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2008-3596 OrdinanceORDINANCE NO. 2008-3596 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AMENDING PART II: GOALS, OBJECTIVES AND POLICIES OF THE CITY OF MIAMI BEACH COMPREHENSIVE PLAN, AS AMENDED, BY ADDING A NEW ELEMENT ENTITLED "PUBLIC SCHOOL FACILITIES ELEMENT," AND AMENDING THE INTERGOVERNMENTAL COORDINATION ELEMENT AND THE CAPITAL IMPROVEMENTS ELEMENT, WHERE NECESSARY, TO IMPLEMENT CHANGES TO FLORIDA'S 2005 GROWTH MANAGEMENT LAWS ADDRESSING PUBLIC SCHOOL FACILITIES. WHEREAS, the 2005 Growth Management Act, as specified in Section 163.3177, F.S., requires that each county and each municipality within the county adopt a Public School Facilities Element; and WHEREAS, the Public School Facilities Element must include goals, objectives and policies that will establish the long-term end toward which public school programs and activities are ultimately directed, setting specific, measurable, intermediate ends that are achievable and mark progress toward the goal; and establish the way in which programs and activities will be conducted to achieve an identified goal; and WHEREAS, failure to adopt the public school facilities element, to enter into an approved Interlocal Agreement, or to amend the comprehensive plan as necessary to implement school concurrency, shall result in a local government being prohibited from adopting amendments to the comprehensive plan which increase residential density until the necessary amendments have been adopted and transmitted to the state land planning agency; and WHEREAS, the existing Intergovernmental Coordination Element (ICE) must also be amended by adding policies that establish coordination between the City and the Miami-Dade County Public Schools to follow procedures adopted in the "Interlocal Agreement" requiring coordination of land uses and public school facilities planning, and coordination between the City and the public schools to establish levels of service standards and school concurrency; and WHEREAS, the Capital Improvement Element (CIP) must be amended to clarify that improvements associated with the construction of educational facilities are not addressed in the City's Capital Budget or Capital Plan but rather are the responsibility of the Miami-Dade County Public Schools, and in order to address the financial feasibility associated with school concurrency, the Miami-Dade County Public School Facilities Work Program for educational facilities will be incorporated by reference into the CIE. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA. no .hl and rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. SECTION 1. That the Comprehensive Plan of the City of Miami Beach is hereby amended by including a new Element entitled "Public School Facilities Element" as follows: PUBLIC SCHOOL FACILITIES ELEMENT GOAL OBJECTIVE 1. Policies funding is available. 1.2 Cooperate with the Miami-Dade Countv Public Schools in their efforts to develop and implement alternative educational facilities such as primary learning centers 1.3 Cooperate with the Miami-Dade Countv Public Schools in their efforts to provide be developed and implemented where appropriate which mitigate the impacts of overcrowding while maintaining the instructional integrity of the educational program. 1.4 The Miami-Dade Countv School Board (School Boardl comments shall be sought and considered on comprehensive plan amendments and other land use and 1013.33 and 163.31777 Florida Statutes Do ibl - and .rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. the School Board based on development data and agreement with the local Citv reaardino development trends and future population projections OBJECTIVE 2 Policies Do ~blDo~rlined words or dea4le-s~ree+ttk words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. By December 2010. the Miami-Dade Countv Public Schools in cooperation with the Countv and other affected agencies will assess the viability of modifving the adopted LOS standard to 100% utilization of Permanent FISH for all CSAs 2.3 In the event the adopted LOS standard of a CSA cannot be met as a result of a proposed development's impact the development may proceed provided at least one of the following conditions is meY Do .hl nd rlin d words or k words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. c) The development's impacts are phased to occur when sufficient capacity will be available. If none of the above conditions is met. the development shall not be approved Do Bbl - mdPrlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. appropriate proportionate share mitigation options as defined in Section OBJECTIVE 3 Policies is in close proximity to residential areas and is in a location that would provide a logical focal point for community activities. 3.2 Where possible the Miami-Dade Countv Public Schools should seek sites which are adjacent to existing or planned public recreation areas community centers libraries or other compatible civic uses for the purpose of encouraging joint use facilities or the creation of logical focal points for community activity to schools including sidewalks bicvcle paths turn lanes and signalization surrounding land uses are compatible with the operation of an educational facility objectives and policies of this element and other elements of the Citv's educational facilities review process if determined to be warranted Do ibl mderlin d words or ded4le~frikegp words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 3.3 The Citv concurs that when selecting a site the Miami-Dade Countv Public Schools district should consider if the site meets the minimum size criteria as recommended by the State Department of Education or as determined to be necessary for an effective educational environment OBJECTIVE 4 staff. Schools' Division of Police. Policies 4.1 Continue to cooperate with the Miami-Dade Countv Public Schools to develop facilities. which do not promote criminal behavior and provide clear sioht lines from the street. 