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Certification of Contract Solo Printing, Inc.m MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: Printing of the City of Miami Beach Magazines CONTRACT NO.: 45-06/07 caA 9/~ ~ EFFECTIVE DATE(S): One (1) year from date of execution of this Contract with three (3) additional one (1) year renewal options SUPERSEDES: CONTRACTOR(S) N/A Solo Printing, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: $171,564 A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on September 5, 2007, a Contract has been approved for award and subsequent execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT -This Contract is entered into to provide printing of the City of Miami Beach Magazines, MB magazine and Recreation Review. for the City of Miami Beach, pursuant to City Invitation to Bid (ITB) No. 45-06/07 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number (45- 06/07), with the current expiration date of September 5, 2008, 2009, or 2010, as applicable. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor to perform according to the requirements of the Contract Documents to Nannette Rodriguez, City of Miami Beach Public Information Officer at 305-673-7000 ext. 6417. E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to commencement of any services/work by Contractor. ,:,irv c~.c~a: Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party. In addition, Contractor shall not subcontract any portion of the work and/or services required by the Contract Documents. Contractor warrants and represents that all persons performing any work and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform same, to City's satisfaction, for the agreed compensation. Contractor shall perform the work and/or services required under the Contract Documents in a skillful and respectable manner. The quality of Contractor's performance and all interim and final product(s) provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Services and/or work provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such work and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. 2 Page 3 Certification of Contract The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Procurement Division 1700 Convention Center Drive Miami Beach. Florida 33139 Attn: Gus Loaez, Procurement Director With copies to: Nannette Rodriguez, Public Information Officer Office of Communication 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Solo Printing, Inc 7860 NW 66 Street Miami, FL 33166 Attn: Andy Sanchez 305-594-8699 305-599-5245 Soloprintandy~~aol.com L. MATERIALITY AND WAVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. Page 4 Certification of Contract M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurances) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this ~ day of ~TnNvA~~, 200 Fl , by their respective duly authorized representatives. CITY OF MIAMI BEACH By ~ ~ ~~ M yor Matti H. Bower Print Name ATTEST: Se tary/ Signaturq ATTEST: City Clerk Robert Parcher ~o~ie'L-. L~:~7.~i7~cZ Print Name F:\PURC\$ALL\Maria\Bids\06-07UTB-45-06-07 Printing of'the City of Miami Beach Magazines\Coniracts\New Certification of Contract.doc APPROVED AS TO FORM & LANGUAGE Page 6 Certification of Contract APPENDIX A NEGOTIATED PRICES AS OF 10/17/07 MB MAGAZINE 48 pages plus Cover (45# text, 70# cover) 50,000 = $16,125.00 60,000 = $18,255.00 65,000 = $19,775.00 70,000 = $20,438.00 Price includes freight to fulfillment house and City Hall. The city reserves the right to vary the number of pages, the quantity printed and the number of issues throughout the life of the contract. Unit prices shall apply to printing jobs where the request is within 500 copies of the specified amounts RECREATION REVIEW 32-page self cover (70#) 50,000 = $12,540.00 60,000 = $14,316.00 65,000 = $15,508.00 70,000 = $16,154.00 32-page PLUS cover (45# text, 70# cover) 50,000 = $12,546.65 60,000 = $14,227.94 65,000 = $15,413.60 70,000 = $15,858.88 32-page self cover (45#) 50,000 = $10,636.38 60,000 = $12,050.76 65,000 = $13,054.99 70,000 = $13,516.56 Price includes freight to fulfillment house and P&R office. The city reserves the right to vary the number of pages, the quantity printed and the number of issues throughout the life of the contract. Unit prices shall apply to printing jobs where the request is within 500 copies of the specified amounts. COMMISSION ITEM SUMMARY Condensed Title: Request for Approval to Award Contract to Solo Printing, Inc. Pursuant to Invitation to Bid (ITB} No. 45-. 06/07, For The Printing of The City of Miami Beach Magazine, Based on Firm Unit Prices, at an Estimated Total Annual Amount of $ 171,564. Ke Intended Outcome Su orted: Enhance External and Internal Communication From And Within The City. Supporting Data (Surveys, Environmental Scan, etc.): The 2007 Miami Beach Community Satisfaction Survey indicates 62% of residents felt they receive about the right information from the City; 15% of residents most often receive information about the City from MB Magazine. Issue: Shall the Ma or and Cit Commission a rove the bid award? The purpose of Invitation to Bid No. 45- 7 (the "Bid"} is to establish a contract, by means of sealed bids, with a qualified vendor for the printing of the City of Miami Beach brochures. The City of Miami Beach hds currently two publications: The MB magazine currently printed six times per yearwhich is produced by the Office of Communications and The Recreation Review brochure, currently printed three times per year and highlights the City's Parks and Recreation activities and events. The ITB was issued on July 10, 2007 with an opening date of August 16, 2007. Apre-bid conference to provide information to bidders submitting a response was held on July 25, 2007. BidNet issued bid notices to 31 prospective bidders, RFP Depot issued bids notices to 29 prospective bidders, and 40 bidders were notified via mail, a-mail, and fax circulation, which resulted in the receipt of four (4) bids. Assistant City Manager, Hilda Fernandez, appointed a Technical Review panel ("the panel")that performed site visits and convened on August 28, 2007. It was the panel's overall opinion to be in the best interest of the City to recommend one printer for both magazines in order to obtain the greatest cost reduction on distribution and circulation expenses. It was unanimouslyapproved by all panel members for Solo Printing, Inc. to be recommended for potential award of contract for the Printing of the City of Miami Beach c:........:..i ~..s........ss.,.,. f IIIPIIV IOI II II VIIII Source of M•IVII, Amount Account Funds: ~ $ 48,936 011-0950-000324 Parks & Recreation External Printing 2 $122,628 011-0350-000324 Communications External Printing 3 4 O 1 Total $ 171,564 Fina cial Impact Summary: /~ pp ~~ 11 Agenda Item [:~f} ~~ l`'~t V l! ~~~~~ ~ Date 9-5-07 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachN.gov COMMISSION MEMORANDUM To: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: September 5, 2007 Su41ECT: REQUEST FOR APPROVAL TO ACCEPT THE CITY MANAGER'S RECOMMENDATION RELATIVE TO THE TOP-RANKED PRINTER, SOLO PRINTING, INC.; AUTHORIZE NEGOTIATIONS WITH SOLO PRINTING; AND FURTHER AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION, PURSUANT TO INVITATION TO BID 45-06107, FOR THE PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES, AT A NOT TO EXCEED ANNUAL AMOUNT OF $171,564. ADMINISTRATION RECOMMENDATION Approve the award. FUNDING Funds in the amount of $155,566 are available from the budgeted accounts of the Office of Communications and Parks and Recreation as follows: $ 48,936 from Parks & Recreation -- 011-0950-000324 -- External Printing $122,628 from Office of Communications -- 011-0350-000324 - Extemal Printing Services ANALYSIS The purpose of Invitation to Bid No. 45-06!07 (the "Bid") is to establish a contract, by means of sealed bids, with a qualified vendor for the printing of City of Miami Beach publications. The Bid was issued spec~cally to determine if additional savings could be identified for the printing of City publications, associated with alternative specifications for their production (e.g. number of pages, paper weight, etc.). This contract shall remain in effect for one (1) year from the time of award by the Mayor and City Commission, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis. The City of Miami Beach currently has two publications: MB magazine, currently printed six times per year and produced by the Office of Communications of the City of Miami Beach (subject to change); and the Recreation Review, currently printed three times per year to highlight the City's Parks and Recreation activities and events (subject to change). Both publications are delivered directly to all City of Miami Beach households and city facilities, and both offset a portion of their total production costs (printing, fulfillment and postage) through the sale of advertising. Advertising revenues is as follows: 4 Commission Memorandum - !TB-35-0506 October 11, 2006 Page 2 of 5 Ad Revenue Generated in FY 06/07: MB: $123,350 Recreation Review: $ 9,700 TOTAL $133,050 The Bid was issued on July 10, 2007 with an opening date of August 16, 2007. Apre-bid conference to provide information to bidders submitting a response was held on July 25, 2007. BidNet issued bid notices to 31 prospective bidders; RFP Depot issued bids notices to 29 prospective bidders; and 40 bidders were notified via mail, a-mail, and fax circulation. Four (4) bids were received: 1. DEMOCRAT PRINTING & LITHOGRAPHING CO. 2. BEST LITHO, INC 3. TRIPLE CROWN PRINITNG 4. SOLO PRINTING, INC The responsiveness test performed by the Procurement Department resulted in Democrat Printing & Lithographing, Co. being deemed non-responsive. Assistant City Manager, Hilda Fernandez, appointed a Technical Review panel ("the panel") consisting of the following individuals: • Lauren Myatt, public information specialist, Office of Communications • Matthew Tumbleson, office associate V, Office of Communications • Jackie Gonzalez, public information specialist, Parks and Recreation Department • Jannet Harriss, administrative aide I, Parks and Recreation Department • Donnovan Ireland, central services coordinator, Central Services On August 27, 2007, the panel performed site visits to all prospective bidders. On August 28, 2007, the panel convened and a quorum was attained. The panel was provided with Performance Evaluation Surveys. The City shall award the contract to the best value bidder. In determining the best value bidder, in addition to price, the panel considered the following Evaluation Criteria to rank the printing bidders and determine the lowest and best: a) The ability, capacity and skill of the bidder to perform the Contract. b) Whether the bidder can perform the Contract within the time specified, without delay or interterence. c) The character, integrity, reputation, judgment, experience and efficiency of the bidder. d) The quality of performance of previous contracts. e) The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. The panel discussed their individual perceptions of the bidder's qualifications, experience, competence and facilities, and ranked the bidders being evaluated accordingly. 5 Commission Memorandum - !TB-35-05/06 October 11, 2006 Page 3 of 5 It was the panel's overall opinion to be in the best interest of the City to recommend one printer for both magazines in order to obtain the greatest cost reduction on distribution and circulation expenses. A motion was presented by Jackie Gonzalez, seconded by Lauren Myatt and unanimously approved by all panel members for Solo Printing, Inc. to be recommended for potential award of contract for the Printing of the City of Miami Beach magazines. The final scoring was as follows: tT`l~t~q~~`~+C~t~ ~'~~~~ ~+~`~~ 1~~~~1~1* ~- Lauren Matt Matthew Tumbleson Jackie Gonzalez Jannet Harriss Donnovan Ireland Solo Printin 1 1 1 1 1 Best Litho, Inc 3 3 3 3 3 Tri le Crown Printin 2 2 2 2 2 Solo Printin 4 - - Best Litho Inc - - 4 Tri le Crown Printin - 4 - RANKING ORDER 1. SOLO PRINTING, INC 2. TRIPLE CROWN PRINTING 3. BEST LITHO, INC The site visit to Solo Printing, Inc. allowed the panel members to corroborate that Solo printing, Inc. is capable of performing the contracted services. During their visit, the panel members observed Solo Printing, Inc. running multiple presses, demonstrating a capacityto run concurrent jobs. In addition, they learned that in January, Solo Printing, Inc. will be expanding their facility while adding additional presses, which will facilitate increased production flow. The panel also indicated that dedicated customer service representatives are identified to directly manage the project flow within their 24 hour pre-press department, allowing for a seven to eight day turn around time. Furthermore, the award to Solo Printing, Inc. will signify, at a minimum, an overall cost reduction of 20% for both magazines. Please see Appendix "An. To illustrate, the Office of Communications currently spends $27,018 in printing alone per issue fora 48-page 70# self cover (65,000 issues). While ad sales offset production costs, the new pricing and specifications set forth in this bid (e.g. using 48-page, 70# cover and 45# text for 70,000 issues) is estimated to cost $20,438 per issue, resulting in a savings of $6,580 per issue for MB magazine alone and providing 5,000 additional copies. The reduced paper weight is expected to also result in savings associated with postage. 6 Commission Memorandum -ITS-35-006 October 11, 2006 Page 4 of 5 In addition, per current contract tabulation, the Recreation Review spends $18,015 per issue fora 70# self cover publication (70,000 copies) and will continue to produce a 70# self cover publication (70,000 copies) at a new pricing of $16,154. As a result, with the new pricing set forth in this bid, there will be a savings of $1,861 per issue. Solo Printing, Inc. has been in the same field of business for over 26 years. Solo Printing, Inc. has performed printing jobs for private and public industries, such as Florida State University College of Business, Tracfone Wireless, State of Florida Division of Retirement, The Miami Herald, and Florida Department of Education, GREEN INITIATIVE A part of the City's green initiative, bidders were encouraged to take measures to reduce negative environmental impacts such as, but not limited to, (1}the type of ink used, such as soy or vegetable; (2) the type of paper used, such as recyclable paper or post-consumer recycled content; (3) the machinery utilized; (4) LEED or other green certification acquired; or (5) wind, carbon or other credit purchased by the company to offset the atmospheric impact of shipping activities. CONCLUSION Based on the aforementioned, the Administration recommends that the City award a contract to Solo Printing, Inc for the printing of the City of Miami Beach magazines pursuant to ITB No. 45-06107. T:IAGENDA120071sep05071ConsentUT6-45-05-06 Printing of the City of Miami Beach Magazines -Memo.doc 7 APPENDIX "A" MB MAGAZINE 48-page Publication 70# self cover C m any Cost per Publication Annual cast Annual cost Per 5001Unit Price(*) p o ~ ~ 50,000 copies $22,431.00 X 4 $89,724.00 X 6 $538,345.00 $897.24 o ~ 60,000 copies $25,554.00 X 4 $102,218.00 X 6 $613,308.00 $851.82 ~ ~ 70,000 copies $28,677.00 X 4 $114,711.00 X B $688,270.00 $819.37 wa 0 ~ 50,000 copies $20,934.45 X 4 $83,737.30 X 6 $125,606.70 $209.34 ~ - 60,000 copies $23,662.30 X 4 $94,649.20 X 6 $141,973.80 $236.62 m = 70,OD0 copies $26,392.39 X 4 $105,569.56 X 6 $158,354.34 $188.52 J 50,000 copies $17,508.56 X 4 $70,034.24 X 6 $105,051.3fi $175.08 ~ Z 60,000 copies $20,499.13 X 4 $81,996.52 X 6 $122,994.78 $170.83 a o 70,000 copies $23,615.75 X 4 $94,463.00 X fi $141,694.50 $168.68 ~ U 1 - ~ 50,000 copies $17,348.00 X 4 $fi9,392.00 X 6 $173.50 60,000 copies $19,931.00 X 4 $79,724.00 X 6 $166.10 o~ 70,000 copies $22,569.00 X 4 $90,276.00 X 6 $161.20 vi a w Y 65,000 copies W $27,018.00 - = V c=ia~m 48-Page Publication Plus cover (45# text, 70# cover) Company Cost per Publication Annual cost Annual cost Per 500lUnit Price[") ~ z 50,000 copies $19,928.00 X 4 $79,713.00 X 6 $478,280.00 $797.13 ~ F 60,000 copies $22,351.00 X 4 $89,405.00 X B $536,433.00 $745.05 z 70,000 copies ~ $24,774.00 X 4 $99,097.00 X 6 $594,586.00 no bid w oa ~ 50,000 copies $20,442.00 X 4 $81,688.00 X 6 $122,532.00 $204.22 y 60,000 copies $22,727.88 X 4 $90,915.52 X 6 $136,367.28 $189.40 m s 70,000 copies $25,005.75 X 4 $100,023.00 X 6 $150,034.50 $178.61 50,000 copies $16,195.26 X 4 $64,781.04 X 6 $97,171.56 $161.95 W ii 3 60,000 copies $18,848.27 X 4 $75,393.08 X 6 $113,089.62 $157.07 O 70,000 copies $21,540.42 X 4 $86,161.68 X 6 $129,242.52 $153.86 F n: U ~ 50,000 copies $16,125.00 X 4 $64,500.00 X 6 $161.25 Z 60,000 copies $18,255.00 X 4 $72,020.00 X 6 $152.00 14 0 o ~ 70,000 copies $20,438.00 X 4 $81,752.00 X 6 6.0 $ vs a 8 56-Page Publication Plus Cover {45# text, 70# cover) Company Cost per Publication Annual cost Annual cost Per 500IUnit Price(*) ~ ~ 50,000 copies $23,184.00 X 4 $92,739.00 X 6 $556,436.00 ~ Z 60,000 copies $26,020.00 X 4 $104,081.00 X 6 $624,487.00 ~ = ~ 70,000 copies $28,855.00 X 4 $715,423.00 X 6 $692,538.00 W a a Cost of deliver to mail house and the Communications Department (Over runs) z 50,000 copies $24,062.75 X 4 $96,251.00 X 6 $144,376.50 N- 60,000 copies $26,835.67 X 4 $107,342.68 X 6 $161,014.02 m i 70,000 copies $29,609.48 X 4 $118,437.92 X 6 $177,656.88 J Cost of deliver to mail house and the Commun ications Department ( Over runs) 50,000 copies $20,200.60 X 4 $80,802.40 X 6 $121,203.60 W ii 3 60,000 copies $23,433.96 X 4 $93,735.84 X 6 $140,603.76 O 70,000 copies $26,774.91 X 4 $107,099.64 X 6 $160,649.46 ~ ~v Cost of deliver to mail house and the Commun ications Department (Over runs) ~ 50,000 copies $19,207.00 X 4 $76,828.00 X 6 Z ~ 60,000 copies $21,690.00 X 4 $88,760.00 X 6 6 D o zZ 70,000 copies $24,222.00 X 4 $98,888.00 X v~ a Cost of deliver to mail house and the Commun ications Department (Over runs) (*}The above unit price shall apply to printing jobs where the request is within 500 copies of the specified 50,000, 60,000 and 70,000. Lowest Price -Mistake on Price that has been corrected to show the following 48-page Publication 70# self cover 50,000 copies $104,088.00 60,000 copies $119,588.00 70,000 copies $135,414.00 48-Page Publkation Plus cover (45# text, 70# cover) 50,000 copies $96,750.00 60,000 copies $109,530.00 70,000 copies $122,628.00 56-Page Publication Plus Cover (45# text, 70# cover} 50,000 copies $115,242.00 60,000 copies $i 30,140.00 70,000 copies $145,332.00 $927.39 $867.34 $824.45 Included $240.63 $223.63 $211.50 $0.00 $202.01 $195.28 $191.25 5160.00 $192.00 $180.00 $173.00 $0.00 9 RECREATION REVIEW MAGAZINE 28- Page Publication (70# self cover) Company Cost per Publication Annua! cost Annual cost Unit Price z 50,000 copies $15,093.84 X 3 $45,281.52 X 2 $30,187.66 0.302 w - 60,000 copies $17,085.49 X 3 $51,256.47 X 2 $34,170.98 0.285 m = 70,000 copies $19,077.15 X 3 $57,231.45 X 2 $38,154.30 0.273 J 50,000 copies $14,131.56 X 3 $42,394.68 X 2 $28,263.12 0.280 w a 3 60,000 copies $16,298.77 X 3 $48,896.31 X 2 $32,597.54 0.270 OQ: 70,000 copies $18,496.75 X 3 $55,490.25 X 2 $36,993.50 0.260 F- U ~ 50,D00 copies $13,116.00 X 3 $39,348.00 X 2 0260 60,000 copies $14,767.00 X 3 $44,301.00 X 2 0.240 o~ 70,000 copies $16,469.00 X 3 $49,407.00 X 2 0.230 w a Z y ~ ~ ~ g 70,000 copies va~.