Loading...
2001-24265 RESO RESOLUTION NO. 2001-24265 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR A CITYWIDE PARKING DEMAND ANALYSIS. WHEREAS, the Mayor and Commission authorized the Administration to issue a Request for Proposals (RFP) for proposals for a Citywide parking demand analysis; and WHEREAS, at the October 18, 2000 City Commission meeting, the Mayor and City Commission approved a referral to the Joint Land Use and Finance Committee to seek input and recommendations regarding the potential identification of parking projects; and WHEREAS, the Joint Land Use and Finance Committee and the Transportation and Parking Committee have met and discussed several potential projects at various levels of development; and WHEREAS, in order to determine the viability of each project, both Committees have endorsed the undertaking of a parking demand analysis to project the future parking demand; and NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authorize the Administration to issue a Request for Proposals (RFP) for a Citywide parking demand analysis. PASSED AND ADOPTED this 21st day of February. 2001. 1/1J! MAYOR ATTEST: ~rf~ CITY CLERK JMG/CMC/SF T:\AGENDA 12001 \FEB21 01 ICONSEN1\PDEMAND.RES APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 1.--' y- dl - CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\cLmiami-beach.f1.us COMMISSION MEMORANDUM NO. 'i1 3'-0/ TO: Mayor Neisen O. Kasdin and Members of the City Commission DATE: February 21, 2001 o~ SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR PROPOSALS FOR A CITYWIDE PARKING DEMAND ANALYSIS. FROM: Jorge M. Gonzalez City Manager ADMINISTRATION RECOMMENDATION: Adopt the Resolution. ANALYSIS: On October 18, 2000, the Mayor and City Commission approved a referral to the Joint Land Use and Finance Committee to seek input and recommendations regarding the potential identification of parking projects to be funded by Parking Revenue Bond Funds. The potential development of a 13th Street Garage was specifically referred to the Transportation and Parking Committee and the Joint Land Use and Finance Committee for their respective review and/or recommendation. On November 27, 2000, the Joint Land Use and Finance and Citywide Projects Committee met and endorsed the Administration's recommendation to (1) purchase additional parking meter housings and (2) appropriate more funding for parking surface lot renovations. A third project was discussed which included a list of 11 alternative projects that involve potential land acquisition for parking expansion and/or parking garage developments. As a result of the committees' discussion, the following projects were to be considered for potential parking expansion and/or parking garage developments, including: . North Beach Lot by Normandy Fountain - site acquisition . 17th Street and Washington Avenue . 17th Street and Convention Center Drive (TOP A lot) . Convention Center - Preferred Lot . 13th Street Surface Lot - Potential Garage . Hotel Corridor Garage . Cultural Campus Garage . Cejas lot - 420 Lincoln Road, Public-Private Venture . Intermodal Facility AGENDA ITEM e7K. ~h~.I- 01 DATE February 21,2001 Commission Memorandum Parking Demand Analysis Page 2 As part of the presentation to the joint Committees, the Administration recommended that the City conduct a citywide parking study, incorporating the aforementioned sites/projects. The Committee requested that the Administration seek additional information relative to the timeframe and estimated cost involved in conducting a citywide parking study. Preliminarily, various parking consultants have indicated a citywide parking study would require a 4-6 month time frame at an estimated cost of approximately $60,000. In accordance with the Committee direction, attached for Committee/Commission approval is a draft scope of services to be included in an RFP to conduct a citywide parking study. On December 4, 2000, the Transportation and Parking Committee endorsed the Administration recommendations as stated above. The South Pointe Advisory Committee has also discussed addressing parking needs for the South Pointe Area. Therefore, in order to determine the priority focus and viability of each project, the Administration recommends the undertaking of a parking demand analysis to project the future parking demand together with the performance of a feasibility study. The Scope of Services encompasses a study area bounded by South Point Drive on the south, 87th Terrace on the north, Biscayne Bay on the west, and the Atlantic Ocean on the east. For ease of compilation and reference, the study areas will be subdivided and prioritized into the following geographical areas; however, it is essential that abutting areas be taken into account to accurately reflect the overall needs of the district: a. North Beach - 63rd Street to 87th Terrace. b. South Point - South Point Drive to 5th Street c. South Beach - 5th Street to 17th Street d. Hotel Corridor/South - Collins/J ames Avenue between 17th Street and 23rd Street, including Cultural Campus area. e. Hotel CorridorlNorth - Collins AvenuelIndian Creek between 23rd Street and 41st Street. f. Middle Beach - 41st to 63rd Street. The citywide parking study will address the following tasks: 1. Physical Inventory and Analysis - Physical inventory and analysis includes a snapshot review of current citywide parking operations and characteristics and then explores changes to that system in response to growth and operational changes. Data collection activities include review and gathering of inventory and use data, financial information on the parking system, maps, previously prepared reports, user surveys and drawings. 