4.2 Continue to cooperate with the Miami-Dade Countv Public Schools to develop and/or implement proorams and policies desioned to reduce the number of (DOEI. and other appropriate sources 4.3 Coordinate with the Miami-Dade County Public Schools to provide for pedestrian and traffic safety in the area of schools and sionalization for educational facilities. provide for a secure learnino environment in the public schools and their vicinity OBJECTIVE 5 Policies Do 61 and dined words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 5-1 Cooperate with the Miami-Dade Countv Public Schools in their efforts to provide "full service" schools. parent resource centers. adult and community schools and programs as appropriate. 5.2 Cooperate with the Miami-Dade Countv Public Schools in their efforts to continue to provide opportunities for community and business leaders to serve on committees and task forces which relate to the development of improved provision of public educational facilities. 5.3 Cooperate with the Miami-Dade Countv Public Schools to continue to work with 5 4 Cooperate with the Miami-Dade County Public Schools through agreement with appropriate agencies to increase medical, psychological and social services for children and their families as appropriate. OBJECTIVE 6 Miami-Dade Countv Public Schools will continue to enhance effectiveness of the learning environment. Policies welcome. secure and positive about the students' school environment and experiences. improve learning. such as updated media centers and science laboratories 6.3 The Miami-Dade Countv Public Schools is encouraged to continue to improve existing educational facilities in so far as funding is available through renovation and expansion to better accommodate increasing enrollment new educational programs and other activities. both curricular and extra-curricular Do ~bl~r ~nd~rlin~d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. OBJECTIVE 7 Policies the Countv and other appropriate agencies to develop processes to expedite proposed new educational facility developments and renovations 7.2 The location of future educational facilities should occur where capacity of other public facilities and services is available to accommodate the infrastructure needs of the educational facility 7.3 The Miami-Dade County Public Schools should coordinate school capital improvement plans with the planned capital improvement projects of other Countv and municipal agencies deficiencies surrounding existing school sites Douhle underlined words or h words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. INTERGOVERNMENTAL COORDINATION ELEMENT GOAL: Establish processes among the various governmental, public and private entities to aet?~^`_?,c c::~ !::c:cse ^ °,,,,.:c::c::, r^~ ;_; foster the purpose of Rule 9J-5.015, which is to identify and resolve incompatible goals, objectives, policies and development proposed in the City's Comprehensive Plan and to determine and respond to the needs of adjacent local governments, Miami-Dade County, the ' and regional and state agencies. OBJECTIVE 2: COMPREHENSIVE PLAN COORDINATION Coordinate the City's Comprehensive Plan with the plans of the Miami-Dade County Public Schools Heard, Miami-Dade County Planning Department and the adjacent municipalities Policies 2.1 Provide copies of the City's Comprehensive Plan, proposed amendments, executive summary, informational updates, public meeting notices to the Miami- Dade County Public Schools i~eard, Miami-Dade County Planning Department and hae-rnest adjacent municipalities. 2.2 During pre-development program planning and site selection activities, the City shall coordinate with the Miami-Dade Public Schools, and continue to seek, where feasible and mutually acceptable, to collocate schools with other public facilities such as parks, libraries and community centers to the extent possible. 2.3 The Citv and the Miami-Dade Countv Public Schools shall follow the procedures 2.4 The Citv shall coordinate with the Miami-Dade Countv Public Schools and other DoDo ~bl~ndPrlin~d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 10 oubllc school concurrence. Do .hl end rlin -d words or ~ce4preagk words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 11 • rainaae -Water Management Distr' • otable water suooly -South Florida Water Manaa .many ni_ • eaional Policies -South Florida Regional Planning .niinr' • ublic educational facilities -Miami Dade o mtv P ~hlir. Srhnnl. CAPITAL IMPROVEMENT PROGRAM ELEMENT GOAL: Ensure that all development and locations in the City are served by public facilities at established levels of service, currently and at all times in the future. OBJECTIVE 10 10.1 The Miami-Dade County Public Schools and the Citv have the responsibility for providing school concurrence related capital improvements and should continually seek to expand the funding sources available to meet those reauirements. ' Level of Service standards for public school facilities apple to those traditional educational 12 Douhl . and rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. ' Level of Service standards for public school facilities aool to those traditional educational 13 Do .hl and -rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 10.6 The Citv in coordination with the Miami-Dade Countv Public .Schools shall by 10.7 Miami-Dade Countv Public Schools shall coordinate with the Citv to annually update its Facilities Work Program to include existing and anticipated facilities for both the 5-vear and lono-term planning periods and to ensure that the adopted level of service standard including interim standards will continue to be achieved and maintained The Citv through its annual update to the Capital Improvements Schedule will incorporate by reference the latest adopted Miami Dade Countv Public Schools Facilities Work Program con err n v map . SECTION 4. CODIFICATION. It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this Ordinance shall become and be made part of the Comprehensive Plan of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered to accomplish such intention, and the word "ordinance" may be changed to "section", "article", or other appropriate word. SECTION 3. REPEALER. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 4. SEVERABILITY. If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. ouhle underlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 14 options Is to provide ror the mitioation of residential development impacts on ~DDB~- 3S'9~ SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect ten days following adoption. PASSED AND ADOPTED this 13th day of February , 2008. ATTES . CITY L K Robert Parcher ~atti H. Bower MAYOR APPROVED AS TO First Reading: Second Reading: Verified by: Director AI motes new language denotes deleted language FO & LANGUAGE R EXECUTION ~ r ney~ ate Double underlined words or ~ words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. Do Bbl and -rlin d words or words are proposed Comprehensive Plan amendments subsequent to transmittal hearing. All other words existing remain unchanged. recommended additions or deletions to the the September 6, 2007 City Commission 15 Future Conditions Maos Do Bbl and -rlin d words or dou4le-sdtikelHreeQk words are proposed Comprehensive Plan amendments subsequent to transmittal hearing. All other words existing remain unchanged. recommended additions or deletions to the the September 6, 2007 City Commission 16 Figure 1A -Proposed, Existing, and Ancillary Educational Facilities Located in the Northwest Area - 2008-2013 / ~ ~_ 826 __-._ .~--_~~ ii °seL ~ _ ~~ ~~ ^Y= s rte. ~ `~%, ~ .zf~ I °s. ~ ~ °~^~,,; P ~~ aa° ~' ~ ~~° ~ ~ ~. .,.~ ~~ ~ ~ ~~ ~- ~ '~ ~ a ~^ f - ~ l~ g °O n6 %. ~s ~_.__.... =••~ -,..- _.' Legend ~. ~ ffi 97PL ,.~ '~ ~~ FAUeatlan^FedN[les A ~ ~ . ~~ V • ~ • Elementary ~ a~^ 3W arN .. .... __. _. • K9 Center • Mitltlle N # $¢ni0r ~ i Oilier EducaGOnal Faoliry ^ Anollary Faoliry I Q POOd40135tlrool Opemr aWftfF: Yll^JMOECgMIY. Ii 0a3I50]i 15 __- - H9MVaYa wauc sCNOOLi SYS]Ey ]0a]~ ®aElae I S9 NoMW24Area l Figure 1 B- Proposed, Existing, and Ancillary Educational Facilities Locabed in the Northeast Area - 2008-2013 -- -- �-_ -- — - �— -- � _ ; .,� �` '� � '� �, ` . * ` � ,� ,,�. '�' �. � �� � - �� ; _ - � � � =� � �� � = i ��� - �'�` i --Y � �� f � , ; - I- --= -- �__ _ - , .w°� � � 1 . � _� _ - ��_ � � i - _ __ _ "'\S„r �1 i .�.7l._ _ � „_ _ _ i � _� _,.8.- - \ "i" � � ;�i„ ' _ �� ! __� ___ �N �ST � _ _ ' � �': " - N = I 0 0.J160.16 16 _ � _,\IYn �Legend Educatlonal Fac�kies • ElemeMary ' • K-B Center � • Midde � Slnior € + OMer Eduea4onai FaeiRty - ■ Mallary Facilfty _ O 2008-20733cAoolOpeninys __ __ HqhwaYs _ � NOMeiStAfl9 5 �� � _ � _ - _ _ � - � , �� :r . _ �''�__ ,, _ C t .. �- _: � Figure 1C -Proposed, Existing, and Ancillary Educational Facilities Located in the Southwest Area - 2008-2013 Figure 1D -Proposed, Existing, and Ancillary Educational Facilities Located in the Southeast Area - 2008-2013 ~~-,t, '.ducatbnal FacNftl~s l3enrntery ~ 148 Center • eeeek er Senor • an« 6euabnr Fediry ^ Mdliery Fadgry Q 2Ug620135tl~od Oparr COMMISSION ITEM SUMMARY Condensed Title: An Ordinance amending the Comprehensive Plan of the City of Miami Beach by creating a Public School Facilities Element and amending the Intergovernmental Coordination and Capital Improvements Element as mandated by the 2005 Growth Management Act and pursuant to Section 163.3177 F.S. -Transmittal sta e. Ke Intended Outcome Su orted: Re ulato Mandated b State of Florida 2005 Growth Mana ement Act Supporting Data (Surveys, Environmental Scan, etc.): Regulatory Issue: Should the City Commission direct the Administration to transmit the proposed Comprehensive Plan Amendment to the Department of Community Affairs and other reviewing agencies. item aummaryncecommenaaaon: SECOND READING PUBLIC HEARING The 2005 Growth Management Act required the adoption of a Public School Facilities Element, and pursuant to Section 163.3177, F.S., each county and each municipality within the county, must adopt a public school facilities element that is consistent with those adopted by the other local governments within the county and enter into an Interlocal Agreementwith the district school board which jointly establishes the specific ways in which the plans and processes of the district school board and the local governments are to be coordinated. As permitted by the Statute, the Department of Community Affairs established a phased schedule requiring Miami-Dade County and the municipalities within the county must adopt this element by January 1, 2008. The Administration recommends that the City Commission adopt the esoara rcecommenaaiton: At its August 28, 2007 meeting, the Planning Board reviewed the proposed Comprehensive Plan amendment and voted 5-0 (two members absent) to recommend adoption to the City Commission. Only one public comment was made by a person representing the building industrywho opposed the amendment because of the level of service standard proposed in the amendment. On February 5, 2008, the Administration wrote a Letter to Commission providing preliminary information Financial Information: Source of Amount Account Funds: ~ 2 3 OBPI Total Financial Impact Summary: The ro osed Ordinance is not ex ected to have an fiscal im act. Ci Clerk's Office Le islative Trackin Jorge Gomez or Mercy Lamazares Manager T:WGENDA\2008\February 13U2egular\1838 -Public School Facilities Element 2nd rdg sum.doc MIAMI BEACH AGENDADATE~ -0 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, v,ww.miamibeachfl.gov COMMISSION MEMORANDUM TO: FROM: DATE: Mayor Matti H. Bower and Members of the City C mmission Jorge M. Gonzalez, City Manager February 13, 2008 SECOND READING PUBLIC HEARING SUBJECT: Comprehensive Plan Amendment -Public School Facilities Element. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AMENDING PART II: GOALS, OBJECTIVES AND POLICIES OF THE CITY OF MIAMI BEACH COMPREHENSIVE PLAN, AS AMENDED, BY ADDING A NEW ELEMENT ENTITLED "PUBLIC SCHOOL FACILITIES ELEMENT," AND AMENDING THE INTERGOVERNMENTAL COORDINATION ELEMENT AND THE CAPITAL IMPROVEMENTS ELEMENT, WHERE NECESSARY, TO IMPLEMENT CHANGES TO FLORIDA'S 2005 GROWTH MANAGEMENT LAWS ADDRESSING PUBLIC SCHOOL FACILITIES, AND AUTHORIZING AND DIRECTING THE CITY ADMINISTRATION TO TRANSMIT THIS AMENDMENT AND ALL APPLICABLE DOCUMENTS TO THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND THE REQUIRED REVIEWING AGENCIES; PROVIDING FOR REPEALER, SEVERABILITY, INCLUSION IN THE COMPREHENSIVE PLAN AND EFFECTIVE DATE. ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the proposed ordinance amending the City's Comprehensive Plan on second reading public hearing and direct the Administration to transmit all applicable documents to the Department of Community Affairs (DCA) and other required reviewing agencies. BACKGROUND The 2005 Growth Management Act required the adoption of a Public School Facilities Element. Pursuant to Section 163.3177, F.S., each county and each municipality within the county, unless exempt or subject to a waiver, must adopt a public school facilities element that is consistent with those adopted by the other local governments within the county and enter into an Interlocal Agreement with the district school board which jointly establishes the specific ways in which the plans and processes of the district school board and the local governments are to be coordinated. The Statute also requires that each county, and each local government within the county, to adopt the element and update to the Agreement no later than December 1, 2008. (163.31777, F.S.). However, as permitted by the Statute, the Department of Community City Commission Memorandum Comprehensive Plan Amendment -Public School Facilities Element February 13, 2008 Affairs established a phased schedule requiring Miami-Dade County and the municipalities within the county to adopt this element by January 1, 2008. Failure to adopt the public school facilities element, to enter into an approved Interlocal Agreement, or to amend the Comprehensive Plan, as necessary, to implement school concurrency, according to the phased schedule, shall result in a local government being prohibited from adopting amendments to the comprehensive plan which increase residential density until the necessary amendments have been adopted and transmitted to the state land planning agency. The State Land Planning Agency may issue the school board a notice to show cause why sanctions should not be enforced for failure to enter into an approved Interlocal Agreement or for failure to implement the provisions of this act relating to public school concurrency. The school board may be subject to sanctions imposed by the Administration Commission directing the Department of Education to withhold from the district school board an equivalent amount of funds for school construction. The update and amendment to the City's Comprehensive Plan must also include amendments to the Intergovernmental Coordination Element such the following is included: 1) to identify and resolve incompatibilities between Miami-Dade County's comprehensive planning and growth management processes and those of other governmental entities within the County's area of concern, and 2) to review existing, and proposed improved coordination of processes for comprehensive planning and growth management between Miami-Dade County, local governmental entities within its area of concern, and regional, State and federal agencies. The local governmental entities within the City's area of concern are the three adjacent municipalities within Miami-Dade County are City of Miami, North Bay Village and Surfside. All local governments are required to include a Capital Improvements Element in its Comprehensive Plan. The local government must identify the public infrastructure and other facilities which can provide, at a given level of service standard, the ability to fund projects to meet those adopted standards that the future projected growth requires and demonstrate that funding is available, including for correcting any existing deficiencies. The "concurrency" principle means that as growth occurs, the facilities must be provided, and that current levels of service standards for the existing infrastructure situation will not deteriorate further. The Capital Improvements Element is required to include the following: Transportation facilities, sewer, water, drainage/aquifer recharge, solid waste disposal, recreation/open space, coastal management, conservation and now as part of the 2005 Growth Management Act, educational/public school facilities. It should be noted that capital improvements associated with the construction of educational facilities are not the City's responsibility, but rather, are the responsibility of the Miami-Dade County Public Schools. To address financial feasibility associated with school concurrency, the Miami-Dade County Public School Facilities Work Program for educational facilities will be incorporated by reference into the Capital Improvements Element. City Commission Memorandum Comprehensive Plan Amendment -Public School Facilities Element February 13, 2009 Page 3 ANALYSIS The purpose of this report is to explain how the proposed amendments to the City's Comprehensive Plan will add Objectives and Policies as necessaryto the new Public School Facilities Element, and modify Intergovernmental Coordination and Capital Improvements Elements to ensure compliance with the School concurrency regulations of the 2005 Growth Management law. These modifications are necessaryto: 1) Define a public school facilities Level of Service standard; 2) Provide for the methodology of a school concurrency program; and 3) Provide for the development of proportionate share mitigation criteria as required by Chapter 163, Florida Statutes. Failure to amend the Comprehensive Plan as necessary to implement school concurrency, or enter into an approved Interlocal Agreement as required by 163.3177 and 163.31777, Florida Statutes, by January 1, 2008, will result in the City being prohibited from adopting any Comprehensive Plan amendments, which would increase residential density, until these amendments have been adopted and transmitted to the Department of Community Affairs. The element must contain the following: • One or more goals which establish the long-term