~m $16,625.00 $49,875.00 0237 28- Page Publication (45# text, 70# cover) Company Cost per Publication Annual cost Annual cost Unit Price Z 50,000 copies $13,941.91 X 3 $41,825.73 X 2 $27,883.82 0.279 ~ ~ 60,000 copies $15,425.84 X 3 $46,277.52 X 2 $30,851.68 0.257 m ~ 70,000 copies $16,909.76 X 3 $50,729.28 X 2 $33,819.52 0.242 J 50,000 copies $11,592.78 X 3 $34,778.34 X 2 $23,185.56 0.230 w a 3 60,000 copies $13,335.26 X 3 $40,005.78 X 2 $26,670.52 0.220 ¢ O 70,000 copies a oc $15,108.50 X 3 $45,325.50 X 2 $30,217.00 0.215 f- ca ~ 50,000 copies $11,109.00 X 3 $33,327:00 X 2 0.220 ~ 60,000 copies 70 i $12,412.00 X 3 $37,620.00 X 2 0.200 0 190 ,000 cop es $13,761.00 X 3 $41,283.00 X 2 . a 32- Page Publication (70# self cover) Company Cost per Publication Annual cost Annual cost Unit Price z 50,000 copies - $14,504.13 X 3 $43,512.39 X 2 $29,008.26 0.290 ~ 60,000 copies ~ $16,391.92 X 3 $49,175.76 X 2 $32,783.84 0.273 70,000 copies m $18,279.71 X 3 $54,839.13 X 2 $36,559.42 0.261 7 50,000 copies $12,862.61 X 3 $38,587.83 X 2 $25,725.22 0.257 w a ~ 60,000 copies $15, 033.69 X 3 $45,101.07 X 2 $30,067.98 0.251 70,000 copies ~ O $17,323.81 X 3 $51,971.43 X 2 $34,647.62 0.247 o: 1- U ~ 50,000 coples $12,540.00 X 3 $37,620.OD X 2 0.250 O~ 60,000 coples $14,318.00 X 3 $42,948.00 X 2 0.230 ~~ 70,000 copies $16,154.00 X 3 $48,462.00 X 2 0.220 v~ a 10 z ~ ~ v = g 70,000 copies $18,015.00 $54,045.00 0.257 c~ia~m 32- Page Publication (45# text, 70# cover) Companv Cost per Publication Annual cost Annual cost Unit Price z 50,000 copies $16,027.34 X 3 $48,082.02 X 2 $32,054.68 0.321 N - 60,000 copies $17,903.71 X 3 $53,711.13 X 2 $35,807.42 0.298 ~ ? T0,000 copies $19,780.08 X 3 $59,340.24 X 2 $39,560.16 0.283 J 50,000 copies $12,202.49 X 3 $36,607.47 X 2 $24,404.98 0.244 w ~ Z 60,000 copies $14,178.71 X 3 $42,536.13 X 2 $28,375.42 0.236 a o 70,000 copies $16,187.38 X 3 $48,562.14 X 2 $32,374.76 0.231 ~ o: 1- U c~ 50,000 copies $13,297.00 X 3 $39,891.00 X 2 0.260 F 60,000 copies $14, 782.00 X 3 $44, 346.00 X 2 0.240 o~ 70,000 coples $16,312.00 X 3 $48,936.00 X 2 0.230 to a 36- Page Publication (70# self cover) Companv Cost per Publication Annual cost Annual cost Unit Price z 50,000 copies $18,175.94 X 3 $54,527.82 X 2 $36,351.88 0.364 y - 60,000 copies $20,305.29 X 3 $60,915.87 X 2 $40,610.58 0.338 m = 70,000 copies $22,499.60 X 3 $67,498.80 X 2 $44,999.20 0.321 50,000 copies $15,662.95 X 3 $46,988.85 X 2 $31,325.90 0.313 w ¢ 3 60,000 copies $18,106.46 X 3 $54,319.38 X 2 $36,212.92 0.302 Oo: 70,000 copies $20,585.76 X 3 $61,757.28 X 2 $41,171.52 0.294 F- U ~ 50,000 copies $15,161.00 X 3 $45,483.00 X 2 0.300 o~ 60,000 copies 70 000 i $17,180.00 $19 00 260 X 3 X 3 $51,540.00 $57 780 00 X 2 X 2 0.280 270 0 o~ , cop es . , , . . us a W Y w 70,000 copies $20,665.00 c~a$m 36- Page Publication (45# text, 70# cover) Companv Cost per Publication ~ 50,000 copies $15,473.46 y - 60,000 copies $17,173.85 m ? 70,000 copies $18,939.19 J $61,995.00 Annual cost X 3 $46,420.38 X 2 X 3 $51,521.55 X 2 X 3 $56,817.57 X 2 0.295 Annual cost Unit Price $30,946.92 0.309 $34,347.70 0.286 $37,878.38 0.271 „~ 50,000 copies $12,676.71 X 3 $38,030.13 X 2 $25,353.42 0.254 11 ~ = 60,000 copies $14,579.62 X 3 $43,738.86 X 2 $29,159.24 0.242 a o 70,000 copies $16,518.30 X 3 $49,554.90 X 2 $33,036.60 0.236 ~v ~ 50,000 coples $12,701.00 X 3 $38,103.00 X 2 0.250 60,000 copies $14,284.00 X 3 $42,852.00 X 2 0.230 220 0 o a 70,000 copies $15,917.00 X 3 $47,751.00 X 2 . cn a 40- Page Publication (70# self cover) Company Cost per Publication Annual cast Annual cost Unit Price z 50,000 copies $19,204.52 X 3 $57,613.56 X 2 $38,409.04 0.384 N - 60,000 copies $21,253.59 X 3 $63,760.77 X 2 $42,507.18 0.354 m = 70,000 copies $24,108.73 X 3 $72,326.19 X 2 $48,217.46 0.344 50,000 copies $16,864.66 X 3 $50,593.98 X 2 $33,729.32 0.337 w 3 60,000 copies ii' $19,445.61 X 3 $58,336.83 X 2 $38,891.22 0.324 . O~ 70,000 copies F U $22,160.48 X 3 $66,481.44 X 2 $44,320.96 0.317 ~ 50,000 copies $16,429.00 X 3 $49,287.00 X 2 0.320 F 60,000 copies $18,690.00 X 3 $56,070.00 X 2 0.310 o a 70,000 copies $21,006.00 X 3 $83,018.00 X 2 0.300 u~ a r Z Y ~ v ==k g 70,000 copies $22,515.00 $67,545.00 0.321 va3m 40- Page Publication (45# text, 70# cover) Company Cost ger Publication Annual cost Annual cost Unit Price z 50,000 copies $15,540.66 X 3 $46,621.98 X 2 $31,081.32 0.311 y - 60,000 copies $17,297.05 X 3 $51,891.15 X 2 $34,594.10 0.288 m = 70,000 coples $18,979.51 X 3 $56,938.53 X 2 $37,959.02 0.271 J Cost of deliver to mail house and the Parks and Recreation Depa rtment (Over runs)S 0.000 50,000 copies $16,008.69 X 3 $48,026.07 X 2 $32,017.38 0.320 w ~ ii' 60,000 copies $18,454.49 X 3 $55,363.47 X 2 $36,908.98 0.308 . ~ 70,000 copies $21,034.21 X 3 $63,102.63 X 2 $42,668.42 0.300 H U Cost of deliver to mail house and the Parks and Recreation Department (Over runs)$ 150.000 ~ 50,000 copies $14,888.00 X 3 $44,664.00 X 2 0.290 ~ 60,000 copies $16,654.00 X 3 $49,962.00 X 2 0:270 ~ 70,000 copies $18,469.00 X 3 $55,407.00 X 2 0.260 Cost of deliver to mail house and the Parks and Recreation Depa rtment {Over runs)S 0.000 Lowest Price 12 ®Mistake on Price that has been corrected to show the following: 28- Page Publication (70# self cover) 50,000 copies $26,232.00 60,000 copies $29,534.00 70,000 copies $32,938.00 28- Page Publication (45# text, 70# cover) 50,000 copies $22,218.00 60,000 copies $24,824.00 70,000 copies $27,522.00 32- Page P.ubticatio n (70# self cover) 50,000 copies $25,080.00 60,000 copies $28,632.00 70,000 copies $32,308.00 32- Page Publication (45# text, 70# cover) 50,000 copies $26,594.00 60,000 copies $29,564.00 70,000 copies $32,624.00 36- Page Publication (70# sell cover) 50,000 copies $30,322.00 60,000 copies $34,360.00 70,000 copies $38,520.00 36- Page Publicatio n (45# text, 70# cover) 50,000 copies $25,402.00 60,000 copies $28,568.00 70,000 copies $31,834.00 40- Page Publicatio n (70# sell cover) 50,000 copies $32,858.00 60,000 copies $37,380.00 70,000 copies $42,012.00 40- Page Publication (45# text, 70# cover) 50,000 copies $29,776.00 60,000 copies $33,308.00 70,000 copies $36,938.00 13 MB MAGAZINE 48-page Publication 70# self cover Companv ~ ~ 50,000 copies ~ ~ 60,000 copies 70,000 copies a z 50,000 copies ~ - 60,000 copies m i 70,000 copies Cost per Publication Annual cost Annual cost Per 5 00lUnit Price(*) $22,431.00 X 4 $89,724.00 X 6 $538,345.00 $897.24 $25,554.00 X 4 $102,218.00 X 6 $613,308.00 $851.82 $28,677.00 X 4 $114,711.00 X 6 $688,270.00 $819.37 $20,934.45 X 4 $83,737.30 X 6 $125,606.70 $209.34 $23,662.30 X 4 $94,649.20 X 6 $141,973.80 $236.62 $26,392.39 X 4 $105,569.56 X 6 $158,354.34 $188.52 50,000 copies $17,508.56 X 4 $70,034.24 X 6 $105,051.36 $175.08 w ii 3 60,000 copies $20,499.13 X 4 $81,996.52 X 6 $122,994.78 $170.83 70,000 copies o $23,615.75 X 4 $94,463.00 X 6 $141,694.50 $168.68 ~ F- U ~ 50,000 copies $17,348.00 X 4 $69,392.00 X 6 $416,352.00 $173.50 F 60,000 copies $19,931.00 X 4 $79,724.00 X 6 $478,344.00 $166.10 ~ ? T0.000 copies $22,569.00 X 4 $90,276.00 X 6 $541,656.00 $161.20 48-Page Publication Plus cover (45# text, 70# cover) Companv Cost per Publication Annual cast Annual cost Per 500/Unit Price(*~ ~ ~ 50,000 copies $19,928.00 X 4 $79,713.00 X 6 $478,280.00 $797.13 o ~ 60,000 copies $22,351.00 X 4 $89,405.00 X 6 $536,433.00 0 $745.05 bid a T0,000 copies $24,774.00 X 4 $99,097.00 X 6 $594,586. 0 no oa z 50,000 copies $20,442.00 X 4 $81,688.00 X 6 $122,532.00 $204.22 N - 60,000 copies $22,727.88 X 4 $90,915.52 X 6 $136,367.28 $189.40 m ~ 70,000 copies $25,005.75 X 4 $100,023.00 X 6 $150,034.50 $178.61 J 50,000 copies $16,195.26 X 4 $64,781.04 X 6 $97,171.56 $161.95 w ii ~ 60,000 copies $18,848.27 X 4 $75,393.08 X 6 $113,089.62 $157.07 ~ Oa 70,000 copies ~ $21,540.42 X 4 $86,161.68 X 6 $129,242.52 $153.86 ~ 50,000 copies $16,125.00 X 4 $64,500.00 X 6 $387,000.00 $161.25 60,000 copies $18,255.00 X 4 $72,020.00 X 6 $438,120.00 $152.00 70,000 copies $20,438.00 X 4 $81,752.00 X 6 $490,512.00 $146.00 a 14 56-Page Publication Plus Cover (45# text, 70# cover) Company Cost per Publication Annual cost '' ~ 50,000 copies $23,184.00 X 4 $92,739.00 X 6 ~ = 60,000 copies $26,020.00 X 4 $104,081.00 X 6 ? 70,000 copies $28,855.00 X 4 $115,423.00 X 6 w~ o a Annual cost Per 5001Unit Price(") $556,436.00 $927.39 $624,487.00 $867.34 $692,538.00 $824.45 Cost of deliver to mail house and the Communications Department (Over runs) z 50,000 copies $24,062.75 X 4 $96,251.00 X 6 $144,376.50 N- 60,000 copies $26,835.67 X 4 $107,342.68 X 6 $161,014.02 m= 70,000 copies $29,609.48 X 4 $118,437.92 X 6 $177,656.88 J Cost of deliver to mail house and the Communications Department (Over runs) ~ 50,000 copies $20,200.60 X 4 $80,802.40 X 6 $121,203.60 ii 3 60,000 copies $23,433.96 X 4 $93,735.84 X 6 $140,603.76 ~ 70,000 copies $26,774.91 X 4 $107,099.64 X 6 $160,649.46 ~v Cost of deliver to mail house and the Communications Department (Over runs) ~ 50,000 copies $19,207.00 X 4 $76,828.00 X 6 $460,968.00 Z 60 000 copies $21,690.00 X 4 $86,760.00 X 6 $520,560.00 ~ ? 70,000 copies $24,222.00 X 4 $96,888.00 X 6 $581,328.00 O a: m a Cost of deliver to mail house and the Communications Department (Over runs) ("} The above unit price shall apply to printing jobs where the request is within 500 copies of the specified 50,000, 60,000 and 70,000. Included $240.63 $223.63 $211.50 $0.00 $202.01 $195.28 $191.25 5150.00 $192.00 $180.00 $173.00 $0.00 15 RECREATION REVIEW MAGAZINE 28- Page Publication (70# self cover} Company Cost per Publication Annual cost Annual cost Unit Price z 50,000 copies $15,093.84 X 3 $45,281.52 X 2 $30,187.68 0.302 y - 60,000 copies $17,085.49 X 3 $51,256.47 X 2 $34,170.98 0.285 m = 70,000 copies $19,077.15 X 3 $57,231.45 X 2 $38,154.30 0.273 W 50,000 copies $14,131.56 X 3 $42,394.68 X 2 $28,263.12 0.280 a ~ 60,000 copies $16,298.77 X 3 $48,896.31 X 2 $32,597.54 0.270 O~ 70,000 copies $18,496.75 X 3 $55,490.25 X 2 $36,993.50 0.260 ~v O 50,000 copies $13,116.00 X 3 $39,348.00 X 2 $78,696.00 0.260 Z 60 000 copies $14,767.00 X 3 $44,301.00 X 2 $88,602.00 0.240 o ~ 70,000 copies $16,469.00 X 3 $49,407.00 X 2 $98,814.00 0.230 m a 28-Page Publication (45# text, 70# cover) Companv Cost per Publication Annual cost Annual cost Unit Price = 50,000 copies $13,941.91 X 3 $41,825.73 X 2 $27,883.82 0.279 ~ - 60,000 copies $15,425.84 X 3 $46,277.52 X 2 $30,851.68 0.257 m = 70,000 copies $16,909.76 X 3 $50,729,28 X 2 $33,819.52 0.242 J 50,000 copies $11,592.78 X 3 $34,778.34 X 2 $23,185.56 0.230 w a 3 60,000 copies $13,335.26 X 3 $40,005.78 X 2 $26,670.52 0.220 OQ: 70,000 copies $15,108.50 X 3 $45,325.50 X 2 $30,217.00 0.215 ~v O 50,000 copies $11,109.00 X 3 $33,327.00 X 2 $66,654.00 0.220 70,000 copies $13,761.00 X 3 $41,283.00 X 2 $82,566.00 0.190 m a 32- Page Publication (70# sell cover) Company Cost per Publication Annual cost Annual cost Unit Price z 50,000 copies $14,504.13 X 3 $43,512.39 X 2 $29,008.26 0.290 ~ - 60,000 copies $16,391.92 X 3 $49,175.76 X 2 $32,783.84 0273 m = 70,000 copies $18,279.71 X 3 $54,839.13 X 2 $36,559.42 0.261 J 50,000 copies $12,862.61 X 3 $38,587.83 X 2 $25,725.22 0.257 w ii 3 60,000 copies $15,033.69 X 3 $45,101.07 X Z $30,067.98 0.251 Q O 70,000 copies it a F U $17,323.81 X 3 $51,971.43 X 2 $34,647.62 0.247 c~ 50,000 copies $12,540.00 X 3 $37,620.00 X 2 $75,240.00 0.250 ~ 60,000 copies $14,316.00 X 3 $42,948.00 X 2 $85,896.00 0.230 o ~ 70,000 copies $16,154.00 X 3 $48,462.00 X 2 $96,924.00 0.220 ma 16 32- Page Publication (45# text, 70# cover) Company Cost per Publication Annual cost Annual cost Unit Price = 50,000 copies $16,027.34 X 3 $48,082.02 X 2 $32,054.68 0.321 ~ _ 60,000 copies $17,903.71 X 3 $53,711.13 X 2 $35,807.42 0.298 m z 70,000 copies $19,780.08 X 3 $59,340.24 X 2 $39,560.16 0.283 J 50,000 copies $12,202.49 X 3 $36,607.47 X 2 $24,404.98 0.244 w a 3 60,000 copies $14,178.71 X 3 $42,536.13 X 2 $28,375.42 0.236 ~ O 70,000 copies Fa- U $16,187.38 X 3 $48,562.14 X 2 $32,374.76 0.231 O 50,000 copies $13,297.00 X 3 $39,891.00 X 2 $79,782.00 0.260 o ~ 60,000 copies $14,782.00 X 3 $44,346.00 X 2 $88,692.00 0.240 ~ 70,000 copies J $16,312.00 X 3 $48,936.00 X 2 $97,872.00 0.230 o ~ a 36- Page Publication (70# self cover) Company Cost per Publication Annual cost Annual cost Unit Price z 50,000 copies $18,175.94 X 3 $54,527.82 X 2 $36,351.88 0.364 ~ - 60,000 copies $20,305.29 X 3 $60,915.87 X 2 $40,610.58 0.338 m = 70,000 copies $22,499.60 X 3 $67,498.80 X 2 $44,999.20 0.321 J 50,000 copies $15,662.95 X 3 $46,988.85 X 2 $31,325.90 0.313 w -+ Z 60,000 copies $18,106.46 X 3 $54,319.38 X 2 $36,212.92 0.302 a 0 70,000 copies $20,585.76 X 3 $61,757.28 X 2 $41,171.52 0.294 U 50,000 copies $15,161.00 X 3 $45,483.00 X 2 $90,966.00 0.300 0 7 o ~ 70,000 copies $19,260.00 X 3 $57,780.00 X 2 5,560.00 $11 0.2 0 ~ a 36-Page Publication (45# text, 70# cover) Company Cost per Publication Annual cost Annual cost Unit Price i 50,000 copies $15,473.46 X 3 $46;420.38 X 2 $30,946.92 0.309 N - 60,000 copies $17,173.85 X 3 $51,521.55 X 2 $34,347.70 0.286 m = 70,000 copies $18,939.19 X 3 $56,817.57 X 2 $37,878.38 0.271 J - 50,000 copies $12,676.71 X 3 $38,030.13 X 2 $25,353.42 0.254 w ~ ~ 60,000 copies $14,579.62 X 3 $43,738.86 X 2 $29,159.24 0.242 ~ O 70,000 copies ~ $16,518.30 X 3 $49,554.90 X 2 $33,036.60 0.236 a: F U c7 50,000 copies $12,701.00 X 3 $38,103.00 X 2 $76,206.00 0.250 ~ 60,000 copies $14,284.00 X 3 $42,852.00 X 2 $85,704.00 0.230 O o ~ 70,000 copies via $15,917.00 X 3 $47,751.00 X 2 $95,502.00 0.220 17 40- Page Publication (70# self cover) Company Cost aer Publication Annual cost Annual cost Unit Price ~ 50,000 copies $19,204.52 X 3 $57,613.56 X 2 $38,409.04 0.384 N - 60,000 copies $21,253.59 X 3 $63,760.77 X 2 $42,507.18 0.354 m ~ 70,000 copies $24,108.73 X 3 $72,326.19 X 2 $48,217.46 0.344 J 30,000 copies $16,864.66 X 3 $50,593.98 X 2 $33,729.32 0.337 w ~ Z 60,000 copies $19,445.61 X 3 $58,336.83 X 2 $38,891.22 0.324 a o 70,000 copies $22,160.48 X 3 $66,481.44 X 2 $44,320.96 0.317 U ~ 50,000 copies $16,429.00 X 3 $49,287.00 X 2 $98,574.00 0.320 ~ 60,000 copies $18,690.00 X 3 $56,070.00 X 2 $112,140.00 0.310 o ~ v~ a 70,000 copies $21,006.00 X 3 $63,018.00 X 2 $126,036.00 0.300 40- Page Publication (45# text, 70# cover) Company Cost aer Publication Annual cost Annual cost Unit Price z 50,000 copies $15,540.66 X 3 $46,621.98 X 2 $31,081.32 0.311 ~ - 60,000 copies $17,297.05 X 3 $51,891.15 X 2 $34,594.10 0.288 m = 70,000 copies $18,979.51 X 3 $56,938.53 X 2 $37,959.02 0,271 J Cost of deliver to mail house and the Parks and Recreation Department (Over runs)$ 0.000 50,000 copies $16,008.69 X 3 $48,026.07 X 2 $32,017.38 0.320 W ~ z 60,000 copies $18,454.49 X 3 $55,363.47 X 2 $36,908.98 0.308 a o 70,000 copies $21,034.21 X 3 $63,102.63 X 2 $42,668.42 0.300 ~v Cost of deliver to mail house and the Parks and Recreation Department ( Over runs)S 150.000 c~ 50,000 copies $14,888.00 X 3 $44,664.00 X Z $89,328.00 0.290 F 60,000 coples $16,654.00 X 3 $49,962.00 X 2 $99,924.00 0.270 o ~ 70,000 coples $18,469.00 X 3 $55,407.00 X 2 $110,814.00 0.260 rn a Cost of deliver to mail house and the Parks and Recreation Department (Over runs)S 0.000 18 so~Q m MIAMIBEACH City of Miami Beoch, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786-394-4002 July 23, 2007 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 45-06/07 FOR PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES ("the ITB"}. The Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: Please be reminded that aPre-bid is scheduled for, July 25, 2007, at 10:00 A.M. at the following address: City of Miami Beach City Hall -Fourth Floor 1700 Convention Center Drive City Manager's Small Conference Room Miami Beach, Florida 33139 _ Attendance (in__person_ or_ via telephone)_.to_ this__P_re-Pr_oposaL_submission _meeting- is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the pre-Proposal submission meeting via telephone must follow these steps: ***PLEASE NOTE THAT THE TELEPHONE AND MEETING NAME HAS BEEN CHANGED. (1) Dial the TELEPHONE NUMBER: 1-888-776-3766 (Toll-free North America) (2) Enter the MEETING NUMBER: *3384706* note that number is preceded and followed by the star (*) key). Proposers who are interested in participating via telephone, please send an a-mail to mariaestevez@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH ( ~` Gus Lopez, CPPO Procurement Director m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, v+wW.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-b73-7490 Fax: 786-394-4002 July 30, 2007 RE: ADDENDUM NO. 2 TO INVITATION TO BI1> (ITB) 1V(J, g5_(!6/n~ FOu PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES ("the ITB"). The Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: Recreation Review magazine's awarded printer shall be located within Miami-Dade and Broward boundaries Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the -- reason s - or not_submitting aproposal CITY OF MIAMI BEACH ~~ Gus Lopez, CPPO Procurement Director m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 30573-7490 Fax: 786-394-4002 August 2, 2007 RE: ADDENDUM NO. 3 TO INVITATION TO BID (ITB) NO. 45-06/07 FOR PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES ("the ITB"). The Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: Pursuant to the Equal Benefits Ordinance, § 2-373 (G)(3) of the Miami Beach City Code, the bidder may be granted exception and/or waivers provided the following: this section under the followina circumstances• b) Where only one Bid is received• c) Where more than one Bid rPCn~ d) V i) ~~ ~~~ ~~ ~ ~o ut Iwo nunarea t1tt thousand dollars 250 000 (whichever is laccl nrc~ter +h.,., tL.,. i_...__. .