ I hereby certify that i/_tCi Q,X /ISA . 2 -Ne: - (insert your company name) meet the entire minimum requirements listed above. Furthermore, I understand that the City reserves the right to visit and inspect our facility to ensure compliance with the minimum requirements as stated herein. Contractor (Authorized Corporate Officer) ITB No. 10-06/07 — Electric Motor Rewind and Repair Services �7 T�eC c eRA//G L /,QC Addendum No. 1 �,.2' r Title ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Proposal Page 2 of 5 MOTOR REPAIR REQUEST Repairs Required: (Place an "x" next to the items that your shop can repair or replace and provide "A NOT TO EXCEED" labor rate for each item, which the City reserves the right to negotiate. x Dismantle, Inspect & clean all Parts x Brushers - hour x Brush -Holder - x Insulator Bars - X Thermal -Overloads - x Heater - X Shaft - x Bearing Journals - K Key -ways - X End Bells - )c Replace Slip -rings X Repair Slip -rings - hour X Bearing (Roller -Ball) x Babbitt Bearings - hour )( Electrical Wiring - X( Rewind Rotor- )( Rewind Stator- )( Coils - X Balance Rotor- / Balance Rotor & Armature- )( Bake & Dip- )( Assemble, Test and Refinish Unit- )( New Falk Coupling (Type) )( Overhead Bride, 1 to 5 tons X Floor Crane )( Horizontal/Vertical presses, 5 to 120 tons )( Lathes, 24 to 72 inches swing )( Dynamic Bal. machines, 0 to 12,000#s )( Wire and/or power gun metalizing equipment )( Milling Machines 6ft minimum X Heliarc & Tig Welding equipment X Bearing Heater 5 to 15 inches X Bearing Pullers, Hydraulic to 40 tons )( Portable Balancers X Vibration Testers X Laser Aligners )( Sandblasting Cabinets ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 Cost not to exceed $ g• 5-6 per hour $ R. per per hour per hour per hour per hour per hour per hour per hour per hour per hour per $ g per hour $ 56, per per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour Water Blasting Machines ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 $ R. 5(, per hour ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Proposal Page 3 of 5 MOTOR REPAIR REQUEST Repairs Reauired cont. Repairs Required: (Place an "x" next to the items that your shop can repair or replace and provide "A NOT TO EXCEED" labor rate for each item, which the City reserves the right to negotiate. X Air Conditioned isolated area for rewinding )( Painting (Para. 14 of Section 3.0) Other repairs will be negotiated. Cost not to exceed $ 8-.56 NOTE: Items of works that are not identified on this Bid Form, will be negotiated by the Public Works Director, or designated representative. Emergency Service Cost (Para. 6 of Section 3.0) Over time cost (Section 2.16) a) Crane Service b) Crane Service for four (4) hours (Para. 8 of Section 3.0) Regular hourly rate for machine work (Para. 7 of Section 3.0, not to include shop labor hours) PREVENTIVE MAINTENANCE AGREEMENT: (Section 2.26) ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 per hour per hour Cost not to exceed $ 9:.e4 $ yF4 $ , Oc $ 340- co $ 8.56, per hour per hour per hour flat fee g, 060 or) -per year ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Proposal Page 4 of 5 Cost not to exceed (a) Hourly labor rate for repairs (in accordance with Section 2.16 of the Special Conditions) $ P -:- fa per hour (b) Warranty O/i, " y'lR Years for Parts (Section 2.17). * (A minimum of one year warranty) * (Vendor to provide Parts Warranty Terms and Conditions/language) (c) Guarantee ONt VE.4l ' Years for Labor (Section 2.17). * (A minimum of one year guarantee) * (Vendor to provide Labor Guarantee Terms and Conditions/language) NOTE: Before submitting your NOT TO EXCEED HOURLY LABOR RATE(S), (Bid) take into consideration the cost for pick-up and delivery, tear down, and inspection. The City will not pay a separate line item consisting of the number of hours, and/or an hourly labor rate for tear down, inspection, pick- up and delivery. Vendor shall provide any/all required parts, at Vendor cost. THE CITY RESERVES THE OPTION TO NEGOTIATE ALL OF THE ABOVE COSTS. ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Proposal Page 5 of 5 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: C.:0/1.// /A C 2.5.4 C 7 /X A , 74JC .fit (I certify that I am authorized to execute this proposal and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: 2/% /07 Addendum No. 2: Insert Date Insert Date NAME/TITLE(Print): P� PO? C C i t• -•),e,& --.574)/t/ ADDRESS: __g1 //_-_40 iV Lc/ /32 Y'd 5-77267 CITY/STATE: (,c)i-1 L C'G4:A / iL ZIP: 33 C.6-4 TELEPHONE NO: .. 30✓ 5 6E37- 4 e4 FACSIMILE NO: 305-- 3 3'! ITB No. 10-06/07 - Electric Motor Rewind and Repair Services Addendum No. 1 ELECTR1XT"' ELECTRIX USA, INC. 4111-D N.W. 132 STREET OPA-LOCKA, FLORIDA 33054 USA. Ref: fax3 Fax Cover Sheet DATE: AAA c// c 620e? TIME: 4'! ./n/'wl FAXFn 4/,s --tort TO: /34? OCcLv 0/�cT • Pax NE: 30S_ - 6 ?.3 - F et 9a 3 os - 6 •?3 - 7_kr/ ATTN: /17, . 6aS /Oi'E2 FROM: PETER CORNILLIAC PHONE: (305)-687-4884 FAX: (305)-685-9339 RE: Number of pages including cover sheet:0 uRs�-ter �G 'ilZ S r e /7)/�(44 /?2i. % 7�% isDGIg'/Do/v_r---- 7Z) /ox, /e- 1_( 03 p/1,20U 7 0, /6y /71 LISTED ELECTRIX USA, INC. • 4111-D N.W. 132nd Street • Opa-Locka, FL 33054 U.S.A. • Tel. (305) 687-4884 • Fax: (305) 685-9339 ELECTRIX® PROCURMENT Division Tel. 305-673-7490 Fax. 305-673-7851 March 21, 2007 5:OOPM Mr. Gus Lopez, CPPO Procurement Director City Of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139 Subject: INVITATION TO BID (ITB) NO. 10-06/07 FOR ELECTRIC MOTOR REWIND AND REPAIR SERVICE Dear Mr. Lopez, Please be advised that we are aware that the Living Wage Ordinance will apply to this contract. However as per your request for us to provide you with the Hourly Labor Rate we intend to pay our employees that provide services for this contract, I would like to respond as follows. Electrix USA, Inc. is a private company and subsequently our employee Hourly Labor Rate is confidential to our company and employees. However, in order to meet your request for us to respond in writing by March 23, 2007, as failure to provide this information may deem our bid as non-responsive. Subsequently, be advised that the Hourly Labor Rate we intend to pay our employees that provide services for this contract, will be between: $12.00 per hour to $17.00 per hour, excluding company benefits, which are in addition to their Hourly Labor Rate. Should you have any further questions or need additional information, please contact us. Respectfully Electrix USA, Inc. Peter A. Cornilliac CEO & President C: Robert Parcher, City Clerk Raul Aguila, First Assistant City Attorney ELECTRIX USA, INC. • 4111-D N.W. 132nd Street • Opa-Locka, FL 33054 U.S.A. • Tel. (305) 687-4884 • Fax: (305) 685-9339 Web Site: www.electrix-usa.com • E -Mail: info@electrix-usa.com MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Fbrido 33139, www.miamibeochR.gov PROCUREMENT Division Tel: 305673-7490, Fox: 305.673-7851 March 16, 2007 VIA FACSIMILE: 305-685-9339 Mr. Peter Comilliac, CEO, President Electrix USA, Inc. 4111-D N.W. 132nd Street Opa-Locka, FI. 33054,;;' ,; Subject: INVITATION TO BID (ITB) NO. 104;6107 FOR ELECTRIC MOTOR REWIND AND REPAIR SERVICE Dear Mr. Comilliac: The Procurement Division is in receipt of your bid for the Electric Motor Rewind and Repair Services. However, pursuant to your not to exceed hourly labor rate bid submittal of $8.56, for the majority of the required services, and based on the fact that the Living Wage Ordinance will apply to this contract, this Office hereby request that you provide us with the hourly labor rate that you intend to pay your employees that provide services for this contract. Please provide the above requested information in writing to this Office by March 23, 2007. Failure to provide this information may deem your bid as non-responsive. Should you have any questions or need additional information, please address your inquiries in writing to the Procurement Division, with a copy to the City Clerk's Office. Thank you, us L ocurement Director c: Robert Parcher, City Clerk Raul Aguila, First Assistant CityAttomey F:\PURC\SALLUGHMLETr RS\11-06-071Electrix USA.doc vb': ore comn,.7ed to providing excellent pub:= service and safety b all who live, work. and pay in aur ',Irani, tropical, his. oat community. 41111Po June 13, 2007 CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 PROCUREMENT DIVISION SUBJECT: INVITATION TO BID (ITB) NO. 10-06/07 FOR ELECTRIC MOTOR REWIND AND REPAIR SERVICE Attention: Mr. Gus Lopez CPPO Procurement Director C: Robert Parcher, City Clerk C: Raul Aguila, First Assistant City Attorney Dear Mr. Lopez, As per your fax request dated June 12`". 2007 at 3:03 pm, relative to our warranty for parts, and guarantee for labor, attached please find our General Terms and Conditions to provide clarification/details of our Terms and Conditions/language, in order that your Technical Review Panel has clear understanding of our Warranty and Guarantee, to accurately evaluate this part of our bid submittal. Please be advised that our Terms and Conditions are general and broad, and subsequently would like to advise that as per our bid we are offering a one (1) year period for the Warranty and/or Guarantee for both parts and labor. Please also be advised that since our terms and conditions are general and broad for many customers, wherever our terms and conditions may conflict with your terms and conditions, we would like to advise that we accept your terms and conditions would prevail and/or take precedence over our terms and conditions. I trust that our response is sufficient for your Technical Review Panel to evaluate our General Terms and Conditions. However, if you require any further information or clarification, please do not hesitate to contact us at any time. Respectfully Peter A. Cornilliac ELECTRIX USA, Inc. CEO & President ND ELECTRIX USA, INC. 4111-D N.W. 132 STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFO(&ELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM 41110 ® 4111-D N.W. 132 Street Opa Locka, FI. 33054 Tel: (305) 687-4884 Fax: (305) 685-9339 March 2007 ELECTRIX STANDARD TERMS AND CONDITIONS Revision Date: These Terms and Conditions apply to work performed by all Divisions and Subsidiaries of Electrix USA, Inc. ("Seller"). This quotation supersedes and controls over the terms of any Buyer Purchase Order ("Order") or prior quotation for the services covered by this quotation. 1. QUOTATIONS: The quotation expires thirty (30) days from its date and is subject to cancellation or modification by Seller, within that time, upon written notice, prior to execution by Buyer and delivery to Seller, Clerical, estimating or other errors in this quotation may be corrected at any time, upon written notice to Buyer, whether caused by unilateral or mutual mistake, before or after Buyer's execution and delivery. 2. ORDER ACCEPTANCE: CHANGES OR ADDITIONAL TERMS; FINAL ACCEPTANCE: A. All Orders are subject to Seller's acceptance of the terms hereof, and to final written acceptance of any changes or additional hereto. B. Seller hereby objects to any terms stated by Buyer at any time, which add to, delete or change any terms of this quotation, whether orally, in an order, or in any other writing responding to this quotation. Any such terms shall not become part of any contract between Seller and Buyer and shall be void and unenforceable against Seller, unless Seller expressly agrees to such terms in writing, signed by Seller and Buyer, as a change or addition to this quotation. Any additions, deletions or changes to this quotation by Buyer, shall constitute an objection to the offer of Seller to provide services, and a counter-offer to Seller, until accepted in writing by Seller. C. If there are any conflicts between the terms and conditions of this quotation and any additions, deletions or changes made by Buyer, but not accepted in writing by Seller, then the original terms and conditions of this quotation shall control. D. In the event Seller does accept any additions, deletions or changes to this quotation, such acceptance is limited to the specific services provided under this quotation, and not to any other previously existing, contemporaneous or future quotation by Seller, unless specifically referenced, and accepted in writing by Seller, as provided above. 3. PRICES AND MINIMUM CHARGE: Prices quoted are firm for ninety (90) days from the date of Order. If shipment of goods to Seiler or completion of service extends beyond ninety (90) Days from the date of Order, due to causes beyond Seller's reasonable control, then the prices will be adjusted to those in effect at the time of such shipment or completion. Minimum billing for services performed on a single call out order for services to be performed at Buyer's site shall be four (4) hours at the current rate for service technicians. 4. SALES AND OTHER TAXES: Seller's quoted or published prices do not include applicable sales, use or possession taxes, tariffs, duties or taxes of any other kind whatsoever ("sates taxes"), which may now or hereafter be imposed upon, or with respect to this transaction, or any services performed in connection therewith. All sales to Buyer are subject to applicable sales taxes, unless Buyer furnishes a valid exemption certificate prior to the sale. Applicable sales taxes shall be added to the invoice and paid by Buyer to Seller. In interstate sales, Buyer is solely responsible for determining, reporting, and paying any sales taxes directly to applicable government taxing agency. In such cases, Seller will not include such taxes on any quotations or Invoices, and any such taxes remitted to Seller will not be forwarded to any agencies, but will either be returned or credited to Buyer's account, in Seller's sole discretion. 5. CREDIT; TERMS OF PAYMENT: LATE CHARGE; INTEREST; CEASING SERVICE; DAMAGES; SECURITY INTEREST; SERVICE CHARGE A. Payment is due in full upon receipt of invoice. B. For partial shipments, pro rata payments are due as partial shipments are made and invoice received. Under no circumstances, shall any Invoice or percentage thereof be withheld as a retainer or other set-off against Buyer's obligation to Seller, without Seller's prior written consent. C. Payments not made within 30 days of the due date are subject to a one-time "late charge" equal to four (4) % of the payment then due. In addition, all past due payments shall accrue interest at the rate on 1.5% per month (non- compounded) until paid in full. No ELECTRIX USA, INC. 4111-D N.W. 132 STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFO(a ELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX STANDARD TERMS AND CONDITIONS CONT... D. Notwithstanding the above provision for payment terms, if Buyer's financial condition at any time becomes unsatisfactory to Seller, in Seller's reasonable but sole discretion, or if payment due Seller is in arrears over 30 days, or if Buyer materially breaches any term of this quotation, then Seller reserves the right to suspend work on current orders, and/or to withhold shipment of completed equipment, and to demand full payment of all amounts in arrears, plus full or partial payment in advance for work in process or as a condition to delivery. In the event of such suspension of work of withholding or shipment, Buyer shall defend, indemnify and hold Seiler harmless from any and all loss, damages, expenses, fees, costs, fines or penalties whatsoever which may result to any person or entity due to any delays and damages occasioned thereby. E Seller shall retain a security Interest in all equipment, parts and accessories until all services and other charges due Seller are fully paid for by Buyer. If requested, Buyer agrees to execute and pay for the preparation and filing of any document necessary or desirable to perfect Seller's Security interest. Seller's Security interest shall be subject to foreclosure as provided by the law of Florida. 6. CANCELLATIONS OR RETURNS: Buyer's Orders accepted by Seller may not be canceled, changed or returned without the prior express written consent of Seller and shall be subject to Buyer's payment of reasonable cancellation charges. 7. SHIPPING; RISK OF LOSS; SHIPPING RATES; PENALTY CLAUSES: A. Buyer shall ship goods to and from Seller's service facility. FOB Seller's service facility unless otherwise agreed. If Seller transports Buyer's goods to or from Seller's service facility, Buyer acknowledges and agrees that the transport of Buyer's goods shall be entirely at Buyer's risk, except in cases of Seller's gross negligence. B. Shipping dates quoted are based and conditioned on: (1) Seller's best good faith estimates, (2) prompt receipt of a necessary information, deposits, goods, progress payments and other reasonable requirements from Buyer, and (3) absence of delays or other causes beyond Seller's reasonable control. Buyer agrees that Seller shall not be held liable for damages of any kind or nature whatsoever, including, without limitation, direct or indirect, incidental or consequential damages, resulting from any delays in shipment to Buyer, unless the measure of damage is covered by special written agreement signed by Seller and Buyer. C. Any shortages or damages in shipments of goods, caused by any freight carrier will not be Seller's responsibility. Buyer shall make any such claim directly against the carrier, Buyer shall, however, notify Seller within 48 hours of receiving goods, of any alleged damage or shortage, so that Seller can provide reasonable cooperation to Buyer, without expense to Seller. D. Buyer assumes all risk of loss or damage to any of Buyer's reused goods and components, which fail or is damaged during any tests made by Seller, or requested by buyer. Buyer assumes all risks of loss or damage to any goods, properly or persons, arising directly or indirectly from Buyer's operation of serviced goods beyond their operating specifications. Any additional goods or services, and any damages to Seller resulting directly or indirectly from such failure, damage or operation beyond specifications, shall be at Buyer's sole expense, and shall be added to the price of the services. All test values and operating specifications shall be established by Seller, in its reasonable, but sole, discretion unless otherwise agreed in writing between Buyer and Seller. 8. DELAY IN SHIPMENT OR SERVICE; STORAGE CHARGES; EARLY SHIPMENT: A. If delivery of Buyer's goods is delayed by Buyer, or any other cause beyond Seller's reasonable control, for any reason, including, without limitation, the Buyer's default or convenience, Seller may elect to invoice Buyer for the goods, parts and services on the date originally scheduled for delivery, and terms of payment shall apply from the date of such invoice. Buyer shall bear all risk of loss and be liable to Seller for all reasonable expenses incurred by Seller incidental to such delay in shipment and storage of undelivered goods. B. Seller shall not be liable to Buyer, as a result of shipment delays, for any damages, penalties or liquidated damages of any kind, unless expressly agreed to, in writing, by Seller at the time Buyer's order is accepted. 