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Certification of Contract TAW Miami Service Centerm MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: Electric Motor Rewind and Repair Services CONTRACT NO.: 10-06/07 C ~F /o/i7~o7 EFFECTIVE DATE(S): November 1, 2007 through October 31, 2008, with two (2) Additional one (1) year renewal options SUPERSEDES: 47-02/03 CONTRACTOR(S): TAW Miami Service Center ESTIMATED ANNUAL CONTRACT AMOUNT: $150,000 A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on October 17, 2007, for approval to award contracts upon successful negotiations and subsequent execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT -This Contract is entered into to provide Electric Motor Rewind and Repair Services for the City of Miami Beach, pursuant to City Invitation to Bid (ITB) No. 10- 06/07 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number (10- 06/07), with the current expiration date of October 31, 2008, 2009, or 2010, as applicable. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor to perform according to the requirements of the Contract Documents to Michael Alvarez, City of Miami Beach Public Works Assistant Director at 305-673- 7000 ext. 6629. E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to commencement of any services/work by Contractor. Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party. In addition, Contractor shall not subcontract any portion of the work and/or services required by the Contract Documents. Contractor warrants and represents that all persons performing any work and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform same, to City's satisfaction, for the agreed compensation. Contractor shall perform the work and/or services required under the Contract Documents in a skillful and respectable manner. The quality of Contractor's performance and all interim and final product(s) provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Services and/or work provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such work and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. THIRD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. Page 3 Certification of Contract The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Gus Lopez, Procurement Director With copies to: Michael Alvarez Public Works, Assistant Director Public Works Department 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: TAW Miami Service Center 9930 N.W. 89th Ave. Miami, Fl 33178 Attn: Luis Maldonado eoPY 7D : T ~,rr+~~. T~~wt~c, .Z~ (0 3~ 2 7 ~ Srtr~ /Q~v6cv~Gw~ <~ 33s~~ L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. Page 4 Certification of Contract M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurances) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this ~.2- day of ,~~~, 200~by their respective duly authorized representatives. CONTRACTOR By~}-~t.~, ~~~J . J ,,,~,~ President/ Signature 1 3,~~ ~AMI~s ~. ~ u 2iv ~1L_ Print Name ATTEST: ~t Secretary/ Signature CITY OF MIAMI BEACH By ~~~ Mayor Matti H. Bower ATTEST: City Clerk Robert Parcher Print Name APPROVED AS TO FORM & LANGUAGE N .9 Cr ce F:IPURC\$ALt.VOHN\BIDS106-0711'1'1310-OG-07Certilication of Contract#3.doc INVITATION FOR BIDS ELECTRIC MOTOR REWIND AND REPAIR SERVICES BID #10-06/07 BID OPENING: February 2, 2007 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director PROCUREMENT DIVI510N 1700 Convention Center Drive, Miami Beach, FL 331 39 www.miamibeachfl.gov F:\PURC\$ALLUGHN\BID$\Ob-07\ITB-10-06-07 Motor RewindFinoIRFP.doc m MIAMIBEACH c,~rr ci_c~3; COMMISSION ITEM SUMMARY P.equesi For Approval To Award Contracts, Pursuant To Invitation To Sid (ITB) No. 10-06/07, For Electric Motor Rewind Services, To Condo Electric Motor Repair, Corp., Electrix USA, Inc., And TAW Miami Service Center, ForAn Scan, etc.): The recent survey results revealed that 42% of residents The purpose of this bid is to establish contracts, by means of sealed bids, to a qualified supplier(s) for the repair and replacement of various types of electric motors on an as-needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the contractors' shop, as needed, when required by the City. The contracts shall remain in effect for a period of (1) year from date of contract execution by the Mayor and City Clerk. The contracts could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. The City estimates a total of 115 motors located at the 25 Pump Stations, and a total of 76 pumps and 15 spares located at the 6 Water Stations will at some time require repair and/or replacement during the term of the contracts. Invitation to Bid (ITB) No. 10-06/07 was issued on December 29, 2006 with an original bid opening date scheduled for February 2, 2007. APre-Bid Conference to provide information to prospective bidders was held on January 18, 2007. One (1) addendum was issued to provide additional information relative to discussions at the Pre-Bid Conference, which extended the bid opening due date to February 9, 2007. BidNet issued 11 bid notices, of which 1 prospective bidder viewed the ITB documents, RFP Depot issued 462 bid notices, of which 35 prospective bidders viewed the ITB documents, which resulted in the receipt of the following three (3) bids: 1. Condo Electric Motor Repair, Corp. ("Condo Electric") 2. Electrix USA, Inc. ("Electrir~') 3. TAW Miami Service Center ("TAW") Inasmuch as all three (3) contractors are responsive and qualified to provide the needed services, the Administration is recommending the award of contracts to all three (3) contractors. Amount Account Approved 1 ;120.000 425.0420.000342 Source of 2 ;30,000 425.0410.000342 Funds: OBPI Total ;150,000 - _ - Ci Clerk's Office Le islative Trackin Fred Beckman Sign-0ffs: De artment Dl c or Assistant Ci Mana er Ct Mana er FB GL RM JMG T:IAGENDA120071oct17071gbnsentllTB-10-0CroTMotorRewindSummary.doc / / U f~ /~ ~ ~ ~ /(~ ~~~~ u AGENDA ITEM C~~ ,~ I ~- i 'v l n 32 DATE IO / J"Y77 ~" MIAMIBEACH City of Miomi Beach, 1700 Convention Center Drive, Miomi Beoth, Florida 33139, rvww.miamibeachH.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: October 17, 2007 SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS, PURSUANT TO INVITATION TO BID (ITB) NO. 10-06/07, FOR ELECTRIC MOTOR REWIND AND REPAIR SERVICES, TO CONDO ELECTRIC MOTOR REPAIR, CORP., ELECTRIX USA, INC., AND TAW MIAMI SERVICE CENTER, UPON SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION, FOR AN ANNUAL ESTIMATED AMOUNT OF $150,000. ADM{NISTRATION RECOMMENDATION Award the Contracts. FUNDING $120,000 - 425.0420.000342 30 000 - 425.0410.000342 $150,000 ANALYSIS The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified supplier(s) for the repair and replacement of various types of electric motors on an as- needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the contractors' shop, as needed, when required by the City. This contract shall remain in effect for a period of {1) year from date of contract execution by the Mayor and City Clerk. The contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. The City estimates a total of 115 motors located at the 25 Pump Stations, and a total of 76 pumps and 15 spares located at the 6 Water Stations will at some time require repair and/or replacement during the term of this contract. 33 City Commission Memorandum -Electric Motor Rewind October 17, 2007 Page 2 of 3 Contractor(s) shall receive notification of any pick up of any unit for repair from the City's designated representative. Pick up and a written estimate shall be made by the contractor(s) within one (1) working day. The written estimate for repairs shall include pick-up and delivery from and to any site within the City of Miami Beach, tear down, inspection, and a complete list of parts, (at contractor's cost) to be utilized for the required repair(s). There may be instances where the City declares and requires an emergency response. The City shall determine whether emergency repairs are needed. Emergency repairs, including pick-up, written estimate for repairs and if requested by the City, installation, shall be completed within forty-eight (48) hours. As Task Orders are identified, substantial completion times, to include delivery if required will be mutually agreed upon between the successful contractor(s) and the City. Liquidated damages of $25.00 per day will be deducted from the contract sum for each calendar day elapsing beyond the specified time for completion/delivery for each Task Order. MINIMUM REQUIREMENTS/QUALIFICATIONS OF CONTRACTORS 1. All technicians shall be factory certified. 2. Facility shall be authorized warranty station and repair shop. 3. Company shall be Electrical Apparatus Service Association (EASA) registered. 4. Contractor must have a machine shop on their premises. 5. Contractor must have VPI equipment on their premises. 6. Contractor must have High voltage (2300/4160) testing equipment on premises. 7. Contractor must be located within Dade and Broward County. SCOPE OF WORK: The rebuilding of a motor shall include, but not be limited to: VPI (vacuum pressure impregnation) or dipping and baking, rewinding of the stator and rotor, replacement of bearings and seals, any machine work required to ensure proper bearing fit and balancing, to include testing of the motor, and painting. The reconditioning/refurbishing of a motor shall include, but not be limited to: cleaning, VPI (vacuum pressure impregnation) or dipping and baking of the stator or rotor, replacement of the bearings, any machine work required to ensure proper fit, balancing and testing the motor, to include testing of the motor, and painting. Warranty shall include a minimum of one (1) year for all parts and labor, for the rebuilding work, and a minimum of ninety (90) days for all parts and labor, for the reconditioning/refurbishing work. Warranties shall commence from the date the City accepts the wor~nstallation. In the event of a failure, should the items covered by the warranty ultimately cause an emergency repair, the contractor(s) shall repair the item at no additional cost to the City. Invitation to Bid (ITB) No. 10-06/07 was issued on December 29, 2006 with an original bid opening date scheduled for February 2, 2007. APre-Bid Conference to provide information to prospective bidders was held on January 18, 2007. 