__ . . . have been listed as a requirement in the Bid specifications)L1 t `rtes section would not Bidders are NOT required to be "in-compliance" with the Equal Benefits Ordinance at the time of submittal. Bidders will NOT be deemed "non-responsive" if compliance with the provisions of the Ordinance is not met before consideration of award. Please note that the aforementioned non- applicability terms will take effect only after review of all Bids received and Commission approval (as detailed in the section referenced above). If the Bidder is unable to provide equal benefits to employees assigned to work within the City limits of the City of Miami Beach and employees located outside of the Citv of Miami Beach limits but are direct) erformin work on the awarded contract for Printin Services, they will NOT be automatically disqualified from bidding on the City's banking services contract. The following are the options for compliance with the Equal Benefits Ordinance: 1. Cash Equivalent: Some contractors are unable to find an insurance company willing to offer same sex and opposite sex domestic partner coverage. When a contractor takes all reasonable measures to stop discriminating, but can't for reasons outside its control, it can comply with the Equal Benefits Ordinance if it agrees to pay a cash equivalent. A cash equivalent is the amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa. For more information, see the Reasonable Measures Application. 2. Substantial Compliance Form: Once a contractor makes it clear that it will comply with the Declaration, in certain situations ending discrimination in benefits may be delayed. For instance, offering medical insurance may be delayed until the contractor's next enrollment period; other benefits, such as bereavement leave, - -- may be delayedtintil the contracfor s personnel policies can be revised. For more information, see Rules of Procedure of the Substantial Compliance Form. 3. The Bidder provides benefits neither to employee's spouses nor to employees' Domestic Partners. For compliance, if the benefits coverage is delayed, the contractor can offer the cash equivalent to the employee(s) until the benefits are active. Please contact Cristina Diaz at c_ristinadiazCcr~miamibeachfl goy or 305-673-7490 if any further clarification is needed. Please see the enclosed step by step guide to completing the Equal Benefits Ordinance Forms. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITS are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH ~~, Gus Lopez, CPPO Procurement Director INVITATION TO BID PRINTING OF THE CITY OF MIAMI RFarl-a nnn~n~~l,l~~ r ~~~r,vr1LIIVCJ BID # 45-06/07 BID OPENING: AUGUST 16, 2007 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 wwvr.m iamibeachfl.gov F:\PURC\$ALL\Maria\Bids\06-07\17645-06-07 Printing of the City of Miami Beach Magazines\Original Document and Addendums\ITB-45-06-07 . doc m MIAMBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel; 305-673-7490, Fax: 305-673-7851 Invitation to Bid No. 45-06/07 PUBLIC NOTICE Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on August 16, 2007 for: PRINTING OF THE CITY QF MIAMI BEACH MAGAZINES At time, date; and n(ace ab,,,,,. ~.;.~... ., , ~Y~, u~u~ vvil- oe pubiiciy opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Facsimile, electronic, or e-mailed bids will not be accepted. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified vendor for the printing of the City of Miami Beach brochures. This contract shall remain in effect for (1) year from time of award by the Mayor and City Commission, and may be renewed by mutual agreement for three {3) additional years, on a year to year basis. A pre-bid conference will be held on July 25, 2007 at 10:00 a.m. at the City of Miami Beach Ci Hall, 4th Floor, City Manager's Small Conference Room, located at 1700 Convention Center Drive, Miami Beach Florida 33139. Attendance at the prebid Conference is highly encouraged and recommended as a source of information but is not mandatory. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating m the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980" (note that number is preceded and followed b the star (*) key). y The City of Miami Beach is using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot com If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: 305 673-7851. The Btd title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar da s responses to questions/clarifications will be senp torall phospecti tle Ibiddetrs op thef orm of a II addendum. n July 10, Zoo? City of Miami Beach ITB-45-06!07 2 of 41 The City of Miami Beach reserves the right to accept any proposal or bid deeme interest of the City of Miami Beach, or waive any informality in an Miami Beach may reject any and all proposals or bids. d to be in the best y proposal or bid. The City of YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389, THE CAMPAIGN YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUB FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAYBE FOUND ON TH BEACH WEBSITE: htt // JECT TO THE --.p: www.miamibeachfl qov/newcity/dAntc/ni i.,.l....__ „_ ... E CITY OF MIAMI • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS --RESOLUTION NO. 2000-23879, • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORD ~ ~ • LOBBYIST REGISTRATION AND DISCLOSURE OFFEES -~ ORDI • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 NANCE NO, 2002-3363 • LIVING WAGE REQUIREMENT--ORDINANCE NO. 2001-3301. Pursuant to ' Beach Living Wage Ordinance, as codified in Chapter 2, Division 6, Section City of Miami 410 of the Miami Beach Code, all service groups or individuals, entering into a c the city shall pay to all its employees, a living wage of not less 2 407 thru 2- health benefits, or a living wage of not less than $9.81 an hour without he ontract with covered employer to group or individual with the livin than $8.56 an hour with the lower wage scale ($8.56/hour) when a covered emplo er al alth benefits. For a such health benefits shall consist of payment of at I g wage provision by choosing to pay of health benefits for covered employees and thei det $1y25 pe~hour towahd thehp ov slon • EQUAL BENEFITS ORDINANCE - pendents. ORDINANCE NO. 2005-3494 Sincerely, .Y l Gus Lopez, CPPO Procurement Director July 10, 2007 City of Miami Beach ITB-45-06!07 3 of 41 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES BID # 06-05/Ofi 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An original and five (5) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be accepted. '•~ EXECi.i T ION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be removal of a supplier's name from the bid mailing list. cause for 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total when requested. Prices must be stated in units of quantity specified in the biddin specifications. Incase of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bids . 1.5 TAXES: ( ) The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales T and Use Certificate Number is 04-00097-09-23. ax 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid vices extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shi July 10, 2007 the latest new and current model offered (most current produ ton model at thebime of th e City of Miami Beach IS !76-45-06/07 Sofg1 bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific arti~:le(s) of equ;pment,'suppiies shall Ctlnfprm in quality, uesign and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if biddin other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any writterrindication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conformin specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destro will, upon request, be returned at the bidder's expense. Bidders will be responsible for removal of all samples furnished within (30) days after bid o enin Yed, P g. All samples will be disposed of after thirty (30) days. Each individual sample must be label the name. Failure of bidder to either deliver required samples or to clearly identify samples ma be reason for rejection of the bid. Unless otherwise indicated sa ed with bidder's to the Procurement Division, 1700 Convention Center Drive, Miami Beach,IFL 3313vered 9. July 10, 2007 city of Miami Beach iT6-45-06/07 6 of 41 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (786) 394-4002. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance Drill ba at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City within 30 days after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of dama a or defect and properly invoiced. g 1.18 DISPUTES: __ _ __ Incase of any doubt or difference of opinion as to the items to be furnished hereund decision of the City shall be final and binding on both parties. er, the 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no wa be a cause for relief from responsibility, y 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach Florida and its employees from liability of any nature or kind, including cost and ex ens for, or on account of, any co p es manufactured or used in the perfo man ce of theocontactninaludinntion, process, or article Miami Beach, Florida. If the bidder uses any design, device or materials covered be lefty of patent, or copyright, it is mutually understood and agreed, without exception, that the b d prices shall include all royalties or cost arising from the use of such design, device materials in any way involved in the work. or 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida conform in aA respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be c shall breach of contract. Any fines levied because of inadequacies to co onsidered as a requirements shall be borne solely by the bidder responsible for same- mply wrth these Juy ~o, 200 City of Miami Beach ITB-4.ri-Oolu7 70/41 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that helshe is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any docu~r„e; ;t cr part~c!pa±e ;n any city-sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty., obligation and expense of obtaining all necessary licenses, permits -and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: N!A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the Cit Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. July 10, 2007 City of Miami Beach ITB-45-06/07 8of41 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted directly to the Ccmmunication /Parks and Recreation Departments. 1.31 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 131D TABULATiGNS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof,- the Bidder must --_ submit#o the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids is required. A copy of such Addendum shall be sent by BidNetO via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet® notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to July 10, 2007 CityoiMiami Beach I?9-45-05/C7 9 of 41 demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts be±;;lQC.. •~:-. Information '^r^,,. -' ~ ~•.~ ~ ~~ 115 niateriai r~~~~deu by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION..OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a• The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. ~• The character, integrity, reputation, judgment, experience and efficiency of the bidder. d• The quality of performance of previous contracts. e• The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. July 10, 2007 City of Miami Beach iT6-45-08lC7 10 of 41 1.48 REASONABLE ACCOMMODATION In accordance with the Title li of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, .supplier,- sub- - - - __ contractor,. or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder July 10, 20D7 City of Miami Beach ITB-aF_05/D? 12 of 41 of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and eve tools, appliances and property of every description, used Pa otnnect on with this particullar project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. July 10, 2007 city of Miami Beach TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (001 days fo!lo.ving receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. ITB-45-06!07 13 of 41 It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to tl,e p:.~b!ic ir; a;,d up to the amount of $i ,u00,000.00 for each occurrence and and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance anent w~th~~~t• rloL~„ „~ ~~._ _-_,_. _ - ~~• --~~ ~ ~~~ ~~ ~~~ ~LGII ICU wtinin this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. July 10, 2007 City of Miami Beach ITB-45-06/07 14 of 41 It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for ore insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved fvr the exclusive use of occupancy of the insured against whom claim is made or suit is filed. July 10, 2007 City of Miami Beach !TR_q 5-06!07 15 of q1 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state o Florida. f XXX 2• Comprehensive General Liability (occurrence form), limits of liability 1 000 000.00 occurrence for bodily injury property damage to include Pre ses/ Operationsr Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hi automobiles included. red 4• Excess Liability - ~ ~„ .,.._ _ _ ------~~~ Nc! uc;currence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it m be stated on the certificate. ust 6. Other Insurance as indicated: ____ Builders Risk completed value ____, Liquor Liability ~--__•00 ____ Fire Legal Liability $-----_•00 Protection and Indemnity ~----~00 _ Employee Dishonesty Bond $--•00 Other .00 -__ - - - - -- -_- _ - ~__ --.00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best`s guide rating B+: VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT TEM T \ We understand the Insurance Requirements ofi,the sp cificati,~ ns and th insurance may be required within five (5) days after o at evidence of this / p Wing. Sb ~O ri ~~. ~~ f r, ~ bidder "- July 10, 2007 City of Miami Beach !TB-45-05/07 16 of 41 Communications between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10} calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.9 SAMPLES: Bidders may be required to submit samples of similar work upon City's request. Successful bidder(s) will provide the City of Miami Beach with a sample of the paper they propose to furnish. The City reserves the right to request a sample of the paper to be used prior to each printing to ensure compliance with proposed paper. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to-the Procurement Division, '1.700 Convention_Center Drive, Miami Beach, FL 33139 2.10 DELIVERY TIME: Successful bidder shall provide a final product ready for shipment 14 calendar days prior to the date of the mailing of the brochures to the City of Miami Beach residents. Copies shall be delivered to the City's mail house (A&B Mailer), and the Parks and Recreation Department and Office of Communications (See Section 2.20 Facility Location for addresses). 2.11 LIQUIDATED DAMAGES: Failure to provide copies of the brochures within the specified time may result in the successful bidder being assessed the additional cost incurred by the City as liquidated damages for any and all expenses associated with the service performed by a secondary vendor. 2.12 PERCENTAGE ABOVE VENDOR COST/ DISCOUNTS (From published price lists): NlA 2.13 ESTIMATED QUANTITIES: Quantities stated are for bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs and estimated usage for a one (1) year period. Said estimated quantities may be used by the City for the purpose of evaluating the low bidder meeting specifications. 2.14 HOURLY RATE: N/A 2.15 WARRANTY: N!A 2.16 PRODUCTICATALOG INFORI!-!AT!n[~: ILIA July 10, 2007 City of Miami Beach ITB-45-06/07 18 of 41 2.17 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of five (5) verifiable references, of firms or government organizations for which the contractor is currently furnishing, or has furnished similar type, size and complexity of work or equipment as specified herein. Reference shall include the name of the company, a contact person, contact person's E-MAIL ADDRESS, the telephone number and facsimile number. 2.18 COMPLETE PROJECT REQUIRED: These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the project/service. 2.19 FACILITY 1 (l~~Tl(11U; Successful bidder will deliver in cartons direct mailed copies to: For MB Magazine: A&B Bulk Mailers 4412 N.W. 74`h Avenue Miami FI 33166 Over runs to be delivered to: Office of Communications 1700 Convention Center Drive _ _ - iami Beach, FI 33139 For Recreation Review Magazine• A&B Bulk Mailers 4412 N.W. 74th Avenue Miami FI 33166 Over runs to be delivered to: Parks & Recreation Department 2100 Washington Avenue Miami Beach, FI 33139 2.20 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified service. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; and has provided similar type, size and complexity of such service. The evidence will consist of listing of at least one (1) printing project similar to the specifications included herein, within the last three (3) years. 2.21 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified wilt-be returned to the bidder unopened.~he responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. July 10, 2007 City of Miami Beach ITB-45-06/07 19 of 41 2.22 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.23 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE (5) COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.24 MAINTENANCE AGREEMENT: NIA 2.25 EQUAL PRODUCT: N/A 2.26 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. July 10, 2007 City of Miami Beach ITB-45-06/07 20 of 41 PRINTING OF THE CITY OF MIAMI BEACH BROCHURES B!D # 45-06107 3.0 MINIMUM SPECIFICATIONS GENERAL The City of Miami Beach has two publications as follows: 3.1 The "MB Magazine" is currently printed six times per year and is produced by the Office of Communications of the City of Miami Beach and is subject to change. Please visit the following website to view sample: http://wvvw.miamibeachfl.gov/newcity/depts/media relations/current mb maq pdf The "Recreation Review" brochure is currently printed three times per year and highlights the City's Parks and Recreation activities and events and is subject to change. Please visit the following website to view sample: httn:/nnnnnA, mi~n,;b,,.,,.~.