9. LIMITED, EXCLUSIVE WARRANTY, LIMITS OF LIABILITY: A. As its limited and exclusive warranty to Buyer, Seller warrants the goods and services provided by Seller to be of the kind and quality described in this quotation, and free of parts or labor defects: I. For a period of one (1) year if repairs did not including rewinding. II. For a period of one (1) year on electrical windings. III. For a period of one (1) year if repairs included both electrical rewinding and mechanical rebuilding. Seller also assigns to Buyer, without recourse to Seller the original manufacturer's warranties, if any. Should Seller be notified, in writing, of failure to conform to this warranty during the applicable warranty period, Seller shall correct such nonconformity at Seller's option, by repair or replacement of the defective item, FOB Seller's plant. Buyer shall enforce all original manufacturers' warranties directly against the manufacturer and not against Seller. ELECTRIX USA, INC. 4111-D N.W. 132NDSTREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOnaELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX STANDARD TERMS AND CONDITIONS CONT... EXCEPT AS IS EXPRESSLY STATED HEREIN, THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, WHETHER STATUTORY, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL WAR- ANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE, EXCEPT SUCH AS IS EXPRESSLY STATED IN THIS QUOTATION. Buyer's sole and exclusive remedies are as provided herein for any gross failure of Seller, its supplier's or subcontractors, to comply with its or their obligations. Correction of any non -conformity in the manner and for the period of time provided above shall constitute complete fulfillment of all the liabilities of Seller whether the claims of the Buyer are based in contract, in tort or otherwise with respect to or arising out of the product furnished hereunder. UNDER NO CIRCUMSTANCES SHALL SELLER, ITS SUPPLIERS OR SUBCONTRACTORS, BE LIABLE FOR ANY OTHER GENERAL, SPECIAL, DIRECT, INDIRECT, INCIDENTAL OR CONSEOUENTIAL DAMAGES RESULTING FROM ANY BREACH OF THIS CONTRACT, OR ANY WARRANTY PROVIDED HEREIN, AND UNDER NO CIRCUMSTANCES, SHALL SELLER, IT'S SUPPLIERS OR SUBCONTRACTORS, BE LIABLE IN AN AMOUNT WHICH EXCEEDS THE PRICE OF THE SERVICES PROVIDED UNDER THIS QUOTATION. B. In no event shall Seller be responsible for providing, or for the expense of providing, working access to Buyer's goods, for their removal and disassembly for service, reassembly and re -installation, or for warranty work, or for alteration or removal of any structure or other equipment for such purposes, or for transportation costs or expenses in connection with warranty work hereunder. Buyer agrees to assume and pay for all such expenses. C. All warranty work hereunder shall be on single shift, straight time. If buyer requests overtime work to complete warranty service, then Buyer agrees to pay for all such overtime costs, unless Buyer's original order authorized billing for overtime work on the order, in which case the warranty repairs, If requested in writing, shall also be performed on an overtime basis. 10. ENVIRONMENTAL MATTERS: A. Buyer shall not deliver to Seller any radioactive material, oils or fluids, either inside or with any goods delivered for service, unless otherwise specifically agreed to by Seller, in writing. All such radioactive material, oils and fluids shall at all times remain the property of Buyer and shall not be subject to any security interest of Seller. Buyer assumes all expense and all risk of loss or damage arising directly or indirectly out of the removal, disposal, spillage, reconditioning, replacement or use of any such radioactive material, oils, fluids or gases, whether by Seller or any other person. B. Seller will not accept any goods known or suspected to contain any radioactive material and or poly -chlorinated biphenyl ("PCB's"). If after receipt of goods from Buyer, Seller discovers radioactive material, PCB's or PCB contamination of the goods, then Buyer assumes all risk and expenses of loss", liability or damage to Seller or any other person, and all costs of clean-up, removal and other decontamination of the goods and any other contaminated place or equipment, and all risk of loss or damage of every kind whatsoever, associated with radioactive material or PCB fluids or contamination in connection with its goods. 11. FORCE MAJEURE: Seller shall not be liable to Buyer, or any third party, for failure to perform, or for delay in performance, of this quotation due to any cause beyond its reasonable control, including, without limitation, fare, flood, labor problems, war, governmental action, energy shortage, transportation delay or shortage; unavailability of necessary parts or services from customary sources, or acts of God. Seller's performance shall be extended by the amount of time, and the contract price shall be increased in an amount reasonably necessary to overcome the delay and extra expense of such cause beyond Seller's tort reasonable control. 12. INDEMNIFICATION: Buyer agrees to indemnify, defend and save the Seller harmless from any loss, damage or liability, of any nature whatsoever, which arises directly or indirectly to Seller, its officers, directors, agents or subcontractors, as a result of Buyer's failure to comply, negligently or willfully, with any of the terms or provisions of this quotation, or any Credit Agreement enforced in connection with this quotation. 13. ENFORCEMENT: This quotation and any amendment thereto enforceable together with it shall be governed and enforced under Florida law. The exclusive venue of any suit to interpret or enforce any contract resulting from this quotation shall be the Courts of Miami, Florida, USA, in Seller's sole discretion. No party shall hold the other in default without first giving at least seven (7) days written notice of the default and the action necessary to cure the default. In any litigation to enforce or interpret this quotation, or arising out of it the prevailing party shall recover court costs and a reasonable attorney's fee from the non -prevailing party, at all levels of litigation and appeal, post judgment relief, and alternative dispute resolution in connection therewith. In no event shall any provision of this quotation be interpreted or enforced against Seller merely because Seller was the drafter of the quotation or amendments thereto. ELECTRIX USA, INC. 4111-D NW. 132 Street Opa Locka, FL 33054 USA ELECTRIX USA, INC. 4111-D N.W. 132NDSTREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFO( ELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM Risk Assessment Plan Format Please prioritize the risks (list the greatest risks first). Indicate the potential impact to cost (in terms of $), and/or schedule (in terms of calendar Days). You may add/delete the risk tables below as necessary. Maior Risk Items Risk 1: .702 » 4V By f/.a1//11/G iD 1//.5/7-if%J 28 !1TANGTypEP4Rfd fz ii j Impact: Cost ($) 3t . f Schedule (Days) j - z .D,ays Solution: /AVE OA/E REPA/e ,t C/4/TY p,QEP/1R E7//4A7E Risk 2: 708 Z.E44y BECAUSE O - ,t i - A/D7 V.y/LdBLE Impact: Cost ($) 1%E/ovs Schedule (Days) 143Jp/OUs Solution: EXP/.D/TE O.eDEdIE' y MPi '7i .5OUR C/ JQ,. 1/ExarP.s Risk 3: POO .e .7023 ,eE PA/,e - /4/LV2L OF X/OTDZ Impact: Cost ($) D A /p5 0.v 1eB Schedule (Days) / -2 v/tEd 5 Solution: .z)-5/<5,<,-7-4- 9 4L/TV OF-sHo/.s ,rem.A5 QuA I ' Risk 4: 4D4)/T/O.(4t4 ,P+647C//eAF7',4)_T2(53,'. tqgoliTe_l)-7 /sEe4y/./47Epc2ST Impact: Cost ($) Z1e r0,1/1).S O,v J08 Schedule (Days) up 70 .4 /0L'E— ; Solution: 014D ��" (20:07'E.0 /.(/ ,BULL AT 7i/'E E-s`!/•�•o r� R/_ k ©z" /7070& 14 /LU,PE .rL7 1 G/r/E,e/2D Cost ($) Schedule (Days) / - 2 WEE&S 1-744 (%E 'HO,1, FULL)/ 7`EST,vIOrD.2 ,PZc G.e. _ _Z G% ✓E. x --- Risk 6: DELA V O,&G i.� .�v� To Lie .OF.Vl're2 b.,1]7,d Impact: Cost ($)Gllsri vz'i /J r/,yE Schedule (Days) � ,dSOvy Solution: G ' 7O <7E !124V 771 Cr) /2€Z ria,U 749/ -44/As- arc • 70 6)vGG1T y Risk 7: J -/OL 422y ,c/d2 414 4 /z..4s8L ."6.P.4/.e Impact: Cost ($) I/A.a/ovs Schedule (Days) /-2 ZAys Solution: LLsE p.ULy.5'NOPS -r//47 ,4 4i/4/440Li CA/ /-IOL/1AdYS Risk 8: 2,7G,Lr c2A- 7-0 r2✓WsieeT TD ,eEP,rl/2 SHOP Impact: Cost ($) COST /,C/ Leu./4/ 7/'4E Schedule (Days) ..2q,c/ VA.2 / Solution: Risk 5: Impact: Solution: VZ:P/x" S/ SHOP NAS Sc-'. /C/&v7 A V4/I4.BL.E Risk 9: A(/G/l4Biz/ %y c rA/ v/7drOZ, v,2" ATTHE_OL/, AIOTOE Impact: Cost ($) i/e1-2/Gvs Schedule (Days) Solution: . -2Sv2E 771,4 7 71rf P OA—,t/d sforaEs December 28, 2006 Bid No: 10-06/07 City of Miami Beach 21 of 51 Value Added Options or Differentials (what you will do that the others do not) Vendors should identify any value added options or differentials that they are proposing, and include a short description of how it adds value to the project. Identify if the items will increase or decrease schedule, cost, or expectation. You may add/delete the value tables below as necessary. Item 1: 4Jia2crewCy3 EV/Gt .eEPA'2 - A✓• I .48/G/ 1 y Impact: Cost ($) SAve_n/_p r-„yle Schedule (Days) 2 -3 ZAy$ .soo4 rr2 Item 2: Qv ria/ rr , 0pAt 4 '7W f(/" TEST/e16 — 2E PORT Impact: Cost ($) t/,aA2/p's Schedule (Days) N/A Item 3: /VEtt/ /90M2_�1 VAe.AAs/e/T 5/ - XA/ .510G�t Impact: Cost ($) VA1€/DuS Schedule (Days) / .D4 Item 4: EXPE12/E.1/CE, P6RSO,V ht. -,4 811.!?' y 10 GETJo3 .AQ�/Es ooN6t Impact: Cost ($) .004,,v7/#6 SAVING Schedule (Days) VAE/OuS Item 5: 70A2.4/ kE y OPEO4T/ON _ ,reaL d P•4/,e GLV #0/4 M i SES Impact: Cost ($) l/,qa/oas Schedule (Days) UP TO TWO uraG s Schedule (maximum six milestones) Milestones (start, finish, no of workdays) Total number of workdays 1. 02Ece/ vE 'Ta To,e //vrp .S,44o P ,a vD 00046✓ Gv oa ,k O,QziE.e 2. E'V.44 /474 r'sT /14v4) ! (/0rr . OA/ REcE/pT OF / PPQOV44 /,4"i7'N P. 0. daesfit., c000lz 41, co',PLETC Job r 5r/,,u,4 ,,a/,yT ,'. /247 e4/ T'0 Cue W/TH $ /LL O,C G.A. /4 / 4. /A/voie a .TO,B December 28 2006 Bid No: 10-06107 City of Miami Beach 22 051' ' CA M1AMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT Division Tel: 305-673-7490, Fax: 305-673-7851 INVITATION TO BID (ITB) NO. 10-06/07 ADDENDUM NO. 1 January 30, 2007 INVITATION TO BID FOR ELECTRIC MOTOR REWIND AND REPAIR SERVICES is amended and/or clarified as follows: I. CHANGE: The deadline for receipt of Bids, Risk Assessment Plans (RAP) and Evaluation Surveys to February 9, 2007 at 3:00 p.m. II. CLARIFY: All Performance Evaluation Surveys shall come to the Procurement Division Office, directly from the bidder's clients. Surveys received from the Bidder will NOT be considered for evaluation. III. CLARIFY: All Risk Assessment Plans submitted MAY become part of the executed contract, upon successful negotiations. IV. ADD: The complete set of Equal Benefits Ordinance documents. (Attached) V. CLARIFY: Bidders shall submit an original and five (5) copies of their Bid and Risk Assessment Plan (RAP). VI. ADD: Copies of the current contract with Condo Electric Motor Repair (Contract No. 47- 02/03), are available upon request. If requested, they will be e-mailed to you. Please forward your request to: iohnellis anmiamibeachfl.aov VII. ADD: The City of Miami Beach has paid Condo Electric Motor Repair (PrimaryVendor) and Tampa Armature Works (Secondary Vendor) approximately $800,000 since the November 13, 2002, contract execution date. VIII. REVISE: Section 2.9, entitled CONTACT PERSON. Request for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk @ robertparcheramiamibeachfl.aov., no later than ten (10) calendar days prior to the scheduled Bid opening date. IX. REVISE: Section 2.17, entitled WARRANTY, to read: The successful bidder will be required to warranty all parts and supplies provided for a minimum of one (1) year for the "Rewind" work, and a minimum of ninety (90) days for the "Reconditioning" work. ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 X. REVISE: Section 2.18, entitled REFERENCES, to read: Bidders shall provide a minimum of six (6) "References", for which the Bidder/Contractor is currently furnishing or has furnished the type of services described in this Invitation to Bid, within the last six (6) years. XI. CHANGE: Section 2.26, entitled MAINTENANCE AGREEMENT, to read: PREVENTIVE MAINTENANCE AGREEMENT. XII. REVISE: Bid Proposal Pages 1 - 5. (Attached) XIII. ADD: Estimated Annual Budget for this contract is $150,000. Proposers/Bidders are reminded to please acknowledge receipt of this addendum with their proposal or the proposal may be considered non-responsive. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director je F:\PURC\$ALL\JOHN\RFQ\RFQ 1 5-06-07\ITB-10-06-07A1A.doc ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 EXHIBIT "A" Equal Benefits Ordinance Bidders are advised that this Bid and any contract awarded pursuant to this procurement process shall be subject to the applicable provisions of Ordinance No. 2005-3494, entitled "Requirement for City Contractors to Provide Equal Benefits for Domestic Partners (the "Ordinance")." The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. All bidders shall complete and return, with their bid, the "Declaration: Non-discrimination in Contracts and Benefits" form contained herein. The City shall not enter into any contract unless the bidder certifies that such group or individual does not discriminate in the provision of Benefits between employees with Domestic Partners and employees with spouses and/or between the Domestic Partners and spouses of such employees. Contractors may also comply with the Ordinance by providing an employee with the Cash Equivalent of such Benefit or Benefits, if the City Manager or his designee determines that the successful bidder Contractor shall complete and return the "Reasonable Measures Application" contained herein, and the Cash Equivalent proposed. It is important to note that bidders are considered in compliance if bidder provides benefits neither to employees' spouses nor to employees' Domestic Partners. Following this page please find a Q & A of the major points of the proposed Ordinance. Additionally, the following documents need to be returned to the City with your bid: • Declaration: Nondiscrimination in Contracts and Benefits Form • Reasonable Measures Application Form PROPOSED EQUAL BENEFITS ORDINANCE SUMMARY The foregoing analysis provides a summary of the major points of the proposed Ordinance: 1) What is the intent of the Ordinance? The proposed Ordinance will require certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive bids, to provide "Equal Benefits" to their employees with Domestic Partners, as they provide to employees with spouses. ITB No. 10-06/07 - Electric Motor Rewind and Repair Services Addendum No. 1 2) How are "Equal Benefits" defined and what kind of "Benefits" does the Ordinance cover? "Equal Benefits" means that contractors doing business with the City who are covered by the Ordinance shall be required to provide the same type of benefits that they offer to employees and their spouses, to employees with Domestic Partners. The type of "Benefits" defined by the Ordinance and which may be offered by a contractor include: sick leave, bereavement leave, family medical leave, and health benefits. The "Benefits" defined in the Ordinance are the same type of benefits that the City provides to Domestic Partners of City employees, pursuant to Section 62-128 of the City Code]. Notwithstanding the definition of "Benefits" in the Ordinance, to comply with the Ordinance a Contractor is not required to provide all the above-described benefits. Contractors are only required to offer the same type of Benefits they offer to their employees with spouses, to employees with Domestic Partners. Additionally, a Contractor who offers no benefits to employees or their spouses, would not be required to offer any benefits to employees with Domestic Partners (and would still be in compliance with the Ordinance).] 3) Who is considered a "Domestic Partner" under the Ordinance? A "Domestic Partner" shall mean any two (2) adults of the same or different sex who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. 4) What type of Contracts and/or which Contractors are covered by the Ordinance? The Ordinance only applies to the following: • Competitively bid City contracts (bids, RFP's, RFQ's, RFLI's, etc.). • Contracts valued at over $100,000. • Contractors who maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks in either the current or the preceding calendar year. • Contractors covered by the Ordinance are only required to comply as to employees who: 1) either work within the City limits of the City of Miami Beach; or 2) the contractor's employees located in the United States, but outside of the City limits, only if those employees are directly performing work on the City contract (covered by the Ordinance). 5) In what cases does the Ordinance not apply? The provisions of the Ordinance do not apply where: • The City contract has been has been entered into prior to the effective date of the Ordinance (including renewal terms contained in such contracts). • The City contract is not competitively bid. • The City contract is valued at less than $100,000. TB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 • The contractor has less than 51 employees. • The contractor does not provide Benefits either to employees' spouses or to employees' Domestic Partners. • The contractor is a religious organization, association, society or any non profit charitable or educational institution or organization operated, supervised or controlled by or in conjunction with a religious organization, association or society. • The contractor is another government entity. The following City contracts are not covered by the Ordinance: • Contracts for sale or lease of City property. • Development Agreements. • Contracts/grants for CDBG, HOME, SHIP, and Surtax funds administered by the City's Office of Community Development • Cultural Arts Council grants • Contracts for professional A/E, landscape A/E, or survey and mapping services procured pursuant to Chapter 287.055, Florida Statutes ("The Consultants Competitive Negotiation Act". • Contracts for the procurement of life, health, accident, hospitalization, legal expense, annuity insurance, or any and all other kinds of insurance for the officers and employees of the City and their dependents, from a group insurance plan. The Ordinance provides, upon written recommendation of the City Manager, that the City Commission may, by 5/7ths vote, waive application of the Ordinance for the following: • Emergency contracts. • Contracts where only one bid response is received. • Contracts where more than one bid response is received, but none of the bidders can comply with the requirements of the Ordinance. The City's ability to apply the Ordinance may also be preempted in instances where the Ordinance impacts health, retirement, or pension program which fall within the jurisdiction of the Employee Retirement Income Security Act (ERISA), and may under certain circumstances be held invalid under Federal preemption. 