34 City Commission Memorandum -Electric Motor Rewind October 17, 2007 Page 3 of 3 One (1) addendum was issued to provide additional information relative to discussions at the Pre-Bid Conference, which extended the bid opening due date to February 9, 2007. BidNet issued 11 bid notices, of which 1 prospective bidder viewed the ITB documents, RFP Depot issued 462 bid notices, of which 35 prospective bidders viewed the ITB documents, which resulted in the receipt of the following three (3) bids: 1. Condo Electric Motor Repair, Corp. ("Condo Electric") 2. Electrix USA, Inc. ("Electrix") 3. TAW Miami Service Center ("TAW") Based on the ITB documents, all three (3) contractors certified in writing that they meet afl Minimum Requirements/Qualifications ofContractors and the requirements pursuant to the Pre-Qualification of their Facilities/Shops. The contractor's bid prices consisted of a "not to exceed" hourly labor rate (that may be negotiated) to be billed to the City for various scopes of work that may be required for rewinding and repairing of the electric motors. The ITB is subject to the City's Living Wage and Equai Benefits Ordinance. The significance of this is that Electrix submitted a "not to exceed" hourly labor rate of $8.56. Under the Living Wage Ordinance, this is the required minimum hourly wage rate which does not include a minimum of $1.25 per hour contribution towards medical benefits to each employee providing services under this contract. The Procurement Division, in conducting its due diligence, requested clamcation from Electrix relative to their not to exceed hourly labor rate of $8.56 per hour. They responded in writing stating; "we intend to pay our employees that provide services for this contract, between $12.00 and $17.00 per hour, excluding company benefits, which are in addition to their (employees) hourly labor rate". The reason Electrix submitted the low hourly labor rate bid is to "get their foot in the door" (receive work from the City), and to keep their work crew employed, when there is minimum or no work to be provided for their other clients/contracts. All three (3) contractors complied with the required Equal Benefits Ordinance. CONCLUSION Request for Approval to Award Contracts, Pursuant to Invitation to Bid (ITB) No. 10-06/07, for Electric Motor Rewind and Repair Services, to Condo Electric Motor Repair, Corp., Electrix USA, Inc., and TAW Miami Service Center, upon successful negotiations by the Administration, for an annual estimated amount of $150,000. T:IAGENDA~2007bct 17071ConsentUT6-10-OB-07Nb1orRewindMamo2.doc 35 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # T 0-06/07 Bid Proposal Page 1 of 5 PRE QUAILIFICATION OF SHOPS YE~ NO • Ability to trace, monitors, and log all repair work. `~ • Bearings used shall be FAG or SKF only. • VPI required on form coil jobs. ~/ • Magnet wire type inverter rated wire. • Varnish to be solvent free UL (United Listing} approved. ~V • Motor shop must be UL (United Listing) certified. ~-' • 2300/4'i 60-volt test panel on site. • Motor shop must have Department Environmental Regulation Mana ement DERM i g ( ) cert fied paint booth. ~/ • Motor shop must have DERM certificated pollution control. • Motor shop r~iu~t have DERM certified wastewater treatment. `/ • Fully enclosed dust free sand blast facilities / with a minimum of 350 cubic feet. ~/ • Rewind area must be a clean air-conditioned/good ventilated i / env ronment. ~/ • All machines welding must be TIG or spray welding. • Must have a lathe with at least 48" swing 12ii~' between centers. ~/ • One year past history of varnish test certificates on file. / ~/ • Motor shop must have dynamic balance and trim balance capabilities. ~/ Facilities to provide Form Wound Coils. c1 I hereby certify that 11/ C~1'F~ ~C fit/ r~R insert your company name) meet the entire mtntmum requirements listed above. Furthermore, I understand that the City reserves the right to visit and inspect our facility o ensure complianc with the minimum requirements as stated herein. '7'AW M~~.t~ Stic~r,GE E+~r~~.,r ~. By 1~•~-•~s~ Contractor (Authorized Corporate Officer) ITB No. 10-06/07 -Electric Motor Rewind and Repair Services Addendum No. 1 l /lt/JSy/tcti _ Title ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06!07 Bid Proposal Page 2 of 5 MOTOR REPAIR REQUEST Repairs Required: (Place an "x" next to the items that your shop can repair or replace and provide "A NOT TO EXCEED" labor rate for each item, which the City reserves the right to negotiate. Dismantle, Inspect ~ clean all Parts ~_Brushers- hour ~~Brush-Hofder- _~Insulator Bars- / Thermal-Overfoads- /Heater- ~Shaft- ~Bearing Journals- Key-ways- End Bells- / Replace Slip-rings ~-Repair Slip-rings- hour / Bearing (Roller-Ball) / Babbitt Bearings- hour Electrical Wiring- / Rewind Rotor- ~~Rewind Stator- _~Coils- ice R~tor- ~ce Rotor & Armature- & Dip- mble, Test and Refinish Unit- Fafk Coupling (Type) head Bride, 1 to 5 tons Crane ontal/Vertical presses, 5 to 120 tons 's, 24 to 72 inches swing mic Bal. machines, 0 to 12,000#s and/or power gun metalizing equipment g Machines Eft minimum rc 8 Tig Welding equipment ng Heater 5 to 15 inches ng Pullers, Hydraulic to 40 tons ble Balancers `.ion Testers - Aligners blasting Cabinets Cost not to exceed $ ~ G ' per hour $ :~ ~' '- per $_ -~ ~ per hour $ ~ t '' per hour $ ~ c~ "~ per hour $ 1 ~ ~' per hour $ :~ U '~~ per hour $ .~ y •" per hour $ .~ U ' ~ per hour $ -~.. G r per hour $ ~ J '~ per hour $_ .~U ~ _per $ .~ l1 .~ per hour $_„~ U'' per $ ~ i:~ •~ per hour hour - r:our hour dour hour hour hour hour hour hour hour hour hour hour hour hour hour hour hour hour hour hour tTB No. 10-06/07 -Electric Motor Rewind and Repair Sen,•ices Addendum No,1 Water Blasting Machines $ ~ per hour ITB No. 10-06/07 -Electric Motor Rewind and Repair Services Addendum No.1 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06107 Bid Proposal Page 3 of 5 MOTOR REPAIR REQUEST Repairs Required cont. Repairs Required: (Place an "x" next to the items that your shop can repair or replace and provide "A NOT TO EXCEED" labor rate for each item, which the City reserves the right to negotiate. Cost not to exceed Air Conditioned isolated area for rewinding $_ (,~ 4J per hour _~' Painting (Para. 14 of Section 3.0) $ lam--per hour Other repairs will be negotiated. NOTE: Items of works that are not identified on this Bid Form, will be negotiated by the Public Works Director, or designated representative. Cost not to exceed Emergency Service Cost (Para. 6 of Section 3.0) Over time cost (Section 2.16) a) Crane Service b) Crane Service for four (4) hours (Para. 8 of Section 3.0) Regular hourly rate for machine work (Para. 7 of Section 3.0, not to include shop labor hours) PREVENTIVE MAINTENANCE AGREEMENT: (Section 2.26) ~ , , ~: -: $~___-~ (:a____ -- per hour $ .3 ~'µ~ per hour $ ~'~t~ ~~ per hour $ -~ ~' L~ ,' flat fee $ ::~ u ii U ~~ L' per year fTB No. 10-06/07 -Electric Motor Rewind and Repair Services Addendum No. 1 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06107 Bid Proposal Page 4 of 5 Cost not to exceed (a) Hourly labor rate for repairs ti, (in accordance with Section 2.16 of the Special Conditions) ~ - G' ~., er hour (b) Warranty ~ Years for Parts (Section 2.17}. (A minimum of one year warranty) " (Vendor to provide Parts Warranty Terms and Conditions/language) (c) Guarantee ~ Years for Labor (Section 2.17). * (A minimum of one year guarantee) (Vendor to provide Labor Guarantee Terms and Conditions/language) NOTE: Before submitting your 1VOT TO EXCEED HOURLY LABOR RATE(S), (Bid) take into consideration the cost for pick-up and delivery, fear down, and inspection. The City will not pay a sepa~~aEe line item consisting of the number of hours, and/or an hourly labor rate for tear down, inspection, pick- up and delivery. Vendor shall provide anylall required parts, at Vendor cost. THE CITY RESERVES THE OPTION TO NEGOTIATE ALL OF THE ABOVE COSTS. ITB No. 10-06/07 -Electric Motor Rewind and Repair Services Addendum No.1 ELECTRIC MOTOR REWIND AND REPAIR SERVICE B(D # 10-06/07 Bid Proposal Page 5 of 5 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLJCATE. SUBMITTED BY: ///(t~,ltd•~./li""- /Tf/lA-~-~GI•~--~-t--- / ~~6#~ ~c•~~ COMPANY NAME: ~(LV /~'>//f~~ S6~n./~~ ~-~~~ ~c• SIGNED: _/U~~ /" ~~Q"" (I certify that I am authorized to execute this proposal and commit the bidding firm) ;`Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: /" 3 a - ~ ~ Addendum No. 2: Insert Date /' Insert Date _NAME/TITLE(Print): ~~' S MC~~~'"ah4~u sG ~E _ ADDRESS: U ti' w ~C1 EVE CITY/STATE: 14 v~~ i ~L • _ZtP: 3 ~ ~~ TELEPHONE NO: 3 (~ S ~ $ c~5 `1~ -/ ~ ~" FACSIMILE NO: 3 G~~ ~ ~ ~~3 ~ }S~ 1 ITB No. 10-06/07 -Electric Motor Rewind and Repair Services Addendum No. 1 c ~ ~~~ TA,MK MIAMI SERVICE CENTER ~I~UNS: (3Q5j 88~-177 EX.T.162Z FCC: (305y 883-7516 FMAtI,; LIllS.MAf.DAN~rxrawrwv- rv.~~ ~~: LUIS MALDaNApO ~; /, C~ . ~- ~ ~ ~U ~ UG D ~ Pages: {)PAGE (S) INCLUDING COVER CC: "' ~ ~ D Urgent For Review ©Please Comment L7 F'fease Reply ^ Ptease Recycl .., .. ~ - ozvrn~Nrs: ~ . ., , R. ' ?-.. ...a+' ~ srn~ ~sxr /~ -~.. TAMPA ARMATUIE WDRNS~ IMC ~~ ~'~~ll~~ YAW Miami Serti~ice Center 99.30 N.N. A9th Avenue Miami, Fiarida 33178 Ted: 30~-88~-1 )1 i Tel; 800-262-3623 Fax:305-883-2329 Custotn,ez: City of Miami Beach 17Q0 Convention, Center Drive Miami Beach, Fl. 33139 Bid#10-06/07 Electric Motor Rewind and Repair Service To whom this mtay concern, This is to confirm that the following service can be provided by - ~~~~ ~ Taw Miami Service Center at zto extra charge. At no time during this • Contract will the City Of Miami Beach be c}targe for these services. • . ' -Overhead. Bride, 1 to 5 tons • . -Floor Crane -Horizontal/ Vertical pr, eases, S to 120 tons -Bearing heater 5 to 15 inches -Bearing pullers, Bydraul.ic to 40 tons -Water blasting m. achines Thank you for the opportunity to be of service to you. Luis Ma.l.donad,o Taw i Service Center G~ Tq; From: LiIIS MAI.DONAAO Rye: CC: ^ Uryetst ~-_ ~1 Por Review /~ ~,~ •a . ~ ' a ; ~ ~ ~ Fa~c tube: TAW MI'ANd1 S~RV~GE CENTER PEIONE: (305) S84-p717 BX1".iG22 FAX: f~) 883-751 f. EMApL• p' p5•M C.~Yt'AW1NC»COM -39~~ yoo t Pages: ~) PAGE (S) INC[.UDING COV$,R ^ Please Comment ^ Please Ropy ~ ~{~ Recyd -.~~,. ~- .`//, ~ ~~~ To City of Miami Beach 7 700 Convention Center Drive Ivliarni Beach, F)/,33139 Bid #10-OGJ07 Title: Electric Motor Rewind and Repair Service {Section 2.17) Warranty and Guarantee Tampa Armature Works warrants the goods and service provided to be of 'I'Ize kind and quality describe in this quotation, and free of parts or labor Defects: For a period of 1 year on mechanical repairs. For a period of l year If repairs i.n.cluded both electrical rewinding and mechanical rebuilding. Labor • d mate l.s included. GeQ gc GuilJen operations Manager Taw Miami Service Center t~uu~a~nmriyeaa,wc ~~ To City of Miami Beach 1700 Convention Center Drive Miart~i Beach, FL.33139 Bid #lo-o6ro~ Title: Electric Motor Rewind and Repair Service (Seotion 2.26) Preventive Maintenance Agreement As per section 2.26 Tampa Armature Works shall quote a Hourly ] bor rate of $34.00 per hour per year for repairs. Geor a Quillen B Operations Manager Taw Miami Service Center City of,lliami Beach Bid ~ 10-06-07 -E=lectric ?Motor Re~~•ind and Repair Services Risk :assessment Points The scope of this bid for repairing and rewinding motors creates a multiple project scenario as contrasted with a sin`Tle lane project. So each and ever}' repair need creates the same set of risks. Risk 1: The unknown damase factor and time ofappro~~al ~s u-ith anv piece of equipment the extent of damage cannot be determined prior to complete inspection. Once the inspection has been completed a hold point is specified «ith directive to proceed from the Cit_y's representative. If the motor is a critical application any delay with approvals could expose the city risk. Solution: This bidder will provide a quick cost for repair by replace. Ultimately critical spares can be established. Potentially High Impact Risk 2: Complexity of motor application While the equipment intended. to be repaired are not unusual or unique a variet~• of estenuatinU circumstances could be the root cause of a failure that lies outside of the actual motor itself. For example the motor control or starter or the driven piece of equipment, in this case primaril~~ pumps. Solution: This bidder has on staff multiple engineers (mechanical. electrical, contra} specialists. pump specialists) ~~~ho can assist with determining root cause of failure thus avoiding a repeated problem. Potentially High Impact to loner term reduction in maintenance costs Risk 3: Shorter winding, service life ~?