~~ __..,._ _ • ~ • ~• ~ ~~ ~a~~ ~ ~~. ~~~ ~ iewcit ide tsirc a/currReview/rr. df SPECIFICATIONS 3.2 The bidder shall indicate the measures taken by the company to reduce negative environmental impacts such as but not limited to (1) the type of ink such as soy or vegetable; (2) the type of paper such as recyclable paper orpost-consumer recycled content; (3) the machinery utilized, (4) LEED or other green certification acquired; or wind, carbon or other credit purchased by the company to offset the atmospheric impact of shipping activities. MB Maaazine 1. Description 2 . Quantit- y 3 . Ink Colors 4. Stock 5. Pages 6. Final Size 7. Trim Size 8. Artwork 9. Format 10 . Software used 11. Proofs 12. Binder Work 13. Digital Specs 14. Delivery 14. Packing and 13. F.O.B, 14. Location of printer Juty 10, 2007 City of Miami Beach color magazine: 48 page self cover, 48 page plus cover, OR 5fi ~s cover - --- - _ _--- ---- Estimated 50,000 to 70,000 copies (each brochure) 4/4 process color (Full Bleed) 45# inside text, 70# glossy cover OR 70# glossy text for the self cover 48 page self cover, 48 page plus cover, or 56 page plus cover 8 "/2 x 11 upright 8 3/8 by 10 7/8 Camera-ready/CD supplied by City or via FTP web-drop Macintosh or PC Photoshop CS2 Fold, saddle stitch and trim pages plus cover book 8 "/ x 11 tfilm 11x17 match rint gazines delivered to fullfilment house, over runs delivered to misPc ~ca~rtons, freight prepaid to City's premises Destination N/A ITB-45-06!07 21 of 41 Recreation Review Magazine 1 . Description Brochure 28-36 pages self cover 2 . Quantity Estimated 60,000 to 70,000 copies (direct mail $60,000 est. + over runs 3 . Ink Colors 4/4 process color (Full Bleed) 4. Stock 70# glossy paper 5. Pages 28, 32, 36 OR 40 pages 6. Final Size 8 '/ x 11 ~ inrinh+ - .. -.r, .~~ ~. 7. Trim Size 8-3/8 x 10-7/8 or 8 1/4 x 10-7/8 (if magazine is inserted in MB Ma a i 8. Artwork z ne CD supplied (Disk) Department will provide layout 9. Format Macintosh 10 . Software used Quarkxpress 7 Photoshop CS2 Illustrator CS2 11. Proofs High Resolution Digital proofs 12 Binder Work Film Out ut /Match Print /Pre-Press Sam le on Press . Fold, saddle stitch and trim 13. Digital Specs Output ForFilm, 28, 32,36, OR 40 pages book 8'/ x 11 Outfilm 11x17 match rint 14. Delivery Magazines delivered to fulfillment house, over runs delivered to City remise 14. Shi Packing and in s Cartons, freight prepaid to City's premises and City's Mail House (A&E Bulk Mailer 13. F.O.B. Destination 14. Location of printer N/A 3.3 ADDITIONAL INFORMATION The MB magazine will be printed bi-monthly. The Recreation Review will be printed at the same time as the MB magazine three times a year for the December/January, April/May and August/September publications. Successful bidder will ship copies of each publication, in cartons, to the designated fulfillment house. Over runs of the MB Magazine shall be shipped in cartons to the Office of Communications, located at 1700 Convention Center Drive, Miami Beach, FI 33139.Overruns of the Recreation Review shall be shipped in cartons to the City of Miami Beach Parks and Recreation Department, located at 2100 Washington Avenue, Miami Beach, FI 33139. Prices shall include freight to City's mail house and City premises. City staff must be involved in the entire process. A pre-press sample is required. City's personnel will be present to see first magazine off press for changes/adjustments if necessary during the printing process. Alterations which do not require additional work or material shall be allowed at no charge. July 10, 2007 City of Miami Beach ITB-45-06!07 22 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BiD # 45-06107 Bid Proposal Page 1 of 3 We propose to provide all labor, materials, tools and equipment necessary for the printing of the City of Miami Beach publications as specified herein. Prices include freight to City's fulfillment house and City premises. 413-page. Publication 70# self cover Cost per Publication Annual costs Per 500/Unit Price(*) 50,000 copies $ 7 X 4 = $ X 6 = $ ~ f 3~ 2 ' 50,000 copies $ 173.5D 60,000 copies $ X 4 = $ 7~~72y. X 6 = $ ~ ~ 3y 60,000 copies $ (~, 70,000 copies $ ?Z,~~Oq. X 4 = $ Q 27(p X 6 = $ f (p,~(p 70,000 copies $ I iiO~. z 48-Page Publication Plus cover (45# ext, 70# cover) Cost per Publication Annual costs Per 500/Unit Price(*) 50,000 copies $ I ~G C 2 X 4 = $ Gi ~ j ~l~ , X 6 = $ ,~ ~ ~D D, 50,000 copies $ r ~ ~ Z 60,000 copies $1 S 255 ~ X 4 = $ ~7Z~ ~Za. X g = $ y~ JZ(~. 60,000 copies $ X52: 70,000 copies $ 2~, ~~~ ~_ x 4 = $ ~l 7. 5, 2. X 6 = $ ~ ~ ~j~z 70,000 copies $ 1 fp. 56-Page, Publication Plus cover {45# text, 70# cover) Cost per Publication Annual costs Per 500/Unit Price(*) 50,000 copies $ i ZQ X 4 = $ T~ 8 S X 6 = $ y~~ 6~ 50,000 copies $ U 60,000 copies $ aZ ~~ ~pqd X 4 = $ S~ ~ fa X 6 = $ ~Zd 5i70. 60 000 co yes 70,000 copies $ ~ ~ Z Z~. X 4 = $ ~~ $ ` X 6 = $ ~j 32,5, 70,000 copies $ 7~ , Qb Cost of deliver to mail house and the Communications Department (Over runs) $ ..(~ ~uiy 10, 2007 -__ City of Miami Beach ITB-q5-D6/07 23 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 Bid Proposal Page 2 of 3 28-Page Publication (70# self cover) Cost per Publication 50,00/f0 copies $ ~ 3, ~ 1 ~p, 70,000 copies $ (~~f . 28=. Page Publication (4.ri# text, 70#'cover) Annual cost Annual cost T-- X3=$ ©7. X2=$ iJ~~~ Cost per Publication 50,000 copies $~_(}~, 60,000 copies $ Z ~-j ~ Z . 70,000 copies $ j 3, 7~~ Annual cost x3=$33;327. x3-$37,z3~. X3=$ ~i,28.3~ __ _ _____ _r _ _~__ ___ - 32- Page Publicatian (70# self cover) Cost per Publication 50,000 copies $ I Z JryQ 60,000 copies $ , 70,000 copies $ j 5 ~ . Annual cost x3=$37,20, X3=$ ~ x3=$y~ rvz. 32-Page Publication (45# text,. 70# cover) Cost per Publication 50,000 copies $ ~ 3 Z 60,000 copies $ 4 ~ 2 ` r 70,000 copies $ 1 ~P 3 2,. July 10, 2007 City of Miami Beach Annual cost x3=$39,891. X3=$ ~y~• x3=$y 3~ Annual cost x2=$~~,~5~1. x2=$7y y~7Z~ Annuat cost x2=$ 15 Z~10 X2=$ ~$ (~, xs=$ 9~,~2y, Annual cost xz=$_~7q~78z~ x2=$ ~ (~ Z x2=$97,8~7Z. Unit Price $ .2~ $ ~z $ ~ 23 Unit Price $ ~~2 $ ~ ZO $ .r~ Unit Price $ ~25 $_ ~ 23 $ ~ Z2 Unit Price $ .z~ $ ~~ $ ~ Z3 ITB-45-06!07 24 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06/07 36- Page Publication (7Q#-self cover) Cost per Publication 50,000 copies $ , 60,000 copies $ f T] Q. 70,000 copies $ ~~j2.(U_ 36- Paap Fi~F-1iC~ti;;; (45# tcx`y,70# cover] Cost per Publication 50,000 copies $.~DI 60,000 copies $1~~ Z. f u~ 70,000 copies $ I:5 ~ , Cost per Publication __ - 50,000 copies $ ~ ~ ay, 60,000 copies $ ~ (~ D, 70,000 copies $ o~ f D~ a Annual cost Annual cost x3=$ y5 4 x2=$~10,9(c~~ x3=$~yp, x2=$1o 80~ Annual cost x3=$3$,fD3. X3=$ X3=$77,5, Annual cost x3=$ 4q~2.87.__ x3=$5~,D70. x3=$e3,O1 $. 40- Page Publication (45# text, 70# cover) Cost per Publication 50,000 copies $ j $ Q~ . 60,000 copies $ ~y 70,000 copies $ ~' Cost of deliver to mail house and the $ . 3`L $ •~i ~ ~ 3d Unit Price $ ~ 2y $ • -2.7 $ ~ :~~.~ Parks and Recreation Department (Over runs)$ ~~ The City reserves the right to vary the number of pages, the quantity printed and the number of issues throughout the life of the contract. (*) The above unit price shall apply to printing jobs where the request is within 500 copies of the specified 50,000, 60,000 and 70,000. July 10, 2007 City of Miami Beach Annual cost Annual cost xz=$70,206. xz=$S57D , x2=$ 55bL~ Annual cost Unit Price $ •3~ $ ~ z~ $ -~7 Uni-- t?rice $ .25 $ ~~3 ~ `22 ._-- . Unl_ ~t Price - x 2 = $ g8,57W. xz=$i_~2,1 ~, x2=$Iz~~D3ro. Annual cost X3=$ y ~~ X2=$ U .~2~'~ X3=$ ~ ~2. X2=$ I Z x3=$55 7, x2=$ g ITB-46-06/07 25 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06/07 Bid Proposal Page 3 of 3 PAYMENT TERMS: NET 30. If other, specify here ~ % O ~gy I~FI ~j ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: (I cert~~tha am authorized to execute this proposal and commit the b ding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: ~n ~~ 23. Z~7 Addendum No. 2: cTU~ ' 00200 7 ert Date ('nsert"pate Addendum No. 3:J~f 2 '2pp7 -~ Addendum No. 4: Ins rt Date Insert Date NAME/TITLE(Print): ADDRESS: CITY/STATE: M I Cc f,'}'I f ~ f orj ~l (~ zIP: 331(~~ TELEPHONE NO: [~~~~~ 5 q C[ , ~l Q Ca' FACSIMILE NO: FEDERAL I.D.#: 5~qq 52 y,~ IF USING SUBCONTRACTORS, PLEASE INDICATE COMPANY NAME, CONTACT PERSON, ADDRESS TELEPHONE, FAX, AND E-MAIL ADDRESS. N `,4 July 10, 2007 City of Miami Beach ITB-45-06/07 26 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-OS/07 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and one copy of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.21 X Execution of Bid General Conditions Section 1.2 NIA Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Performance Bond General Condition Section 1.27 - _-- NIA Warranty Special Conditions Section 2.13 X Samples Special Conditions Section 2.17 X References Special Conditions Section 2.15 /Page 24 X Bidder Qualifications Special Conditions Section 2.18 X Exceptions to Specifications Special Conditions Section 2.20 Contractor's Questionnaire X (Page 26) ~~iy 10, 2007 City of Miami Beach ITB-45-06107 27 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES B(D # 45-06/07 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) clients or government organizations for which the Contractor is currently furnishing or has furnished, similar type, size and complexity of work as specified herein. (See References Section 2.18) 1) Company Name 1-~Grco ur~~ Edu cA~fioNUl M ecs~,~rernent Address IGtiI)n ~l,.f~~„n~d i?.,,,.;i C' _ A i _ ~ -,-. , ~.. Contact Person/Contract Amount_ eArol SE/~/~,'~~-,12 ~~ D(,~, X00 .. 2500, Opp. Telephone No. Zf0 _.~~y_7,359' Fax No. 210-339°5~9fy~ E-mail eUJ"©J .~. ~ ~K~>r1~~r~r n~ 1~.,~,~n, ,~--~- /'~., w, 2) Company Name Address Contact Person/ContractAmount~_~±y ~~~-f-h 1 QO,DdU -' z5f~ o ._., D~ f~ perY~ . Telephone No.~SD -(>, y y -.~D l ~ Fax No. ~J~c~ ~ (~ ~I w - r?9 j5 E-mail hf Sm ~~h~ ~., f, .I'c ~ t .tea. 3) Company Name T e ~N'r1''P~P~`~ Address ~3gQ ~ ~! ~ ~j' th S ~rv~ ~ Contact Person/Contract Amount__NJQr~~(, ~C~)e rV'Ql'I'l/i P~ Yee 3, ooo, ooo, ~- , noo, o0 0 Telephone No ~- ~~D-~Q ~~ Fax No.~~S-- ~~0 _ 2 fy~~ E-mail -v~ t ' Juty 10, 2007 City of Miami Beach ITB-45-06!07 28 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06/07 CUSTOMER REFERENCE LISTING (CONTD 4) Company Name ~S~AS 0~ jZP~I ~E~£~ ~ Address J 3 J ~] ~' ~ L I,~,,~r~~ ~I~'d Contact Person/Contract Amount_ ~[l V'!`.~ r P1~ ~ 25 ~1 2 pn n -7 ff OD ~ fir- y~Z Telephone No. $5D- ~J Jy ~ (p3 yG~ Fax No.~~p - q~ ~ ~ ()37 E-mail n r~~ n A~ ..~+..r- c1...1 __ I'I r 5) Company Name ~~UE IpACA~i'nn ~- J?CI ~svr¢S Address ~l950 SOU 7-~ N AUK Contact Person/Contract Amount cT~ E~~~ ES pf ~~~ l5(~, 000 ~- 3pp ~p ~'" yR Telephone No.~G~~ Z$~I~ /.3ca Fax No 3©~- -- _ ~(v~-•279~! _ E-mail I ~fe~n~ U -~i . S~~ r~d~~s ~ com 6) Company Name ~~]~afr-i Neraid Address ~~ ~JP ~~ ~ ~ ~i p z~¢ Contact Person/Contract Amount ~/'. rz"'yir• Telephone No. 305.370 -31 y ~ Fax No._3oj- 37 ~ - 3~,g E-mail VnmPC~r~,ll., rl .,.,,-_ __•, __. ; July 10, 2007 City of Miami Beach ITB-45-06/07 29 of q 1 PRINTING OF THE CITY OF MIAM! BEACH MAGAZINES BID # 45-06/07 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Sol n hr1YlTin~ TnC Principal Office_ M An u~~ 1 R ~ Wf~ r-~nnde z How many years has your organization been in business under your present business name? 2~r~rS Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? ~'~S Please state license(s) type and number: CCCu as tiyrlA ~ t y 3 q )a - ~ Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications?_ No ___ --_ - - If so, where and why? In what other lines of business are you financially interested or engaged? NONF pf,~f2 Give references as to experience, ability, and financial standing July 10, 2007 Ciiy of Miami Beach ITB-45-O6I07 30 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06/07 CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a• You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. fTo/qe /~e~,~~r1Gad~ z ~' ~'iG c ~-~sil/~r~T ~O b• Individuals or entities (including our sub-consultants) with a controlling financial interest: have W.~ have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. _ Please provide--the name(s)- -and date(s) of said contributions and to whom said contribution was made. /~ ~d 1 HEREBY CERTIFY that the above answers are true and correct. EAL) ~" EAL) July 10, 2007 City of Miami Beach ITB-45-06/D7 31 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachFl.gov PROCUREMENT DIVISION Tel: 305.673.7490, Fax: 785.394.4002 .iuiy "I ~, LUU % To: Phone: Fax: E-mail: Subject: Performance Evaluation of J p ~ p ~-~~ f j~ ~-~ p, Number of pages including cover: 2 To Whom It May Concern: __ - -_ - The City of Miami Beach has implemented a process that collects past performance information on companies that offer Printing Services. The information will be used to assist City of Miami Beach in the procurement of Printing Services. The group or individual listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Maria Estevez by August 16, 2007at 3:00 p.m. by fax: 786.394.4002; or a-mail mestevez(a~miamibeachfl Gov Thank you for your time and effort" ~~ Gus Lopez, CPPO Procurement Director July 10, 2007 City of Miami Beach ITB-45-06107 32 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06/07 ~, r CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION iN CONTRACTS AND BENEFITS Section 1. Vendor Information Name of Company: Dl /~r~ ~i%T L Name of Company Contact Person: ~ ~ _~f?~ 2 r1a~v Arl Phone Number: - [S- `S'(o ~/~i Fax Number:,,~lx -g y'y-SZyJ' E-mail: Cl/Ids-Si~eyr>r~___~,~ .`om 'vendor Number (rt known): Federal ID or Social Security Number _.~ 9 Z,5.7i~ ~~ Approximate Number of Employees in the U.S.:_ 8~ (If 50 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? _Yes V No Union name(s): N Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a "NO" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. ^ Race ^ Color /Yes /Y _ No N ^ Sex Yes _ No t, Creed es /Yes _ o No I_~ Sexual orientation +Yes _ No ^ Religion /Yes _ No ~~ Gender identity (transgender status) es _ No National origin _ Yes _ No C:~ Domestic partner status ~ Yes _ No G Ancestry C[ A _ (Yes _ No [7 Marital status ~~ Disability Yes /Y No ge /Yes _ No U AIDS/HIV status es _ / No [.7 Height i/Yes _ No ^ Weight ~es / No ~ _ Yes _ No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. !Yes _ No July 10, 2007 Clty of Miami Beach ITB-45-06/07 .,4 of 4 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with Domestic Partners - - ..~ ai iawCICU r ~~ even it your empployees must or all of the cost of spousal or tlnmactir n~rfnar L.n.,..C.~.. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? Yes _ No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex),domestic partners" or to domestic partners of employees? Yes ; n... _ _~.~ `The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as damestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach ___ __ If you answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. 35 of 4 t PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each beneft ^?°rked in n.,,.,..:,._ .,,, 'v'vithout proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? ~! Yes _ No Section 4. Executing the Document I declare under penalty of perjury under the laws of the. State of-Florida that the foregoing is true and correct, and that I em autho/~rized to bind this entity contractually. Executed this 9 ~ day of '7f/_ C7Uj~ in the year ~ir7~ ______~, at __M/a / ~L, City State Signature Name of Signatory (please print) c'SiC/r~ Title ~~1~ O i/~rJ ~ v sfr~~t Mailing Address "~,am i ~'h', ~3/~,6 City, State, Zip Code July 10, 2007 City of Miami Beach ITB-45.06!07 36 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-Ofi/07 :~ j h ~1 7 k 7 i r~ .r ~ 1,~-~, a~-r ~ '~ 6 e, r ra. !~ ~ ~,..n i i CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondisr_.rirr,inatiVn i^ ~,....___~_ ~~~ ~~~ Q~is d~iu rseneTits Submit this form and supporting documentation to the City's Procurement Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted f~r_ _- _- ---the~ttLpQSe_of-acquir-ing-not~diserjmirra - -- - -- --- -- tory-benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4- Any other information you feel is relevant to documentin discrimination in benefits, including, but not limited to, reference to federal oristate laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the fore oing is true and correct, and that I am authorized to bind this entity contract ally. ~~'1j St~IQ ° I r l r'~~t i n ~C ~$ GO ~w C~~ srt- ree-j- Name f ~bmpan~r (plea print) Mailing Address of Company f;. I / M'~''}~~ ~1~~icic~ X31 <v~ City, State, Zip natory (Nlease print) ~ ~ f I Telephone Number July 10, 2007 City of Miami Beach ITB-45-06107 37ot47 RRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 ~~~ ~f ~~s a~ l~ D7 Tale Date Definition of Terms A. REASONABLE MEASURES The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible for tha rite, CQntrar4nr 40 onM di,cr;~ ~ „„diiuf l in penerits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and written documentation from these providers that they will not provide equal benefits; (2) The existence of benefits providers wilting to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination in benefits. B. CASH EQUIVALENT "Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic partner employee maintains the such insurance in force for himself or herself. c. For family medical leave, cash payments for the number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. July 10, 2007 Ciry of Miami Beach ITB-45-06/07 38 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 ~ t 7 ~ X. ~.. ~ ~-^^..