6) How is the Ordinance enforced by the City? • City contracts that are covered by the Ordinance shall notify potential bidders/proposers of the Ordinance and its requirements in the issued bid documents. • At the time of entering into the contract with the City, the proposed City contractor shall certify to the City that it intends to provide Equal Benefits, along with the description of its employee benefits plan, which needs to be delivered to the Procurement Director prior to entering into the contract. ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 • The City has the ongoing right to investigate/audit contracts for compliance with the provisions of the Ordinance. • The contractor is required to post notice to its employees at its place of business that it provides Equal Benefits. 7) Is there another way for a Contractor who does not provide Equal Benefits to comply with the Ordinance? If a contractor covered by the Ordinance has made a reasonable yet unsuccessful effort to provide Equal Benefits, it can still comply with the Ordinance by providing an employee with the "Cash Equivalent" of the similar benefit(s) offered to the contractor's employees and their spouses. 8) What are the penalties for non compliance? Failure of a contractor to comply with the requirements of the Ordinance may result in the following: • Breach/default under the contract. • Termination of the contract. • Monies due under the contract may be retained by the City until compliance is achieved. • Debarment of contractors from City work, as prescribed by the City Code. ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 );.'�� -�� �^ � CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATtON IN CONTRACTS AND BENEFITS Section 1. Vendor lnformation Name of Company: Ezecratx U-5/-1'IA/C:Name of Company Contact Person: rt Ode/V/44�� Phone Number: 05'447-4eg4Fax Number: 3y5-685'9339 E-mail: w*;c0 *�� EZ6C;2?/Je-C OM Vendor Number (if known): Federal ID or Social Security Nurnber: (i,5-07438 7 4. Approximate Number of Employees in the U.S.: / 4 �� Amany nfyour employees covered byamoUec1ivebargaining agreement orunion tru��fund? Yes /410 Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination - Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a 'NO" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. Race 'Yes _No oSox 4.hes_No /Color/Yes _No 0 Sexual orientation Z/eo_No //Creed /Yes _No 0 Gender identity (transgender status) ' Religion --No 0 Domestic partner status Zes_mo �° uNabonm|ohgin _ No oK0o�a|m�tuo /Yes No Ancestry /Yes _No o Disability Zees _Nn ,-1 Age /Yes _ No oAIDS/HIV status _/Yes_No HeightWeight «�Yem w�Ye�_No o- No 8. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this qoeoUon, even if you do not intend to eriter into any subcontracts. /Yes -No nBNo. 1o*nm7—Electric Motor Rewind and Repair Services Question 2. Nondiscrimination - Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? /Yes_ No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to domestic partners of employees? ,Yes No "The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an intemal registry to allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach If vou answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If vou answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other' section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Health Dental Vision Retirement (Pension, 401(k), etc.) Bereavement Family Leave Parental Leave Employee Assistance Program Relocation & Travel Company Discount, Facilities & Events Credit Union Child Care Other Yes for Employees with Spouses ram e/ ❑ Yes for Employees with Domestic Partners 0 Pr 2' ❑ No, this Benefit is Not Offered 0 eT (EK ❑ 0 Documentation of this Benefit is Submitted with this Form 0 ❑ 0 0 0 Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required DocmontaUo YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's EqualBenefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. ff documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? /� Section 4. Executing the Documen |declare underpenahyofperjuryumde,tho|aws of the State of Flonda that the foregoing is true and correct, and that 1 am authorized to bind this entity contractually. Executed this day of f13_ in the year 2007 , at CPA L.OckA . Ft City State �te Signature Mailing Address c o'cA 1-0C,eXi . FL a C54 Name of Signatory (please print) City, State, Zip Code Titie f(-7.424��7-0�-04/� ITB No. 10-06/07 - Electric Motor Rewind and Repair Services CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Cor,tracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ONLY IF you: a. Have taken alt reasonable measures to end discrimination in benefits; and b. Are unabte to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to and discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. | declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that 1 am authorized to bind this entity Name of Company (please print) Mailing Address of Company Signature City, State, Zip Name of Sinatory(p/easephnt) Telephone Number Title Date ITS No. 10-06107 — Eectric Motor Rewind and Repair Services Definition of Terms A. REASONABLE MEASURES The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end discrimination in benefits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and written documentation from these providers that they will not provide equal benefits; (2) The existence of benefits providers willing to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination in benefits. B. CASH EQUIVALENT "Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic partner employee maintains the such insurance in force for himself or herself. c. For family medical leave, cash payments for the number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 CITY OF MIAMI BEACH SUBSTANTIAL COMPLIANCE AUTHORIZATION FORM Declaration: Nondiscrimination in Contracts and Benefits This form, and supporting documentation, must be submitted to the Procurement Division by entities seeking to contract with the City of Miami Beach that wish to delay ending their discrimination in benefits pursuant to the Rules of Procedure, as set out below. Fill out all sections that apply. Attach additional sheets as necessary. A. Open Enrollment Ending discrimination in benefits may be delayed until the first effective date after the first open enrollment process following the date the contract with the City begins, provided that the City Contractor submits to the Procurement Division evidence that reasonable efforts are being undertaken to end discrimination in benefits. This delay may not exceed two years from the date the contract with the City is entered into, and only applies to benefits for which an open enrollment process is applicable. Date next benefits plan year begins: Date nondiscriminatory benefits will be available: Reason for Delay: Description of efforts being undertaken to end discrimination in benefits: B. Administrative Actions and Reouest for Extension Ending discrimination in benefits may be delayed to allow administrative steps to be taken to incorporate nondiscriminatory benefits into the City Contractor's infrastructure. The time allotted for these administrative steps shall apply only to those benefits for which ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 administrative steps are necessary and may not exceed three months. An extension of this time may be granted at the discretion of the Procurement Director, upon the written request of the City Contractor. Administrative steps may include, but are not limited to, such actions as computer systems modifications, personnel policy revisions, and the development and distribution of employee communications. Description of administrative steps and dates to be achieved: If requesting extension beyond three months, please explain basis: C. Collective Baraainina Aareements (CBA) Ending discrimination in benefits may be delayed until the expiration of a City Contractor's Current collective bargaining agreement(s) where all of the following conditions have been met: 1. The provision of benefits is governed by one or more collective bargaining agreement(s); 2. The City Contractor takes all reasonable measures to end discrimination in benefits either by requesting that the Unions involved agree to reopen the agreements in order for the City Contractor to take whatever steps necessary to end discrimination in benefits or by ending discrimination in benefits without reopening the collective bargaining agreements; and 3. In the event that the City Contractor cannot end discrimination in benefits despite taking all reasonable measures to do so, the City Contractor provides a cash equivalent to eligible employees for whom benefits are not available. Unless otherwise authorized in writing by the Procurement Director, this cash equivalent payment must begin at the time the Unions refuse to allow the collective bargaining agreements to be reopened, or in any case no longer than three (3) months from the date the contract with the City is entered into. For a delay to be granted under this provision, written proof must be submitted with this form that: • The benefits for which the delay is requested are governed by a collective bargaining agreement; • All reasonable measures have been taken to end discrimination in benefits (see Section C.2, above); and ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 • A cash equivalent payment will be provided to eligible employees for whom benefits are not available. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. G - T4' AA, L'C Name of Company (please print) Signature Ptit I2 C0.k7 i/LL./.4C 4 ///-- vuj /32 s't Mailing Address of Company OF'.4 LOCA /=G- 33054 4 City, State, Zip 305 ‘67- 46' 4 - Name of Signatory (please print) Telephone Number P,42cS/.0-"Ar7- Title ITB No. 10-06/07 — Electric Motor Rewind and Repair Services Addendum No. 1 e2 leo /f» Date ELECTRIX �_ ELECTRIX USA ORGANIZATION CHART PETER ALLAN CORNILLIAC CEO & PRESIDENT ! V.P. B.Sc., M.E. 1 r FELIX ROJAS ' DAVID OPS. & TECH. MGR. ; SALES B.Sc., E.E. B.A. T EDDIE iL OSCA BUYER , MECHANIC SUPV. MELVIN DRIVER 1 EDWARDO WINDER SUPV. j PEDRO J ALDO MECHANIC 1 WINDER JUAN ROBERTO MACHINEST 1 WINDER JUANA BOOKEPER A.A. JORGE BOOKEPER ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. Tr. . ft",* env •nn • r • v. nnr nnr norm r •• • u - n11r4••••=6r, rr+rrov , ,n • er.,•• umn c..rr. 11 r 11-.4 ,,,V1511v i In w r -'sum Felix Rojas 9129 N.W. 32nd Place Sunrise, FI 33351 (954) 749-9867 Frojas05@bellsouth.net PROFESSIONAL SKILLS - Strong analytical problem solver - Knowledge of electrical apparatus design, production engineering quality control, industrial cost and manufacturing environment. - Logical, analytical and decisive with ability to organize facts and operations well in advance. EXPERIENCE Nov.05 -Present ELECTRIX USA INC. - Operations and Technical Manager Oct.89 - Oct.05 FGM Electric Co. Hollywood, FI. - President of the company - Responsible for overall leadership and direction of FGM Electric Co. - Served as lead relationship manager for private/domestic client portfolio, strategic vendor Alliances and intemational accounts - Responsible for execution of key company strategies, including cost reduction, revenue Generation and internal growth. - Sales, Service and repair electrical apparatus, motor, pumps, generator and transformers. March 84-Oct.89 MG Electric Co. Miami,FL. - Plant Manager - Design and calculation of electric motor, generator, turbo generator and transformer - Organization of production and quality control - Technical consultant Aug 73 -Jan 84 Delcrosa S.A. Lima,Peru A Peruvian private company engaged in the manufacture and sales of electric motors, gear Speed reducers, fans, distribution and power transformers of up 30,000 KVA. - Engineer Department Manager - Design and calculation single phase, three phases asynchronous electrical induction motors - Design and calculation for mining and industrial ventilation (Flow Fans) systems. - Electrical and wiring installations for electrical induction motor and power transformers. EDUCATION 1973 University of Engineering, Lima,Peni B.S. - Electrical Engineer Research Projects: Knowledge and use of elaboration of Research Projects - Lima.Peru - "Application of three phases asynchronous motor as generators working in parallel with synchronous generators". - "Development of asynchronous generators of Aeolian Generation Plants". - "Single Phase Power and Distribution Transformers of Rolled Cores, for rural electricity" Seminars: March76-Dec76 July 82 -Nov 82 June 1983 Ercole Marelli, Milano, Italy - Design, Calculus and Manufacture Marelli Motors and Industrial Fans. Buffalo Forge Co. Buffalo, - Construction, Performance and Balancing of type "S" Ajustax Fans. ITINTEC (Institute for Industrial Technological Investigation) Lima,Peru - "Quality Measures in Management". References Available Uponaequest ELECTRIX CREW SIZE & EXPERIENCE 1. ALLAN CORNILLIAC VICE-PRESIDENT, B.SC., MECHANICAL ENGINEERING (10) TEN YEARS OF EXPERIENCE IN PLANNING, PRODUCTION, QUALITY CONTROL AND REPAIR OF ELECTRICAL APPARATUS. 2. FELIX ROJAS OPERATIONS & TECHNICAL MANAGER, B.Sc., ELECTRICAL ENGINEERING (30) THIRTY YEARS OF EXPERIENCE IN DESIGN AND CALCULATIONS OF ELECTRIC MOTORS, GENERATORS, TURBO GENERATORS AND TRANSFORMERS. 3. OSCAR ESCUDERO MECHANICAL SUPERVISOR (20) TWENTY YEARS OF EXPERIENCE IN ELECTRIC MOTORS, GENERATORS AND PUMP REPAIRS. SPECIALISTS IN BALANCING AND VIBRATION ANALYSIS. 4. PEDRO RAMOS MECHANIC (25) TWENTY FIVE YEARS OF EXPERIENCE IN ELECTRIC MOTORS, GENERATORS AND PUMP REPAIRS. SPECIALISTS IN BALANCING AND VIBRATION ANALYSIS. S. JUAN BETANCOURT MACHINIST (25) TWENTY FIVE YEARS OF EXPERIENCE IN ELECTRIC MOTORS, GENERATORS AND PUMP REPAIRS, (MACHINING). 6. EDUARDO HERNANDEZ (25) TWENTY FIVE YEARS OF EXPERIENCE IN REWOUND A.C. & D.C. E -MOTORS, GENERATORS AND TRANSFORMERS. PLANNING, INSPECTING AND TESTING ELECTRICAL APPARATUS. 7. ALDO CACERES WINDER (25) TWENTY FIVE YEARS OF EXPERIENCE IN REWOUND A.C. & D.C. E -MOTORS, GENERATORS AND TRANSFORMERS. 8. ROBERTO DIAZ WINDER (20) TWENTY YEARS OF EXPERIENCE IN REWOUND A.C. & D.C. E -MOTORS, GENERATORS AND TRANSFORMERS. ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. Tre enr rn•f mnni rw v. war r.sr ,S..,, r as •,. - urrnn "art rt.T'1.1.1 ..n • n^••LAST,. \•n•••f r. rr. r,n, ..n w r.P1•• ELECTRIX SAFETY INSTRUCTIONS The following information is a safety checklist that will be described and explained to all employees in Electrix USA. General Information • Steel toe boots are compulsory. • Cap of 5 -Ton crane. • Always check weight of equipment. • Check capacity of straps / Slings. • When working on equipment always lock out breakers. • Going off the edge at front doors with forklift. • The last person is responsible to check the shop. Shop Closing Checklist • Light • Doors • Compressor • Air conditioner • Welding sets • Parts cleaner • Test department • Fans • Radio • Forklift gas Fork Lift • Always turn off engine when getting off forklift. • Check brake fluid once a week. • Keep forks 4" above ground level while driving. • In park tilt forks towards floors. • Turn off propane at night. • Capacity of forklift is 5,000 lbs. Test Department • During test run, tie key to shaft with duct tape only. • The direction of motor shaft under test. • When testing out of test department use caution tape • Always ground motor during final test • Do not probe laminations under core test. Paint Booth • Safety glasses and Respirator is compulsory during painting. • Change filters once a month. • Keep paint and thinner in paint cabinet. • Always use extractor during painting. Hoists .......4 Capacity of all Jib Hoists are as follows: Gantry cranes front door 10,000 lbs. Hoist over Targe winding machine 2,000 lbs. Hoist over balancing machine 2,000 lbs. Hoist over machine shop 1,000 lbs. Hoist over Mechanical department 2,000 lbs. Hoist over burn out oven 2,000 lbs. Hoist over rewind dep't 2,000 lbs ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOeELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ECTRDC EL�._ SAFETY INSTRUCTIONS CONT. Safety Glasses must be worn during the following operations. ♦♦♦• • • • •♦ Pedestal grinding machines. Stator core buffer. Hand grinder. Impact gun. Impact chisel. All bearings and coupling pullers. Steam cleaning. Parts washer. Complete machine shop. Burn out Oven • During burn out lock the doors with a padlock. Oxygen and Acetylene • Oxygen max / min pressure. Max -50 psi / Min 30 psi. • Acetylene max / min pressure. Max -15 psi / & Min 5 psi. • Where to stand while adjusting regulator. • Open oxygen valve one turn. • Open Acetylene valve one turn. • Turn off oxygen and acetylene bottles at night. Lifting • Keep back straight and vertical. • Use legs for lifting not your back. • Try to avoid heavy lifting use equipment to lift. Spillage • Wipe up immediately when oil, water or other is spilt. • Other spillage reports immediately to administration. Compressor Before Repair • Equipment must be locked out. • All air lines must be drained. **All SAFETY INFORMATION HAS BEEN EXPLAINED TO ME IN SPANISH AND ENGLISH AND I UNDERSTAND IT ** Date Employee Signature ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOADELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX SAFETY PROCEDURES SUMMARY THIS IS AN OUTLINE OF OUR SAFETY BROCHURE AND DOES NOT IMPLY THAT ALL ITEMS OF SAFETY ARE INCLUDED. WE MAY DELETE OR ADD TO THIS BROCHURE FROM TIME TO TIME, IN AN ATTEMPT TO CONTINOUSLY IMPROVE OUR SAFETY A. REGULATIONS We want our company to be a safe place for you to work; you can help us do the job. They are serious for you and your family in that they reduce your earnings and cause physical discomfort. Accidents are serious to the company because skill is lost by not having you available for work. You will be helping your self, your family and your company if you follow every safety precaution and avoid taking unnecessary risks in your, in addition, please be alert you any potentially hazardous conditions and report them immediately to your supervisor. The following safety regulations are to be complied with and enforced: 1. Al injuries, no matter how slight, as will as any unsafe conditions or practices are to be reported immediately to your supervisor. 