~'hile the spec requires Class "F" insulation (I 5~° C) there exists hi,7her strength insulation systems. This standard protects copper coils from damage at the listed temperature higher than the starting baseline temperature. Solution: This bidder uses "Quad" wire for low voltage motor coil u-indings. This wire is rate Class "N" insulation ('00° C), providin,7 longer life to the electric motor coils. higher resistance to electrical surges and spikes. High Impact to long-term reduction in maintenance costs ~1 Gam/ CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Information Name of Company:! QI~..~ MiI~NI 5r~tJ,ti:~E C'aF.~tlame of Company Contact Person: 5'~"ic~r-{.4/J i~ h-{. }~,(;,~.~ Phone Number: ~ I ~-'fir-{Q-~~y y' Fax Number: ~~~ ~- ~i 7- ~G7 , E-mail _~~Dl-ilarl.~. kxiCrt ~ Tl}t,,),,.f~, C.~ Vendor Number (if known): Federal ID or Social Security Number: ~~- ~5 j ~ .~ Approximate Number of Employees in the U.S.:~~ Are any of your employees covered by a collective bargaining agreement or union trust fund? Yes /No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed below/? Please note: a "YES" answer means your company agrees it will not discriminate; a "NO"answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. C Race Yes _ No ^ Sex V~(es No Ci Color Creed Yes _ Y No ~ Sexual orientation _ s~'es _ No Reli ion es _ Y No N 0 Gender identity (transgender status) Yes _ No g es _ o O Domestic partner status / Yes No ~_~ National origin i/4'es _ No ^ Marital status _ _ ~ Yes No _~ Ancestry ' /_ ~'es _ No ~ Disability _ _ /Yes No 'Age !Hei ht ~_/Yes _ Y No ~ AIDS/HIV status _ _ ~//~'es _ No g J es _ No _ Weight r Yes _ No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. Yes _ No ITB No. 10-06!07 -Electric Motor Rewind and Repair Services Addendum Na 1 Question 2. Nondiscrimination - Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? Yes _ No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) omestic partners" or to domestic partners of employees? _ Yes ~No `The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to allow forthe provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach If you answered "NO" to both Questions 2A and 26, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other' section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Yes for Employees with S ouses Yes for Employees with Domestic Partners No, this Benefit is Not Offered Documentation of this Benefit is Submitted with this Form Health ^ ^ ^ Dental ^ ^ ^ Vision ^ ^ ^ Retirement {Pension, 401 k ,etc. ^ ^ ~ ^ Bereavement ^ ^ ^ Famil Leave o ^ ^ Parental Leave ^ ^ ^ Employee Assistance Pro ram ^ ^ ^ Relocation & Travel ^ ^ ^ Company Discount, Facilities & Events ^ ^ ~ ^ Credit Union ^ ^ ^ Child Care ^ ^ ^ Other ~ ^ ^ ^ Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. ITB No. 10-06/07 -Electric Motor Rewind and Repair Services Addendum No.1 To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? _Yes _ No Section 4. Executing the Document I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Executed this 7~ day of ~~~~ in the year ?~ i , at ~N~ , ~ ~ City State i.o~n.u- ~ . CAD, ~y~ 5 : .~~rr .STx.C~, *~r' Signature Mailing Address Name of Signatory (please print) ~I~J,4 A,nJ >2Et5"•~~%ES t'{~{~-..iICl6E-~C Title City, State, Zip Code ITB No. 10-D6/07 -Electric Motor Rewind and Repair Services Addendum No.1 m ;ti"~I~N,iBEACH City of Miami beach, 1706 Convention Center Drive, P/~iemi Bench, rloride 33 i 39, www miemibeachfi.gov f~koCUKEn~,FNT aivisioN NOTICE TO PROSPECTIVE BIDDERS Tel 305-6'3J490, rax: 305-673-7F351 iTB i 0-Oti/U7 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: -Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. -Our company is simply not interested in bidding at this time. -Due to prior commitments. -OTHER. (Please specify) We do ~do not _ mailing list for future bids for the type or product and/or serv Signature: Title: Company: ~~{~ ~ .-~,, T-t --..~ Note: Failure fo respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. December 28, 2006 City of Miami Beach Bid No: 10-06/07 40(51 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1,000,OOD.00 per occurrence for bodily injury property damage to include Premises! Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired aufornobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and adaitional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 _ Liquor Liability $ .00 _ Fire Legal Liability $ .00 _ Protection and Indemnity $ .00 _ Employee Dishonesty Bond $ .00 Other $ .p0 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid num ber and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these s ecifications and that evidence of this insurance may be required within five (5) days ft id ope BidderC~~-~( ~ , Signature of Bidder December 26, 2006 City of Miami Beach Bid Na. 10-06/07 15 of 51 7331 Northwest 74th Si. Medley, Florida 33166 The Perfect location for Jndustnal iDevelopntent° OCCUPATIONAL LICENSE Must be displayed at place; of business -No. ( Fu~f~~~r1s2 License - -- - ~ ~ 175.00 (~ One-half Year's License In consideration of the sum of ONE HUNDRED AN^ SEVENTY-FIVE & NO/100 TAW MIAMI SERVICE CENTER, INC Business Address: 8930 NW 89 AVE. MEDLEY, FL 33178 Mailing Address: gg30 N~'V I39 ~VE MEDLEY, FL 33178 is hereby licensed to engage In t e occupation of ELECTRIC MOTOR/SALES AND SERVICE with the following restrictions: NO SPRAY PAINTING W10 PROPER BOOTHMO LIVING ON THE PRE- MISES/NO OUTSIDE STORAGE OF EQUIP. ORMATERIALS/ALL PRO- VISIONS OF FEDERAL, STATE, COUNTY AND CITY ORDINANCES ON I-IANDLII~fG HAL4f~06115 Ai1ATL:S MUST' BE ADHERED TO. Telephone: {305) 897-9541 Dollars from 2Q to r 20 7 subject to the provisions of i~f~edle r~Ordinancet and state a?~~~i r~lllationg now in force. Note: THIS LICENSE DOES NOT CONSTITUTE A CERTIFICATION THAT THE LICENSEE IS QUALIFIED TO ENGAGE IN THE BUSINESS OR OCCUPATION SPECIFIED HEREON. TOWN OF MEDLEY, FLORIDA Date: By:~C~~.~ ,~ Town Clerk ;~ Taw Miatni service Center Motor Repair Shop Gonzalo Hernandez Shop Manager 26 years Experience Electric motor and pump Repair: 1981-1995 M/G Electric,Inc. 1995- Present Taw Miami Service Center Experience: Norwegian Cruise Lines, All motor, pump and generator repairs. Tarmac Cemen~ Plant, 6000Hp motor repair. City of Homestead, 8000HP motor rewind on site. Miami Dade Water and Sewers All motor and pump repairs. Montenay Power, motor repair and rewind. Rinker Materials, all motor repairs and rewind. TAW Miami Service Center Coil Manufacturing Department Carlos Portela Winder 18 Years Experience Work Ez e~rience• 1984 - 1988 1988 - 1993 1996 -Present Fief ri nce• a 0 0 e Coco Peredo, Cuba Electrical Department Winder and Mechanic Empress de Calzado Femenino, Cuba Electrician, Winder, and Mechanic TAW Miami Service Center, IVliami, Florida Winder Florida Power & Light, 40 MVA, 13,200 V, Turbo Generator. Metaldom, 1 S MVA, 100 RPM, 13,200 V Generator. Arn~ature rewind for General Electric. Rinker, motor rewind. Metro Rail, motor rewind. Ecuapower, 46.5 MVA, 13,200 V, Generator rewind. Tarmac, motor rewind and repair. TAW Miami Service Center Coil Manufacturing Department Antonio Otero Field Service Manager 30 Years Experience Field Service Manages 1980 - 1995 MIG Electric, Inc. Shop Manager 1995 -Present TAW Miami Service Center Field Service Manager Field eriencP~ • Florida Power & Light, 40 MVA, 13,200 V, Turbo Generator, Stator Rewind. • Florida Power Corp., 39.7 MVA, Field and Stator Rewind. • Georgia Power, 45.5 KVA, Stator Rewind -Project Manager. s~ », . ~ TAW Miami Service Center ~""'0~ 9930 N.W. 89th Avenue TAMPA ARAl4TURF wdtKS. tRC Miami, Florida 33178 ~~~~ ~~ Te1:305-884-1717 Tel: 800-262-3623 fax: 305-883-2129 ATTACHAtENT "A" 43 REFERENCE LIST OF FIVE (5) CURRENT CUSTOMERS CONTRACTS BID NO.6819-2l06-OTR MLAM[ DADS COUNTY , FLOR[DA PUMPS AND MOTORS : PURCHASE/ REPAIR/ PARTS NEW nND REBUILT STEPHEN P. CLARK CENTER I1 I N.W. 151 STREET 17T~i FLOOR, SUITE 202 119IAMI, FL. 33128 TAW GROUP AND RINKER MATERIALS PARTNERING AGREEMENT FOR MOTOR REPAIR SERVICES. RINKER MATERIALS P.O. BOX 24G35 WEST PALM BEnCH. FL.3314G CITY OF HOMESTEAD GENL-RA'COR REVdINU AND REPAIR BID NO. 200103 CITY OF HOMES'I'1:AD PURCHASING DEPARTMENT 79t1 NORTH HOMESTEAD HOMESTEAD, FI_. 33030 MIAMI-DA DE TRANSIT BID N'0.6819-2/OG PUMPS AND MOTORS MIAMI DADS TRANSIT 3401 N.W. 31 STREET MIAMI ,FLORIDA 33142 CITY OF BOCA RATON 20I WEST PALMETTO PARK ROAD BOCA RATON, FLORIDA 33432 BIll NO. 2001-022 EQUIPMENT TESTING AND ANALYSIS AT UTILITY SERVICES COMPLEX. ~,~, ••' ..~ ~~ TAM-A ARMATURE WANKS. NC ~~ ,,~~, `~ ~~ TAW Miami Service Center 9930 N.VV. 89th Avenue Miami, Florioa 33178 Tel: 305-884-1717 Tel: 800-262-3623 Fax: 305-883-2129 ATTACHMENT "A" 4.4 SINCE THF. EARL}` 1')20'S "I-AW HAS PROVIDliD OUR CUSTOMERS WITH INNOVATIVE AND RESPONSIVE SOLt1TIONS TO THEIR ELECTRICAL AND MECHANICAL NEEDS ~-HROUGH EXPERIENCE, CIL4FTSMANSHIP, ANll STATE OF THE ART ENGINEERING AND TECHNOLOGY. OIiR DEDICATION TO THES1: BUSINESS STANDARDS COMPLEMENTS OUR LONG-TERM COMMITMENT TO OUR CUSTOMERS AND TO OUR EMPLOYEES. TAMPA A1Z1NA7'URE V1'ORKS, INC. 440 S. 78T" STREET CORPORATE OFFICE TAMPA , FL. 33619 TAW MIAA4I SERVICE CENTER 9930 N.W. 89T" AVE MIAMI, FL. 33178 ELECTRICAL MOTOR SERVICES, 3400 BARLETT BLVD. INC. ORLANDO, FL. 32811 TURNER ELECTRIC WORKS 10520 BUSH DRIVE, N. JACKSONVILLE, FL. 32218 TURNER ELEC"1'RIC WORKS U.S. HIGH1~1'AY 41 NORTH LAKE C[Tl', FL. 32055 INGLF,S[DE ELECTRIC. INC. 3966 BATH- EDIE ROAD BLYTHE, GA 30805 INGLES[DE ELECT1iIC.1NC. 2717 SECOND AVENUE COLUMBUS, GA. 31904 1NGLES[DE ELECTRIC, INC. 1950 CANTON STREET MACON, GA. 31204 INGLESIDE ELECTRIC, INC. 1610 WEST BAY STREET SAVANNAH, GA. 31415 TAW POV1'ER SYSTEMS-1'OIVIPANO 2059 BLOUNT ROAD POMPANO BEACH, FL. 33069 ~~u, ~~..+ ...... TAW Miami Service Center Twer~,ueurur~wowcs,sac. ~*_~ 9930 N.W. 89th Avenue ~~~' ~~ Miami, Florida 33178 Tel: 305-884-1717 ATTACHMENT "A" Tel: 800-262-3b23 Faz: 305-883-2129 4.5 EIGHT (8) OUAL[F]EI~ EMPLOYEES NAME TITLE ANTONIO OTERO LEAD MECHANICAL GON7_ALO HER>\ANI)EL LEAD MECHANICAL ALBERTO DIAZ GEORGE GUILLEN REINALDO GOMEZ JAIRO ALVAREZ YRS. OF EXPERIENCE 24 YEARS 22 YEARS FIELD SVC. ENGINEER 25 YEARS PLANT MANAGER/ PUMP ENGINEER LEAD/ WINDER CERTIFIED WL-LDER 18 YEARS 23 YEARS ] 8 YEARS JOSE IZAMON ALVAREZ CERT1f=1ED WELDER 17 YEARS .