~ ~ - .. r - ~ x QUICK REFERENCE GUIDE TO EQUAL BENEFITS COMPLIANCE STEP 1: UNDERSTANDING THE LAW What does the law require? The proposed Ordinance will require certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive bids, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. Who is covered by this Ordinance? Competitively bid City contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks. For more information, see Equal Benefits Ordinance Summary. What benefits are covered? The Ordinance applies to all benefits offered by a contractor to its employees who have spouses or domestic partners and all benefits offered directly to such spouses or domestic partners, even when the employee pays the entire cost of the benefit. This includes but is not limited to: sick leave, bereavement leave, family medical leave, and health benefits. . __ _ __ __ at is a Domestic Partner? A "Domestic Partner" shall mean any two (2) adults of the same or different sex who have registered as domestic partners with o government body pursuant to state and local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. What if a contractor is unable to offer benefits equally? Some contractors are unable to find an insurance company willing to offer domestic partner coverage. When a contractor takes all reasonable measures to stop discriminating, but can't for reasons outside its control, it can comply with the Equal Benefits Ordinance if it agrees to pay a cash equivalent. A cash equivalent is the amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa. For more information, see Reasonable Measures Application. What if a company will comply but needs time to do it? Once a contractor makes it clear that it will comply with the Declaration, in certain situations ending discrimination in benefits may be delayed. For instance, offering medical insurance may be delayed until the contractor's next enrollment period; other benefits, such as bereavement leave, may be delayed until the contractor's personnel policies can be revised. For more information, see Rules of Procedure of the Substantial Compliance Form. STEP 2: HOW TO COMPLETE THE DECLARATION: NON-DISCRIMINATION IN CONTRACTS AND BENEFITS FORM Section 1 asks for information about your company. If the company employs 50 or less employees in the U.S., skip to Section 4, date and sign. Section 2 Question 1 A asks whether your company prohibits discrimination against people based on the categories listed. ^ Answer "YES" if your company does have such a policy. ^ Answer "NO" if your company does not have such a policy. July 10, 2Da7 City of Miami Beach ITB-45-06/07 39 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 Question 1 B asks whether your company agrees to include a nondiscrimination clause in all subcontracts entered into for the performance of a substantial portion of the any contracts you have with the City. This clause must include all of the categories listed in question 1 A. You must answer this question even if your company will not be entering into any subcontracts associated with work performed for the City. ^ Answer "YES" if you will agree to include a nondiscrimination clause in subcontracts. • Answer "NO" if you will not agree to include a nondiscrimination clause in subcontracts. Question 2A asks whether your company offers benefits (such as medical insurance) to employees' spouses or to employees because they are married (such as bereavement leave which can be taken because of the death of a spouse, or family medical leave which cnn hP token heca~,Ye „c ,, h,..,:_~ ,.. , ,... ,- .. spause uriuy u Scii0ii5 rriCUi~ui conamon). ^ Answer "YES" if you offer any such benefits. ^ Answer "NO" if you do not offer any such benefits. NOTE: You are considered as offering a benefit even if you don't pay for it. If access to the benefit is offered, but the cost must be paid in whole or in part by the employee, you should still answer "YES". Question 2B asks whether you company offers benefits (such as medical insurance) to employees' domestic partners or to employees because they are in a domestic partnership (such as bereavement leave which can be taken because of the death of a domestic partner, or family medical leave which can be taken because of a domestic partner having a serious medical condition). • Answer "YES" if you offer any such benefits. ^ Answer "NO" if you do not offer any such benefits NOTE; To comply, your answers to questions 2A and 28 should be the same. !n very limited circumstances, you may comply without offering benefits equally. See Reasonable Measures Application Form. Question 2C should be filled out ONLY if you have answered "YES" to question 2A and/or 2B. It asks you to indicate which benefits you offer to spouses (or employees because they are married), which benefits you offer to domestic partners (or employees because they are in a domestic partnership), and which benefits you do not offer. Please indicate only those benefits offered. If you offer benefits not already listed, write them in where it says "other". Remember, offering access to a benefit is still considered a benefit, even if your company does not pay for it. Note: !f you can't of{er a!! benefit in a nondiscriminatory manner because of reasons outside your control, (e.g. there are no insurance providers willing to offer domestic partner coverage) you maybe eligible for Reasonable Measures compliance. To comply on Phis basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application Form wish all necessary attachments and have your application approved by the Procurement Division of the City of Miami Beach. Sihep 3: ATTACH THE NECESSARY DOCUMENTATION Section 3 states that you must submit documentation that verifies all benefits marked in your answer to Question 2C are offered in a nondiscriminatory manner. When possible, it is best if you submit this documentation along with your Declaration form. For policies that are unwritten, submit a letter to the Procurement Division indicating this. Use the list below as a guide for the type of documentation needed. Medical Insurance A statement from your medical insurance provider that confirms spouses and domestic partners (as defined under this Ordinance) receive equal coverage in your medical plan. This may be in a letter from your insurance provider, or reflected in the eligibility section of your official insurance plan document. Similar documentation is needed for other types of insurance pions. July 10, 2007 City of Miami Beach ITB-45-06/07 40 of 41 PRINTING OF THE CITY OF MIAMI BEACH MAGAZINES BID # 45-06107 Retirement Plans (including 401 k & pension plans) The sections of your pension plan detailing how employees receive benefits. This should cover joint annuity options and pre retirement death benefits. Documentation should indicate that employees with domestic partners and employees with spouses receive the same benefits and payment options. Bereavement Leave Your bereavement leave of funeral leave policy indicating the benefit is offered equally. If your policy allows employees time off from work because of the death of a spouse, it should also allow for time off because of the death of a domestic partner. If the policy allows for time off due to the death of a parent in-law or other relative of a spouse, it must include time off for the death of a domestic partner's equivalent relative. Family Leave Your company's Family and Medical Leave Act policy. All companies with 50 or more emolovees must offer this benefit. Your policy should indicate that employees may take leave because of the serious medical condition of their spouse or domestic partner. Parental Leave Your company's policy indicating that employees may take leave for the birth or adoption of a child, to care for a child who is ill, and/or to attend school appointments. If leave is available for step-children (the spouse's child) then leave also should be available for the child of a domestic partner. Employee Assistance Program Your company's employee assistance program policy confirming that spouses, domestic partners and their parents and children are equally eligible (or ineligible) for such benefits. Relocation & Travel Your company's policy confirming that expenses for travel or relocation will be paid on the same basis for spouses and domestic partners of employees. Discounts, Facilities & Events Your company's policy confirming that discounts, facilities (e.g- gym) and events (e.g. holiday party) are equally available to spouses and domestic partners of employees. Credit Union Documentation from the credit union indicating that spouses and domestic partners have equal access to credit union services- Child Care Documentation that the children of spouses (stepchildren) and children of domestic partners have equal access to child care services. Other Benefits Documentation of any other benefits listed to indicate that they are offered equally. For medical insurance companies providing domestic partner coverage in the State of Florida, refer to the Domestic Partner Insurance Coverage Search available online at: www.miamibeachfl.gov under Business, Procurement drop down list. For any questions on the City of Miami Beach Equal Benefits Ordinance or how to complete the applicable forms, please contact: Cristina Diaz, Confracfs Compliance Specialist PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305-673-7496 /Fax: 786-394-4000/ cristinadioz@miomibeachfl.gov We ore committed to providing excellent public service and safety to all who live, work and ploy in our vibrant, tropical, historic community. July 10, 2007 ITB-45-06107 City of Miami Beach 41 of 41 Employee Handbook ~.. 1 t ....w ..,~,.- ~ .~.,..,.. .....Y. „~ 1 ~,,. .. SOLO PRfNTIN6 I N C O R P O R A T E D r s'. e~3~', ~},;:t°4.'S~3~at:'"vt'?:&a~~a"'aa~.Ne.....;,.'~~~: vr.., o-. .. ,. .. LETTER FROM THE PRESIDENT Welcome to Solo Printing, Inc. We are pleased you joined us and believe you have found an exceptional place to work. Your safety and well being will always be foremost in our minds. Each of us is an important and responsible member of a team whose future depends on how well we each perform our jobs. Ability, enthusiasm, quality and safety consciousness and the willingness to cooperate and work hard are characteristics we all must have. We are hired with these things in mind. Our company's future depends on how well we live up to these values. Our company maintains a strong position in the printing industry because we continue to demonstrate we are able to produce and deliver quality products on time at a competitive price and with superior level of service our customers have come to expect. Teamwork enables our accomplishment of this mission. We will continue to succeed as we pursue the same objectives and work together to achieve them. We take pride in our company and hope you will accept this as a challenge. Meeting this challenge will provide you with the greater personal opportunity and will strengthen our standing in the industry and in the eyes of our customers. This handbook is not a contract of employment. It was prepared to acquaint you with your company and what you can expect, as well as what is required of you. We will assist you in any way possible to make you comfortable with your new job and your new surroundings. We wish you the best, and know your career will be successful and rewarding Sincerely, Manuel Hernandez President GETTING STARTED Solo Printing, Inc. believes that in order to hire and retain competent employees who posses the ability and desire to contribute to the production of high quality products, we must make the work and the environment attractive. WHAT YOU CAN EXPECT FROM SOLO PRINTING, INC. Good Pay and Benefits -Pay rates and benefit programs that are equitable to similar jobs in other companies in our industry and in the market places we service. Good Working Conditions -Plant, office and break areas that are well equipped and maintained for your safety, efficiency, comfort and convenience. Fair Treatment and Respect -Uniform application of company policies and benefits; respect for your dignity as an individual at all times. Good Supervisors- Competent people who will provide effective leadership and treat you fairly and with consideration. Opportunity for Advancement- An equal opportunity to get ahead, based on your demonstrated performance, initiative and ability, as higher-level jobs become available within the company. Technology- We believe that in order to keep our company competitive in the marketplace, we must continue to invest in new technology. This will enable us to improve both our quality and service to our customers. It will also allow you the opportunity to continue to gain knowledge with respect to advancements in the industry. Information- Timely information about our business-its plans, problems, changes, future and other matters affecting your employment. Rewarding Association and Job Satisfaction- Rewarding association with other people working in a spirit of teamwork with the satisfaction of knowing that you have significantly contributed to the company's success. WHAT SOLO PRINTING, INC. EXPECTS FROM YOU A Good Day's Work- Full application of your skills with care and diligence, a serious commitment to maintain and improve quality and to meet or exceed production schedules productive utilization of time and materials. Good Attendance- Each job at Solo Printing, Inc. is important. Our success depends on everyone arriving at work on'time, every day, and putting in a good day's work. Compliance with Company Policy- Rules and practices have been established to provide a safe, comfortable and productive environment. Such rules and practices also provide the basis for fair and consistent treatment for all employees. It is your responsibility to comply with them. Cooperation and Courtesy- Our continued success depends on each of us working together to meet our customers requirements. Pleasant and professional dealings with our co-workers, suppliers, customers, business associates and neighbors in the community will help us meet those demands, while maintaining our good reputation. EQUAL OPPORTUNITY Solo Printing, Inc maintains a policy of nondiscrimination toward all employees and applicants in regard to employment decisions. All aspects of employment are governed on the basis of merit, competence and qualifications and in compliance with Title VII of the Civil Rights Act. No decision will be influenced in any manner by race, color, religion, national origin, age or sex. The company will also comply with any state laws or local ordinances that protect against discrimination based on sexual orientation, ancestry, disability, marital status, or any other protected status. We comply with our obligations to offer reasonable accommodation to disabled applicants and employees under the Americans with Disabilities Act (ADA). We will not discriminate against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the essential functions of a job. It is your responsibility to request an accommodation, in writing, of any physical or mental disability that substantially limits a major life activity which is defined as: walking, talking, and breathing, seeing, hearing and being able to take care of oneself. All decisions made with respect to recruiting, hiring, promotions and training opportunities for all job classifications are based on individual qualifications related to the requirements of the position. Likewise, all other personnel matter such as compensation, benefits, reduction-in force, and social/recreational programs are administered free from any illegal discriminatory practices. Any employee or applicant who believes they have suffered any form of retaliation for exercising their rights should bring their complaint to the attention of the Director of Human Resources so that the situation may be resolved, quickly, amicable and fairly. ~fi. ;:~ 5 EMPLOYMENT APPLICATION The application for employment is an important part of the hiring process and becomes a part of your employment record. All information submitted on the application is subject to verification. We reserve the right to dismiss anyone for falsification or misrepresentation of information on the employment application or other documents supplied during the course of your employment with Solo Printing Inc. EMPLOYMENT ELIGIBILITY VERIFICATION Solo Printing Inc. fully complies with the Immigration Reform and Control Act of 1986 CIRCA), and therefore only hires and retains those individuals who are lawfully authorized to work in the United States. In order to enforce this requirement, proper documentation must be presented to, and reviewed by, the company within three (3) days of hire. The Immigration and Naturalization Services (INS) designated form known as the I-9 Employment Eligibility Verification Form must be completed and signed by Solo Printing Inc and you, the employee, under penalty of perjury. Verification of the right to work in the United States is a condition of continued employment. Former employees who are rehired must also complete this process. Employees who do not or cannot provide the appropriate documents by the third (3) day of employment must be terminated from our employment. AT-WILL EMPLOYMENT It is understood that the employment relationship between you and Solo (the company) is at-will and at the mutual consent of both. Your employment at Solo Printing Inc is therefore voluntary and either you or the company can terminate the employment relationship, at any time, with or without cause or advance notice. You may also have the terms of your employment altered at any time, with or without notice, at the discretion of Solo Printing Inc. Nothing contained in this handbook should be interpreted as creating a contract of employment or changing the employment-at-will relationship. No one other than the President/CE0 of Solo Printing Inc has the right to modify the at-will employment relationship, and such modification will be in writing and signed by the same. Article i. REFERENCE, BACKGROUND CHECKS and MOTOR VEHICLE REPORTS Solo Printing Inc will conduct reference checks on all applicants. Background checks may be conducted on employees who are placed in positions where they have access to customers' property, or work in positions that handle sensitive information and/or money in any form. Employees who drive company vehicles to conduct company business will also have motor vehicle reports done. The appropriate releases will be obtained at the time of hire. While the results of these reports will have a bearing on the decision to hire someone, it will only be used as part of the hiring process and the decision to hire will not be completely based on these results. NEW HIRE INTRODUCTORY PERIOD Newly hired and rehired employees begin their employment with Solo Printing Inc with an Introductory Period of ninety (90) days from their start date. This introductory period provides time for you to decide if the job suits you and for the company to determine the suitability of your continued employment. This time will give you the opportunity to demonstrate your aptitude for the work as well as your ability and desire to succeed. It will also be a time when your manager/supervisor can provide you with feedback on your performance so you can correct any deficiencies in your performance. Please remember that Employment-At-Will remains in effect during and after this introductory period and the entire length of your employment with us. YOUR MANAGER/SUPERVISOR While this handbook provides you with information about our policies and the workplace values we support, we realize you may have many additional questions about your job, the company, and what is expected of you as an employee. Your manager/supervisor is the best resource for answering these questions or suggesting others who will be able to help you. Doing so is part of an on-going learning process. Our commitment in return is to support you and to provide you with the information you need to succeed in your job. YOUR HUMAN RESOURCES DEPARTMENT There. may be times when you wish to discuss an employment issue with someone ~-~, :other thatiyour manager/supervisor. You may direct those concerns to the Human }~ ~ >}~' Resources Department. The designated representative will be glad to schedule an appointment to listen to your concern, provide guidance and help you resolve