2. Each employee is required to keep his work area clean and free from hazard. 3. Only authorized personnel are permitted to operate cranes and forklift. 4. Horseplay and practical jokes are prohibited, as they often lead to injury. 5. Employees shall wear appropriate gloves for any job requiring such. 6. Marked aisles shall be kept clean at all times. 7. Safety shoes are mandatory for all employees in the shop areas. 8. Safety glasses or goggles must be worn in restricted areas and when grinding, using compressed air or around excessive dust. 9. Hard hats should be worn in any area there is danger of falling objects or of bumping head. 10. Everyone is expected to wear safe as well as protective clothing that will adequately protect the individual for the type of work he/she has been assigned to. 11. Use proper tools and equipment for the job and use them correctly as specified by your supervisor. Should you need to use tools or equipment you are not familiar with, contact your supervisor. 12. When lifting, bend knees and keep back straight. Use hoist or get help on heavier items. 13. Never remove a guard or safety device from a piece of equipment unless the work requires it, or you have been authorized to do so, if it must be removed, be sure to replace it before you leave the piece of equipment. 14. The use of cranes should be operated with extreme care. A. Never stand below a crane under load. B. Always check the capacity and integrity of chains and slings before lifting loads. C. Never turn or maneuver loads on tables or benches. D. Never lift with bent or old eyebolts. 15. Never pass the speed limit (15 M.P.H.) in the parking lot or anywhere on company property. These rules are offered with the belief that many accidents can be prevented. However rules alone will not prevent accidents. It takes the cooperation of all of us to see that accidents are eliminated, Unsafe conditions should be reported to your supervisor immediately, ALWAYS THINK SAFETY. Safety is essential. All employees must comply with O.S.H.A. safety requirements are. They should ask their immediate supervisor. ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOSELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX A. SAFETY SAFETY PROCEDURES SVIMMARY CONT. 1. Safety Glasses Safety glasses must be worn in designated areas no exceptions. Temporary safety glasses are furnished at no cost to all employees for the first ninety (90) days. All permanent employees will receive standard safety glasses at company expense, any cost for prescriptions, special frames or special gloves above the cost for standard safety glasses will be at the employees expense. Upon termination, standard frames or glasses must be returned before the last check is issued. All safety glasses are to be worn at all times in restricted areas for your safety. A. During test run of rotating machinery B. Paint booth E. Dip and bake F. Any steel hammering G. Removal of bearings H. All grinding, buffing or cutting I. Stripping of windings J. Parts washer K. Coil winding machine L. Welding, brazing or cutting M. Air operated tools N. Steam cleaner O. Balancing machine 2. Forklift operation A. Forks must be no more than 4" from the floor with or without a load. B. Always consider load versus capacity of forklift before lifting. C. Lifting another employee on the forks / pallet is strictly prohibited. D. No climbing on forklift roof or mask. 3. All motors need to be grounded before supplying electric power. 4. Paint filters need to be changed once a month or biweekly depending on use. 5. Safety procedures of operating ovens should be followed each time before using. 6. At no time should an employee use compressed air to his or her skin. 7. This is a smoke free environment there will be no smoking on the company's premises at any time. 8. Office staff and customers / visitors should always use safety glasses while on the shop floor. 9. Oxygen and Acetylene A. Always keep regulator pressures below red areas or gauges. B. Never stand in front of a regulator while adjusting pressure. C. TO IGNITE TORCHES GAS AND OXYGEN SHOULD BE MIXED TO PRODUCE A CLEAN FLAME, TO TURN TORCHES OFF GAS AND OXYGEN SHOULD BE REDUCED AND GAS SHOULD BE TURNED OFF FIRST THEN OXYGEN, THIS ENSURES THAT OXYGEN BLOWS ALL GAS OUT THE HOSES. D. OXYGEN VALVE SHOULD BE COMPLETELY OPENED AND GAS VALVE SHOULD BE OPENED HALF OF A TURN. E. ALWAYS CHECK REGULATOR PRESSURE BEFORE USING. F. ALWAYS CLOSE GAS AND OXYGEN VALVES AFTER USING. 10. MAKE SURE ALL CONTAINERS OF LAQUER THINNER PAINT OR OTHER FLAMMABLE LIQUIDS HAVE A LID ON THEM. 11. FIRE EXTINGUISHERS ARE TO BE CHECKED ONCE A MONTH AND RECHARGED ONCE A YEAR. INSPECTIONS MUST BE DOCUMENTED. C. ACCIDENTS AND INJURIES. IN THE EVENT OF AN ACCIDENT OR INJURY, IT IS THE DUTY OF THE IMMEDIATE SUPERVISOR TO INFORM THE PERSONNEL DEPARTMENT OF THE NATURE AND SERIOUSNESS OF THE INJURY. THE SUPERVISOR SHALL IMMEDIATELY REPORT THE ACCIDENT ON THE COMPANY ACCIDENT REPORT FORM, A COPY OF WHICH MUST BE SENT TO THE PERSONNEL DEPARTMENT BEFORE THE END OF THE SHIFT OR DAY. THE SUPERVISOR SHOULD INFORM THE EMPLOYEE OF OUR WORKMAN'S COMPENSATION INSURANCE CARRIER AND POLICY NUMBER. ELECTRIX U.S.A., INC WILL PROVIDE EMPLOYEES WITH A YEARLY SAFETY TRAINING MEETINGS. ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFO6ELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM THIS TAX ONLY. IT DOES NOT PERMIT THE LICENSEE TO VIOLATE ANY EXISTING REGULATORY OR ZONING LAWS OF THE COUNTY OR CITIES. NOR DOES 1T EXEMPT THE LICENSEE FROM ANY OTHER UCENSE OR PERMIT REQUIRED BY LAW. THIS 1S NOT A CERTIFICATION OF THE UCENSEE'S OUAUFICA- TON. MIAMI-DADE COUNTY TAX COLLECTOR 140 W. FLAGLER ST. 14th FLOOR MIAMI, FL 33130 2006 OCCUPATIONAL LICENSE TAX 2007 MIAMI-DADE COUNTY - STATE OF FLORIDA EXPIRES SEPT. 30, 2007 MUST BE DISPLAYED AT PLACE OF BUSINESS PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10 FIRST-CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT NO. 231 375318-4 RENEWAL BUSINESS NAM / OCATI N LICENSE NO. 388981-4 ELECTRIX USA INC 4111 NW 132 ST D 33054 OPA LOCKA OWENER LECTRIX USA INC SecogeggRVICE / REPAIRS IS AN OICCSUPATIO�NRALV lNIO:T A PAYMENT RECEIVED MIAMI-DADEJB81Y11' &1F 2 0 0 6 COLLECTOO((MM 60070000458 000049.50 SEE OTHER SIDE MIAMI-DADE COUNTY TAX COLLECTOR 140 W. FLAGLER ST. 14th FLOOR MIAMI, FL 33130 CONTRACTORS LICENSE EMPLOYEE/S 11 ELECTRIX ug R "MeORWARD PETER A CORNILLIAC 4111 NW 132 ST D OPALOCKA FL 33054 2006 OCCUPATIONAL LICENSE TAX 2007 MIAMI-DADE COUNTY - STATE OF FLORIDA EXPIRES SEPT. 30, 2007 MUST BE DISPLAYED AT PLACE OF BUSINESS PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10 375318-4 RENEWAL BUSINESS NAME / LOCATION ELECTRIX USA INC 4111 NW 132 ST 33054 OPA LOCKA OWNER ELECTRIX USA INC Se 2CUe SHOWRUUM/OFFICE THIS IS AN OCCUPATIONAL TAX ONLY. IT DOES NOT PERMIT THE UCENSEE TO VIOLATE ANY EXISTING REGULATORY OR ZONING LAWS OF THE COUNTY OR CITIES. NOR DOES IT EXEMPT THE UCENSEE FROM ANY OTHER LICENSE OR PERMIT REQUIRED BY LAW. THIS IS NOT A CERTIFICATION OF THE LICENSEE'S QUALIFICA- TION. PAYMENT RECEIVED MIAMI-DADE COUNTY TAX COLLECTOR: 08/16/2006 60070000460 000045.00 SEE OTHER,SIDE D FIRST-CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT NO. 231 LICENSE NO. 388982-2 EMPLOYEE/S SALES 9 DO NOT FORWARD ELECTRIX USA INC PETER A CORNILLIAC 4111 NW 132 ST D OPALOCKA FL 33054 II=IISI=�i11111iIt:1!111111111111111!Ill 11I 1111IIII1I1I:ieiE ELECTRIX Facility Size and Lifting Capacity LIST OF ALL EQUIPMENT Repair shop outline, together with our capabilities and services • 15,000 -sq. ft. efficiently laid out • Seven cranes with a maximum lifting capacity of 10,000 Lbs. Range and Size of Motors Repaired • AC Motors Fractional to 2,000 HP • D.C. Motors Fractional to 400 HP • Pumps • Generators to 1500 KW • Gear Boxes • Transformers Compressor New Quincy 25 HP Screw Type Compressor Burn Out Oven • New Ace Burn out Oven with energy efficient stripping system • Part temperature controller • Temperature control chart • Water flame retard system in both primary and secondary chambers. Complete Machine Shop • Poreba Lathe Machine with 45" swing and 120" Centers • Summit Lathe Machine with 32" swing and 60" Centers • Grinding • Drilling • Pressing • Bridgeport Milling Machine with Digital readout and auto feed Dynamic Balancing Machine • New Dynamic Balancing Machine • 3,500 Lb. capacity with 72" centers • Base options to stretch bases apart for longer rotors • Maximum swing 72" • Portable computer for on site field balancing. Motor Specifications: • (1) 5 HP 1800 RPM 230/3/60 motor with drive • (1) Control station with pushbutton operated controls of all functions • (1) Pushbutton operated belt tensioning system ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOODELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX Accessories LIST OF ALL EQUIPMENT CONT. • (1) Set anti -friction bearings • (1) Set v -blocks • (1) Triple beam scale used for weighing correction weights • (1) Starter balancing kit • (1) Overhung balancing adapter • Belts Electronic Specifications: C101 computerized electronic system with the following equipment: • (1) 386 SX40 • (1) Keyboard • (1) Printer • (1) 14" Color Monitor • (2) Transducers • (1) Automated angle locator • (1) Photo Sensor Balancing Software and free software updates for three years from date of purchase Electronic Coil Winder • New 1997 ACE Electronic Coil Winder • Automatic Stop and Electronic Counter • Speeds ranging from 14 RPM to 500 RPM • Torque of 75 Ib. ft to 700 Ib. Ft. • Coil weight capacity of 1,000 lbs. Twenty Feet Long, Ten Ton Capacity, Winding Machine • CEECO/Westinghouse Winding Machine with sixty-three (63) inches of swing, 0-28 RPM variable speed control, capable of handling 20,000 pounds. This machine is used for winding large generator rotating fields in a vertical position, Transformers and banding Targe Armatures. Copper Wire Bucket Rack • New Potter and Rayfield 40 Bucket Wire Rack Equipped with State of the Art Capstan Tensioning Device and S&W Wire Index Guide which produces straight concentric coils without crosses and eliminates coil to coil and turn to turn shorts. Rated Voltage Testing • New Phoenix Technologies Motor Test Center Ac Output Voltage 30,60,100.115,208.230.277,460.575,Vac Output • Voltage, Field Supply 0-200 Vdc Armature Supply 30,60,100,115,208,230,277,460,575,Vdc Capability Of Load Testing 10 Hp To 300 Hp. With Final Load Test Computer Printout. • New Jenkins (Model # Ss360480adh1 Motor Test Suonly, • 2,300/4160 Volts • Capable Of Testing To 2000 Hp. • High Performance Unit Specifically Designed For Motor Repair Shops. • Features Including Soft Starting On Incremental Ac Selections And Infinitely Variable Voltages For Both The Dc Field And The Dc Armature Selectable Ranges. ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOIMELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX Miscellaneous Test Equipment Paint Booth Curing Oven UST OF ALL EQUIPMENT COM:, • New 1997 Baker 12 kV Surge Comparison Tester • New 1997 Baker 12 kV DC Hipotential Tester • New 1997 Crown 2.5 kV AC Hipotential Tester • New 1997 Monolithic Armature Bar to Bar Tester • New 1997 Fluke Multimeter • New 1997 Simpson Multimeter • New 1997 Hipotronics Polarization Index Tester • New 1997 Valhalla Digital Ohmmeter New 1997 Expoxylite Viking Spray Paint Booth with dry chemical fire suppressant system with UL Fluorescent Light and Crane Slot for Increased Efficiency. New 1997 Steelman Curing Oven with aluminized steel interior, high limit controller, 12 -hour batch timer with auto shut down, LED Temperature Controller, Part Temperature Controller and temperature control chart recorder with tracked oven cart. Core Loss Testing Varnish Lexseco Core Loss Tester Model # 2025 Tests Motors from 5 HP to 1250 HP with Computer print out core loss test results. • New Epoxylite Varnish tank with air operated Hydraulic lid with 350 Gallons of Do1phs CC1105 solvent less resin UL recognized for class 220°C excellent tank stability, low viscosity, excellent penetration into windings, high bond strength, superior chemical and moisture resistant. Transportation Warranty • One 1/2 Ton Ford pick up truck. • One 4 Ton GMC flat-bed truck. • One 5 Ton ISUZU 14flat-bed truck. • 12 months on compete rewinding from date of delivery. • 90 Days on Reconditioning from date of delivery. Access to Manufactures Data • Westinghouse, GE, Reliance, Baldor, Lima Generators, ABB, Toshiba, Teco. Insulating Materials • All Class H Siot Insulation, Wedges, Phase Insulation. ELECTRIX USA, INC. 4111-D N.W. 132N0 STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOOELECTRIX-USA.COM WEB -SITE: VVWW.ELECTRIX-USA.COM ELECTRIX LIST OF ALL EOUIPMENT CONT. Steam Clean S/W 325 Gallon RER Machine The RER Machine is designed to reduce waste water volume more than 99% by providing an economical and environmental solution to waste water elimination. The RER Machine processes contaminated waste water by evaporation to a dry cake. Bearings • SKF, and FAG bearings Only. Quality Assurance Manual • For your inspection and approval upon your site shop tour. Warranty (Click here for details1 ELECTRIX IS ABOVE AVERAGE DUE TO THE FOLLOWING: ALL TESTS TO IEEE/NEMA STANDARDS UL LISTED TO WORK ON EXPLOSION PROOF MOTORS MEMBERS OF ELECTRICAL APPARATUS SERVICE ASSOCIATION (EASA) Fact: Electrix uses all class "1-1" 180°C insulation. The average repair shop uses class "F" 130°C insulation. Fact: Electrix uses Quantum Shield Inverter rated insulated Copper wire. The average repair shop uses standard enamel insulated copper wire. Fact: Electrix uses a Solvent -less Varnish that is U.L. recognized and Hermetic approved. The average repair shop uses a solvent varnish, which leaves voids in the winding after dip and bake. Fact: Electrix uses SKF, FAG, which are considered the best bearings in the world. Fact: The average repair shop uses low-grade bearings. (The above facts should weigh heavily on your decision as to which repair shop services your motors). ELECTRIX USA, INC. 4111-D N.W. 132"13 STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOliDELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM 141AM MADE vox 11 PERMIT NO: IW5-07942 (REG)-IASO/MSP-02097-2006/2007 ELECTRIX U.S.A., INC. 4111 NW 132 ST (BAY D,E,F) OPA-LOCKA, FL 33054 - PERMITTEE: Mr. Peter Cornilliac ELECTRIX U.S.A., INC. 4111 NW 132 ST BAY D OPA LOCRA, FL 33054 - INDUSTRIAL WASTE 5 ANNUAL OPERATING PERMIT DESCRIPTION OF FACILITY/EQUIPMENT Environmental Resources Management Industrial Facilities Section 33 SW 2nd Avenue • 6th Floor Miami, Florida 33130-1540 T 305-372-6600 F 305-372-6545 miamidade.gov This document, issued under the provisions of Chapter 24, Miami -Dade County (Dade County Environmental Protection Ordinance), shall be valid from October 01, 2006 through September 30, 2007. The above named permittee, is hereby authorized to operate the pollution control facility at the above location which consists of the following: General machine shop generating solvents, waste oil, cutting fluid and occasionally caustic boilout waste served by sanitary sewer This facility is subject to conditions listed below and in the following pages (if any) of this permit. SPECIFIC CONDITIONS 1. All wastes from facility operation shall be stored or disposed of in compliance with county, state and federal regulations. 2. Facility shall have the ability to contain and collect any spill and properly dispose of contaminated materials. Accidental spills must be reported to this department within 24 hours at (305)372-6789. 3. When allowed, waste oil, transmission fluids, brake fluids, solvents, sludge's, chemicals, or other industrial wastes must be collected and placed in a secure location. These materials shall be disposed of in an approved manner by Miami -Dade County permitted haulers only. 4. Receipts from all industrial waste and/or wastewater disposal must be maintained at the business and be available for inspection by DERM personnel. Receipts shall contain clear information as to the name of the hauler, type of material transported, and quantity of material picked up. Records shall be kept for a period of three years. 5. Hazardous wastes (if allowed) shall not be stored longer than ninety (90) days, for GENERATORS, or one hundred eighty (180) days for SMALL QUANTITY GENERATORS, containers must be clearly labeled, and must have the date of the first day of storage marked on the outside of the container. 6. Receipts from all hazardous waste disposal (manifests), with data on volume, name of Section Approval: File Number: 12219 Page 1 of 2 MIAMIDADE V101/1 141 PERMIT NO: AP -01632 (DERM)-GEN/MSP-02097-2006/2007 ELECTRIX U.S.A., INC. 4111 NW 132 ST (BAY D,E,F) OPA-LOCXA, FL 33054 - PERMITTEE: Mr. Peter Cornilliac ELECTRIX U.S.A., INC. 4111 NW 132 ST BAY D OPA LOCKA, FL 33054 - AIR EMISSIONS ANNUAL OPERATING PERMIT DESCRIPTION OF FACILITY/EQUIPMENT Environmental Resources Management Industrial Facilities Section 33 SW 2nd Avenue • 6th Floor Miami, Florida 33130-1540 T 305-372-6600 F 305-372-6545 miamidade.gov This document, issued under the provisions of Chapter 24, Miami -Dade County (Dade County Environmental Protection Ordinance), shall be valid from 01 -OCT -2006 through 30 -SEP -2007. The above named permittee, is hereby authorized to operate the pollution control facility at the above location which consists of the following: ELECTRIC MOTORS REPAIR FACILITY 1 -Paint Spraybooth 6' x 7'-3" x 7'-3" Exhaust Filter Area is 33.47 Square Feet 2 HP Exhaust Fan, 5,300 CFM 2-(3) Burn Out Ovens, ACE baking oven model # 24ORKG : Steelman bake oven Model # 466GTC: Steelman Ind Inc Oven model 5610 ETC, 73.5 KW ser # 76108: VOC emissions are 0.23 TPY actual and 0.93 TPY potential This facility is subject to conditions listed below and in the following pages (if any) of this permit. SPECIFIC CONDITIONS 1. The permittee shall not cause, let, permit, suffer or allow to be discharged into the atmosphere the emissions of air pollutants from any activity, the density of which is equal to or greater than 20 percent opacity. 2. The permittee shall not cause, suffer, allow or permit the discharge of air pollutants which cause or contribute to an objectionable odor. An objectionable odor 'is any odor present in the outdoor atmosphere which by itself or in combination with other odors, is or may be harmful or injurious to human health or welfare, which unreasonably interferes with the comfortable use and enjoyment of life or property, or which creates a nuisance. 3. No spray painting in the open air is permitted at this facility. 