~,~,~. .....~ `0®v TAMPA ARMANRE 1MORx5. MC~~ ~'~®11 ~ 4.6 TAW A4iami Service ATTACHA7ENT "A" 9930 N.W. 89th Avenue Miami, Florida 33178 Tel: 305-884-1717 Tel: 800-262-3623 Fax: 305-883-2129 'f.n.W. MInI~~I SERVICE CENTER CONSISTS OF A TOTAL OF 75,000 SQUARE FEET IN ~'VI i1CH 1NCLUDi;S S~,000 SQUARE FLE"f Oh SHOP AREA, ALONG WITH TWO SHIFTS. T.A.W. HAS SUFFICIENT SIZE TO STORE ALL MOTORS REQUIRING WORK UNDER ROOFED S fRUCTURES. UNDER NO CIRCUMSTANCES SHALL MOTORS BE STORED IN THE OPEN W [T~iOUT PROTECTNE COVERS. ,' ~ j /////./' s~ asst r .~.... TAW Miami Service Center ~'~a 9930 h.W. 89th Avenue Tawaa~~ wowcs.iNC~~ Miami, Florida 33178 ~~ ~ ~ Tel: 305-884-1717 Tel: 800-262-3623 Fax: 305-883-2129 4.7 T.A.W. MIAMI SERVICE CENTER IS LOCATED 1N THE MIAMI DADE COUNTY DISTRICT- ADDRESS: 9930 N.W. S97H AVENUE tifIAMI, I=L.33178 ~,~, I -- -„.~, TAhfA ARMATURE YYORKS, INC ~~ ,,~,~ ~ ~~ TAW Miami Service Center 9930 N.W- 89th Avenue Miami, Florida 33178 Tel: 305-884-1717 Tel: 800-262-3623 Fax: 305-883-2129 ATTACHMENT "A" 4.8 T.>>.V~~. A}InMi SERVICE Cl_NTEP. IS AN U`DrR1VR1TER'S LABORATORY CERTJFIED AND APPROVEll FOR REIIUILDING CLASS ONE AND 7~W0 L•XPLOSiON-PROOF MOTORS FOR HAZARDOUS LOCA~'ION. SEE ATTACHMENT. ~ J ////~~ ~,u, ~~, TAMPA ARMATURE WORKS, NC .~j~ ~ ~ TAW Miami Service Center A'1"1'ACI-[~1EN"I' "A" 4.9 9930 N.W. 89th Avenue Miami, Florida 33178 Tel: 305-884-1717 Tel: 800-262-3623 Fax: 305-883-2129 T.A.W. 1\lI/~MI SERVICE CENTER IS ABLE TO PERFORM VIBRATION ANALYSIS AND BALANCING. SURGE AND CORE LOS5 "1'LS"PING. VACUUM PRESSURE IMPRENATION, AND D1'NAM[C BALANCING UP TO 30,000 POUNDS. LARGE MOTOR DEPARTMENT D1NA-BAL INDUSTRI:IL AND MACHINE CORP. MUDL-L~= D250 SEP.N 13 1UI:IGli1' CAPACITY ~U,000 POUNDS LR.D. QAL:~NCII;G M(>DL=L4t FG6;'275 SER# lOGSU WEIGI~T CAPACITY 7,000 POUNDS VII3RAT[ON ANALYSIS AND BALANCING 1N'CEK I.R.D. 885 BALANCII~~G MACHINE DATA PACK 1500 BALANCING MACHINE LAZER ALIGNMENT MACHINE PRUF TENIKS RO TO LIGI~' 8' VACUUM PRESSURE IMPREGNATION TA'~K. CORE LOSS TESTER I.EXSECO 2125B 12~KVA SURGE TESTER BAKER INSTRUMENT MODEL# ST] 12E S/N## 536E ADVANCE WINDING ANALY"ZER ~,~. ~, TAW Miami Sen-ice Center ~~ 9930 N.W. 89th Avenue w~~nunme woxia, we~ ~~~ Miami, Florida 33178 ~~ ~ ~ Tel: 305-884-1717 Tel: 800-262-3 b23 Fax: 305-883-2129 AT7'ACHAZENT "A" 4.10 T.A.W. I~tIf\MI SERVICE C1:NTI~R iS ABLE TO RT:\i~l\D ANI3 REC01\'nIT10N AC/DC MOTORS A`l COUV7Y Sl`CE IF REC1t~ESTED. 4.] 1 T.A.W. MIAMI SERVICE CENTER IS ABLE TO PERFORM VIBRATION ANALYSIS AND BALANCING AT COl1NTY'S SITE OR FIELD LOCATIONS IF REQUESTED. 4.I 2 T.A.W. MIAMI SERVICE CENTER IS FULY EQUIPPED AND CAPABLE OF MEETING ALL SPECIFICATIONS AND REQUIREMENTS OF THE BID. T.~\.W. I`tIAMI SERVICE CENTER WILL NOS' SUBCONTRACT ANY WORKER EXCEPT FOR CRANE SERVICES. ,te oer:lL+tau is exaaurcd by Ia'~xs:y t~~atual Laurance Coup as :esPeCtB nuI: imuruloe ae ~< sfllx,led by dtosc tomPalj~a BR40008 Cert1l[c&!C oFlnSnr~nCC lua eerti(rau is ittued as a macler pf'informarioa only and confe~x „o rigMa upuai yoo k';c cclYitieate holder. Tlrix rMtiBcacc is na:cn innuetlca roliry and doeg oat nmcnd, extend, or e]ter the wrv~~a ffo:dod by :he rolicics Listed beiaw. I'l.la Is an .....lit. N... /wl..__ _ ~~- ~~ TampaArrnature ~,'orlcs, Inc. XC Subsidiaries; TAW Orlando Service Ccn±er, Inc.; TAW Georgia Service Center, Inc, TqW Engineered Service's, Inc.; TAiX~ Miami Service Ceniec, JOC.TAW Charleston Service Censer, Inc. 6312 78th Sweet Riverview, FL 33578 Ex iraeon T e COntinuous~ Extended X Policy T'etxn 'DI'okkcrs Compensation General Liability Cloams Made X Occurrence Retro Date Automobile Liability X Owned X Noe-0wned X Hired ]L~/i~~~-y~' ~ ~ 1~1.[.i~ta cxclua;nus and cond;tioaa aad l O/Of/200) / 10/01/2008 WA6-15D-~j0621-179 Coverage Ot[erdcd under'wC !nw of the fo!lnwing states: nl, rL. G~ sC, rx Employers Liability Bodily Injury Y;y Accident ~l,ppp,ppp Each Accident 13odiiy Ynjury $y Disease $1,000,000 roifcyLimit Bodily Injury By Disease $1,000,000 Each Person 10/01/2007 / 1 0/0)(1008 T132-]51-4SO8?1-47) Genernl A,ggregnte-Other than Prod/Completed Qperati4ng S2, 000.000 Products/Completed Operntfoms Ag~regatc 10101./2007 / 10/01/2008 ~ AS2-151-450821-087 Bodily Injury and Property Damage Liability T'er $1,000.000 Occurrence Personal and Ad~•crtising injury Y'er Person / $1000 000 O Anization Other Liability Other Liability $300,000 Rented P~mises 510,000 Medical PR tints Each Accident -Single Limit - B. T. and P. b. Combined ~I,000.000 Each Person Each Accident or Occurrence Each Accident or Occurrence C O E N T S Office : Tarnpa, rL P2tane: 800-282-62I s Ceitificate FIoldcr. GUS LOPEZ, cPPo CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRTVE MIAMI BEACH, FL 33139 -~ . L[IRTDA I-1ADDEN Date issued: 01/?9/2008 Prepared By: VM / 3~~°~ _. l 'd L8L0 'ON Wd~S ~ ~ 8002 '6Z 'Ndr m MIAMIBEACH City of Miami Beoch, 1700 Conventian Center Drive, Miami Beach, Florida 33139, www.rniomiheochfLyov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 Invitation to Bid No. 10-06/07 PUBLlC NOTICE Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 2nd day of February, 2007 for: ELECTRIC MOTOR REWIND AND REPAIR SERVICES At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Scope of Work: The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified supplier(s) for the repair and replacement of various types of electric motors on an as- needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the bidders' shop, as needed, when required by the City. This contract shall remain in effect for a period of (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. A Pre-Bid Conference will be held on January 18, 2007 at 2:00 p.m. at the City of Miami Beach City Hall, 4th Floor, City Manager's Large Conference Room, located at 1700 Convention Center Drive, Miami Beach Florida 33139. Venders interested in participation in the pre-bid meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8707 (Toll-free North America) (2} Enter the MEETING NUMBER: *2659980" (note that number is preceded and followed by the star (*) key). Vendors, who are interested in participating via telephone, please send an a-mail to johnellis(c~miamibeachfl.gov expressing your intent to participate via telephone. Attendance at the Pre-Bid Conference is highly encouraged and recommended as a source of information but is not mandatory. December 28 2006 City of Miami Beach Bid No: 10-06/07 2of50 The City of Miami Beach is using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot.com If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (305) 673-7851. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.govlnewcity/depts/purchase/bidintro.asp • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES --ORDINANCE N0.2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • EQUAL BENEFITS ORDINANCE NO. 2005-3494 • LIVING WAGE REQUIREMENT--ORDINANCE NO.2001-3301. Pursuant to City of Miami Beach Living Wage Ordinance, as codified in Chapter 2, Division 6, Section 2-407 thru 2- 410 of the Miami Beach Code, all service contractors, entering into a contract with the city shall pay to all its employees, a living wage of not less than $8.56 an hour with health benefits, or a living wage of not less than $9.81 an hour without health benefits. For a covered employer to company with the living wage provision by choosing to pay the lower wage scale ($8.56/hour) when a covered employer also provides health benefits, such health benefits shall consist of payment of at least $1.25 per hour toward the provision of health benefits for covered employees and their dependents. Sincerely, i ` Gus Lopez, CPPO Procurement Director December 28 2006 City of Miami Beach Bid No: 10-06/07 3 of 50 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miarnibeachR gov PROCURErnENr oivisioN NOTICE TO PROSPECTIVE BIDDERS Tel: 305-673-7490, Fax: 305-673-7851 ITB 10-06/07 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: -Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. -Our company is simply not interested in bidding at this time. -Due to prior commitments. -OTHER. (Please specify) We do do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. December 26 2006 City of Miami Beach Bid No: 10-06/07 4of50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06107 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and five copies of the Bid Form as well as any other pertinent documents must. be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. Incase of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s)- 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. December 28 2006 Bid No: 10-06/07 City of Miami Beach 5 of 50 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. forthe item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. December 28 2006 Bid No: 10-06/07 City of Miami Beach 6 of 50 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305} 673-7851. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE S TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in noway be a cause for relief from responsibility. 1.20 PATENTS 8 ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, December 28 2006 Bid No: 10-06/07 City of Miami Beach 7 of 50 religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). '1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: NIA 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, orwithdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. December 28 2006 Bid No: 10-06/07 City of Miami Beach 8 of 50 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet®notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. December 28 20D6 Bid No: 10-06/07 City of Miami Beach 9 of 50 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. December 28 2006 Bid No: 10-06/07 City of Miami Beach 10 of 50 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non- responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. December 28 2006 Bid No: 10-06/07 Ciry of Miami Beach 1 f of 50 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. December 28 2006 Bid No: 10-06107 City of Miami Beach 12 of 50 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. December 28 2006 Bid No' 10-06/07 City of Miami Beach 13 of 50 The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. December 28 2006 Bid No: 10-06!07 City of Miami Beach 14 0150 ELECTRIC i'oAOTOR REWIND AND REPAIR SERVICE BID # 10-06f07 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form}, limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - ownedlnon-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 _ Liquor Liability $ .00 _ Fire Legal Liability $ .00 _ Protection and Indemnity $ .00 _ Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after bid opening. Bidder Signature of Bidder December 28 2006 Bid No: 10-06/07 City of Miami Beach 15 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified contractor(s) for the repair and replacement of various types of electric motors on an as- needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. These Specifications cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the bidders' shop, as needed, when required by the City. 2.2 TERM OF CONTRACT: This contract shall remain in effect for one (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. In the event that the contract is held over beyond the term herein provided it shall only be from amonth-to-month basis only and shall not constitute an implied renewal of the contract. Said month to month extension shall be upon the same terms of the contract and at the compensation and payment provided herein, and shall not exceed six (6) months. Option to Renew /Adjustment to Contract Amount: In the event the City of Miami Beach exercises its option to renew beyond the initial one (1) year contract, the contract prices and any other terms the City may choose to negotiate, will be reconsidered for adjustment prior to renewal due to increases or decreases in labor costs; but in no event will the prices be increased or decreased by a percentage greater than the percentage change reflected in the Consumer Price Index -All Urban Areas (CPI-U) as published by the U.S. Department of Labor. The City of Miami Beach reserves the right to accept the renewal adjustment or to allow the contract to terminate and re-advertise for bids, whichever is in the best interest of the City. 2.3 METHOD OF AWARD In fhe determining the lowest and best bidder, the City will utilize the "Best Value" Procurement process to select a contractor with the experience and qualifications; the ability; capability, and capacity; and proven past successful performance for the electric motor rewind and repair services: 1. The experience and qualifications of the vendor (20 points). 2. The experience and qualifications of the key personnel (20 points) 3. Cost (20 points). 4. Operation Plan (15 points). 5. Risk Assessment Plan for ensuring quality of service (15 points). 6. Past performance based on number and quality of the Performance Evaluation Surveys (10 points) Award of this contract may be made to the primary and secondary lowest and best bidders, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. December 28 2006 Bid Na: 10-06/07 City of Miami Beach 16 of 50 OPERATION PLAN The Contract shall submit a proposed operation plan with the following information: o A listing of all equipment o Supervisor qualification o Operation schedule o Crew size and experience o Safety plan o Disposal plan In addition to the Operation Plan, Contractors shall submit the following information: a) Introduction letter outlining the Contractor's professional specialization, provide past experience to support the qualifications of the submitter. Interested Contractors should submit documents that provide evidence as to the capability to meet the City's standards and criteria for the performance for the electric motor rewind and repair services: b) Cost Information: Cost information must be submitted with your Bid, and if selected as successful contractor, the City reserves its rights, in the City's best economic interest, to negotiate the proposed cost. Bidders shall provide Bid Proposal Pages 1-5 (Pages 43-47). c) Client Survey: Please provide your client with the Performance Evaluation Letter and Survey attached herein on pages 23 and 24, and request that your client submit the completed survey to the contact person listed on page 23. d) Past Performance Information: Past performance information will be collected on all contractors. Contractors are required to identify and submit their best projects. Contractors will be required to send out Performance Evaluation Surveys to each of (heir clients. Contractors are also responsible formaking sure theirclienfs return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and otherindependent confirmation of data. e) Qualifications of Contractor Team: Provide an organizational chart of all personnel and consultants to be used on this project and their qualifications. Aresume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. ~ Risk-Assessment Plan (RAP): All contractors must submit aRisk-Assessment Plan. The Risk-Assessment Plan must not be longer than two pages front side of page only. The RAP should address the following items in a clear and generic language: (7) What risks the project has. (Areas that may cause the contractor not to finish on time, not finish within budget, cause any change orders, or be a source of dissatisfaction with the owner). (2) Explanation of how the risks will be avoided/minimize. (3) Propose any options that could increase the value of this project. (4) Explain the benefits of the Risk Assessment Plan. Address the quality and performance differences in terms of risk minimization that the Cify can understand and what benefits the option will provide to the user. No brochures or marketing pieces. December 28 2006 Bid No 10-06/07 City of Miami Beach 17 of 50 The City Manager's designated representative may conduct interviews with any/al! bidders priorto contract award recommendation. Upon approval by the City Commission of contract award, the City Administration will negotiate with the top-ranked Contractor(s) and upon successful negotiations a contract will be executed. The Risk Assessment Plan shall be submitted by 3:00 p.m. on February 2, 2007, but as a separate document from the ITB bid documentation. The Risk Assessment Plan shall be a fully anonymous two page non-technical plan without the specification of your company name, manufacturer, or any material technical descriptions. December 28 2006 Bid No: 10-06/07 City of Miami Beach 18 of 50 Risk Assessment Plan Guide Introduction The purpose of the Risk Assessment (RA) plan is to capture the vendor's ability to preplan (identify the risks on a future project in terms of cost ($), time, and client expectation and performance). The RA plan is used to: 1. Assist the client in prioritizing firms based on their ability to understand the risk of a project. 2. Provide high performing vendors the opportunity to differentiate themselves due to their experience ad expertise. 3. Giving the competitive edge to experienced companies who have done the type of work before, who can see the job from beginning to end, and who know how to minimize the risk. 4. Provide a mechanism for the high performers to regulate the low performers by ensuring that if they are not selected, the selected company will minimize the risk and provide the client with a comparable performance. Vendors should keep in mind that RA plan is only one step in the selection process. If all the RA plans are the same, the RA plan will have little impact in the selection (other factors, such as past performance and interview will dictate the selection). The RAplan will become part of the contract. RA Plan Format The format for the RA plan is attached. The RA Plan should clearly address the following items in anon-technical manner. 1. List and prioritize major risk items or decisions to be made that are unique to this project. This includes items that may cause the project to not be completed on time, not finished within budget, generate and change orders, or may be a source of dissatisfaction for the owner. Attach a cost ($), time extension, or quality differential for every risk. 2. Explain how the vendor will avoid /minimize the risk. If the vendor has a unique method to minimize the risk, it should be explained in non-technical terms. 3. Propose any options that could increase the value (expectation or quality) of their work. List any value or differential that the vendor is bringing to the project. 4. Attach a schedule with up to six major milestones and weeks of each major task. No names!!! - In order to minimize any bias by the evaluation committee, the RA must not contain ANY names (such as contractor, manufacturer, or designer names, personnel names, project names, product names, or company letterhead). The RA should not contain any marketing information. Length -The client's goal is to make the selection process as efficient as possible. Efficiency is to minimize the effort of all participants, especially those who will not get the project. Therefore, the RA plan should be a brief, well organized and concise. The RA plan must not exceed 2 pages. Font Size -The font size should be no smaller than 12 point. Organization -Outline format. The attached is only a sample. Impact of Risk Risks are any items that you should be concerned with throughout the entire project. They are the most critical items that can impact the cost, time, or quality expectation of the client. Think through the project. What would bother the client? Why would you have to communicate with the client? What would make someone call the client's representative and cause them stress? The risks should be prioritized, or listed in order by the greatest at the top and the lowest risk in decreasing December 28 2006 Bid No: 10-06/07 City of Miami Beach 19 of 50 order. Each risk should have a cost and/or time concern. If the risk has cost implication, the actual estimated cost should have a cost time concerns, the number of days should be listed. Rating of Risk Assessment Plans RA plans will be rated by 3 or 4 individuals (technical and non-technical.) Rating criteria will be: 1. The understanding and minimization of risks. 2. Contractor's differentiation of their value. 3. Schedule. The process will take no more than 30 minutes. They will prioritize the best (10) to the worst (1). If they all look alike, they are directed to give all "5's" and the project will be determined on the other factors. Checklist for Risk Assessment Plan 1. Are all names removed from the RA plan; personal, project, or company names? 2. Does every risk have a cost or time attached to it? 3. Are risks listed, high impact risks? (Do not list risks that you can easily handle unless you perceive others are not doing it) 4. Does the RA plan include all services, quality control processes, documentation that you do that your competition does not. 5. Are you including PR risks such as interfacing with project managers, users of the facility, or audit/inspection personnel? 6. Do you have a simple schedule with major milestones? 7. Do you understand that anything you list becomes a part of your contract? 8. Does your RA plan differentiate you? By how much? 9. Can your RA plan make anon-technical person comfortable with hiring you? 10. Did you number the pages of the risk assessment plan? 11. Did you make (10) copies of your RA plan? If atl items are checked, your risk assessment plan is ready to submit. December 26 2006 Bid No: 10-06/07 City of Miami Beach 20 of 50 Risk Assessment Rlan Format Please prioritize the risks (list the greatest risks first). Indicate the potential impact to cost (in terms of $), and/or schedule (in terms of calendar Days). You may add/delete the risk tables below as necessary. Maior Risk Items Risk 1: _ __ _ _ Impact: Cost ($) Schedule (Days) __ ____ __.___......._.~.-_...._..