the same. OPEN DOOR POLICY There is no policy more important to us than the "Open Door" Policy. This means a fair and open mind. Differences can arise in the best of companies and it is important that you be aware of this policy. Any performance problems or concerns that you may have should be discussed immediately with your manager/supervisor or your Director of Human Resources. Letting problems continue and complaining instead of discussing them with the person who can help you resolve them, may lead to frustration, not solutions. This policy gives you the right to talk to your manager/supervisor, their manager/supervisor, General Manager, and to a member of the Human Resources Department. No problem is too trivial to be discussed if it truly disturbs you. You may follow this procedure all the way up to requesting a meeting with the President/CE0 of the company to get an issue resolved. Be assured that management will not retaliate if you exercise your rights under our Open Door Policy. Solo Printing Inc promises that you will receive a fair discussion and an unprejudiced answer. The company cannot take steps to remedy a situation or resolve an employee's problem unless we are made aware. COMPENSATION Solo Printing Inc strives to pay wages that will attract, retain and motivate competent employees. We strive to maintain a competitive compensation program that recognizes good performance. We understand that pay is a very important and personal topic and how important it is for employees to understand how their pay is determined. The same is determined by several factors such as job responsibilities, performance, and market rate for jobs requiring similar experience, training and skills. Other factors that may be considered are the local cost of labor and the economy. EMPLOYMENT CLASIFICATIONS 1. Regular Full-time Employee - An individual employee to work a regularly scheduled week of a minimum of 40 hours on a continuing basis. EMPLOYMENT CLASIFICATIONS (Cont) 2. Regular Part-time Employee - An individual employed to work a regularly scheduled week of less than 40 hours per week. 3. Temporary Employee - A temporary employee can be either full-time or part- time, but hired for a specified length of time with an intended termination date. 4. Exempt Employee - An exempt employee is defined as one whose job duties, responsibilities, and salary places them in a bona fide executive, administrative, professional or outside sales, or other exempt capacity under the federal Fair Labor Standards Act and applicable state laws. Exempt employees are not eligible for additional compensation for hours worked in excess of 40 hours per week. 6 5. Non-Exempt Employee -All employees who are not classified as "exempt" are herein defined as non-exempt employees. These shall be paid for all overtime hours worked in accordance with the Fair Labor Standards Act and applicable laws. TIME RECORDS The company must keep accurate time records for all employees as required by the Fair Labor Standards Act (ELBA). For this reason all non-exempt (hourly) employees must clock in and out with the company provided "Badge" when: they arrive for work (begin of shift); leave for lunch; return from lunch; and leave at the end of their shift. These employees must also clock out if they leave company premises at any time during the day (duration of their shift) for personal business. This badge is not transferable and the replacement cost is $10.00 which will be deducted from the employees pay should the same be lost. Failure to comply will result in disciplinary action. Missing punches will require manual adjustments that represent time and money for the company, and will generate a $5.00 deduction from the employee's paycheck for that pay period. Employees are not allowed to work off the "clock" or clock in prior to the scheduled start of their shift. Falsification of time records by any employee will be grounds for termination of employment. Falsification of time records is considered theft. Employees, who do not clock in, are to turn in their approved time sheet to payroll at the end of the pay period. PAY ADJUSTMENTS It is the policy of Solo Printing Inc to offer competitive rates of pay. The same are established based on the market value of a particular job, skill, education, training, working conditions and other factors involved in the performance requirements of each job. Job classifications and individual performance are assessed periodically to assure that the pay you receive is in line with the complexity of work and degree of responsibility assigned to you, and the local labor market conditions. PAY PERIODS All employees are paid on a weekly basis: which means that there are 52 pay periods during the year. The pay period begins on Wednesday and ends on Tuesday with checks issued on the Wednesday the following week. OVERTIME Overtime is paid in compliance with the Fair Labor Standards Act (ELBA) and applies only to hourly employees. Only hours that are actually worked are used to determine overtime pay. Compensated holidays or vacation days are not considered "hours worked" and are not counted in overtime calculations. Overtime wages are paid at 1'~2 times your base hourly pay rate for any time worked over 40 hours per work week. On occasion, you may be asked to work overtime. In such situations, your manager/supervisor will make every effort to give advance notice. You should make every effort to meet such requests. Repeated refusal to work overtime when you are given prior notice can result in disciplinary action. No employee may work overtime without prior approval from their manager/supervisor. While the company will pay overtime wages for any overtime worked, even if prior authorization was not obtained, repeated infractions of this policy will result in corrective action, up to and including termination of your employment. PAYROLL DEDUCTIONS Federal and State laws require that Solo Printing Inc withhold applicable taxes from your wages. These are: • Federal Insurance Contribution (FICA) • Social Security (Medicare and OAST) If you want to change the number of exemptions or your marital status for federal income tax withholding purposes, see the Payroll Department to complete a new W-4 form. You may authorize payroll deductions for health insurance coverage and other benefits and/or services as they become available to you. WAGE GARNISHMENTS Garnishments and wage assignments are legal orders to employers to collect part of an employee's earnings to forward to creditors in payment of a legal debt. If a legal order to attach wages is served, Solo Printing Inc will comply with that order. All garnishments and wage assignments are handled through Payroll. BREAK AND LUNCH PERIODS Non-exempt (hourly) productions employees are provided with one ten (10) minutes breaks per day. One break is taken in the morning and one in the afternoon. Break periods may not be added to the lunch period in order to extend that time, nor may they be taken at the end of the workday. Non-exempt employees are paid for rest breaks and must remain on company premises during that time. 8 Each non-exempt production employee also receives anon-paid lunch period each day; anything less than 30 minutes is paid. They may not perform company work during breaks or their lunch period unless approved in advance by their manager/supervisor. Ir such an event, work will be compensated. We encourage all employees to take their break and lunch periods and not work through. All rest breaks and meal periods are scheduled by the managers/supervisors in each department. EMPLOYEE BENEFITS, INSURANCE PLANS AND PROGRAMS The company makes a number of programs available to provide you with protection in the event of sickness and/or injury. Some of these programs may have a company contribution, while others are made available at a direct cost to the employee. In case of conflict between the information presented in this handbook and any benefit plan contracts or documents, the benefit plan contracts or documents will govern. The benefits described here may be modified or eliminated at any time by the company. The Benefits Package includes: Health Insurance. To be eligible for these benefits you must have satisfactorily completed the required waiting period, and be regularly scheduled to work a minimum of 30 hours each week. The plan provides medical and prescription drug coverage for you and your eligible dependents. The eligible members of your family may include your spouse and dependent children under age 19 (under age 23 if a full time student). Disabled children may be eligible regardless of age, if approved by the insurance company. Your health care program coverage ends for you and your family on the day you are no longer an eligible employee. For example, if your scheduled work hours are reduced below 30 hours per week, your benefits will end on your first day worked under your reduced schedule. if you terminate employment with the company; your benefits will end on your last day worked. If coverage under the health insurance plan ends due to a qualifying event for you and your qualified family member (s), continued coverage under the plan may be purchased for a period of time under COBRA (the Consolidated Omnibus Budget Reconciliation Act). Qualifying events may include resignation, termination (not for cause) death, reduction in work hours, leave of absence, divorce or legal separation, etc. Your costs for COBRA coverage are the same as the entire cost (employee portion plus employer portion) of similar coverage for active employees, plus an administrative COBRA fee of no more than 3% as allowed by federal law. The benefits and features of the COBRA plan are the same as those for active employees. Solo Printing Inc reserves the right to change or terminate any insurance plan. The allocation of costs of the plans between Solo Printing Inc and you may be changed at any time. The Human Resources Representative will discuss specific benefits and costs during your orientation session. 9 DENTAL INSURANCE It is made available to the employees for themselves and qualifying dependents at the employees' cost. HOLIDAYS You must be a regular full-time employee to receive the six (6) paid holidays the company provides each year. Part-time and Temporary employees are not eligible for holiday pay. For all company holidays, you will receive pay at your regular base rate, provided you have worked, or been excused from work, on your regularly scheduled workday before and after the day on which the holiday is observed. The company will make every effort to schedule our workload around the holidays. However, because of customer and production demands it may be necessary for some employees to work during, some of, or all of the holidays. The company will notify you as far in advance as possible. Hourly employees will be paid holiday pay plus whatever hours they worked. Salaried employees will be given another day off. To qualify for holiday pay you must have successfully completed the 90 day introductory period. If you are on a leave of absence, you will not receive pay for holidays. The standard paid holidays include the six (6) indicated below: • New Year's Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day • Christmas Day The holiday schedule described here may be modified or eliminated at any time by the company. If an employee chooses to take time off to observe a religious holiday, they may do so using their available PTO (Paid Time Off (vacation). PAID TIME OFF (PTO) -VACATION This is earned on a calendar basis and requires, based on your position with the company, successful completion of the 90 days Introductory Period. During the first year of employment these benefits are prorated based on your month of hire. An employee will qualify to take Paid Time Off (vacation) after their first anniversary at Solo Printing. Forty (40) hours will be accrued (accumulated) the first year. After that, eighty (80) hours will be accrued per year. Employees must request PTO from their manager/supervisor, in writing, a minimum of two (2) weeks from their expected day of absence, except in the case of an emergency. However, it is expected that "emergencies" will be kept to a minimum as unscheduled absences create a hardship for your fellow co-workers and the operation of your department. 10 If you resign your position with Solo Printing, or are terminated for reasons other than cause, your accrued PTO will be paid to you. "Cause" is considered to be a breach of a company policy, acts of insubordination or violence. Please refer to Conduct and work Rules Guidelines for a more complete explanation. PTO will be paid to terminating employees on their last paycheck. PAID SICK TIME Paid sick time will amount to two (2) days in the year and will need to be accrued before it can be used. An employee will be eligible to use this time after successfully completing the 90 day introductory period and time in excess of the two (2) days will not be paid. Unused sick time will be forfeited at the end of the year. WORKERS' COMPENSATION Solo Printing Inc carries insurance to cover the costs of work related injuries or illnesses in accordance with Florida Law, Florida State 440. This benefit covers as provided by law medical and related expenses as well as part of any lost income until you are able to return to work. Solo Printing pays the entire cost for Worker's Compensation. You are automatically covered as of your first day of work. All accidents of any kind occurring at work, or while on a work mandated errand outside the premises, injuries and illnesses occurring on the job (no matter how insignificant they may be) must be reported to your manager/supervisor immediately. if your manager/supervisor is not available, then you must report the injury/illness to the Director of Human Resources or a member of senior management position. The report must be made on the same day the illness/injury occurs, or on the next business day if that is not possible. A first report of injury must be prepared on the day of the report and if you are unable to sign the same, a copy will be mailed to you. Delay in reporting you Worker's Compensation claim by law can bar you from receiving these benefits, and/or affect the validity of the claim. If the employee is found to have violated a company safety rule or failed to use safety equipment, Worker's Compensation benefits may be reduced or denied. Therefore, all employees are required to comply with safety rules, use provided safety equipment, and work in a safe manner. Failure to comply with safety and reporting requirements could be the basis for separate Company disciplinary actions up to and including termination of employment for cause. Employees injured on the job who losses time from work due to a Doctor's excuse, will be paid through the end of the workday in which the injury took place. After that, the employee will be eligible to receive Worker's Compensation benefits as provided by the applicable law for the date of the accident, after seven (7) days waiting period has been satisfied. SOCIAL SECURITY Employees are covered under the social security program. Employees pay social security tax through payroll deduction as required by law. Our company pays an equal amount of tax on your behalf. You may contact your local Social Security office for information regarding your retirement income and other benefits available to you and your family. UNEMPLOYMENT COMPENSATION Unemployment Insurance under the Florida Unemployment Compensation Law covers employees. Solo Printing pays the entire contribution for unemployment insurance without any deduction from your wages. WORK SCHEDULE AND HOURS The standard work schedule for payroll period at Solo Printing is eight (8) hours a day (excluding lunch periods), Wednesday through Tuesday. Your manager/supervisor will notify you of the required work schedule for your position. Your hours may vary depending on your responsibilities as well as business requirements. As our company services external customers whose business requirements vary, you could be asked to work outside normal working hours when necessary to ensure high quality service. Therefore, all employees must be available to work any shift. If for personal reasons you require a change in shift, you must submit your request to you manager/supervisor in writing. When a vacancy occurs on your preferred shift you will be given consideration for a transfer to that shift. This will be done based on seniority and in the order in which requests are received. Flexible work hours may be approved for certain positions if it results in improved productivity or service to our customers. Solo Printing Inc may modify or eliminate flexible hours at anytime, based on business needs. We will provide reasonable advance notice, where possible. ABSENTEEISM AND TARDINESS Coming to work everyday, and on time, to complete your assignments is critical to your overall performance and our business. Excessive tardiness and absenteeism are disruptive, cause an undue burden on your co-workers and directly affect our business results. Repeated tardiness and/or absences may result in corrective action, up to and including termination of your employment. When you are going to be late or absent for any reason other than scheduled time off, you are required to directly contact your manager/supervisor as soon as possible, and before your scheduled start time. Only in an emergency may someone else call in to notify of your absence. However, you are expected to contact your immediate manager/supervisor as soon as you are able to do so and advise them of your expected return date. This will allow us to make the necessary adjustments for your late arrival or absence. If you are absent from work and have not properly notified management for three (3) consecutive days, you will be considered to have voluntarily resigned your employment with Solo Printing Inc. When absent due to illness for three (3) or more consecutive days, a certified medical release signed by your health care provider may be required before you are allowed to return to 12 work. Your manager/supervisor will need this release in order to verify that you are able to return to your work assignments. You will also need to obtain a doctor's release to return to work after any of the following reasons, regardless of the length of the absence: • Work related injury. • Personal injury (not work related) if a physician or health care provider treated you. • Any type of surgery (except minor surgery), heart disease, or circulatory or other medical problems causing concerns about your ability to perform your work assignment. We will make every possible effort to provide reasonable accommodation for disabilities. DRESS AND GROOMING Although Solo Printing Inc is an informal, manufacturing work environment, employees are representative of the company and the image it presents to its customers, the general public and each other. Your appearance and grooming must always be considered professional and in keeping with the following guidelines: • Manner of Dress -Dress must be consistent with that which is normally accepted in a work environment. Your clothes must be clean, pressed and in good repair. • Hair -Hair must be neatly trimmed, styled, clean and worn in a manner that does not present a safety hazard for those employees who work around machinery or flammable products. Sideburns, mustaches and beards must be neatly trimmed. Facial hair is not allowed in areas where breathing protection is required. • Jewelry -Employees are not allowed to wear any type of jewelry, such as rings, bracelets or chains that could become caught or tangled in machinery. • Personal Hygiene -Personal hygiene requires daily bathing, use of deodorant and grooming prior to reporting for work. It is highly unpleasant for others to work around employees who are not careful of their personal cleanliness. Article II. The following are not acceptable at any time for any employee: • Tank Tops. • Novelty shirts with slogans or designs that is suggestive or obscene. • Leggings. • Skorts* or shorts. • Mini skirts (more that 3 inches above the knee). • See-through clothing. • Low cut tops. • Low-rider pants, unless worn with a tucked in shirt. • Blouses that are provocatively left unbuttoned. • Sleeveless tops or dresses, unless worn with a sweater or jacket. • Tight clothing beyond the limits of good taste. 