2. Projection of Future Parking Demand and Need - Projection of future parking demand and need will occur simultaneously with the assessment of existing parking conditions. Three development scenarios will be evaluated, existing, year 2006, and year 2011. The parking model will project the demand for a series of alternatives that represent various outcomes of proposed development projects. February 21.2001 Commission Memorandum Parking Demand Analysis Page 3 3. Cost and Feasibility Analysis - Cost and feasibility analysis will be conducted as part of this task. If the parking model and analysis completed to this point indicates that additional parking structures are needed, the successful proposer will complete a parking structure feasibility study. This evaluation will determine the most feasible and sustainable parking expansion in order to preserve the functional integrity ofthe existing parking system or, if expansion of the parking system is recommended, the location and configuration offeasible new facilities. 4. Public Involvement - Public involvement will be a critical element to the success of the parking improvement plan. As discussed in the RFP, the following meetings or presentations will be conducted: Project initiation: an opportunity for public input and comment at the initial stages of the project Preliminary study findings Study findings Planning board, Joint Land Use and Finance Committee, Transportation and Parking Committee, and City Commission, and other Committees as deemed appropriate. As the study is conducted, the Transportation and Parking Committee will review elements of the study and provide advice prior to submission of the final report to the City Commission. CONCLUSION: Due to the competing demands and as endorsed by the Joint Land Use and Finance Committee, Transportation & Parking Committee and South Pointe Advisory Board, it is recommended that the City undertake a parking demand and feasibility study to project future parking demand and viable parking developments. It is recommended that the City Commission adopt the attached resolution authorizing the issuance of an RFP for a Parking Demand Analysis to be conducted in accordance with the attached scope of services. This Parking Demand Analysis of the entire City will complement the rate analysis recently performed by HNTB and will assist in identifying the priority needs for the City. JMG/c~~ar~ T:IAGENDA 1200 1 \FEB2\ 01 \CONSEN1\PDEMAND.CM ATTACHMENT FOR PARKING DEMAND ANALYSIS COMMISSION MEMORANDUM EVALUATION COMMITTEE The City Commission shall consider the City Manager's recommendation(s) in light of the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve the City Manager's recommendation(s). The City Commission may reject the City Manager's recommendation(s) and select another response or responses. In any case, the City Commission shall select the response or responses acceptance of which the City Commission deems to be in the best interest of the City. The City Commission may also reject all responses. Negotiations between the selected respondent and the City Manager take place to arrive at a contract. If the City Commission has so directed, the City Manager may proceed to negotiate a contract with a respondent other that the top-ranked respondent if the negotiations with the top-ranked respondent fail to produce a mutually acceptable contract within a reasonable period of time. A proposed contract or contracts are presented to the City Commission for approval, modification and approval, or rejection. If and when a contract or contracts acceptable to the respective parties is approved by the City Commission, the Mayor and City Clerk sign the contract(s) after the selected respondent(s) has (or have) done so. Important Note: By submitting a response, all respondents shall be deemed to understand and agree that no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. 2 ATTACHMENT FOR PARKING DEMAND ANALYSIS COMMISSION MEMORANDUM EV ALUA nON CRITERIA The proposer must have a verifiable proven record of providing Parking Demand Analysis' services and must have not fewer than three (3) years of experience, providing successful services for municipal parking departments, parking authorities and/or parking system, including hospitals and/or colleges/universities. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each response in accordance with the requirements of the RFP. If further information is desired, respondents may be requested to make additional written submissions or oral presentations to the Evaluation Committee. The Evaluation Committee shall recommend to the City Manager the response or responses acceptance of which the Evaluation Committee deems to be in the best interest ofthe City. The Evaluation Committee shall base its recommendations on the following factors: 1. Firm's Qualifications and Experience 2. Experience and Qualifications of Project Team 3. Project Manager's Experience 4. Previous Similar Projects 5. Methodology and Approach 6. References Provided by Prior Project Owners After considering the recommendation(s) of the Evaluation Committee, the City Manager shall recommend to the City Commission the response or responses acceptance