end toward which public school programs and activities are ultimately directed; The proposed Element includes one goal, which general purpose is to cooperate with the Miami-Dade Public Schools to strive to improve the quality and quantity of public educational facilities available to the citizens of Miami Beach. In this respect, the proposed Element meets the above requirement. • One or more objectives for each goal, setting specific, measurable, intermediate ends that are achievable and mark progress toward the goal; The proposed Element contains seven objectives; Objective 1 strives to reduce the overcrowding that currently exists in our public schools and attain an optimum level of service. Objective 2 is coordination of the City's new residential development with the future availability of public school facilities consistent with the adopted level of service standards for public school concurrency. Objective 3 provides assistance and cooperation to the public school system to obtain suitable sites for the development and expansion of public education facilities. Objective 4, in cooperation and coordination between the City and the public schools, strives to improve security and safety for students and staff. Objective 5 strives to develop programs and opportunities to bring the schools and City Commission Memorandum Comprehensive Plan Amendment -Public School Facilities Element February 13, 2008 Page 4 community closer together. Objective 6 strives to continue to enhance effectiveness of the learning environment. Objective 7 strives to establish methods for on-going coordination and communication to ensure the adequate provision of public educational facilities. The Statute also requires that one or more policies be included for each objective which would establish the way in which programs and activities will be conducted to achieve the identified goal. All of the seven objectives listed above include more than one policy that guides the performance of each one. In addition, each objective includes a monitoring and measuring procedure for an annual update process and for school site selection. In addition to creating this new Public School Facilities Element, the existing Intergovernmental Coordination Element (ICE) and the Capital Improvement Element must also be amended. The proposed amendments to the ICE are included in Objective 2, "Comprehensive Plan Coordination," by creating three new policies that establish coordination between the City and the Miami-Dade County Public Schools to follow procedures adopted in the "Interlocal Agreement" (originally adopted in 2003; an Amended and Restated Interlocal Agreement is under separate memorandum to be adopted by resolution of the City Commission) that requires coordination of land uses and public school facilities planning; and coordination between the City and the public schools to establish levels of service standards and school concurrency. The "concurrency" principle means that as growth occurs, the facilities must be provided, and that current levels of service standards for the existing infrastructure situation will not deteriorate further. The proposed amendment to the Capital Improvements Element includes a new Objective to coordinate new residential development with the future availability of public school facilities consistent with the adopted level of service standards for public school concurrency by reviewing residential development orders for their impact on level of service standards, and to ensure the inclusion of those projects necessary to address existing deficiencies in the 5-year schedule of capital improvements in the Miami-Dade County Public School Facilities Work Program. Policies under this objective clarify that improvements associated with the construction of educational facilities are not addressed in the City's Capital Budget and Multi-Year Capital Plan but rather are the responsibility of the Miami-Dade County Public Schools. This proposed objective and its policies spell out what is the Level Of Service (LOS) for school concurrency and how it can be achieved. PLANNING BOARD At its August 28, 2007 meeting, the Planning Board reviewed the proposed Comprehensive Plan amendment and voted 5-0 (two members absent) to recommend adoption to the City Commission. Only one public comment was made by an attorney representing the Builders Association of South Florida, who opposed the amendment because of the level of service standard proposed in the amendment. City Commission Memorandum Comprehensive Plan Amendment -Public School Facilities Element February 13, 2008 Page 5 CITY COMMISSION ACTION During the September 5, 2007 meeting, the City Commission approved the transmittal of the amendment to the City's Comprehensive Plan, creating a new Public School Facilities Element. The Florida Department of Community Affairs reviewed the proposed amendment and issued its Objections, Comments and Recommendations Report. The section below and Attachment "A" details the report and responses by the City in order to comply with the requirements of chapter 163, F.S. and rule 9J-5, F.A.C. for an educational facilities element. Department of Community Affairs The Department of Community Affairs (DCA) reviewed the Comprehensive Plan Amendment for consistency with Rule 9J-5, Florida Administrative Code and Chapter 163, Part II, Florida Statutes and prepared the Objections, Recommendations and Comments Report (ORC). By letter dated December 7, 2007, DCA informed the City that although "it is evident the City, Planning Department and Miami-Dade County Public Schools have put a lot of work into the work product," additional policy guidance and data and analysis is needed in the new public schools element. Attachment "A" delineates the specific responses to the ORC report issued by the Florida Department of Community Affairs (DCA), dated December 7, 2007. CONCLUSION The Administration recommends that the City Commission adopt the proposed ordinance amending the City's Comprehensive Plan, and direct the Administration to transmit all applicable documents to the Department