4. Exhaust particulate filters must be maintained in proper working condition at all time. 5. The permittee shall determine the VOC and HAP content of all materials and solvents used, shall monitor the usage of such materials, and shall maintain appropriate documentation such as usage records, purchase receipts, disposal manifests, and Material Safety Data Sheets (MSDS) to verify compliance. Such records shall be maintained for a period of three (3) years and shall be readily available for inspection upon request by DERM personnel. Section Approval: _Page 1 of 1 M I A M I•DADE =jai RECEIVED OCT 16 2006 Environmental Resources Management Industrial Facilities Section 33 SW 2nd Avenue • 6th Floor Miami, Honda 33130-1540 T 305-372-6600 F 305-372-6545 miamidade.gov FILE #: 12219 MULTIPLE SOURCE ANNUAL OPERATING PERMIT PERMITEE: Peter Cornilliac ELECTRIX U.S.A., INC. 4111 NW 132 ST BAY D OPA LOCKA, FL 33054 - MULTIPLE SOURCE PERMIT NUMBER: MSP -02097-2006 DATE ISSUED: September 29, 2006 EFFECTIVE DATE: 10/01/2006 EXPIRATION DATE: 09/30/2007 LOCATION:. ELECTRIX U.S.A., INC. 4111 NW 132 ST (BAY D,E,F) OPA-LOCKA, FL 33054 - SPECIFIC SOURCE TYPES INCLUDED IN THIS PERMIT: AIR POLLUTION AP -01632 INDUSTRIAL WASTE 5 IW5-07942 The general conditions listed on the reverse side of this document apply to this facility and are made part of this operating permit. In addition to the general conditions, conditions listed within the attached operating permit(s) apply to the pollution control equipment or facilities which are the subject of the specific subsection of this operating permit. If any of the above listed permits are not included in this package, additional information or submittals may be needed. Please feel free to contact Roberto Abrahante of the Industrial Facilities Section at 305 372-6600. MIAMI-DADE COUNTY DEPARTMENT OF ENVIRONMENTAL RESOURCES MANAGEMENT Carlos Espinosa, P.E.,'Acting Director MIAMI-DADE COUNTY, FLORIDA MIAMI-DADE PERMIT NO: AP -01632 (DERM)-GEN/MSP-02097-2003/2004 ELECTRIX U.S.A., INC. 4111 NW 132 ST (BAY D) OPA-LOCKA, FL 33054 - PERMITTEE: Mr. Peter Cornilliac ELECTRIX U.S.A., INC. 4111 NW 132 ST BAY D OPA LOCKA, FL 33054 - ERM ENVIRONMENTAL RESOURCES MANAGEMENT INDUSTRIAL FACILITIES SECTION 33 S.W. 2nd AVENUE SUITE 600 MIAMI, FLORIDA 33130-1540 (305) 372-6600 AIR EMISSIONS ANNUAL OPERATING PERMIT DESCRIPTION OF FACILITY/EQUIPMENT This document, issued under the provisions of Chapter 24, Miami -Dade County (Dade County Environmental Protection Ordinance), shall be valid from 01 -OCT -2003 through 30 -SEP -2004. The above named permittee, is hereby authorized to operate the pollution control facility at the above location which consists of the following: ELECTRIC MOTORS REPAIR FACILITY 1 -Paint Spraybooth 6' x 7'-3" x 7'-3" Exhaust Filter Area is 33.47 Square Feet 2 HP Exhaust Fan, 5,300 CFM 2-(2) Burn Out Ovens, ACE baking oven model # 24ORKG : Steelman bake oven Model # 466GTC: VOC emissions are 0.23 TPY actual and 0.93 TPY Potential This facility is subject to conditions listed below and in the following pages (if any) of this permit. SPECIFIC CONDITIONS 1. The permittee shall not cause, let, permit, suffer or allow to be discharged into the atmosphere the emissions of air pollutants from any activity, the density of which is equal to or greater than 20 percent opacity. 2. The permittee shall not cause, suffer, allow or permit the discharge of air pollutants which cause or contribute to an objectionable odor. An objectionable odor is any odor present in the outdoor atmosphere which by itself or in combination with other odors, is or may be harmful or injurious to human health or welfare, which unreasonably interferes with the comfortable use and enjoyment of life or property, or which creates a nuisance. 3. No spray painting in the open air is permitted at this facility. 4. Exhaust particulate filters must be maintained in proper working condition at all time. Section Approval: Page 1 of 1 ECTR I X 1, A, 1 N EMPLOYEE HANDBOOK ELECTRIC MOTORS, GENERATORS, PUMPS, REWIND, REBUILD, SALES AND SERVICE. .4111.A116.. ELECTRIX In ',erre,' Motor & Corrtrc; ELECTRIX ELECTRIX USA, INC. I . .4110516.. ELECTRIX TABLE OF CONTENTS 1. Welcome! 3 2. General Information 3 3. Introductory Period 3 4. Company Vision 3 5. Policy Against Discrimination / Harassment 4 6. Advancement 4 7. Work Schedule and Payday 5 8. Business Conduct 6 9. Conflicts of Interest 6 10. Personnel Records 6 11. No Solicitation Policy 7 12. Visitors, Telephone Calls, Off Duty Employee Policy 7 13. Personal Property 7 14. Food / Drink / Smoking 7 15. Employee Search Policy 8 16. Benefits 8 17. Safety & Health 10 18. Summary 10 19. Acknowledgement 11 ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305485-9339 E-MAIL: INFOeELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX Welcome to Electrix USA Inc. We are pleased that you have joined us and hope our association will be long and mutually beneficial. You are now part of an exciting and progressive organization that will be serving its customers and communities. Electrix has been established in The LeJeune Industrial Park as an independent electric Motor facility to serve the electric industry. Providing quality customer service will always be a top priority at Electrix and will enable us to prosper. As we welcome you to Electrix, we encourage you to help us maintain our commitment to customer service. • General Information The company maintains and encourages an open door policy. If you have a question or concern, your manager or the administrative offices are available to you. Please avail your self of these resources. • Introductory Period New employees are hired into an introductory period. During this period, the employee will receive orientation and basic training for the position assigned. Management will monitor the employee's progress during this interval and communicate this information to the employee. Employees, who meet eligibility requirements, will become eligible for certain benefits after 90 days. The Personnel Office Staff will examine these benefits to new employees. This introductory period does not guarantee any employee ninety (90) days of employment • Company Vision Vision: To grow our business of specialty electrical and mechanical products and services in selected markets through internal growth, new market entry and strategic acquisitions. We will archive a dominant position in our served markets by providing superior value to all stakeholders in our business. • Policy Against Discrimination / Harassment The company is committed to a policy of equal employment opportunity and does not discriminate against any person because of race, color, religion, sex, national origin, age, disability, marital status, military status or any other category protected by law in making employment decisions. The company also reasonably accommodates individuals with disabilities and religious beliefs. The company will not tolerate harassment of our employees in any form by other employees or non -employees. Any harassment relating to an employee's race, color, religion, sex, national origin, sex, age, disability, marital status, or on any other basis is a violation of this policy. Any employee violating this policy will be subject to disciplinary action up to and including termination. If you feel that you have experienced or observed discrimination or harassment, you should without fear of reprisal, report the incident to your manager, who will see that the matter is promptly investigated and appropriate action is taken. If you do not feel the matter can be addressed with your manager, contact the administrative office to discuss your concern. ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOLECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX • Advancement We firmly believe in promotion from within the company. Your work performance will be reviewed periodically by your manager. Performance evaluations are constructive means of improving the performance of both the employee and the company. Demonstrating your ability and willingness to handle greater responsibility will enhance your advancement opportunities, as well as earn your consideration for merit pay increases. Employees will receive their initial indoctrination into our business through entry-level positions. Therefore by exhibiting enthusiasm and demonstrating their skills at a high performance level, they will be considered for promotion within the organization. An employee interested in a vacant position is encouraged to apply for the position if their performance level and qualifications meet the position's specification. • Work Schedule and Payday Prior to your employment, you were asked to state the hours and days you are available for work. Based on information you supplied and the business needs of your department, your manager will determine your weekly schedule. For payroll purposes, the workweek begins at 12:01 a.m., and ends at 12:00 midnight on days designated. Employees are responsible for recording the beginning and ending work times each workday. Employees must record their own work time. Your manager must approve alterations to your schedule. It is the policy of Electrix that an employee must work 40 hours of straight time before overtime can be paid. Good attendance is essential to the success of our business and is expected from all employees. If it is necessary for you to be tardy or absent, please notify your manager or the receptionist at least thirty (30) minutes prior to starting time so arrangements may be made to cover your absence. If you are away from work three (3) consecutive days without notifying your manger or the receptionist, we will assume you do not plan to return and you will, therefore, be removed from active employment status. Unpaid time off may be granted, subject to business needs and management approval. Employees working a full time schedule are entitled to an unpaid lunch break of at lease thirty minutes (hourly employees must clock out) and paid rest breaks of 15 minutes as business permits. Breaks will be coordinated through your manager. Payday for hourly employees is on a weekly basis, for salaried employees payday is on the biweekly basis. • Business Conduct Our customers and co-workers must be able to count on the integrity of every employee. Outside work, employment by or holding ownership interest in another business must not interfere or compete with your work here. You may have access to sensitive or confidential information concerning the company's business. Such information must remain confidential. We are a customer service business. As such, our customers judge our company by the appearance of our employees. Always look your best in a fashionable business like manner. When in doubt, a conservative approach is appropriate. The company expects its employees to observe "common sense" rules of honesty, good conduct, safe practices and to adhere to generally accepted customs of good taste. Employees must avoid conduct, which is not in the best interest of the company or adversely affects other employees or customers. Failure to maintain good conduct may subject an employee to disciplinary actions, which may be in the form of a verbal warning, final warning, or termination of employment. The form of discipline selected will depend on the severity of the offense. Documentation, as part of the disciplinary procedure, will become part of the employee's personnel file. ELECTRIX USA, INC. 4111-0 N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOeELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX • Conflicts of Interest Employment of persons who are related or involved in a personal relationship will not be permitted where such relationship creates a conflict of interest at work. If the company determines that such conflict exists, the company will take appropriate action to resolve the conflict, including, but not limited to, reassigning or terminating affected employees. • Personnel Records Information on employees such as current name, home address and telephone number (a condition of employment), and number of dependents is essential to properly prepare your paycheck and other important records. Changes in any of these should be reported to your manager or the administrative office immediately. All employee personnel records are confidential and the property of the company. Upon request to your manager, you may review your personnel file. • No Solicitation Policy In order to eliminate the possibility of disrupting business and annoying employees, Solicitation by an employee during the work time of either employee, or behalf of an individual, organization, club or cause is prohibited. Similarly, the solicitation and/or distribution of literature by non -employees on company property is prohibited at all times, important information will be posted on official company bulletin boards. It is a violation of company rules for anyone to post notices here without management approval. • Visitors, Telephone Calls, Off -Duty Employee Policy Due to safety and insurance considerations, employees may not have visitors in the work area. Non -employees are not permitted on company property unless on official company business. Trespassing is prohibited. As a service business, we must be available to our customers at all times. The telephone,is our prime method of customer communication, so it is necessary to limit calls to business use only, except for emergencies. An employee is not to remain at or return to the facility unless on duty, scheduled for work, or attending to company business in the administrative office area. • Personal Property The company is not responsible for personal property left unattended in work areas or in personal vehicles. Employee's tools electronic equipment or other personal items should be secured prior to beginning and ending your scheduled work shift. Lost and Found items should be turned into your manager. • Food/ Drink/ Smoking Food and drinks are not to be taken into work areas. In the interest of good health as well as safety, we provide a "smoke free" work environment. On a limited basis, designated smoking periods (outside the company premises) can be arranged through your manager. ELECTRIX USA, INC. 4111-0 N.W. 132N° STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOWELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ECTRIX EL~�►_ • Employee Search Policy Employees will be required, upon request, to submit to a search of any package or container brought onto company property; to summit to search of desk, file, locker or other container provided by the company for business use; and to submit to a search of the vehicle brought onto company premises. The company will conduct a search only if it has reasonable suspicions that the search will uncover information or evidence of violation of the company policies regarding workplace conduct including, but not limited to, reporting to work or working under the influence of drugs or alcohol; use of drugs or alcohol on company property; misuse or misappropriation of company or employee property; possession of weapons on company property. A search will take place only in the employee's presence, with utmost discretion. Refusal to submit to such search will result in disciplinary action, up to and including discharge. • Benefits (Vacation) Vacations with pay are granted to employees who have worked continuously for designated time periods and are meant to provide a change from the routine of work to relaxation and for renewed vigor. Under this policy, employees must take time away from work with management approval; employees are not paid for unused vacation and unused vacations does not accrue, nor carry forward, from one calendar year to the next. • Newly hired employees accumulate one-week (5 working days @ Flat Time Rate) after twelve months (One year) of continuous employment. A second week (10 working days @ Flat Time Rate) accumulated after twenty-four months (Two years) of continuous employment. A third week (15 working days @ Flat Time Rate) accumulated after sixty months (Five years) of continuo employment. Scheduling vacation times must be approved by management and is governed by business requirement. Senior employees in terms of length of service will have first choice in requesting vacation times. If a company observed holiday falls within an approved vacation period, the employee will either be paid in addition to vacation pay or another regular workday will be designated as a substitute holiday at the company's discretion. Note: The vacation policy stated above does not pre-empt the amount of vacation time granted by any existing labor contracts. • Absentees Personal unpaid leave up to maximum of twenty six (26) weeks in any one (1) year period, for pressing personal reasons may be granted, depending on company business needs. While on approved leave, the employee is eligible to continue participation in currently enrolled benefit programs. The employee must pay the full premiums for insurance coverage while on leave. Time spent on leave will not cause a break in service time for the employee. In addition to the above-described leaves, military leave and jury duty leave may be granted with proper written documentation. Employees serving in these temporary capacities do so without a Toss of pay for periods of up to two (2) Weeks. Bereavement leave is available to employees in the event of the death of an immediate family member (spouse, parent, sibling, child, parent in law, sibling in law, or dependent living in employee's household). Check the administrative office for details on pay and duration under this type of leave. ELECTRIX USA, INC. 4111-D N.W. 132N0 STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOeELECTRIX-USA.COM WEB -SITE: WIIW.ELECTRIX-USA.COM ELECTRIX Other Benefits The company also pays the entire cost of the employee's unemployment and worker's compensation premiums and matches the employee's social security contributions. Safety & Health Safety is a prime concern of our company. We are committed to provide a safe, comfortable environment for our employees & customers. We requested that you report any potential safety problems you observe to your manager. As part of our safety program, we are dedicated to providing a workplace free of drugs, alcohol abuse, and firearm possession. The use, sale or transfer of intoxicating beverages, drugs, or controlled substances and or firearms on company premises or outside the premises during working hours is strictly prohibited. The company reserves the right to require an employee to submit to blood test and/or urinalysis to determine presence of alcohol or drugs in the employee's system. Employee's violating company polity is subject to disciplinary action. Equipment such as safety glasses and safety shoes are mandatory in shop areas. In the case of an accident or injury, contact the office and someone will be sent to assist you. All work related injuries must be reported immediately to your manager or the office in order for follow up treatment and required documentation to be completed. If fire or other emergency occurs, be aware of the location of emergency exits and fire extinguishers. In case of fire or other emergency, call 911 immediately! After giving exact information as to where the fire is located, use the nearest fire extinguisher, if possible. If there is imminent danger, evacuate the area immediately. Address any safety or emergency procedure questions with your manager or the administration office. • Summary This handbook is designed to outline basic employment practices and policies of most concern to employees. It is not intended to provide specifics for every situation. Questions regarding how general rules apply to particular circumstance should be discussed with your manager at its discretion. This handbook and its contents are not intended to create a contract between the company and any employee. Nothing in this handbook binds the company to any specific procedures, policies, benefits, working condition or privilege of employment or definite period of employment. As an employee, you are completely free to leave the company at any time you choose and the company has the same right to end the employment relationship. No supervisor or member of management, except for the company's President, has the authority to bind the company to any employment contract for a specific time period with any employee, either verbally or in writing. ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFO®ELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM ELECTRIX Acknowledgement I understand that I am on probation for my first ninety- (90) days of employment. I will become eligible for employee benefits upon successful completion of my introductory period of employment. I acknowledge that I have received and read a copy of the employee handbook and understand that the handbook is not intended in any way to be interpreted as a contract of employment between the company and me. I understand the handbook may be amended or revised at any time by the company and I agree to obey all policies, procedures and rules during my employment with the company. Employee's Name Employee's Signature Miami, 19 ELECTRIX USA, INC. 4111-D N.W. 132ND STREET, OPA-LOCKA FLORIDA 33054 U.S.A. TEL: 305-687-4884 FAX: 305-685-9339 E-MAIL: INFOASELECTRIX-USA.COM WEB -SITE: WWW.ELECTRIX-USA.COM m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 Invitation to Bid No. 10-06/07 PUBLIC NOTICE Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 2nd day of February, 2007 for: ELECTRIC MOTOR REWIND AND REPAIR SERVICES At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Scope of Work: The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified supplier(s) for the repair and replacement of various types of electric motors on an as - needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the bidders' shop, as needed, when required by the City. This contract shall remain in effect for a period of (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. A Pre -Bid Conference will be held on January 18, 2007 at 2:00 p.m. at the City of Miami Beach City Hall, 4th Floor, City Manager's Large Conference Room, located at 1700 Convention Center Drive, Miami Beach Florida 33139. Venders interested in participation in the pre-bid meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8707 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). Vendors, who are interested in participating via telephone, please send an e-mail to iohnellis(c�miamibeachfl.gov expressing your intent to participate via telephone. Attendance at the Pre -Bid Conference is highly encouraged and recommended as a source of information but is not mandatory. December 28 2006 City of Miami Beach Bid No: 10-06/07 2 of 50 The City of Miami Beach is using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfodeciot.com If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (305) 673-7851. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: htto://www.miamibeachfl.covinewcitv/dects/ourchase/bidintro.aso • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • EQUAL BENEFITS ORDINANCE NO. 2005-3494 • LIVING WAGE REQUIREMENT --ORDINANCE NO. 2001-3301. Pursuant to City of Miami Beach Living Wage Ordinance, as codified in Chapter 2, Division 6, Section 2-407 thru 2- 410 of the Miami Beach Code, all service contractors, entering into a contract with the city shall pay to all its employees, a living wage of not less than $8.56 an hour with health benefits, or a living wage of not less than $9.81 an hour without health benefits. For a covered employer to company with the living wage provision by choosing to pay the lower wage scale ($8.56/hour) when a covered employer also provides health benefits, such health benefits shall consist of payment of at least $1.25 per hour toward the provision of health benefits for covered employees and their dependents. Sincerely, • Gus Lopez, CPPO Procurement Director December 28 2006 City of Miami Beach Bid No: 10-06/07 3 of 50 ID MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 NO BID NOTICE TO PROSPECTIVE BIDDERS ITB 10-06/07 If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: _Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. _Our company is simply not interested in bidding at this time. _Due to prior commitments. OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. December 28 2006 City of Miami Beach Bid No: 10-06/07 4of50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and five copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. December 28 2006 Bid No: 10-06/07 City of Miami Beach 5 of 50 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. December 28 2006 Bid No: 10-06/07 City of Miami Beach 6 of 50 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305) 673-7851. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI -DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, December 28 2006 Bid No: 10-06/07 City of Miami Beach 7050 religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city -sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami -Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: N/A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. December 28 2006 Bid No: 10-06/07 City of Miami Beach 8 of 50 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing a self- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via e-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet® notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre -award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. December 28 2006 Bid No: 10-06/07 City of Miami Beach 9 of 50 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. December 28 2006 Bid No: 10-06/07 City of Miami Beach 10 of 50 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non - responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. December 28 2006 Bid No: 10-06/07 City of Miami Beach 11 of 50 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. December 28 2006 Bid No: 10-06/07 City of Miami Beach 12 of 50 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non -owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a Toss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. December 28 2006 Bid No: 10-06/07 City of Miami Beach 13 of 50 The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. December 28 2006 Bid No: 10-06/07 City of Miami Beach 14 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1.000.000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after bid opening. Bidder Signature of Bidder December 28 2006 Bid No: 10-06/07 City of Miami Beach 15 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified contractor(s) for the repair and replacement of various types of electric motors on an as - needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These Specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the bidders' shop, as needed, when required by the City. 2.2 TERM OF CONTRACT: This contract shall remain in effect for one (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. In the event that the contract is held over beyond the term herein provided it shall only be from a month-to-month basis only and shall not constitute an implied renewal of the contract. Said month to month extension shall be upon the same terms of the contract and at the compensation and payment provided herein, and shall not exceed six (6) months. Option to Renew / Adiustment to Contract Amount: In the event the City of Miami Beach exercises its option to renew beyond the initial one (1) year contract, the contract prices and any other terms the City may choose to negotiate, will be reconsidered for adjustment prior to renewal due to increases or decreases in labor costs; but in no event will the prices be increased or decreased by a percentage greater than the percentage change reflected in the Consumer Price Index — All Urban Areas (CPI -U) as published by the U.S. Department of Labor. The City of Miami Beach reserves the right to accept the renewal adjustment or to allow the contract to terminate and re -advertise for bids, whichever is in the best interest of the City. 2.3 METHOD OF AWARD In the determining the lowest and best bidder, the City will utilize the "Best Value" Procurement process to select a contractor with the experience and qualifications; the ability; capability, and capacity; and proven past successful performance for the electric motor rewind and repair services: 1. The experience and qualifications of the vendor (20 points). 2. The experience and qualifications of the key personnel (20 points) 3. Cost (20 points). 4. Operation Plan (15 points). 5. Risk Assessment Plan for ensuring quality of service (15 points). 6. Past performance based on number and quality of the Performance Evaluation Surveys (10 points) Award of this contract may be made to the primary and secondary lowest and best bidders, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. December 28 2006 Bid No: 10-06/07 City of Miami Beach 16 of 50 OPERATION PLAN The Contract shall submit a proposed operation plan with the following information: o A listing of all equipment o Supervisor qualification o Operation schedule o Crew size and experience o Safety plan o Disposal plan In addition to the Operation Plan, Contractors shall submit the following information: a) Introduction letter outlining the Contractor's professional specialization, provide past experience to support the qualifications of the submitter. Interested Contractors should submit documents that provide evidence as to the capability to meet the City's standards and criteria for the performance for the electric motor rewind and repair services: b) Cost Information: Cost information must be submitted with your Bid, and if selected as successful contractor, the City reserves its rights, in the City's best economic interest, to negotiate the proposed cost. Bidders shall provide Bid Proposal Pages 1-5 (Pages 43-47). c) Client Survey: Please provide your client with the Performance Evaluation Letter and Survey attached herein on pages 23 and 24, and request that your client submit the completed survey to the contact person listed on page 23. d) Past Performance Information: Past performance information will be collected on all contractors. Contractors are required to identify and submit their best projects. Contractors will be required to send out Performance Evaluation Surveys to each of their clients. Contractors are also responsible for making sure their clients retum the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site -visitation, and other independent confirmation of data. e) Qualifications of Contractor Team: Provide an organizational chart of all personnel and consultants to be used on this project and their qualifications. A resume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. t) Risk -Assessment Plan (RAP): All contractors must submit a Risk -Assessment Plan. The Risk -Assessment Plan must not be longer than two pages front side of page only. The RAP should address the following items in a clear and generic language: (1) What risks the project has. (Areas that may cause the contractor not to finish on time, not finish within budget, cause any change orders, or be a source of dissatisfaction with the owner). (2) Explanation of how the risks will be avoided/minimize. (3) Propose any options that could increase the value of this project. (4) Explain the benefits of the Risk Assessment Plan. Address the quality and performance differences in terms of risk minimization that the City can understand and what benefits the option will provide to the user. No brochures or marketing pieces. December 28 2006 Bid No: 10-06/07 City of Miami Beach 17 of 50 The City Manager's designated representative may conduct interviews with any/all bidders prior to contract award recommendation. Upon approval by the City Commission of contract award, the City Administration will negotiate with the top-ranked Contractor(s) and upon successful negotiations a contract will be executed. The Risk Assessment Plan shall be submitted by 3:00 p.m. on February 2, 2007, but as a separate document from the ITB bid documentation. The Risk Assessment Plan shall be a fully anonymous two page non-technical plan without the specification of your company name, manufacturer, or any material technical descriptions. December 28 2006 Bid No: 10-06/07 City of Miami Beach 18 of 50 Risk Assessment Plan Guide Introduction The purpose of the Risk Assessment (RA) plan is to capture the vendor's ability to preplan (identify the risks on a future project in terms of cost ($), time, and client expectation and performance). The RA plan is used to: 1. Assist the client in prioritizing firms based on their ability to understand the risk of a project. 2. Provide high performing vendors the opportunity to differentiate themselves due to their experience ad expertise. 3. Giving the competitive edge to experienced companies who have done the type of work before, who can see the job from beginning to end, and who know how to minimize the risk. 4. Provide a mechanism for the high performers to regulate the low performers by ensuring that if they are not selected, the selected company will minimize the risk and provide the client with a comparable performance. Vendors should keep in mind that RA plan is only one step in the selection process. If all the RA plans are the same, the RA plan will have little impact in the selection (other factors, such as past performance and interview will dictate the selection). The RA Dlan will become Dart of the contract. RA Plan Format The format for the RA plan is attached. The RA Plan should clearly address the following items in a non-technical manner. 1. List and prioritize major risk items or decisions to be made that are unique to this project. This includes items that may cause the project to not be completed on time, not finished within budget, generate and change orders, or may be a source of dissatisfaction for the owner. Attach a cost ($), time extension, or quality differential for every risk. 2. Explain how the vendor will avoid / minimize the risk. If the vendor has a unique method to minimize the risk, it should be explained in non-technical terms. 3. Propose any options that could increase the value (expectation or quality) of their work. List any value or differential that the vendor is bringing to the project. 4. Attach a schedule with up to six major milestones and weeks of each major task. No names!!! — In order to minimize any bias by the evaluation committee, the RA must not contain ANY names (such as contractor, manufacturer, or designer names, personnel names, project names, product names, or company letterhead). The RA should not contain any marketing information. Length — The client's goal is to make the selection process as efficient as possible. Efficiency is to minimize the effort of all participants, especially those who will not get the project. Therefore, the RA plan should be a brief, well organized and concise. The RA plan must not exceed 2 pages. Font Size — The font size should be no smaller than 12 point. Organization — Outline format. The attached is only a sample. Impact of Risk Risks are any items that you should be concerned with throughout the entire project. They are the most critical items that can impact the cost, time, or quality expectation of the client. Think through the project. What would bother the client? Why would you have to communicate with the client? What would make someone call the client's representative and cause them stress? The risks should be prioritized, or listed in order by the greatest at the top and the lowest risk in decreasing December 28 2006 Bid No: 10-06/07 City of Miami Beach 19 of 50 order. Each risk should have a cost and/or time concern. If the risk has cost implication, the actual estimated cost should have a cost time concerns, the number of days should be listed. Rating of Risk Assessment Plans RA plans will be rated by 3 or 4 individuals (technical and non-technical.) Rating criteria will be: 1. The understanding and minimization of risks. 2. Contractor's differentiation of their value. 3. Schedule. The process will take no more than 30 minutes. They will prioritize the best (10) to the worst (1). If they all look alike, they are directed to give all "5's" and the project will be determined on the other factors. Checklist for Risk Assessment Plan 1. Are all names removed from the RA plan; personal, project, or company names? 2. Does every risk have a cost or time attached to it? 3. Are risks listed, high impact risks? (Do not list risks that you can easily handle unless you perceive others are not doing it) 4. Does the RA plan include all services, quality control processes, documentation that you do that your competition does not. 5. Are you including PR risks such as interfacing with project managers, users of the facility, or audit/inspection personnel? 6. Do you have a simple schedule with major milestones? 7. Do you understand that anything you list becomes a part of your contract? 