of which the City Manager deems to be in the best interest of the City. 1 ATTACHMENT A SCOPE OF SERVICES Study Area The study area is bounded by South Point Drive on the south, 87th Terrace on the north, Biscayne Bay on the west, and the Atlantic Ocean on the east. For ease of compilation and reference, the study areas should be subdivided and prioritized into the following geographical areas; however, it is essential that abutting areas be taken into account to accurately reflect the overall needs of the district: a. North Beach - 63rd Street to 87th Terrace. b. South Point - South Point Drive to 5th Street c. South Beach - 5th Street to 17th Street d. Hotel Corridor/South - Collins/James Avenue between 17th Street and 23rd Street, including Cultural Campus area. e. Hotel CorridorlNorth - Collins A venue/Indian Creek between 23rd Street and 41 st Street. f. Middle Beach - 41 st to 63rd Street. The following Scope of Services has been developed specifically for the City of Miami Beach Parking Study based on the tasks listed in the RFP. The City reserves the right to prioritize the sequencing of tasks and by area. The citywide parking study will address the following tasks: 1. Physical Inventory and Analysis 2. Projection of Future Parking Demand and Need 3. Cost and Feasibility Analysis 4. Public Involvement Task One Physical inventory and analysis includes a snapshot review of current citywide parking operations and characteristics and then explores changes to that system in response to growth and operational changes. Data collection activities include review and gathering of inventory and use data, financial information on the parking system, maps, previously prepared reports, user surveys and drawings. The successful proposer will gather and document the existing public (City, County, and State) and private parking inventories and space use. This data will be collected through aerial photography and in-field verification. The parking date collection will be conducted during typical weekday peak periods and over one weekend to identify the change in parking characteristics the outlined areas experience on a day-to-day basis. Parking space inventory and use will be documented on a block-by-block and sub-area basis and the current parking rates charged for all City (on-street as well as off-street) and other private parking facilities, by location, will also be identified. Previously prepared documents, such as the Municipal Mobility Plan, South Beach Master plan, City of Miami Beach Parking Rate Analysis, Lockheed IMS Parking Study, and a variety of applicable resources will be reviewed and incorporated, as appropriate, into the parking study. The successful proposer will do the work with the City to identify the type of financial parking system data required. The conduct of business owner, employee, and patron surveys, as well as windshield surveys are recommended (see example survey forms in the appendix) to assist in confirming peak period parking during the day, by walk distance and from month to month. As identified in the RFP, several development and redevelopment projects are expected to significantly alter the parking demand as well as supply. Particularly, new hotel construction and hotel renovation projects, which include new up-scale inventory, may alter historical parking patterns and trends and should be incorporated in the demand and supply assessment. To most precisely estimate, or model, anticipated changes in parking demand, an accurate assessment of existing parking demand is critical. Therefore, a comprehensive peak period parking space use (occupance) and supply (inventory) for a typical weekday/night and weekend day/night is recommended for public on and off-street parking facilities and other private off-street facilities. The parking system use data will be obtained (aerial photography and in-field verification) during the following four time periods to accurately reflect changing parking conditions throughout a typical day as outlined above: Prior to 9:00 am Peak mid-day period, from II :OOam to 2:00 pm Late afternoon/early evening peak from 5:00 to 8:00 pm Late night/early morning peak from II :00 pm to 2:00 am. An inventory of existing buildings and the estimated number of users present on a typical weekday, by block, will be necessary to determine parking generation rates by employ type, such as retail, hotel, entertainment, commercial, governmental, and private office. However, the model is only as accurate as the data on which it is based. The successful proposer will undertake a comprehensive parking system modeling effort to predict parking demand and then compare the demand to the existing supply in the following areas: On-street - Private off-street - Public off-street Data collected will be analyzed and a parking model will be developed for use in evaluating peak parking demand as a function of the number of employees, by type of employment, by block and sub-area. Employees not only generate their own demand but also are the reason visitors, patrons, and others visit the employment centers, whether retail, hotel, entertainment, commercial, governmental or office establishments. Resources including: the Miami Beach Chamber of Commerce, the City's Economic Development Department, Planning Department, and Public Works Department, and a number of the City's Committees, including, the Joint Finance and Land Use Committee, Business Resolution Task