of Community Affairs (DCA) and other required reviewing agencies. In accordance with Section 163.3184 (15) (b) 1., Florida Statutes, a public hearing shall be held at least 7 days after the day that the advertisement is published. The required ad shall be no less than 2 columns wide by 10 inches long in a standard size newspaper, and the headline in the advertisement shall be in a type no smaller than 18 point, published in a newspaper of general circulation in the municipality. A sign-inform shall be provided for persons to provide their names and mailing addresses. The sign-in form must advise that any person providing the requested information will receive a courtesy informational statement concerning publications ofthe state land planning agency's not~ice~of intent. JMG/TH/J~/ML T:WGENDA~2008~February 13~RegularN 838 -Public School Facilities Element 2nd rdg memo.doc Im MIAMI BEACH ATTACHMENT"A" CITY OF MIAMI BEACH RESPONSE TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS (DCA) OBJECTIONS, RECOMMENDATIONS AND COMMENTS (ORC) REPORT DCA NO. 07-PEFE7 ADDRESSING THE PROPOSED AMENDMENT TO THE CITY'S COMPREHENSIVE PLAN This report contains the City's responses to the objections referenced in the Objections, Recommendations and Comments (ORC) Report issued by the Florida Department of Community Affairs dated December 7, 2007. Objection: The amendment does not meet all of the requirements in Chapter 163, F.S., and Rule 9J-5, F.A.C., for an educational facilities element The proposed educational facilities element does not contain all of the objectives and policies required to be in an educational facilities element, pursuant to Chapter 163, Part ll, Florida Statutes (F. S.), and Rule Chapter 9J-5, Florida Administrative Code (F.A. C.). The shortcomings are detailed below, with the particular statutory and administrative rule citations. DCA Objection #1: The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(b)3, F.A.C., that it contain an objective to ensure the inclusion in the 5-year schedule of capital improvements of those projects necessary to address existing deficiencies and to meet future needs based upon achieving and maintaining the adopted level of service standards for each year of the 5-year planning period. Citations: Rule 9J-5.025(3)(b)3, F.A.C.; section 163.3177(3)(a), F.S. Recommendation: Include an objective within the proposed educational facilities element to ensure the City continues to include a 5-year schedule of capital improvements of those projects necessary to address existing deficiencies and to meet future needs based upon achieving and maintaining the adopted level of service standards by the end of each 5-year planning period. Response: The City proposes to add the following three new policies: two in the Public School Facilities Element (PSFE) and one in the Capital Improvements Element (CIE) and revise Objective 2 of PSFE: Do hl and rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. Objective 2 The City shall coordinate new residential development with the future availability of public school facilities' consistent with the adopted level of service standards for public school concurrency. to ensure the inclusion of those. oroiects CAPITAL IMPROVEMENT ELEMENT DCA Objection #2: Proposed Policy 2.1 establishes a level of service standard of 100 percent utilization of Florida Inventory of School Houses (FISH) capacity with relocatable classrooms. This is an acceptable level of service standard; however, part of Policy 2.1 also prescribes that schools which achieve 100 percent of permanent FISH capacity should no longer utilize relocatable classrooms to achieve the LOS standard except as an operational solution (during remodeling, replacement or expansion of a school facility). Thus it appears that the City is establishing atwo-part LOS standard which may lead to inequities in the application of the concurrency management system. Citations: Rule 9J-5.0055, F.A.C.; Section 163.3180, F.S. Level of Service standards for public school facilities apply to those traditional educational facilities, owned and operated by the Miami-Dade County Public Schools, that are required to serve the residential development within their established concurrency Service Area. Level of Service standards do not apply to , charter schools hHowever, their capacity is of both charter and magnet schools will be credited against the impact of development. alto credit against the impact of development shall be given for faeiJities either maonet or charter schools if their enrollment is at, or above, 100% FISH capacity Do bl and .rlin d words or defile-s~k+ketkreagH words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. Recommendation: Revise the description of the public schools level of service standard in the educational facilities element to make clear that there is only one level of service standard to be applied during concurrency review. Response: The City proposes to revise Policy 2.1 in the PSFE by removing the second provision in the policy and incorporate the provision in Policy 2.2. This revision should make it clear that there is only one level of service standard to be applied during concurrency review. The revised policies will be as follows: 2.1 Beainnina January 1. 