8. Does your RA plan differentiate you? By how much? 9. Can your RA plan make a non-technical person comfortable with hiring you? 10. Did you number the pages of the risk assessment plan? 11. Did you make (10) copies of your RA plan? If all items are checked, your risk assessment plan is ready to submit. December 28 2006 Bid No: 10-06/07 City of Miami Beach 20 of 50 Risk Assessment Plan Format Please prioritize the risks (list the greatest risks first). Indicate the potential impact to cost (in terms of $), and/or schedule (in terms of calendar Days). You may add/delete the risk tables below as necessary. Maior Risk Items Risk 1: Impact: Cost ($) Solution: Risk 2: Impact: Cost ($) Solution: Risk 3: Impact: Cost ($) Solution: Risk 4: Impact: Cost ($) Solution: Risk 6: Impact: Cost ($) Solution: Risk 6: Impact: Cost ($) Solution: Risk 7: Impact: Cost ($) Solution: Risk 8: Impact: Cost ($) Solution: Risk 9: Impact: Cost ($) Solution: Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) December 28 2006 Bid No: 10-06/07 City of Miami Beach 21 of 50 Value Added Options or Differentials (what you will do that the others do not) Vendors should identify any value added options or differentials that they are proposing, and include a short description of how it adds value to the project. Identify if the items will increase or decrease schedule, cost, or expectation. You may add/delete the value tables below as necessary. Item 1: Impact: Cost ($) Item 2: Impact: Cost ($) Item 3: Impact: Cost ($) Item 4: Impact: Cost ($) Item 5: Impact: Cost ($) Schedule (maximum six milestones) Milestones (start, finish, no of workdays) Total number of workdays Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) Schedule (Days) December 28 2006 Bid No: 10-06/07 City of Miami Beach 22 of 50 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 , Fax: 305.673.7851 December 28, 2006 To: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on firms that compete for City contracts. The information will be used to assist City of Miami Beach in the procurement of required services for electric motor rewind and repair services for the City of Miami Beach. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to John Ellis by February 8th, 2007 by fax: 305.673.7851; or e-mail iohnellis( miamibeachfl.Qov. Thank you for your time and effort. Gus Lopez, CPPO Procurement Director December 28 2006 Bid No: 10-06/07 City of Miami Beach 23 of 50 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 , Fax: 305.673.7851 PERFORMANCE EVALUATION SURVEY ITB 10-06/07 Company Name: Point of Contact: Phone and e- mail: Please evaluate the performance of the company (10 means you are very satisfied and have no questions about hiring them again, 5 is if you don't know and 1 is if you would never hire them again because of very poor performance). NO. CRITERIA UNIT 1 Company reliability. (1-10) 2 Ability to maintain repair/delivery schedule. (1-10) Customer Service (communication, resolution of (1-10) 3 discrepancies, responsiveness of personnel servicing the account). 4 Workmanship. (1-10) 5 Problem solving skills (1-10) 6 Responsiveness to agency's priorities for service. (1-10) Overall customer satisfaction and hiring again based on (1-10) performance (comfort level in hiring vendor again). Overall Comments: Company Contact Name: Contact Phone and e-mail: Date of Services: Dollar Amount for Services: providing Referral: Thank you for your time and effort. Please return this form to 305.673.7851 Attn. John Ellis December 28 2006 Bid No: 10-06/07 City of Miami Beach 24 of 50 2.4 PAYMENT: Invoices for payment will be submitted as maintenance, inspections or repairs are completed, for the duration to the contract. Invoice will be subject to verification and approval by the Public Works Director or designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Forms shall remain fixed and firm during the initial term of this contract. OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI -U (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period will not be considered. 2.7 PRE-BID CONFERENCE/SITE INSPECTION: A non -mandatory Pre -Bid Conference will be held at 2:00 p.m. on January 18, 2007 at the City of Miami Beach, City Hall, 4th Floor, City Manager's Large Conference Room located at 1700 Convention Center Drive, Miami Beach, Florida 33139. 2.8 SITE INSPECTION: The City of Miami Beach, at its sole discretion, shall have the right to inspect any or all bidder's premises before award. 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is John Ellis. The contact person may be reached by phone: 305.673.7490; fax: 305.673.7851; or e-mail: johnellistc'�i_miamibeachfl.aov. Communications between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. December 28 2006 Bid No: 10-06/07 City of Miami Beach 25 of 50 YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLES: N/A 2.11 DELIVERY TIME: N/A 2.12 LIQUIDATED DAMAGES: As Task Orders are identified substantial completion times, to include delivery if required will be mutually agreed upon between the successful bidder and the City. Liquidated damages of $25.00 per day will be deducted from the contract sum for each calendar day elapsing beyond the specified time for completion/delivery for each Task Order. 2.13 PERCENTAGE ABOVE VEDOR COST: Bids for parts and supplies shall be submitted at vendors cost. Evidence of said costs shall be submitted with invoice, for each repair or service call. Proof of cost shall be printed, properly identified, and dated as to issuance and effectiveness. 2.14 DISCOUNTS (From published price lists): N/A 2.15 ESTIMATED QUANTITIES: The City estimates a total of 115 motors located at the 25 Pump Stations, and a total of 76 pumps and 15 spares located at the 6 Water Stations. 2.16 HOURLY RATE: The hourly rate quoted shall include full compensation for labor, equipment use, travel time and any other cost to the bidder. Hourly labor rates are specified as follows: Hourly Labor Rate I — hourly rate for straight time repairs, i.e. from 8:00 a.m. to 5:00 p.m. Monday — Friday (rate to include labor and travel, parts are not included). Hourly Labor Rate I — hourly rate for overtime repairs, i.e. before 8:00 a.m. or after 5:00 p.m. Monday — Friday (rate is to include labor and travel, parts are not included). 2.17 WARRANTY: The successful bidder will be required to warranty all parts and supplies provided for a minimum of one (1) year. Warranty shall be described in detail on the attached Bid Form. GUARANTEE: The successful bidder will be required to guarantee all work performed for repairs for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of three (3) references of clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. Reference shall include the name of the company, a contact person and the telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST. December 28 2006 Bid No: 10-06/07 City of Miami Beach 26 of 50 2.19. COMPLETE PROJECT REQUIRED The scope of work required in each Task Order is to insure the delivery of complete units, ready for operation. Omission of any essential detail from the Task Order(s) scope of work does not relieve the contractor from furnishing a complete working unit to the satisfaction of the City of Miami Beach. Workmanship of units will be inspected and approved by the City's Public Works Director or designated representative. 2.20 FACILITY LOCATION: Complete working units will be delivered to the following location: Public Works Department 451 Dade Boulevard Miami Beach, FI 33139 Delivery to other locations within the City limits may be required. 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION: N/A 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, or within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily perform the specified work/services. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and has (PROVIDED), the required repair and/or replacement of various types of electric motors. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required but not limited to the following requirements: • Ability to trace, monitors, and log all repair work. • Bearings used shall be FAG or SKF only. • VPI required on form coil jobs. • Magnet wire type inverter rated wire. • Varnish to be solvent free UL (United Listing) approved. • Motor shop must be UL (United Listing) certified. • 2300/4160 -volt test panel on site. • Motor shop must have Department Environmental Regulation Management (DERM) certified paint booth. • Motor shop must have DERM certificated pollution control. • Motor shop must have DERM certified wastewater treatment. • Fully enclosed dust free sand blast facilities with minimum of 350 cubic feet. • Rewind area must be a clean air-conditioned/good ventilated environment. • All machines welding must be TIG or spray welding. • Must have a lathe with at least 48" swing 120" between centers. • One year past history of varnish test certificates on file. • Motor shop must have dynamic balance and trim balance capabilities. The evidence will consist of listing of work that has been provided to public and private sector clients, i.e. nature of WORK within the last three (3) years. December 28 2006 Bid No: 10-06/07 City of Miami Beach 27 of 50 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.24 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.25 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.26 MAINTENANCE AGREEMENT: Bidders shall quote on the appropriate space on the Bid Form, a per year cost for full service/parts maintenance agreement to commence at the end of the warranty period. This agreement will be accepted at the sole discretion of the City of Miami Beach. Maintenance price shall include all parts/labor (including travel time) for the entire systems installed under this bid. Bidder shall also state response time from time of call. The bidder shall quote an hourly labor rate for repairs (in accordance with Section 2.16 of the Special Conditions) in the appropriate space of the Bid Form, in the event the City of Miami Beach elects not to choose the maintenance agreement. 2.27 EQUAL PRODUCT: N/A 2.28 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 2.29 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. December 28 2006 Bid No: 10-06/07 City of Miami Beach 28 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICES BID # 10-06/07 3.0 MINIMUM SPECIFICATIONS 1. GENERAL: The City of Miami Beach requires the repair and replacement of various types of electric motors on an as -needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. This Specification cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the bidders shop, as needed by the City. A.) Applicable standards All repairs shall meet or exceed the standards set forth in the following publications: i) RECOMMENDED PRACTICE FOR THE REPAIR OF ROTATING ELECTRICAL APPARATUS, EASA AS100-1998 Published By: Electrical Apparatus Service Association, Inc. International Headquarters 1331 Baur Blvd. St. Louis, MO 63132 ii) GOOD PRACTICE GUIDE, THE REPAIR OF INDUCTION MOTORS BEST PRACTICES TO MAINTAIN ENERGY EFFICIENCY. B.) Qualifications of bidders 1. All technicians to be factory certified 2. Facility to be authorized warranty station and repair shop 3. Company to be Electrical Apparatus Service Association (EASA) registered. 4. Successful Bidder must have a machine shop on their premises. 5. Successful Bidder must have VPI equipment on their premises. 6. High voltage (2300/4160) testing equipment on premises 7. Contractor must be located within Dade and Broward County 2. EQUIPMENT Types and sizes of the equipment included, but are not limited to the following: • Open drip proof, 110V/220V, 60Hz, single phase or 230/480V, 3phase. • Totally enclosed fan cooled, 110V, 60Hz, 1 phase or 230/480V/4160V, 60 Hz, 3 phase. Size for both A&B is from fractional H.P. up to including 1000H.P. • Vertical hollow shaft well motors: Totally Enclosed Fan Cooled (TEFC) and Weatherproof Drip in sizes 5H.P. through 1000H.P. • Totally explosion proof motors must be certified, 1800RPM, 230/480 volt, phase, 60Hz, for hazardous locations, Class I, Groups A, B, C, D, and Class II, Groups December 28 2006 Bid No: 10-06/07 City of Miami Beach 29 of 50 E, F, G. Wound rotor motor horizontal and vertical open, drip proof and totally enclosed 3 phase, 480 or 4160 volt, 60Hz, in sizes 50H.P. through 1000H.P. Totally Enclosed Fan Cooled, DC motors, Wound Stator and permanent magnet stators with would rotors, speed from 0-1750 RPM on 0 to 90 Volts D.C. Dry type transformers Magnetic drives 0-650H.P. All types of motors and dry type transformers including, but not limited to the Following: Toshiba, Sterling, GE, U.S., Lincoln, Westinghouse, Marathon, EM, Ba!dor, Century, I.T.E., FGM, Aurora and Peabody Barnes, Ideal, and Continental All types of submersible pumps and motors including, but not limited to the following: Pleuger, EMU, Flygt, Myers, Crane, Deming, KSB, Clow, PUB/Barnes, Homa, and IDP. 3. BIDDER Bidder shall provide a written estimate within one (1) working day after receipt of equipment. Bidder shall comply with all specifications. Bidder shall receive only the prices bid on the Bid Form for the written estimate. The written estimate shall include the following: Pick-up and delivery from and to the City sites, tear down, inspection, and the provision of the written estimate for repairs and a complete list of parts with cost. Prices shall include pick up and delivery to any site within the City of Miami Beach. 4. INSTRUCTIONS TO BIDDERS. Bidders shall receive notification of any pick up of any unit from the City's designated Representative (CDR) and shall provide a written estimate as stated above. The City reserves the right to determine if repair is required or if the unit is to be returned to the City. 5. PARTS. Bids for parts and supplies shall be submitted at vendors cost. Evidence of said costs shall be submitted with invoice, for each repair or service call. Proof of costs shall be printed, properly identified, and dated as to issuance and effectiveness. 6. RESPONSE TIME: Pick up shall be made within one (1) working day after receipt of request to pick-up. Bidder shall provide a written estimate in accordance with paragraph 3 above. Motors up to 650 H.P. shall be repaired and returned and, if requested by the CDR (City Designated Representative), installed, within seven (7) working days after date of City's written authorization. There may be instances where the City declares and requires an emergency response. The City's designated representative shall determine whether emergency repairs are needed. Emergency repairs, including pick-up, written estimate for repairs and if requested by CDR, installation, shall be completed within forty- eight (48) hours. December 28 2006 Bid No: 10-06/07 City of Miami Beach 30 of 50 7. MACHINE: Bidder(s) must have a full on site machine shop. When machine work is necessary, list it as a separate item on the written estimate. Machine work time shall not be included in the shop labor hours. All machine work done on motors shall be accomplished at the Bidder(s) site. All machine work should be bid on a straight hourly rate. 8. CRANE SERVICE: When requested, the Bidder shall supply a crane with an operator and shall provide all services required for repairs. Should crane service be required, the City will compensate the successful bidder(s) a minimum of four (4) hours for the mobilization/demobilization of the crane with an operator, plus the cost for the repair services. Usage of the crane service for more than four (4) hours, the City will pay for the number of hours the crane service was required, not to exceed eight (8) hours per day. 9. DEFINITIONS: The rebuilding of a motor shall include, but not be limited to: VPI (vacuum pressure impregnation) or dipping and baking, rewinding of the stator and rotor, replacement of bearings and seals, any machine work required to ensure proper bearing fit and balancing and testing the motor, and painting. The reconditioning/refurbishing of a motor shall include, but not be limited to: cleaning, VPI (vacuum pressure impregnation) or dipping and baking of the stator or rotor, replacement of the bearings, any machine work required to ensure proper fit, balancing and testing the motor, and painting. The City shall mean the City of Miami Beach Public Works Department, which includes all of the City's Utilities Service Areas. The City's Designated Representative (CDR) shall mean the Utilities Department individual(s) as designated in writing by the Utility Superintendent. The Facility site shall mean, City of Miami Beach Public Works Operations yard site and all pump station sites. Downtime shall be any time that the Bidders equipment is unable to operate or perform because of the Bidder equipment failure or actions. 10. DISASSEMBLY AND INSPECTIONS OF MOTORS: During disassembly and inspection the Bidder shall include the following on a written estimate: Upon receipt of the motor, the insulation resistance shall be read and recorded, as part of the written estimate. If the motor windings have failed, a description of failure and probable cause of failure shall also be included with the written estimate. The written estimate shall also indicate the general condition of the motor to include any problem that would prevent the motor from performing efficiently. The written estimate shall also include any physical damage to bearings (worn -dry -over glazed), transmission device problems (worn sheave -damaged coupling), and shaft or housing damage. The City reserves the right to inspect motors at any time prior to or during repairs and/or to observe testing at bidder's shop unannounced. December 28 2006 Bid No: 10-06/07 City of Miami Beach 31 of 50 11. MOTOR WINDING INSPECTIONS: Winding Removal and Core Preparation: Before motor windings are removed, a Stator Core Interlaminar Test (core loss test) shall be performed and the test results and any additional cost involved for the repair shall be submitted to the City's designated representative. The City's designated representative shall then give instructions on whether or not to proceed. After the windings and stator repairs are completed a second Stator Core Interlaminar Insulation Test shall be performed and shall confirm that the motor stator meets or exceeds the manufacturer's specifications. The result shall be submitted to the City's designated representative. Winding Materials: Class "F" (Minimum) insulation systems will be used in rewinding motors unless exceptions are stated on the purchased order. (Class "F"155 C). All materials used in rewinding shall be guaranteed to be capable of a specified minimum temperature class as defined by ANSI / NEMA MG — 1 standard. Data of the original material fabricator shall be available to substantiate the temperature class of each material used. Magnet wired shall be cooper. Insulating varnish / epoxy shall be as recommended by Manufacturer, unless otherwise specified by the CDR (City designated representative). All material of the insulation class shall be compatible. Winding Methods: Coils shall be machine wound, with all wires individually tensioned to obtain uniformity and freedom from "crossovers". Proper form shapes shall be sued to insure adequate end room clearance and prevent "buried" coils. All connections, jumpers and leads shall be laced down in a neat, secure manner with adequate clearance from end bells. The winding shall be installed in a secure manner and shall not be twisted and / or skewed while banding. All motors and transformers must be rewound and connected as per the original winds and nameplate information. All leads shall be extra flexible, minimum 12" length, tinned and terminated with appropriate sized, pressure type lugs which have die crimped. All windings shall be the same style as found on the original. Varnish Application: The City's designated representative shall designate the coating application method to be used. In most cases the City's preferred method of application will be VPI (vacuum pressure impregnation). December 28 2006 Bid No: 10-06/07 City of Miami Beach 32 of 50 All random wound equipment shall be preheated to minimum temperature of 300F for a minimum of one hour. The equipment shall be then be allowed to cool to approximately 130F and dipped. If conflicts exist between this specification and the varnish manufacturer's recommendation, the manufacturer's method shall be used. In applying the insulation varnish, the recommendation of the manufacturer should be followed with respect to specific gravity, viscosity, and curing cycle for the particular varnish in question. A minimum of two (2) dips and bakes shall be provided to insure that the coating meets all the manufacturer's minimum specifications and standards. The baking shall be done in a temperature controlled, forced ventilation oven to give the best and most uniform cure. When specified, the above procedure will not apply and the stator shall be insulated using a VPI (vacuum pressure impregnation) process. When using this method, the Contractor shall follow all required / applicable industry standards and specifications. 