____. _ _ _ Solution: Risk 2: _ Impact: Cost ($) Schedule (Days) Solution: Risk 3: ---- - -_ - Impact: Cost ($) Schedule (Days) Solution: Risk 4: Impact: Cost ($) Schedule (Days) Solution: Risk 5: Impact: Cost ($) Schedule (Days) Solution: Risk 6: Impact: Cost ($) Schedule (Days) Solution: Risk 7: Impact: Cost ($) Schedule (Days) Solution: Risk 8: Impact: Cost ($) Schedule (Days) Solution: Risk 9: Impact: Cost ($) Schedule (Days) _ _ _ Solution: December 28 2006 Bid Na: 7 0-06!07 City of Miami Beach 21 of 50 Value Added Options yr Differentials (what you will do that the others do not? Vendors should identify any value added options or differentials that they are proposing, and include a short description of how it adds value to the project. Identify if the items will increase or decrease schedule, cost, or expectation. You may add/delete the value tables below as necessary. Item 1: __ __ __ Impact: Cost ($) Item 2: _ Impact: Cost ($} Item 3: -- - _ Impact: Cost ($} Item 4: Impact: Cost ($) Item 5: ___. Impact: Cost ($) ____ _ _ _ ___ Schedule (Days) _ ~_ __ _ -_. Schedule (Days) _ _ _. Schedule (Days) _ -____ _ Schedule (Days) __ _ _ Schedule (Days) _ Schedule {maximum six milestones) Milestones (start, finish, no of workdays) Total number of workdays December 26 2006 Bid No 10-06!07 City of Miami Beach 22 of 50 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomi6eachfLgov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.673.7851 December 28, 2006 To: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on firms that compete for City contracts. The information will be used to assist City of Miami Beach in the procurement of required services for electric motor rewind and repair services for the City of Miami Beach. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to John Ellis by February 8th, 2007 by fax: 305.673.7851; or a-mail johnellis miamibeachfl.gov. Thank you for your time and effort. Gus Lopez, CPPO Procurement Director December 28 20D6 Bid No: 10-06/07 City of Miami Beach 23 of 50 m MIAMIBEACH City of Miami Beach, 1 700 Convention Center Drive, Miami Beach, Florida 331 39, wvvw.miamibeachfLgov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.673.7851 Company Name: Point of Contact: Phone PERFORMANCE EVALUATION SURVEY ITB 10-06107 and e- Please evaluate the performance of the company (10 means you are very satisfied and have no questions about hiring them again, 5 is if you don't know and 1 is if you would never hire them again because of very poor performance). NO. CRITERIA UNIT 1 Com an reliabilit 1-10 2 Abilit to maintain re air/delive schedule. 1-10 3 Customer Service (communication, resolution of discrepancies, responsiveness of personnel servicing the account . (1-10) 4 Workmanshi 1-10 5 Problem solvin skills 1-10 6 Res onsiveness to a enc 's riorities for service. 1-10 7 Overall customer satisfaction and hiring again based on performance (comfort level in hiring vendor again). (1-10) Overall Comments: Company providing Referral: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: Thank you for your time and effort. Please return this form to 305.673.7851 Attn. John Ellis December 28 2006 City of Miami Beach Bid No: 10-06/07 24 of SD 2.4 PAYMENT: Invoices for payment will be submitted as maintenance, inspections or repairs are completed, for the duration to the contract. Invoice will be subject to verification and approval by the Public Works Director or designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Forms shall remain fixed and firm during the initial term of this contract. OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period will not be considered. 2.7 PRE-BID CONFERENCE/SITE INSPECTION: A non-mandatory Pre-Bid Conference will be held at 2:00 p.m. on January 18, 2007 at the City of Miami Beach, City Hall, 4`h Floor, City Manager's Large Conference Room located at 1700 Convention Center Drive, Miami Beach, Florida 33139. 2.8 SITE INSPECTION: The City of Miami Beach, at its sole discretion, shall have the right to inspect any or all bidder's premises before award. 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is John Ellis. The contact person may be reached by phone: 305.673.7490; fax: 305.673.7851; or a-mail: johnellis(a~miamibeachfl.gov. Communications between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. December 28 2006 Bid No: 10-06107 City of Miami Beach 25 of 50 YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLES: NlA 2.11 DELIVERY TIME: NIA 2.12 LIQUIDATED DAMAGES: As Task Orders are identified substantial completion times, to include delivery if required will be mutually agreed upon between the successful bidder and the City. Liquidated damages of $25.00 per day will be deducted from the contract sum for each calendar day elapsing beyond the specified time for completion/delivery for each Task Order. 2.13 PERCENTAGE ABOVE VEDOR COST: Bids for parts and supplies shall be submitted at vendors cost. Evidence of said costs shall be submitted with invoice, for each repair or service call. Proof of cost shall be printed, properly identified, and dated as to issuance and effectiveness. 2.14 DISCOUNTS (From published price lists): Iv/A 2.15 ESTIMATED QUANTITIES: The City estimates a total of 115 motors located at the 25 Pump Stations, and a total of 76 pumps and 15 spares located at the 6 Water Stations. 2.16 HOURLY RATE: The hourly rate quoted shall include full compensation for labor, equipment use, travel time and any other cost to the bidder. Hourly labor rates are specified as follows: Hourly Labor Rate I -hourly rate for straight time repairs, i.e. from 8:00 a.m. to 5:00 p.m. Monday -Friday (rate to include labor and travel, parts are not included). Hourly Labor Rate I -hourly rate for overtime repairs, i.e. before 8:00 a.m. or after 5:00 p.m. Monday -Friday (rate is to include labor and travel, parts are not included). 2.17 WARRANTY: The successful bidder will be required to warranty all parts and supplies provided for a minimum of one (1) year. Warranty shall be described in detail on the attached Bid Form. GUARANTEE: The successful bidder will be required to guarantee all work performed for repairs for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of three (3) references of clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. Reference shall include the name of the company, a contact person and the telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST. December 28 2006 Bid No: 10-06/07 City of Miami Beach 26 of 50 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S._ Mail, or any other occurrence. 2.24 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.25 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.26 MAINTENANCE AGREEMENT: Bidders shall quote on the appropriate space on the Bid Form, a per year cost for full service/parts maintenance agreement to commence at the end of the warranty period. This agreement will be accepted at the sole discretion of the City of Miami Beach. Maintenance price shall include all parts/labor (including travel time) for the entire systems installed under this bid. Bidder shall also state response time from time of call. The bidder shall quote an hourly labor rate for repairs (in accordance with Section 2.16 of the Special Conditions) in the appropriate space of the Bid Form, in the event the City of Miami Beach elects not to choose the maintenance agreement. 2.27 EQUAL PRODUCT: N!A 2.28 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 2.29 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. December 28 2006 Bid No: 10-06/07 City of Miami Beach 28 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICES BID # 70-06/07 3.0 MINIMUM SPECIFICATIONS GENERAL: The City of Miami Beach requires the repair and replacement of various types of electric motors on an as-needed basis. The repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, crane service and additional services when required. This Specification cover the acquisition of new motors, the purchase of repair or replacement parts for the various makes and models of motors as utilized within the City of Miami Beach, and repair services, in the field or in the bidders shop, as needed by the City. A.) Applicable standards All repairs shall meet or exceed the standards set forth in the following publications: i) RECOMMENDED PRACTICE FOR THE REPAIR OF ROTATING ELECTRICAL APPARATUS, EASA AS100-1998 Published By: Electrical Apparatus Service Association, Inc. International Headquarters 1331 Baur Blvd. St. Louis, MO 63132 ii) GOOD PRACTICE GUIDE, THE REPAIR OF INDUCTION MOTORS BEST PRACTICES TO MAINTAIN ENERGY EFFICIENCY. B.) Qualifications of bidders 1. All technicians to be factory certified 2. Facility to be authorized warranty station and repair shop 3. Company to be Electrical Apparatus Service Association (EASA) registered. 4. Successful Bidder must have a machine shop on their premises. 5. Successful Bidder must have VPI equipment on their premises. 6. High voltage (2300/4160) testing equipment on premises 7. Contractor must be located within Dade and Broward County 2. Types and sizes of the equipment included, but are not limited to the following: Open drip proof, 110V/220V, 60Hz, single phase or 230/480V, 3phase Totally enclosed fan cooled, 110V, 60Hz, 1 phase or 230/480V/4160V, 60 Hz, 3 phase. Size for both A&B is from fractional H.P. up to including 1000H.P. Vertical hollow shaft well motors: Totally Enclosed Fan Cooled (TEFC) and Weatherproof Drip in sizes SH.P. through 1000H.P. Totally explosion proof motors must be certified, 1800RPM, 230/480 volt, phase, 60Hz, for hazardous locations, Class I, Groups A, B, C, D, and Class II, Groups December 28 2006 Bid Na: 1 D-06/07 City of Miami Beach 29 of 50 7. MACHINE: Bidder(s) must have a full on site machine shop. When machine work is necessary, list it as a separate item on the written estimate. Machine work time shall not be included in the shop labor hours. All machine work done on motors shall be accomplished at the Bidder(s) site. All machine work should be bid on a straight hourly rate. 8. CRANE SERVICE: When requested, the Bidder shall supply a crane with an operator and shall provide all services required for repairs. Should crane service be required, the City will compensate the successful bidder(s) a minimum of four (4) hours for the mobilization/demobilization of the crane with an operator, plus the cost for the repair services. Usage of the crane service for more than four (4) hours, the City will pay for the number of hours the crane service was required, not to exceed eight (13) hours per day. 9. DEFINITIONS: The rebuilding of a motor shall include, but not be limited to: VPI (vacuum pressure impregnation) or dipping and baking, rewinding of the stator and rotor, replacement of bearings and seals, any machine work required to ensure proper bearing fit and balancing and testing the motor, and painting. The reconditioning/refurbishing of a motor shall include, but not be limited to: cleaning, VPI (vacuum pressure impregnation) or dipping and baking of the stator or rotor, replacement of the bearings, any machine work required to ensure proper fit, balancing and testing the motor, and painting. The City shall mean the City of Miami Beach Public Works Department, which includes all of the City's Utilities Service Areas. The City's Designated Representative (CDR) shall mean the Utilities Department individual(s) as designated in writing by the Utility Superintendent. The Facility site shall mean, City of Miami Beach Public Works Operations yard site and all pump station sites. Downtime shall be any time that the Bidders equipment is unable to operate or perform because of the Bidder equipment failure or actions. 