13 A sandal, backless slip-ons, clogs for manufacturing employees or employees who visit the manufacturing areas. Midriff blouses, or other belly button or waist exposing clothing. * Skorts -shorts that appear to be a skirt when viewed from the front. The dress code in Administration is always professional casual. Improperly groomed or dressed employees will be subject to corrective action up to and including termination of employment for repeated offenses. Where necessary, inappropriately dressed employees will be sent home to comply with established standards. Nonexempt employees will not be paid for missed work under such circumstances. RADIOS Loud music will not be allowed in the plant or any other areas. Loud music can be distracting to other employees as well as creating a safety hazard. Management reserves the right to restrict the use of personal radios, including headphones and/ox earpieces. Solo Printing Inc will not be responsible for the loss or theft of personal radios. TELEPHONE USAGE Telephones are for business purposes. While it is understood that you may occasionally need to use the company telephone for personal reasons, abuse of company telephones for personal calls may result in corrective action. No employee is to make personal long distance calls using a company telephone. In the case of an emergency, your immediate managerlsupervisor may approve a long distance call, the number called and the date and time the call is made will be provided to the office manager and the company must be reimbursed for the charge. CELL PHONES Excessive personal calls during the workday can interfere with productivity and be distracting to others. The use of personal cell phones during business hours is prohibited, except during regular breaks and lunch periods. Employees are asked to make any personal calls on non-work time where possible, and to ensure that family and friends are aware of the company's policy. The company is not liable for the loss of personal cell phones brought into the workplace. Disciplinary action, up to and including termination of employment, will be take for infractions to this policy. PERSONNEL FILES The company maintains your confidential personnel file. Keeping your personal information up to date is very important. Having accurate information enables us to reach you or your families in the event of an emergency, send important notices to your home, and ensure accuracy in your compensation, insurance and other benefits. 14 BOOKS AND RECORDS Employees must maintain all company records honestly, accurately and in a timely manner. False or artificial entries, including those made in time sheets, schedules, employment applications, personnel records and corporate expense accounts, must never be made in any of the books or records of Solo Printing Inc nor in any public record for any reason, nor may permanent entries in the company's records be altered in any way. You may not dispose of or otherwise destroy company records or files without the permission of management, as legal and regulatory practices require the retention of certain records for various periods of time. These records include: • Tax • Personnel • Health and Safety • Environmental Licensing • Corporate Structure PARKING No one is to park in an assigned space or in spaces designated for our customers. All plant employees must park their vehicles on the eastbound side of the building, inside the gate. Parking spaces in front of the building, including the eastbound side outside the gate are reserved for office employees and customers. CORRECTIVE ACTION POLICY Courtesy and a good sense of ethics are the best guides to proper conduct. However, there are times when we do not use our best judgment and a reminder of what is appropriate work place behavior is necessary. Corrective action is used for the purpose of eliminating undesirable behavior and preventing a recurrence of the same. The corrective action taken will always be in proportion to the seriousness of the situation, the number and type of previous infractions and other relevant circumstances. Under company's policy, corrective action may take a variety of forms, including warnings (oral or written), suspension (with or without pay), probation, demotion and discharge. The severity of the discipline and the number of steps in the process will depend on the circumstances of each case as determined at the sole discretion of the company. In every case you will be given ample opportunity to state the situation from your point of view CONDUCT AND WORK RULE GUIDELINES 1. Expectations. While it is impossible to compile a complete list of expected behavior and/or unacceptable conduct subject to corrective action, the following guidelines provide examples. 2. The following Actions will normally result in Immediate Discharge. 15 a) Counterproductive behavior. Any actor acts which result in theft, fraud, rape (or other sexual offenses including sexual harassment), arson, extortion, embezzlement, burglary or larceny, any violence using deadly weapons or any other serious violations of the law. Willful violation of our company confidentiality and/or conflict of interest policies; unauthorized disclosure or access to the use of company files, data or records. Any other personal conduct on or off company premises, during work or non-work hours, which substantially limits the employee's effectiveness by reason of its detrimental effects on the business or reputation of the company. b) Irresponsible Conduct. Action on the part of the employee that creates a substantial, unjustifiable risk or harm to themselves, another person, serious damage to the property of others while on company time or premises. This includes but is not limited to: reckless use of company equipment, discourteous conduct to customers, fellow employees or vendors. Harassment, abusive language, threatening behavior or physical assault of customers, vendors or fellow employees. Any conduct which has a detrimental effect on customer relationships, or causes a conflict affecting the morale of co-workers or creates a hostile work environment. c) Insubordination. Willful disregard of, or unwillingness to follow, reasonable instructions or orders from amanager/supervisor or person place in a position of authority, or other conduct which may be interpreted as insubordination by management. d) Fraudulent/Deceptive Practices. Use of company property, credit, services or employment relationship in any manner other than that prescribed by company policy or procedure, or federal, state or local laws. This includes, but is not limited to, willful manipulation or misappropriation of company funds, vendor or customer property, services of credit, theft, fraud, embezzlement, burglary, larceny, unauthorized price negotiations or markdowns, falsification of company documents, removal of company property, or unauthorized use of company software or hardware. e) Ne~li~ent Conduct. Failure to use reasonable care in the performance of work or work related duties that results in injury, property damage, or financial loss to the company or which limits or interferes with profit of production. This includes but is not limited to, horseplay, excessive customer complaints, failure to properly secure customer merchandise left on premises, failure to follow safety guidelines, mishandling or failure to properly secure confidential data or other company property. ~ Drugs/Alcohol- Sale, possession, distribution, use or manufacture of controlled (non-prescription) drugs, abuse of prescribed drugs or use of alcohol on company premises or during working hours. Reporting to work under the influence of drugs or alcohol or where off-duty use of such substances substantially interferes with the ability to perform assigned duties. g) Security Investigations and Drug Testine. Failure to successfully clear or cooperate in security investigations (including refusal to provide our company with written statements which confirm voluntary verbal statements) and drug 16 testing. When a loss has occurred, when an individual is being promoted from a non sensitive position to a sensitive position or at other times deemed necessary by the company, employees may be asked to cooperate with background checks and other investigative measures, subject to applicable state and federal laws. h) Use nr Possession ofDeadly Weapons. Possession of firearms or weapons on company premises, whether on or off company time, is strictly prohibited. Violation will result in immediate termination, Employees who believe there is a weapon on company premises must immediately notify a member of management so that appropriate action can be taken. 2. The Following Behaviors May Result in Disciplinary Action Up to Including Article Ill.lmmediate Discharge. a) Poor Performance/Failure to Work Standards. Inconsistent performance or failure to meet work standards. b) Lounging/Loafing. Employee behavior during scheduled hours that demonstrates significant lack of attention to assigned duties or responsibilities. This includes, but is not limited to: sleeping; reading of materials for personal pleasure; excessive personal telephone calls; extensive personal visits by either co-workers or outside visitors; or extensive personal business which interferes with the ability to perform assigned duties, the ability of other co-workers to perform their duties or management's ability to efficiently operate the department or company. c) Report to Work in Unfit Condition. Reporting to work when physically, mentally or emotionally impaired as to be unable to perform assigned responsibilities whether due to excess fatigue (i.e. not company work related), working another job, or resulting from off duty conduct that could have been prevented. d) Excessive Absenteeism and Tardiness. Absenteeism or tardiness (whether excused or not) which interferes with an employee's ability to perform the duties of their position, results in a hardship on fellow co-workers or creates the inability to properly staff the department for efficient and secure operations. e) Unexcused or Unreported Absences. "Unexcused" is defined as failure to obtain proper prior approval. "Unreported" is defined as failure to call in for an absence. Failure to report an absence or an unexcused absence of three (or more consecutive workdays will be treated as a voluntary termination.) ~ Hazardous Acts. Violation of applicable safety rules, or unsafe work practices. This includes but is not limited to; failure to wear personal protective equipment which may be required in the performance of work duties; failure to report occupational injuries or illnesses to management or failure to conform to applicable OSHA regulations. g) Failure to Cooperate. Includes, but is not limited to; failure to cooperate in schedule changes (including days off, overtime and PTO), perform duties other than those nornally assigned either on an on-going basis or temporarily, transfer, improve work performance, or work as a team member assisting other co- workers. 17 h) Violation of Company Policies. Violation of policies and procedures outlined in any operations or other types of manuals, as well as any local rules of the department or facility. OTHER TIMESAWAYFROM WORK FAMILY MEDICAL LEAVE ACT (FMLA) The company provides each employee with a right to unpaid leave in compliance with the Family Medical Leave Act (FMLA) of 1993 and/or applicable state or municipal/county ordinances. All Paid Time off (PTO) provided by the company must be used as part of leave under FMLA. FMLA requires covered employers to provide up to 12 weeks of unpaid, job protected, leave to "eligible" employees for certain family and personal medical events. Employees are eligible if they have worked for at least one year, and for 1250 hours over the previous 12 months. Both requirements must be met. Company policy limits any employee from taking more than 12 weeks of FMLA leave during any rolling 12 month period, calculated from the date on which FMLA leave was last granted. Qualifying events Unpaid leave must be granted for any of the following reasons: • The birth of a child of the employee. Eligibility for this leave expires 12 months after the birth and applies equally to men and women. • The placement with the employee of a child for adoption or foster care. Eligibility for this leave expires, 12 months after the child is place with the employee. • To care for the employee's spouse, child, or parent who has a serious health condition (Miami-Dade County Ordinance allows leave for the care of a grandparent). • For an employee's own serious health condition that makes the employee unable to perform their job. Serious Medical Condition For purposes of the act, a serious health condition must require inpatient care or continuing treatment. • Inpatient care is an overnight stay in a hospital, hospice, or residential medical care facility and any resulting period of incapacity and treatment. • Continuing treatment is defined as one of the following: 18 A period of incapacity involving two or more treatments by a healthcare provider or treatment by a healthcare provider on one occasion resulting in a continuing course of treatment. Pregnancy or prenatal care. A period of incapacity because of a chronic serious health condition requiring periodic visits for treatment, continuing for an extended period of time, and which may cause recurring rather than continuing incapacity. Employee Notification Requir-enzents The employee must provide Solo Printing Inc with sufficient information to reasonably inform them that the request for leave is an FMLA qualifying event. The notice can be verbal or written. Some restrictions apply: Must give the reason for the absence before being entitled to FMLA leave. Employee must generally provide at least 30 days' notice before taking an FMLA leave if the need for a leave is foreseeable. If 30 days' notice cannot be given, notice must be given as soon as possible. This usually means that the employee must give notice within one or two weeks of learning of the need for leave, unless there is an emergency. An employee who is taking intermittent or reduced schedule leave for planned medical treatment must consult with Solo Printing lnc and make reasonable efforts to schedule the leave in such a way that it does not interrupt operations. Such scheduling would be subject to approval by the healthcare provider. Employer Notificatiof~ Requiren~e~~ts When placing an employee on FMLA leave, Solo Printing Inc will provide written notice of the following: • That the leave will be counted as FMLA leave. FMLA can be designated retroactively. • Whether medical certification is required and the consequences of failing to provide such certification. • That the employee must substitute available paid leave for any portion of FMLA leave. • Whether the employee must make premium payments during their leave and the arrangements for making such payments. • Whether afitness-for-duty certificate is required to return to work. • Whether the employee is a "key employee". • That the employee will be restored to the same or equivalent position. • That the employee is potentially liable for health insurance premiums paid by the employer during FMLA leave if the employee fails to return to work for reasons other than the reason for leave or because of a serious health condition. 