Force, and Transportation and Parking Committee, are available and must be consulted for data and input. The employment base will be reviewed and adjusted to represent current conditions as closely as possible through review of city assessor data, city employment statistics, principle shopping district data, and hotel guest/tourist/entertainment use. Employment data is the input into the parking model while parking demand is the calculated output. The parking demand output will then be compared against occupancy City data to determine if the model is accurately reflecting current parking demand. If it does not match current conditions within acceptable tolerance levels, then the model will need to be recalibrated through a review of the model's assumptions. Some additional data collection may be required to modify the assumptions. As mentioned, existing parking shortages and surpluses need to be identified on a block-by-block basis as well as by sub-area. Prior to recommending system expansion, modifications to parking management operations will be reviewed to determine if operational changes can alleviate the parking shortages by more efficient use of both the private and public parking system. An alternative analysis will be developed concurrently that projects the impacts that the proposed new developments and redevelopments projects have on the parking supply and demand. Task Two Projection of future parking demand and need will occur simultaneously with the assessment of existing parking conditions. Three development scenarios will be evaluated, existing, year 2006, and year 2011. The parking model will project the demand for a series of alternatives that represent various outcomes of proposed development projects. The parking assessment scenarios will be evaluated in several categories including: - Projects under construction - Projects programmed for construction - Potential proj ects The parking model will be used to estimate future parking demand associated with the development projects. These projects will be converted from square feet of building or land use to estimates of all parking generators, including employees, visitors, tourists, etc., related to the development. This will enable the successful proposer to develop several probable scenarios simultaneously to determine the most likely one for implementation. The projects identified and evaluated will include not only the increase in parking demand from new developments and redevelopment projects, but also any losses or additions to the private or public parking system. The results will identify parking shortages or surpluses by block and by sub-area. This information will be reviewed to provide compatibility and consistency with any system expansion, recommended to meet parking shortages identified in the existing conditions analysis. Task Three Cost and feasibility analysis will be conducted as part of this task. If the parking model and analysis completed to this point indicates that additional parking structures are needed, the successful proposer will complete a parking structure feasibility study. This evaluation will determine the most feasible and sustainable parking expansion in order to preserve the functional integrity of the existing parking system or, if expansion ofthe parking system is recommended, the location and configuration of feasible new facilities. The successful proposer's approach to parking facility and structure site feasibility studies should involve the analysis of alternative sites interwoven with functional and aesthetic considerations. Often preliminary design analysis must often be performed to properly assess the suitability of alternate sites. The successful proposer should analyze the potential placement of a building on the site, vehicular access points, adjacent roadway capacity and on-site vehicular and pedestrian circulation opportunities and constraints. Site availability constraints considered by the successful proposer include site cost, public policy and regulations, highest and best use analysis, zoning restrictions, property easements and the character ofthe surrounding development. The study will also address physical constraints such as existing site development demolition, drainage and utilities, excavation needs, other geotechnical requirements, surrounding elevations, space for construction staging, traffic management during construction and a minimum site footprint for efficient functional design of the parking structure. The successful proposer's evaluation of potential parking expansion site alternatives must reflect the needs of the City. The successful proposer will assist in evaluating each site in the most objective manner possible, weighting those criteria that are most important to the City. Tasks that may be appropriate for a new parking structure include: - Confirmation ofthe need to expand the parking system Review of existing vehicular and pedestrian access and circulation patterns for their relationship to existing and proposed facility sites - Determination of whether any existing facilities can be expanded to meet area parking needs Identification of possible sites for new parking facilities - Development of conceptual designs, sections, cost estimates, elevations, functional layout and circulation and massing studies will be developed for the recommended alternatives Comparison of each alternative's relative costs, including geotechnical requirements - Evaluation of various alternatives on the basis of criteria Development of a recommended plan for improvements, including phasing of components corresponding to projected needs Positive and negative aspects of each alternative will be identified and a preferred altemative(s) recommended to the City for comment. Construction and other related costs estimates will be based on typical parking related costs in the area. The information and recommendations resulting from the Task 3 analysis will be implemented into the financial proforma analysis. This financial analysis will identify the parameters and recommended changes to the parking system necessary to maintain a financially stable system while expanding the system to provide additional parking for new parking demand associated with the current building program. The level of analysis conducted here in will be suitable for presentation with the City Finance Director as well as bond council, if necessary. A critical element of the study will be to identify funding mechanisms should the construction of one or more parking structures be recommended. Common methods of financing include: - Parking revenue bonds Block grants Tax increment finance districts - Business improvement districts which are similar to parking assessment districts but used for a variety of needs necessary to support businesses located in the business district Special assessments against property owners which is not likely a suitable solution because of the limited funds that can be generated and the small group of affected property owners - General obligation bonding/tax levy User's fees collected through the sale of permits, meters and fines These recommendations will provide the City with a methodology for use in determining future rate changes as conditions dictate. The financial analysis (expressed as proformas) should focus on the first five years, from 2001 to 2006, and estimate rate increases in five year intervals over a 25-year period. Task Four Public involvement will be a critical element to the success of the parking improvement plan. As discussed in the RFQP, the following meetings or presentations will be conducted: Project initiation: an opportunity for public input and comment at the initial stages of the project - Preliminary study findings - Study findings Planning board, Joint Land Use and Finance Committee, Transportation and Parking Committee, and City Commission, and other Committees as deemed appropriate. Deliverable and Reports Based on information in the RFP, the successful proposer should provide the listed deliverables: - Workplan, including progress schedule (to be submitted before the kick-off meeting) Technical memoranda for major tasks (see description below) - Study report (see description below) - Public participation document All relevant files in electronic format Fifty (50) copies of the plan, fully reproducible in black and white photo-copy format WordPerfect - One (I) camera-ready copy and one hundred (100) copies ofthe final citywide parking plan with updated files as described in the RFP The City may desire, for purposes of alternative uses, postings on the City Web site, the successful proposer should prepare a summary of parking operations and development recommendations. All geographical-based data will be developed to be compatible with the City's current electronic mapping format. For the study a total of five technical memoranda will be prepared as follows: Technical Memorandum No. 1 will address the City's current parking operations with regard to existing parking supply and occupancy. In addition, data related to the parking model and testing of the model will be presented in this memo. - Technical Memorandum No.2 will include an evaluation of the City's future parking needs and propose the development of a parking plan to meet those needs for the next five years. - Technical Memorandum No.3 will be an economic proforma for each of the previous memoranda including estimates of the probable construction cost, operations and maintenance costs, debt retirement costs, capitalized reserve, and net operating surplus or loss for at least three separate parking system development scenarios. Technical Memorandum No.5 (the public involvement plan) will be presented as a technical memorandum. The successful proposer should prepare a comprehensive report summarizing the data gathering and definition of the issues identified in Tasks 1 through 4. The main objective of the report will be to: - Describe the adequacy of the parking system to meet current lease commitments and parking demand - Establish the need to expand the parking system to serve existing and/or future land use development. The successful proposer will prepare estimates of future parking demand - Graphically depict the recommended parking plan for the sub areas . Discuss the potential of using new financial mechanisms that might be implemented by the City to assist in financing the operations and/or expansion - Depict a series of financial proformas illustrating cash flow assumptions used in the financial analysis. Preparation of a financial proforma analysis of the parking system from 2001 through an established future year analysis period. The fmancial analysis will be based on revenue and operating costs over the study analysis time period and net funds available to offset the cost of parking improvements. T:IAGENDA\2001 IFEB2101 ICONSEN1\PDEMAND.A IT