70. DISASSEMBLY AND INSPECTIONS OF MOTORS: During disassembly and inspection the Bidder shall include the following on a written estimate • Upon receipt of the motor, the insulation resistance shall be read and recorded, as part of the written estimate. • If the motor windings have failed, a description of failure and probable cause of failure shall also be included with the written estimate. • The written estimate shall also indicate the general condition of the motor to include any problem that would prevent the motor from pertorming efficiently. The written estimate shall also include any physical damage to bearings (worn-dry-over glazed), transmission device problems (worn sheave-damaged coupling), and shaft or housing damage. The City reserves the right to inspect motors at any time prior to or during repairs and/or to observe testing at bidder's shop unannounced. December 28 2006 Bid No: 10-06/07 City of Miami Beach 31 0l 50 11. MOTOR WINDING INSPECTIONS: Winding Removal and Core Preparation: Before motor windings are removed, a Stator Core Interlaminar Test (core loss test) shall be performed and the test results and any additional cost involved for the repair shall be submitted to the City's designated representative. The City's designated representative shall then give instructions on whether or not to proceed. After the windings and stator repairs are completed a second Stator Core Interlaminar Insulation Test shall be performed and shall confirm that the motor stator meets or exceeds the manufacturer's specifications. The result shall be submitted to the City's designated representative. Winding Materials: Class "F" (Minimum) insulation systems will be used in rewinding motors unless exceptions are stated on the purchased order. (Class "F"155 C). All materials used in rewinding shall be guaranteed to be capable of a specified minimum temperature class as defined by ANSI / NEMA MG - 1 standard. Data of the original material fabricator shall be available to substantiate the temperature class of each material used. Magnet wired shall be cooper. Insulating varnish /epoxy shall be as recommended by Manufacturer, unless otherwise specified by the CDR (City designated representative). All material of the insulation class shall be compatible. Winding Methods: Coils shall be machine wound, with all wires individually tensioned to obtain uniformity and freedom from "crossovers". Proper form shapes shall be sued to insure adequate end room clearance and prevent "buried" coils. All connections, jumpers and leads shall be laced down in a neat, secure manner with adequate clearance from end bells. The winding shall be installed in a secure manner and shall not be twisted and / or skewed while banding. All motors and transformers must be rewound and connected as per the original winds and nameplate information. All leads shall be extra flexible, minimum 12" length, tinned and terminated with appropriate sized, pressure type lugs which have die crimped. All windings shall be the same style as found on the original. Varnish Application: The City's designated representative shall designate the coating application method to be used. In most cases the City's preferred method of application will be VPI (vacuum pressure impregnation). December 28 2006 Bid No 10-06/07 City of Miami Beach 32 of 50 All random wound equipment shall be preheated to minimum temperature of 300E for a minimum of one hour. The equipment shall be then be allowed to cool to approximately 130E and dipped. If conflicts exist between this specification and the varnish manufacturer's recommendation, the manufacturer's method shall be used. In applying the insulation varnish, the recommendation of the manufacturer should be followed with respect to specific gravity, viscosity, and curing cycle for the particular varnish in question. A minimum of two (2) dips and bakes shall be provided to insure that the coating meets all the manufacturer's minimum specifications and standards. The baking shall be done in a temperature controlled, forced ventilation oven to give the best and most uniform cure. When specified, the above procedure will not apply and the stator shall be insulated using a VPI (vacuum pressure impregnation) process. When using this method, the Contractor shall follow all required /applicable industry standards and specifications. 12. MECHANICAL REPAIRS: The frame and shields, fans, conduit boxes, and other mechanical parts shall be inspected for damage, with particular attention given to machine surfaces, environmental seal surfaces and gaskets, corroded bolts and tapped screw threads. Damaged or defective parts will be required or replaced in accordance with the written estimate and authorization procedures. Shafts will be visually inspected for excessive wear, damaged keyways and surface condition. If required, shafts will be replaced or repaired. Tolerances for shafts and bearings on all motors shall meet or exceed all manufacturers and applicable standards specified. A. Shaft Journals: 1. Diameter + .0000";-0005" 2. No more than .0005" Taper 3. No more than .0005" TIR (Shaft mounted between centers) 4. Finish to be 2-5 RMS (polished) B. Anti-friction Bearing to Shaft Fit: 1. No more than .0005" TIR (Shaft mounted between centers) 2. No more than .0005" 3. Tolerances for bearing to shaft fit as specified by motor (or bearing) Manufacturer, (I. e. solid shaft tolerance may differ from hollow shaft). 4. Finish to be 10-15 % MS. C. Shaft Straightness: New shaft, not in rotor, mounted between centers, no more than 0025" TIR at center of shaft. 2. Shaft centered in chuck (one end) and steady rest near other end, not to exceed .0015" at end of shaft extension for 5/8" to 1-5/8"diameter shafts Inclusive and .002" at end of shaft extension for over 1-518" diameter shafts inclusive. December 28 2006 Bid No: 10-06/07 City of Miami Beach 33 of 50 D. Tolerance for anti-friction bearing to housing fit will conform to motor (or bearing) Manufacturer's specifications for both fixed and floating bearings. After final assembly, repaired rotors shall be checked by dynamic balancing to ensure to overall "case" vibration levels less than stated below: Inches Rated Speed RPM Maximum Amplitude, 3000-4000 Inclusive .001 1500-2900 I nclusive .0015 1499 and less .0025 Bearing Replacement and Housing Repair: Brushing when necessary, material shall be equal to original housing where possible. Metallizing is acceptable. Bearings to be C3 without exception. Where applicable, anti-friction bearings shall be double sealed. G. Bearing Installation: • Shaft surface shall be cleaned and contaminated free. • Bearings to shaft to be free of burrs, next and / or contaminates. • Bearings to be heated for installation in a thermostatically controlled oven with temperatures not to exceed 230F. • Bearings shall not be handled at any time with bear hands. • Bearings must be examined prior to installation for contaminates and/or foreign materials. • Bidder shall verify that all bearings and bearing applications are in accordance with the manufacturer's specifications. H. Shaft Repair: Metallizing is acceptable when 0.40 inches or less is required to obtain original dimensions. When .040 inches or more is required, the shaft shall be welded or replaced. This required prior approval from the city and should be included in the written estimate. Miscellaneous: If a cooling fan requires a replacement, a new fan shall be of non- corrosive material. Fan replacements shall be equal to or better than the original. Any external motor hardware requiring replacement, i.e. wiring boxes, fan covers, bearings caps and etc., shall be equal to the original or better and should be noted on the written estimate for approval. December 26 2006 Bid No: 10-06/07 City of Miami Beach 34 of 50 13. FINAL ASSEMBLY: The following shall meet or exceed all manufacturer's specifications and applicable standards as specified: All machines surfaces shall be cleaned and contaminated free in accordance with all applicable standards and specifications. All threaded holes shall be taped to original manufacturer's specifications. All gasket surfaces shall be prepared for re-assembly. Motor frame shall be completely free of excess paint, varnish, etc. Motor feet shall be cleaned including bolt holes. All air intake screens shall be in place and secure. Provisions for in-service lubrication shall be eliminated where sealed bearings are used. All cooling fans shall be secured. During re-assembly, all mechanical fits shall be doubled checked for proper fit and alignment. All finished machine surfaces shall be cleaned of all varnish and foreign materials. The bore of the stator laminations and the periphery of the rotor shall be cleaned and free of contaminates and/or any foreign material. A high-grade metal protector shall be applied to all unprotected-machine surfaces, such as shafts, machine flange fit surfaces, etc. All wiring boxes shall have new gaskets between box and stator housing as well as between the split wiring box halves, properly installed to prevent water entry to box. 14. PAINTING: Motors shall be blasted, cleaned and primed with polyamide epoxy 3-5 mile thick. Finish paint shall be aliphatic urethane 1.5-2.5 thick. Color shall be as specified by the City's designated representative. Any design changes such as horse power re-rating, speed, etc, shall be shown as new name plate data, with the data shown on the new name plate. The old or original nameplate shall be left intact. Nameplates, that are missing or are not legible, shall be replaced with a new nameplate giving as much information as is possible to provide. All new nameplates installed by the repair shop are to be fabricated from high-stainless steel. 