19 Solo Printing will maintain the employee's insurance benefits in force while the employee is on leave. Employee must make arrangements with the Human Resources Department to make payments for their portion of premiums. PERSONAL LEAVE OF ABSENCE Eligibility for personal/medical leave differs from leave under Family and Medical Leave Act (FMLA) and is granted at the company's sole discretion. An employee must have worked one full continuous year before they are eligible for consideration of a leave. An employee will not be eligible to request an unpaid leave within 12 months of the completion of a prior leave. Personal Leave will be granted for a maximum of thirty (30) days. In only the most extenuating circumstances, and with the approval of the Director of Human Resources and the General Manager, will a leave be granted for a longer period. All requests for leave must be submitted in writing to the employee's immediate manager/supervisor; they must state the start date, the return date and the reason for the leave. Requests must be submitted at least two (2) weeks in advance of the proposed start date. Emergency situations will be evaluated on an individual basis. An employee who is on Personal Leave of Absence may choose to continue their Group Insurance coverage. However, the employee is responsible for their share of the premium. The employee must contact the Human Resources department to make arrangements for the payment of the applicable premiums. If the employee fails to return to work by the designated return to work date, they will be deemed to have voluntarily abandoned their job. An employee who engages in gainful employment while on a leave of absence shall be immediately terminated from further employment with Solo Printing Inc. BEREAVEMENT LEAVE You will be compensated up to a total of two (2) working days for the death of an immediate family member. Immediate family is defined as spouse; child, mother, father, stepmother, stepfather, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in- law, daughter-in-law, grandparent or grandchild. The company has the right to request proof of a death in the family such as a copy of an obituary or In Memoriam Card. Time lost due to death in the family as covered under this policy will not be deducted from your PTO bank. It is not the intent of this policy to provide you with paid days when you would not ordinarily be scheduled to work, such as weekends, holidays. and other scheduled PTO. Full time employees become eligible after the 90-day introductory period. COMPULSORY COURT DUTY If you are summoned for required jury duty or other court service under subpoena (except proceedings in which you are personally involved), you will receive your full regular pay, 20 less any compensation paid by the court. You must immediately inform your manager/supervisor if you receive jury summons or subpoena. If you are selected for a jury, you are expected to report to work on the days on which you are not scheduled to serve, or if you serve less than a half day. In order to be paid for your absence(s) you must turn in proof that you served on Jury duty or as a witness. You will also need to present proof of compensation paid by the court. The court will issue the appropriate document. EMERGENCY CLOSINGS In the event of an emergency closing, employees will have a choice to use vacation hours or no pay. CONFIDENTIAL INFORMATION In the course of your employment, you may have access to confidential information about Solo Printing Inc, its customers, business associates and competitors. Tliis is extremely valuable information and demands your highest efforts to preserve its confidentiality. FACILITIES ACCESS In order to provide adequate security we have specific regulations governing entrances and exits to the facility that must be followed. When reporting to work or exiting the facility, the employee entrance must be used. All employees must wear their Identification Badges. For security reasons, all exterior doors except the lobby and employee entrance remain locked at all times. Adequate exits are available throughout the plant to evacuate the building in case of an emergency. If you are issued a door entrance key and/or access to the company security system, you alone are responsible for their protection. These must be kept extremely confidential. These items must be returned upon termination of your employment. If your card or key is lost or stolen, report the missing items to management immediately. Arrangements need to be made to change locks, the security system or password, and if so, a replacement must be requested through your manager/supervisor. VISITORS All visitors must check in/out with Reception upon entering Solo Printing Inc facility. Please meet your visitors in the reception area and escort them back to the Reception Area at the end of their visit. All visitors need a badge and employee escort. PERSONAL PROPERTY 21 Solo Printing Inc does not assume any responsibility or liability for the theft or damage to personal property brought onto its premises, including automobiles parked in company parking lots. If you suffer a loss of personal property throughout theft or vandalism, please report the loss immediately to your manager/supervisor. SMOKING To reconcile the needs of smokers and non-smokers, and in compliance with the Florida Clean Indoor Air Act, Solo Printing Inc maintains anon-smoking facility. Smoking is only permitted within the designated area(s) during the individual employee's break and meal periods. At no time is anyone to smoke in the plant or at the front entrance to the facility. Taking additional "smoking breaks" is not allowed. Anyone found to be in violation of this policy is subject to corrective action up to and including termination of employment. DRUG FREE WORKPLACE Solo Printing Inc has established a Drug Free Workplace Program. To promote the safety, health and well being of our employees, and to create a productive and efficient workplace, we are committed to the maintenance and promotion of a drug free workplace. For these reasons, compliance with this policy is a condition of employment. Violation of this policy will be grounds for immediate dismissal. All offers of employment are contingent (depend) on the applicant successfully passing a drug test. Refusal to submit to a test, or refusal to sign a consent form, will be grounds for termination of employment for an employee, or denial of employment in case of an applicant. The company will subject applicants and employees to a drug test for the following reasons: 1. Pre-employment - No one should start work until the results from the pre- employment drug test are received. However, in an emergency situation the person may be put to work before results are in. If the results return positive, the person's employment will be immediately terminated. 2. Post Accident -When an employee is involved in a worker's compensation accident where medical attention is required, or where there is considerable damage to company property or that of others. 3. Reasonable Suspicion - If an employee reports to work in such a condition that it gives their manager/supervisor reason to suspect that the employee may be impaired, manager/supervisor will confer with the General Manager to confirn~ the suspicion and arrangements will be made to have the employee immediately taken to the collection center. At no time should the employee be allowed to drive him/herself to the collection center. 4. Random Drug Test -Currently the company does not have this program but it reserves the right to institute it with adequate notice given to the employees. The use, possession, sale, distribution, manufacture, transfer, dispensing or storage of alcohol, illegal drugs, inhalants, or drug paraphernalia by employees while in the course of their job, engaged in company sponsored activities, on company or customer property (including company 22 owned or leased vehicles), is strictly prohibited. Further, an employee is strictly prohibited from reporting to work, or working with drugs or alcohol in their system. This policy also applies to prescription medications that are used for illegal purposes, or are being used by someone other that the person for whom the prescription was written. In addition, employees are required to advise their manager/supervisor when they are using a prescription drug or over the counter medication which contains instructions, restrictions, or warnings indicating that the use of the drug may cause them to become impaired for the safe performance of their job duties. Prescription or over the counter medication must be kept in its original container. ANTI-VIOLENCE IN THE WORKPLACE Solo Printing Inc is committed to providing aviolence-free workplace for its employees and visitors. We maintain a strict policy of prohibiting violence or threats of violence in the workplace. Although some incidents are beyond our control, we believe they can be minimized with the cooperation of all our employees. Any employee violating this policy is subject to appropriate corrective action, up to and including immediate termination of employment. This policy applies to all the company employees and visitors and prohibits violence and/or threats in any form. Any employee who becomes aware of any threats of workplace violence (against employees, visitors and/or company or others property) must report the same immediately to their manager/supervisor, the general manager or other senior member of management. LEA i~ING THE COMPANY TERMINATION As stated earlier in this handbook, employment with Solo Printing Inc is always "at-will employment" and either the employee or the company may terminate employment at any time. An employee termination will generally be in one of the following categories. Resignation The action to terminate employment is initiated by the employee. Under such circumstances, employees are expected to give at least two (2) weeks notice, along with a letter of resignation. The letter should state the effective date of the resignation as well as the reason for the same. The company will determine if, and where, an employee who has resigned will continue to work during the notice period. 23 Retirement The action to terminate employment is initiated by the employee after meeting age criteria for retirement. Discharge The action to terminate employment is initiated by the company as a corrective action resulting from the employee's performance and/or job behavior. Layoff The action to terminate is initiated by the company for business reasons usually requiring a staff reduction, or for reasons other than corrective action. Someone on lay-off status may be subject to recall. If the break in employment is longer than six (6) months, the employee will be terminated from employment with Solo Printing Inc. If the employee is recalled during that time they will not suffer any loss of seniority, but have to be pre-employment drug tested. Upon termination from Solo Printing Inc, you will be requested to: Return any company property you might have in you possession such as keys, confidential materials and equipment. Finalization of any outstanding financial obligations owed to you or the company. An exit interview with the Director of Human Services or other designated person including: • Obtaining your input about Solo Printing Inc, your department, you manager/supervisor or other work related observations that you may wish to share. • Continuation of benefits (COBRA) information. ~ Arranging distribution of final paycheck. EMPLOYEE REFERENCES Solo Printing Inc carefully controls information regarding current and/or former employees. All requests for references must be directed and in writing to the Director of Human Resources. No person, other than Director of Human Resources, may provide any reference for a current of former employee. Solo Printing Inc only discloses dates of employment and positions held, unless there are compelling legal reasons why we must provide specific reason{s) for termination of employment. Requests for wage verification must be authorized by the current or former employee in writing. 24 EMPLOYEE HANDPOOK ACKNOWLEDGMENT This handbook describes important information about Solo Printing Inc., which includes rules and regulations regarding work and workplace behavior, as well as information relating to benefits and leave. It is my responsibility to read and understand, or have read and explained to me, the policies outlined in this handbook. I further understand that it is my responsibility to consult my manager/supervisor regarding any questions on, or clarification of, the policies mentioned in the handbook. As stated herein, policies, benefits and information contained in the handbook may change at any time at the company's discretion or as business needs dictate. I understand that revised information may supersede, modify, or eliminate existing policies. I have entered into my employment relationship with Solo Printing Inc voluntarily and acknowledge there is no specific length of employment. Accordingly, either Solo Printing Inc or I can terminate the relationship at-will, with or without cause, at any time, with or without notice. Furthermore, I understand and acknowledge that this handbook and the policies herein do not create, nor are they to be interpreted to constitute, a contract of employment nor a legal document. My signature below signifies my receipt of the Handbook, my understanding of Solo Printing Ines policies as presented in the same, and my agreement to follow and observe them. It shall be my responsibility to seek help translating the contents of this Handbook if not understood in the English language. It shall also be my responsibility to maintain this Handbook, familiarizing myself with new Handbook pages as released and replace outdated pages. Name (Please Print) Date Signature 25 rage I or I Andv Sanchez From: "Yanella Rubio" <yrubio@humana.com> To: candy@soloprinting.com> Cc: <rrhernandez@att.net> Sent: Friday, August 10, 2007 11:58 AM Attach: 2007.08.10.PDF; 2007.08.10.PDF Subject: Solo Printing (See attached file: 2007.08.10.PDF)(See attached file: 2007.08.10.PDF) Hi Andy, T~..,.. .,++,.,.1.:.-.._ +L...... .. F ..,..., 1...+1.. ,.,.«+:F:,...+,... C .. 1..,.+1. ,.F+l.,. »1....... ,. ..:1..L1.. ,.4 C~,.1,. 7)..:...+:...,. T... +1..~,... 1111 0.LL0.Glllllb L11C. Na~%J 11 Vlll VVLlI GGl LL11GaLGJ 1V1 VVUl Vl L11G F110.11J 0.V0.110.V1C: CLL JV1V l 111 lllllb'. 111 L11G1G !L is specified who qualifies as a dependent. Please be aware that for groups of 2-99 employees Humana does not offer domestic partner coverage at this time. Kind regards, Yanella The information transmitted is intended only for the person or entity to which it is addressed and may contain CONFIDENTIAL material. If you receive this material/infornlation in error, please contact the sender and delete or destroy the materiallinformation. 8/10/2007 f ~ t ~.,J ®EFINITIONS (CONTINUED] ; ~ a g a 3 9 ' bolo pn n~ ri DAY means a 24-hour period starting at 12:01 a.m. at the Group's address. DEPENDENT means: 1. Your lawful spouse; and 2. an unmarried Child from birth until end of the Calendar Year in which the Child reaches age 25, if the Child meets all of the following requirements: a. the Child is dependent on the Member for support; and b, the Child is living in the household of the Member, or the Child is a full-time or part-time student. Under no circumstances shall Dependent mean a great grandchild or Emancipated Minor in- cluding where the great grandchild or Emancipated Minor meets all of the qualifications of a dependent as determined by the Internal Revenue Service. DETOXIFICATION SERVICES means those Medically Necessary Services which are required to withdraw, stabilize and evaluate an individual who has a physical abstinence syndrome. The physical abstinence syndrome has created significant impairment in judgment and motor function. DIABETES EQUIPMENT includes but is not limited to blood glucose monitors, including monitors designed to be used by blind individuals; insulin pumps and associated appurtenances; insulin infusion devices; and pediatric appliances for the prevention of complications associated with diabetes. DIABETES SELF-MANAGEMENT TRAINING includes but is not limited to training provided to a Member after the initial diagnosis of diabetes for care and management of the condition including nutritional counseling and use of Diabetes Equipment and Supplies. It also includes training when changes required to the self-management regime and when new techniques and treatments are developed. DIABETES SUPPLIES include but are not limited to test strips for blood glucose monitors; visual reading and urine test strips; lancets and lancet devices; insulin and insulin analogs; injection aids; syringes; prescriptive and nonprescrlptive oral agents for controlling blood sugar levels; glu- cagon emergency kits; and alcohol swabs. I-iP4- i iG G2iG3 i r -~ - s Contractholder: Subscriber: Certificate Number: Group Number SOLO PRINTING INC 000oooooaoooaoo 802940 DENTAL PLAN CERTIFICATE OF COVERAGE The Dental Concern, Inc. The Dental Concern, Inc. is a Prepaid Limited Health Service Organization licensed under Chapter 636 of Florida Statutes. This Certificate is not the entire Contract. It is an outline of the coverage provided by the group contract identified above and it does not extend or change the coverage afforded by such group contract. The coverage described by this Certificate is subject to all the provisions, terms, exclusions and conditions of the group contract. This Certificate supersedes and replaces any Certificate previously issued under the provisions of the group contract. Gerald L. Ganoni President FL-70007-0 l 07/03 FRONT COVER ~4~.> ~~,~- i i;' ~;i GROUP NUMBER: ISSUED TO: EFFECTIVE DATE: CONTRACT ANNIVERSARY DATE: INITIAL MONTHLY CONTRACT PREMIUM: 802940 SOLO PRINTING INC 01 /01 /2007 12 months after the effective date and every 12 months thereafter. The 'term of this contract is for not less than one year, Refer to Billing Statement This Contract is delivered in and governed by the laws of: Florida MASTER GROUP CONTRACT ~_ _O -This Master~roup Contract (hereinafter referred #o as the "Contract") is betweemSOLO PRiNT1NG 1NC (hereinafter referred to as "Contractholder') and The Dental Concern, Inc., (hereinafter referred to as "We, Us, or Our'). We agree to provide benefits described in the Subscribers Certificate of Coverage, incorporated by reference herein, with respect to each Member under this Contract. This Contract is issued in consideration of the Contractholders application and the payment of premiums as provided herein. This Contract will take effect on 12:01 A.M. (Standard Time) on the effective date listed above and continue in force as stipulated in provisions stated above and on the following pages. The Contract and the coverage it provides terminates at 12:01 A.M. (Standard Time) of the date of termination. This Contract supersedes all previous agreements between Us and the Contractholder. IN WITNESS WHEREOF We have caused this Contract to be issued at the address of the Contractholder, as of the Contract effective date. GERALD L. GANONi PRESIDENT FL-70006-O1 VOL 2003 ~.~t~~c~cztx~"+~ ~r~i ~a~u nc~:cl it roast Administrative Office: 76 South Laura Street Jacksonville, FL 32202 Certificate of Insurance Humana Health Insurance Company of Florida, Inc. Policyholder: SOLO PRINTING TNC Policy Number: 802940 Effective Date: O l /01 /2007 Product Name: FL102649 EPO 20~~OOFT. a o Tn accordance with the teens of the policy issued to the policyholder, Humana Health insurance Company 0 of Florida, Tnc. certifies that a covered percn» is insured for the benefits described in this certificate. This o certificate becomes the Certificate of Insurance and replaces any and all certificates and certificate riders previously issued. Please call 1-RRR-357-6767 for assistance regarding claims and information about coverage. Michae] B. McCallister President 200100FI, The insurancepnlicy under which this certificate is issued is not a policy of Workers' Compensation insurance. 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