12. MECHANICAL REPAIRS: The frame and shields, fans, conduit boxes, and other mechanical parts shall be inspected for damage, with particular attention given to machine surfaces, environmental seal surfaces and gaskets, corroded bolts and tapped screw threads. Damaged or defective parts will be required or replaced in accordance with the written estimate and authorization procedures. Shafts will be visually inspected for excessive wear, damaged keyways and surface condition. If required, shafts will be replaced or repaired. Tolerances for shafts and bearings on all motors shall meet or exceed all manufacturers and applicable standards specified. A. Shaft Journals: 1. Diameter + .0000";-0005" 2. No more than .0005" Taper 3. No more than .0005" TIR (Shaft mounted between centers) 4. Finish to be 2-5 RMS (polished) B. Anti -friction Bearing to Shaft Fit: 1. No more than .0005" TIR (Shaft mounted between centers) 2. No more than .0005" 3. Tolerances for bearing to shaft fit as specified by motor (or bearing) Manufacturer, (I. e. solid shaft tolerance may differ from hollow shaft). 4. Finish to be 10-15 % MS. C. Shaft Straightness: 1. New shaft, not in rotor, mounted between centers, no more than 0025" TIR at center of shaft. 2. Shaft centered in chuck (one end) and steady rest near other end, not to exceed .0015" at end of shaft extension for 5/8" to 1-5/8" diameter shafts Inclusive and .002" at end of shaft extension for over 1-5/8" diameter shafts inclusive. December 28 2006 Bid No: 10-06/07 City of Miami Beach 33 of 50 D. Tolerance for anti -friction bearing to housing fit will conform to motor (or bearing) Manufacturer's specifications for both fixed and floating bearings. E. After final assembly, repaired rotors shall be checked by dynamic balancing to ensure to overall "case" vibration levels Tess than stated below: Inches Rated Speed RPM Maximum Amplitude, 3000-4000 Inclusive .001 1500-2900 Inclusive .0015 1499 and less .0025 F. Bearing Replacement and Housing Repair: Brushing when necessary, material shall be equal to original housing where possible. Metallizing is acceptable. Bearings to be C3 without exception. Where applicable, anti -friction bearings shall be double sealed. G. Bearing Installation: Shaft surface shall be cleaned and contaminated free. Bearings to shaft to be free of burrs, next and / or contaminates. Bearings to be heated for installation in a thermostatically controlled oven with temperatures not to exceed 230F. Bearings shall not be handled at any time with bear hands. Bearings must be examined prior to installation for contaminates and/or foreign materials. Bidder shall verify that all bearings and bearing applications are in accordance with the manufacturer's specifications. H. Shaft Repair: Metallizing is acceptable when 0.40 inches or less is required to obtain original dimensions. When .040 inches or more is required, the shaft shall be welded or replaced. This required prior approval from the city and should be included in the written estimate. I. Miscellaneous: If a cooling fan requires a replacement, a new fan shall be of non- corrosive material. Fan replacements shall be equal to or better than the original. Any external motor hardware requiring replacement, i.e. wiring boxes, fan covers, bearings caps and etc., shall be equal to the original or better and should be noted on the written estimate for approval. December 28 2006 Bid No: 10-06/07 City of Miami Beach 34 of 50 13. FINAL ASSEMBLY: The following shall meet or exceed all manufacturer's specifications and applicable standards as specified: All machines surfaces shall be cleaned and contaminated free in accordance with all applicable standards and specifications. All threaded holes shall be taped to original manufacturer's specifications. All gasket surfaces shall be prepared for re -assembly. Motor frame shall be completely free of excess paint, varnish, etc. Motor feet shall be cleaned including bolt holes. All air intake screens shall be in place and secure. Provisions for in-service lubrication shall be eliminated where sealed bearings are used. All cooling fans shall be secured. During re -assembly, all mechanical fits shall be doubled checked for proper fit and alignment. All finished machine surfaces shall be cleaned of all varnish and foreign materials. The bore of the stator laminations and the periphery of the rotor shall be cleaned and free of contaminates and/or any foreign material. A high-grade metal protector shall be applied to all unprotected -machine surfaces, such as shafts, machine flange fit surfaces, etc. All wiring boxes shall have new gaskets between box and stator housing as well as between the split wiring box halves, properly installed to prevent water entry to box. 14. PAINTING: Motors shall be blasted, cleaned and primed with polyamide epoxy 3-5 mile thick. Finish paint shall be aliphatic urethane 1.5-2.5 thick. Color shall be as specified by the City's designated representative. Any design changes such as horse power re -rating, speed, etc, shall be shown as new name plate data, with the data shown on the new name plate. The old or original nameplate shall be left intact. Nameplates, that are missing or are not legible, shall be replaced with a new nameplate giving as much information as is possible to provide. All new nameplates installed by the repair shop are to be fabricated from high -stainless steel. 15. TESTING: All motors shall be test run at rated voltage prior to acceptance. This shall be not -load or sixty minutes, unless otherwise requested by the City's designated representative. All tests shall be in accordance with the testing procedures outlined in the applicable standards in paragraph 1 B. Tests results shall be recorded and submitted to the City's designated representative. Test will include but not be limited to the following: December 28 2006 Bid No: 10-06/07 City of Miami Beach 35 of 50 A check for balanced. phase current for deviations more than 5%. A resistance check with an accurate resistance bridge or micro -ohmmeter shall be made when deviations are greater than 5%. These current readings shall be recorded. A dielectric test by megohmeter at twice rated voltage for one minute. Readings to be recorded. Resistance values shall not be less than published N.E.M.A. rewind standards for rated voltages. Seismic vibration readings of each bearing shall be measured and recorded. Filter out readings shall be recorded for each bearing for both displacements (MILS) and velocity (I.P.S.). After sixty (60) minutes running time bearing cap temperatures shall be measured and recorded. Tolerances: Any motor, which exceeds any of the following specifications, shall be deemed unacceptable. Seismic Vibration Readings: Rates Speed (RPM) Maximum Amplitude (inches) 3000-4000 0.001 1500-2999 0.0015 1000-1499 0.1002 999 -LESS 0.002 Temperature: Bearing cap temperatures shall not exceed the following: Air cooled finned motors -140F Air cooled non -finned motors -160F. 16. RECORDS: Information indicated on the sample test reports in ATTACHMENT "B" (page 38-40) shall be maintained by the contractor and provided to the City's designated representative, if requested. A final report shall be filled out for each motor repaired and returned with the motor and shall include the information on ATTACHMENT "C" (page 41). 17. WARRANTY: Warranty shall include a minimum of one (1) year for all parts and for all labor, from the date the City accepts the work/installation. In the event of a failure, the items covered by the warranty, which ultimately causes an emergency repair, the bidder shall repair the item at no additional cost to the City. If the failure is covered by the warranty and is•due to the workmanship, the bidder will assume cost for crane service labor, repairs and installations. 18. REPLACEMENTS UNITS: The bidder shall recommend to the City's designated representative if any transformer or motor replacement exceeds the benefits of service requirements or the cost of replacements parts for an existing unit. The bidder's recommendation shall include a complete description and justification with a cost breakdown for repairs and replacements parts. December 28 2006 Bid No: 10-06/07 City of Miami Beach 36 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06107 Bid Title: Electric Motor Pump Repair,. December 28 2006 City of Miami Beech Bid No. ATTACHMENT "B" CORE LOSS TEST RECORD SHEET 1. Stator Iron Core Iron Data: Outside Diameter 8ora Diameter Length of Care Iron W Number of Vents ngth of Vents Depth of Slot Backiron Perform a Care Lass Test on both the r -and Rotor.IUse a 81 of 85,000. Stator Perfarm Core ss Test before ail stripping, especially if a burnout oven was utilized to rem the coils are made on the stator iron perform a Core Loss Test after 'rs. Circle One Tested tator/Rator If tester provides generated read out honish this in place of the below requested informatio Calculated Settinas Volts Calc. Amps Calc. Measured Readinas Volts: Amps: Results Watts/L8: Marginal: Max: PF: Max: Watts Calc. Watts: Bid No: 10-06/07 37 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Title: Electric Motor Pump Repair. ATTACHMENT "13" V.P.I. MOTOR WINDING DATA SHEET e uoTOR OATA. STATION AP PU CATIoNn0 ENT1 FI CAT ICi SERIAL NO. UANUFACTUREA NUI4flEA OF ROTOR OARS TYPE (CRCLE}: VERTICAL HORIZONTAL NA LE PLANT OATH: I,ORSEPOWER VOLTAGE FULL LOAOS ALPS RPU HERTZ PHASES SER410E FACTCW 2 WINDING DATA. HUL&EA OF SLOTS NUMBER OF COILS NOUBEA of POLES ?UNeER OF COILS TURNS PEA COIL NUUOEP ANO SIZE OF CONOUCTORS COILS UE IN SLOTS NUUBER OF CIACurrS CONNECTION (STAR OR OELTA) COIL GROUPING ] INSULATION OATH: CONOUCTOAINSULAT SLOT UN ER MATERIAL. SLOT LINER THICKNESS PHA -SE SEPARATOR !JATERIAL PHASE SEPARATOR TTICINESS • INSULATION CLASS VARNISH: TYPE MAHUF. 1. STATOR IRON: DAMAGE ANO LOCATION( AS P AME VEHOQ NAME: 0 ATE; 6Y• PAOCE December 28 2006 City of Miami Beach Bid No: 10-06/07 38 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Title: Electric Motor Pump Repair. WORK ORDER r; maimcms NAME I I EQUIPMENT MILS ATTACHMENT "13" EQUIPMENT BAKING & DRYING OUT REPORT (TO BE COMPLETED BY PERSON PERFORMING PROCESS) DATE ..i STATOR r--1 ROTOR ARMATURE I EATER _ �GENERATOR 1-1 OTHER:_,. TEMPERATURE: I December 28 2006 City of Miami Beach MEGOHMS READING: X (TIME MUST 8f PUNCH ON CIOCKj TIME: (TOTAL HOURS IN OVEN: 1 INSPECTED BY: PAT G1 C.. INSPECTOR SIGNATURE Bid No: 10-06/07 39 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Title: Electric Motor Pump Repair, WORK ORDER I ac. INSPECTOR: I Bid No. ATTACHMENT "C" FINAL TEST & INSPECTION 1 & 3 PHASE MOTORS (TO BE COMPLETED BY AkItHORIZEO Qom CONTROL wspEcroa) 1 . EQUIPMENT PRE-OGASSEMBLY & DISASSEMBLY INSPECTION REPORT: VMDING DATA ( IF UNIT HAS BEEN REV:OUND): • - • - DP AND BArl PROCEDURE REPORT: -------------------. - MACHINE STIOP / BALANCE REPORT: ------- - - priE.AssEmay &c INCAce-nriN num — \ITSUALLY INSPECT PAINTWORK vs. WORK ORDER LAG TS NASIBLE & * MOTOR NAMEPLATE IS LEGIBLE • SHAFT & KEYWAY CLEAN & PAI SHAFT IS 'FREE & ROTATES EASILY LEADS PROPERLY CORM & " LEADS ARE CONNECTED FCR INC V TA Tv'EGGER TEST VOLTAGE:( SURGE TEST VOLTS: I — CHECK CONTINUITY & RESISTANCE OF MOTOR IS READY FOR TEST FtUN. (CHECK FOR CORRECT APPEARANCE. ANY CF 114E FCLLOMNG %wax (ACM - - - - - REJECTED -- • 0.K.----; J -REJECTED - . -REJECTED J 0.K- - --n - REJECTED -n- REJECTED - REJECTED REJECTED - - --- • - - - • 1.3- cm- -11.- REJECTED .3- - REJECTED REJECTED 3 i- REJECTED ---1 0.K. -1.J- REJECTED REJECTED ik I - - • - - • -- OK— I ! -REJECTED .D.S. OR SMILAR:1--•-- - - - - -13 -REJECTED !1, OIL- - REJECTED EXCESSIVE VIBRATION. NOISE. OR RUBBING( MOTOR VOLT PER PHASE: AAAPS PER PHASE: INPUT WATTS: December 28 2006 City of Miami Beach & FOR A-8 " RPM. 1 A -C A -C CSEOC SHAFT END PLAY Al MAGNETIC C R & RECORD: VIBRATION READINC-.5: [HOW:. BEARING OPERATING TEMPERATURES: RECORD URATION OF NO LOAD RUN I e'c VERT: 1 S.E. TIME: MOTOR PASSED FINAL INSPECTION: PERSON RESPONSBLE FOR REJECTION: F MOTOR REJECTED. REASON FOR REJECTION: CI YES TOTAL HOURS: iNspEc. ref) BY. INCKS: AXIAL O.S.E. MINS: I .1 REJECTED C iNSPECTofI SIGNATURE tnAT= Bid No: 10-06/07 40 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 The following are 25 Pump Stations with locations of the Motors for the City of Miami Beach. The City estimates a total of 115 Motors. Station Nos. Address 1 Jefferson Ave. & 11th Street 2 35 Star Island 4 231 S Hibiscus Drive 5 195 Palm Ave. 6 229 E. San Marino Dr. 7 428 W DiLido Dr. 8 228 W. Rivo Alto Dr. 10 Belle Isle 11 1710 Washington Ave. 13 2270 Sunset Dr. 14 2730 Sunset Dr. 15 6120 La Gorce Dr. 18 6590 Pinetree Lane 19 6850 Indian Creek Dr. 21 Bay Drive and 71st Street 22 Hagen St. on Golf Course 23 Dickens Ave. & 75th Street 24 8100 Hawthorne Ave. 27 5400 Collins Ave. 28B 28th Street & Pintree Dr. 28L 28th Street & Pintree Dr. 29B Indian Creek Dr. & 63rd St. 29L Indian Creek Dr. & 63rd St. 30 Terminal Island 31 290 Washington Ave. The following listings are for Water Stations: Address 1) 25th Street Water Station 2) 25th Street Water Station 3) 41st Street Water Station 4) 41st Street Water Station 5) 75th Street Water station 6) 75th Street Water station **A total of 76 pumps are installed and 15 spares** Submersible Pumps: 1) Davis EMU-7.5hp- 2) Davis EMU-15hp- No. of Pump(s) 4 4 2 2 2 2 2 3 3 2 2 2 2 2 2 2 2 2 2 3 3 3 3 4 6 No. of Pump(s) 2 2 1 2 1 2 Type of HP in Stations 150hp electric motors 15hp & 7.5hp electric motors 7.5hp electric motors 7.5hp electric motors 7.5hp electric motors 7.5hp electric motors 7.5hp electric motors 40hp electric motors 125hp electric motors 7.5hp electric motors 7.5hp electric motors 60hp electric motors 7.5hp electric motors 100hp electric motors 100hp electric motors 40hp electric motors 100hp electric motors 60hp electric motors 100hp electric motors 350hp electric motors 150hp electric motors 200hp electric motors 50hp electric motors (2) 15hp & (2) 7.5hp 40hp-submersibles Type of HP in Stations 125hp electric motors 250hp electric motors 100hp electric motors 300hp electric motors 100hp electric motors 250hp electric motors No. of Pumps 8 units 6 units December 28 2006 Bid No: 10-06/07 City of Miami Beach 41 of 50 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. 1) Company Name eP,► GOC Address /2950 Wrv. Z2'-E,4t'6 0A4 zacze.A,. FL 33014 Contact Person/Contract Amount .5A/ 1 H0L z.- /5 Telephone No. 306%953 -2828 Fax No.,605 - 953 -- 28 8 4 E-mail 2) Company Name r', 7:4A/ A.rJe,2/CA — T/4i2C Address // 000 At ea. /2/ 444Y. A-144/ , FL33/78 Contact Person/Contract Amount_/M r2y zA / Q JT5'k Y Telephone No. BOS'- 827- 74/0 Fax No. 30:5-827 - -741/ E-mail D ZA1JT.5,t y 3) Company Name December 28, 2006 City of Miami Beach 7-i7-04/%7AM4742/GA GOPI R/44t '',Z pew rt.4,v.e, Address /200N,lca /37.21-4 AV, , Al/A•i. ,L 33/82 Contact Person/Contract Amount /11/k'E G4/002)/ 0,11 Telephone No. 306- 229-29 76 Fax No. 30S- 22q,- 2 q4 8 E-mail ,t.T tvpOpRe7Alcr A_ R/A4eE - GC,M Bid No 10-06/07 48 of 51 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name A -Z -0,240A .r20G Address 7 22 0/ /V u./. 2 5 114 Contact Person/Contract Amount D4 Vc= ft/L I -- Telephone No. ,3©5-.5'92- 4/00 Fax No. X05 -,5Q -- 85 76. E-mail 5) Company Name 17:-P L. •- 7' (J a /caY .b0/,/7 Address 9700 5. ca 244T )1E5'44 FL33033 Contact Person/Contract Amount CA,rzLc.f.; GOA-zE z Telephone No. 30A5 -242-3£x/4 Fax No.. - 242--261/,3 E-mail Coo/ 6) Company Name ,2as/z. C�IJ.�/F3��,�1/ Address /050 ew.,e/the ,v.0 Contact Person/Contract Amount JAM�3 A2/0_S Telephone No. 30 639-2866 Fax No. 305--53q -146 E-mail .ice / 0S Qi ECG L COti/ December 28, 2006 City of Miami Beach Bid No: 10-06/07 49 of 51 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By L:Wei x ((.4 �,vl' Principal Office 41,'//-4 ,(/ w 1' _5i. /iv9 Z 1 /Z 33G'. How many years has your organization been in business under your present business name? /(; Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? y..5 .3 ft� ewes ,�Ai2 ' 3 Please state license(s) type and number: S,�/vc:6-W 'cN / L C ?Gc SAI 05/ 35y9 2 Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications? AA) / If so, where and why? IV/A In what other lines of business are you financially interested or engaged? /Yt1A/c Give references as to experience, ability, and financial standing C'.ry 4/477 'v.icac. lagovk 4 FL_ Sii„' /zierAILL Ly Av December 28 2006 City of Miami Beach Bid Ncr 10-06/07 50 of 51 CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub -consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. b. Individuals or entities (including our sub -consultants) with a controlling financial interest: have I/ have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. 11/0.vc /VA 1 HEREBY..CERTIFY that the above answers are true and correct. December 28. 2006 City of Miami Beach (SEAL) (SEAL) Bid No 10-06/07 51 of 51