15. TESTING All motors shall be test run at rated voltage prior to acceptance. This shall be not-load or sixty minutes, unless otherwise requested by the City's designated representative. All tests shall be in accordance with the testing procedures outlined in the applicable standards in paragraph 1 B. Tests results shall be recorded and submitted to the City's designated representative. Test will include but not be limited to the following December 28 2006 Bid No: 10-06/07 City of Miami Beach 35 of 50 A check for balanced phase current for deviations more than 5%. A resistance check with an accurate resistance bridge ormicro-ohmmeter shall be made when deviations are greater than 5%. These current readings shall be recorded. A dielectric test by megohmeter at twice rated voltage for one minute. Readings to be recorded. Resistance values shall not be less than published N.E.M.A. rewind standards for rated voltages. Seismic vibration readings of each bearing shall be measured and recorded. Filter out readings shall be recorded for each bearing for both displacements (MILS) and velocity (I.P.S.). After sixty (60) minutes running time bearing cap temperatures shall be measured and recorded. Tolerances: Any motor, which exceeds any of the following specifications, shall be deemed unacceptable. Seismic Vibration Readings: Rates Speed (RPM) Maximum Amplitude inches 3000-4000 0.001 1500-2999 0.0015 1000-1499 0.1002 999-LESS 0.002 Temperature: Bearing cap temperatures shall not exceed the following: Air cooled finned motors-140F Air cooled non-finned motors -160F. 16. RECORDS: Information indicated on the sample test reports in ATTACHMENT "B" (page 38-40) shall be maintained by the contractor and provided to the City's designated representative, if requested. A final report shall be filled out for each motor repaired and returned with the motor and shall include the information on ATTACHMENT "C" (page 41). 17. WARRANTY: Warranty shall include a minimum of one (1) year for all parts and for all labor, from the date the City accepts the work/installation. In the event of a failure, the items covered by the warranty, which ultimately causes an emergency repair, the bidder shall repair the item at no additional cost to the City. If the failure is covered by the warranty and is due to the workmanship, the bidder will assume cost for crane service labor, repairs and installations. 18. REPLACEMENTS UNITS: The bidder shall recommend to the City's designated representative if any transformer or motor replacement exceeds the benefits of service requirements or the cost of replacements parts for an existing unit. The bidder's recommendation shall include a complete description and justification with a cost breakdown for repairs and replacements parts. December 28 2006 Bid No: 1 D-06107 City of Miami Beach 36 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06107 Bid Tide: Electric Motor pump Repair, A1'TACHl1~fEN'1' "13" 13 id No. CORE LOSS TEST RECORD SHEE-f i . Stator Iran Core Iran Oata: Outside Diameter Length of Care Iron Number of Vents t7epth of Stot Perform a Core toss Test on both the t Stator Perform Core ss test betare fter of utilized to rerno the coils. Wh epair a lass Test after r airs. Circle One Tested tator/Rotor Bore of Vents (, 8ackiron ;and Rotor, ~ Use a 81 of SS,aOO. stripping, especially it a burnout oven was e made on the stator iron perform a Core If tester provides a o ut generated read out furnish this in place et the below requested infermatio Calculated Setiinos Volts Calc. Amps Calc. Measured Readings Volts Amps: Results Watts/L8; Margins!: PF: Max: ~rVatts Calc. 4Vatts: titzx: ti December 28 2006 Bid No: 10-06/07 City of Miami Beach 37 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 Bid Title: L•lectric Motor Pump Repair. ;?.TTACIII~IENT "13" V_P-I. MOTOR V`JINOING DATA SF-IE:ET ~ ~-,arcA aaTA. sTArIQN ~P•~c~noNnaENttF,uncN SEAIAL NO, Fa.V1E _ uANUFACTUAEA NUUBEA OF AOTOA HAAS iu >1'AE (C IRCL~: VERTICAL MORI2CHTAL QPEN Dr11F -PACOF rE}C NA7,+E PI~Nr DAiA; AS FOUNO r+OASEFOwEA VOLTAGE Full LOADS A)JP5 APiI _ _ t+ERrZ - n,.AS F s _ SE1riiCE FACTOq _ 2 W~i+OING DAZA, NUf.aBEA CF SLOTS NUIr Hl;P CF COILS _ _ NtJUeEA of PalES r+UUOEA OF COILS TURNS PEA COI NUU9ER AND SZE OF COtYDUCTOAS COILS LIE IN SLOTS I i NL:DBEA of CtACUrrs caNr.ECrtoN (srAA oq DELTAS COIL GAOLJPtNG 7 ~NSUtJ. r~ON DATA: C.9NOUGTOA tNSULAi SLOT UNEA 1~ATEAIAL SLOT UNEA T}i1CKNE55 PYIA$E SEf'ARATOA htArE.AUI PN.~SF SEPARATQA TNI C7CN E SS ' INSUUnoN cuss VAANISN: TYPE 1.1 A/-SUF. PAQCE55---- STATOq IRON: OA1rwcE ANO IOCATIGN AS ND vENOOq NA3JE: DATE; BY' cu I AS AEWCUND ti December 28 2006 Bid No: 10-06/07 City of Miami Beach 38 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06107 Bid Tide: Electric Motor Pump Kepair ATTACHMENT "B" E9UIPMENT BAKING & DRYING OUT REPORT (f0 BE COMPlETEO 6Y PER50N PERFORMING PROCESS, WORX ORDER N: iEGhiN1C1IN5 NP,ME C>AfE EQUIPMENT S1AlUS ~ i STATOR ~ .I ROTOR _ . ~ nRMATU(2E ~ ~ EXITER TEMPERAiURE~ MEGaFiMS READING; (~GENERATCR ~ laT},~R:_ . INSPEt_iCD CtY: Fes: J ti ~'. W:Sf'FCT(l(? tiIGrV~~TURF December 28 2006 Bid No: 10-06/07 City of Miami Beach 39 of 50 ffIME MlJSt 9f pIiNCH ON CIGCK! ELECTRIC 11110TOR REWIND AND REPAIR SERVICE BID # 10-06/07 F3i~ Tide: Electric Motor Ywnp Repair, Llid No. ATTACHMENT "C" FINAL ZEST & INSPECTION 1 & 3 PHASE MOi4RS (TO 8E CGMPIfTED BY AUTIiDAIIED 6UAUIY CDNTROI INSFKTGR} WORK ORDER i~: QC. Y~JSAECTOTi: DATE F~NCa ws r~mrrc rusr rKn of F u.Y co 1hE fCttG'+~UG rior nrv~ereo wc~« oaoez E9UIPMENT 1YPE: PRE-O~ASSEMELYaDISPS5EM6l.YIt~SPECTiONRE?ORT: ----- - -- ---_.--_~~l-O.K,----n-REJECTED WINGING DATA (IF l1Ntf HAS 8£EN RE`h'OUND): • - --~- ~ - - - . " - -- - - - ~ - O.K.----~ J- REJECi"cD DIP AND BjVCE PROCEDURE REPORT: - - - - - - - ~ - - -- '- - . _..-_ _ - - -- . - -- . -- ~] -O.K---. rI -REJECTED -- J'O.K--- ~ 1' REJECTED MAG'1;INE SHQP l BALANCE REPORT: ------- - -- ---- - .-- _ _ . ~-_-__.:-]-O.K-- -:-1-- R:JECTEo PRE-ASSEMBLY 9 P~c~~~ a ,ueecr-nnN REPORT - ------ Y - -'- VISUALLY INSECT PAMTitiVCT21C METIC APPEARANCE: --- - ----------- ----- ~ -. J.K---.I-~ - AaECTED Wt7RK CNtGER TAG 1S ~ASiBIE a RLYATTACHED: ---- -- ------ - _ --` ----} O.K. --~.~- RFJECTeD - -- --- ---- -- _.--- _ -~ ~]-O.K-•-n.-REJECTED MOTOR NAMEPLATE IS 1EG48LE a RLY ATTACHED: - -___ _____._, } 0.1E----~- REJECTED SHAfT a KEYWAY CLEAN a PAINTS BLUE IAYOIlT: -- --- _-_ __-- -. -~-- O.K- ---+!- REJECich SHAFT S'FREE' a ROTATES EASILY VD: -'----- - - -]--O.X:---i_ i- R:JECT;D LEACS PROPERLY IDENTIFIED ~'l ----- -- - --"-- _ . ~ _- _--1 =1- O K:--I ~-REJECTED LEPDS ARE CGNNECIED FOR "INCOti VOLTA E" ~ - ---- - --- -_.______ ~_ O tiC---~ , _ REJECTED MEGGER TEST VOLTAGE: _ ~~~ ' SURGE TEST VOLTS: -------•--- -,~~-O.K-{ ?-RE;ECiED CHECK CONTNJUIN d RESISTANCE OF SP, CE <S i. D.S. CR SIMILAR: ---- - -. - - (~~ - O.Kr-JJ -fiEJECIED MOTOR IS REPDY FOR TEST RUN: -- ---- -- -- ___ _ ~ .r_ O.}(:- -~~ -REJECTS] (CHECK FOR CORRECT 1A & fOR EXCESSNE b1BRAilON. NOISE, Oft RUBBING) a.,oe xa ouecz• . ~ - -- A-8 I A~ ~ 9-C PERSON RESP'O1v9EStE TaTAI HOURS: December 28 20D6 City of Miami Beach IntSPECIED BY. p C wSf EC1UR SIGNA1UaE Bid No: 10-06/07 40 of 50 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/O7 The following are 25 Pump Stations with locations of the Motors for the City of Miami Beach. The City estimates a total of 115 Motors. Station Nos. Address No. of Pump(s) Type of HP in Stations 1 Jefferson Ave. & 11th Street 4 150hp electric motors 2 35 Star Island 4 15hp ~ 7.5hp electric motors 4 231 S Hibiscus Drive 2 7.5hp electric motors 5 195 Palm Ave. 2 7.5hp electric motors 6 229 E. San Marino Dr. 2 7.5hp electric motors 7 428 W DiLido Dr. 2 7.5hp electric motors 8 228 W. Rivo Alto Dr. 2 7.5hp electric motors 10 Belle Isle 3 40hp electric motors 11 1710 Washington Ave. 3 125hp electric motors 13 2270 Sunset Dr. 2 7.5hp electric motors 14 2730 Sunset Dr. 2 7.5hp electric motors 15 6120 La Gorce Dr. 2 60hp electric motors 18 6590 Pinetree Lane 2 7.5hp electric motors 19 6850 Indian Creek Dr. 2 100hp electric motors 21 Bay Drive and 71st Street 2 100hp electric motors 22 Hagen St. on Golf Course 2 40hp electric motors 23 Dickens Ave. & 75th Street 2 100hp electric motors 24 8100 Hawthorne Ave. 2 60hp electric motors 27 5400 Collins Ave. 2 100hp electric motors 28B 28th Street &Pintree Dr. 3 350hp electric motors 28L 28th Street &Pintree Dr. 3 150hp electric motors 296 Indian Creek Dr. & 63rd St. 3 200hp electric motors 29L Indian Creek Dr. & 63rd St. 3 50hp electric motors 30 Terminal Island 4 (2) 15hp & (2) 7.5hp 31 290 Washington Ave. 6 40hp-submersibles The following listings are for Water Stations: Address No. of Pump(s) Type of HP in Stations 1) 25th Street Water Station 2 125hp electric motors 2) 25th Street Water Station 2 250hp electric motors 3) 41st Street Water Station 1 100hp electric motors 4) 41st Street Water Station 2 300hp electric motors 5) 75th Street Water station 1 100hp electric motors 6) 75th Street Water station 2 250hp electric motors '"A total of 76 pumps are installed and 15 spares*` Submersible Pumps: No. of Pumps 1) Davis EMU-7.5hp- 8 units 2) Davis EMU-15hp- 6 units December 28 2006 Bid No: 10-06/07 City of Miami Beach 41 of 50 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. 1) Company Name C'~J~'y O.1- ~1on~,,S{cc~ Eti~,iyy ~~C, Address ~ ~S ~ • ~~ ~ /`~ LSE, Contact Person/ContractAmount /~-+J~e i--~1 S- ~LoN ~~_ Telephone No. 3OS-~~y _ y O __ Fax No. 3ztS• ZZy- y ~6 ~l E-mail K I~aNKoL ~ ~lbw~¢~fea~en i . v~ 2) Company Name ~-~~-7 °~ ~~~`~~~ 4>(rX2~uS ~~f~ Address / D~-c~ l iV_l~, ~~( ~-~ Contact Person/Contract Amount I~e~rn~~ Telephone No. 3o.S- B 2.2- 30~ Fax No- 30.S• S~ ~- G~ 3S~ E-mail 3) Company Name .C-a° wiS ~Qvi In ~n,~ Address / 7~~-_ N~ l 0 14~ Contact Person/Contract Amount ~ -~~ l i D C7c~~j e //~ ~ Telephone No. ys'y"~~ y- o33 ~ Fax No. ~s~- ~~~ - o3~s E-mail ~ c1~~l~e/re ~ (~j ~iS - eQ.•T/r~Nf . C~ December 28, 2006 City of Miami Beach Bid No 10-06/07 48 of 51 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name ~~~~5~ GJJ ~Yt~t•~ ~`n2S Address ~~6s~ Lfa~Aarc,~. ~,,ce,. 1,/!'/~ Contact Person/Contract Amount e?~~'p /A,t~_-~ Telephone No. 305. 436 ' ~"S ~l~ Fax No.3t~ - ~36- 5135 E-mail ~( h4uge- ~ A~GL - C'ON'S ~---r ~' " 5) Company Name ~/~ ~ / ~~C Address ~~ ~ S~~ /y w (3 ~ St' Contact Person/Contract Amount r~~Yd~y ~/r Telephone No. 305- ~( ~"o~g1~ Fax Nom. 3D-~' ~t ~ " ~~ ~~ E-mail ~ yl ® ~)NKa/ . GU{~v~ 6) Company Name /~./ y/r 4e.- ~mQn t- Address ~loy[> ~ (,~ ~~ ~ W4'7 Contact Person/Contract Amount ~U IY- ~j~e/ f -o CP~1 {,ems y Telephone No. ?jD5- ~~~" ~$Uv Fax No. aAS~ ~ 7~"' ~~ gg E-mail h~~e~O ~ f 7 ~n Cr+1e~t'c4 Com December 28, 2006 City of Miami Beach Bid No: 10-06/07 49 of 51 ELECTRIC MOTOR REWIND AND REPAIR SERVICE BID # 10-06/07 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to veriFcafion. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the By Taw Mi~t~ S~u~c.6 C~ of Miami Beach, Florida: Principal Office. _ ~~~ Sd .•~ i']~ ~~ $ntL,6~S' _ T~ E1/1~ ~, 3 3 ri I Q How many ears. has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? ~S Please state license(s) type and number: E(c~-},r,~./~.Iofi,i~s~/FS nndlSyG ~LO~/yl~ Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications? ~d If so, where and why? In what other lines of business are you financially intejes~d or engaged?_ Give references as to experience, ability, and financial standing December 28, 2006 Bid no: '10.06107 City of Miami Beach 50 of 51 CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have / have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of ' ~ • Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. above answers are true and correct. SEAL) December 28, 2006 Cky of Miami Beach Bid No' 10-06107 51 of 51