2008 the adopted level of service tLOS) standard for all 2.2 It is the aoal of Miami-Dade Countv Public Schools and the City of Miami Beach Do Ohl nd rlin d words or k words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 3 an operational solution DCA Objection #3. The proposed educational facilities element does not provide a level of service standard for magnet schools, which is required pursuant to Rule 9J- 5.0055(2)(b), F.A.C., and s. 163.3180(13)(6)2, F.S. Objective 2 states: "level of service standards do not apply to magnet schools, charter schools and other educational facilities that may have district wide attendance boundaries." Citations: Rule 9J- 5.0055(2)(b), F.A.C.; Section 163.3180(13)(6)2, F.S. Recommendation: Revise the educational facilities element to include a level of service standard for magnet schools. Response: The City will apply a level of service (LOS) standard on those traditional educational facilities, owned and operated by the Miami-Dade County Public Schools (MDCPS) that are required to serve residential development within their established Concurrency Service Area (CSA). MDCPS has defined the CSA as the attendance boundary of the school. Additionally MDCPS and the City have established a LOS standard for magnet schools as per (Rule 9J-5.0055(2)(6) and Section 163.3180(13)(6)2, F.S.). As MDCPS has authority and control over magnet schools, which are part of its educational system and have no attendance boundary, the LOS standard that will apply for magnet schools is 100% of FISH (With Relocatables). This LOS standard would be applied on a districtwide basis since all magnet schools have districtwide enrollment. Magnet schools are considered schools of choice and available to students districtwide; these schools do not have attendance boundaries. When a development application is requested it is not possible to measure if any of the students generated by the development will attend a magnet school. The schools of impact are considered the traditional educational facilities with attendance boundaries. However when calculating a proposed development's demand for public school facility capacity a credit for magnet school facilities will be applied based on the total district-wide capacity. This credit will be calculated yearly based upon FISH utilization rates. No credit will be given to development if the FISH utilization rate on a district-wide basis is at 100%. Therefore, Policy EDU-2A and footnote1 associated with the term "public schools facilities" would be revised as follows: Double underlined words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 4 school concurrence service area (CSA), defined as the public school attendance boundary established by the Miami-Dade County Public Schools. DCA Objection #4. The proposed educational facilities element proposes individual school concurrency service areas (see Policy 2.1); however, it does not meet the requirement in Rule 9J-5.025(3)(c)1, F.A.C., that it contain a policy which establishes guidelines and standards for the modification of school concurrency service areas and changes in the use of schools. Although this issue is addressed in the proposed Amended and Restated Interlocal Agreement, a policy is also required in the proposed educational facilities element. Citation: Rule 9J-5.025(3)(c)1, F.A.C. Recommendation: Revise the educational facilities element to include a policy which establishes guidelines and standards for modification of school concurrency service areas and changes in the use of schools. DCA Objection #5. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)1, F.A.C., that it contain a policy which includes standards for revision of concurrency service area boundaries to ensure that the utilization of school capacity is maximized to the greatest extent possible, taking into account transportation costs, court approved desegregation plans, as well as other factors. Although this issue is addressed in the proposed Amended and Restated Do~hl . and rlin d words or b words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 5 Response: The City is revising the PSFE by adding Policy 2.4 to address guidelines and standards for modification of school concurrency services areas, and concurrency service area boundaries (CSA), tracking the language currently in Section 9 of the Amended and Restated Interlocal Agreement for Public School Facility Planning. Interlocal Agreement, a policy is also required in the proposed educational facilities element. Citation: Rule 9J-5.025(3)(c)1, F.A.C. Recommendation: Revise the educational facilities element to include a policy which includes standards for the revision of concurrency service area boundaries to ensure that the utilization of school capacity is maximized to the greatest extent possible, taking into account transportation costs, court approved desegregation plans, as well as other factors. The required policy guidance is included in the proposed Amended and Restated Interlocal Agreement and could be taken from there. Response: The proposed Policy 2.4 in the PSFE above addresses guidelines and standards for modification of school concurrency service areas. Section 9 of the Amended and Restated Interlocal Agreement for Public School Facility Planning outlines in detail the procedures for establishing and revising concurrency service areas, which have been delineated in a summarized form as a policy under Objective 2 DCA Objection #6. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)2, F.A.C., that it contain a policy which requires the adoption of annual plan amendments adding a new fifth year, updating the financially feasible public schools capital facilities program, coordinating the program with the 5- yeardistrict facilities work plan, the plans of other local governments, and, as necessary, updates to the concurrency service area map. The requirement for annual plan amendments is intended to help ensure that the capital improvements program continues to be financially feasible and that the level of service standards will continue to be achieved and maintained. Although this issue is addressed in the proposed Interlocal agreement, a policy is also required in the proposed educational facilities element. Citation: Rule 9J-5.025(3)(c)2, F.A.C.; Section 163.3177(12)(g)(1), F.S. Recommendation: Revise the educational facilities element to include a policy which requires the adoption of annual plan amendments adding a new fifth year, updating the financially feasible public schools capital facilities program, coordinating the program with the 5-year district facilities work plan, the plans of other local governments, and, as necessary, updates to the concurrency service area map. Response: The City is proposing to add a new policy 2.7 to Objective 2 in the PSFE to address this objection. .7 Miami-Dade Countv Public Schools shall coordinate with the Citv to annually ate its Facilities Work Program to include existino and anticipated facilities for oth the 5-vear and Iona-term olannina periods. and to ensure that the adoote Double underlined words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 6 DCA Objection #7. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)3, F.A.C., that it contain a policy addressing coordination of the annual review of the element with the school board, the county and applicable municipalities, coordination of annual review of school enrollment projections, and establishing the procedures for the annual update process. Although this issue is addressed in the proposed interlocal agreement, a policy is also required in the proposed educational facilities element. Citations: 9J-5.025(3)(c)(3) F.A.C.; section 163.3177(12)(g)(1), F.S. Recommendation: Revise the educational facilities element to include a policy addressing coordination of the annual review of the element with the school board, the county and applicable municipalities, coordination of annual review of school enrollment projections, and establishing the procedures for the annual update process. Response: The City is proposing to add a new policy 1.6 to Objective 1 in the PSFE to address this objection. DCA Objection #8. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)6, F.A.C., that it contain a policy addressing the coordination of the long range public school facility map with the local government's comprehensive plan, including the future land use map. Citations: 9J-5.025(3)(c)6, F.A.C.; section 163.3177(12)(8)9, F.S. Recommendation: Revise the educational facilities element to include a policy addressing the coordination of the long range public school facility map with the local government's comprehensive plan, including the future land use map. Response: The City is proposing to add a new policy 1.6 to Objective 1 in the PSFE to address this objection. DCA Objection #9. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)9, F.A.C., that it contain policies specifying types of mitigation that a school board will allow to meet concurrency and policies assuring that any mitigation funds provided as a result of the school concurrency system are utilized by the school board for appropriate school facilities. Policy 2.3 provides that impacts could be mitigated through one or more proportionate share methods as defined in s. Do~hlP_=_i~ndPrlinPd words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 163.3180(13)(e)1, F.S., but does not itself specify the types of mitigation the school board will allow. More detail on proportionate share mitigation options are included in the interlocal agreement, but this needs to be included in the educational facilities element. Citations: Rule 9J-5.025(3)(c)9, F.A.C.; Section 163.3180(13)(e)1, F.S. Recommendation: Revise the educational facilities element to include (1) a policy specifying the types of mitigation that Miami-Dade County Public Schools will allow to meet concurrency and (2) policies assuring that any mitigation funds provided as a result of the school concurrency system are directed by the school board toward a school capacity improvement identified in a financially feasible 5-year district work plan and which satisfies the demands created by that development in accordance with a binding developer's agreement. Response: The City will revise Policy 2.3 in the PSFE to include language that specifies the types of mitigation the Miami-Dade County Public Schools will permit in order to meet concurrency assuring that any mitigation funds provided as a result of the school concurrency system are directed by the school board toward a school capacity improvement identified in a financially feasible 5-year district work plan and which satisfies the demands created by that development in accordance with a binding developer's agreement. Policy 2.3 is modified as follows: 2.3 In the event the adopted LOS standard of a CSA cannot be met as a result of a a) The development's impact can be shifted to one or more continuous Areas (Northwest. Northeast. Southwest or Southeast see Figure 1A through 1 D) as the proposed development: or b) The development's impact is mitigated proportionate to the demand for public schools it created. through a combination of one or more appropriate proportionate share mitigation options as defined in Section 163.3180 (13)(e)1 Florida Statutes he intent of these options i to Do Bbl and -rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. DCA Objection #10. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)9, F.A.C., that it contain a policy addressing coordination with adjacent local governments and the school district on emergency preparedness issues. Citations: Rule 9J-5.025(3)(c)9, F.A.C.; Section 163.3177(12)(g)8, F.S. Recommendation: Revise the educational facilities element to include a policy addressing coordination with adjacent local governments and the school district on emergency preparedness issues. Response: The City proposes to add Policy 5.5 to Objective 5 in the PSFE that addresses coordination with adjacent local governments and the school district on emergency preparedness issues. DCA Objection #11. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(4)(a), F.A.C., that it contain a map or maps depicting existing location of public school facilities by type and existing location of ancillary plants throughout the County. Citation: Rule 9J-5.025(4)(a), F.A.C. Recommendation: Revise the educational facilities element to include aCounty-wide map or maps depicting the existing locations of public school facilities by type and the existing locations of ancillary plants. Response: The City will include aCounty-wide map or maps depicting the existing locations of public school facilities by type and the existing locations of ancillary plants. Such map series is identified as follows: Consistent with Section 163.3177(12)(8). Florida Statutes. maps showing existina and future conditions are included in the element. A map series has been included which that are generally equivalent to the proposed Educational Impact Fee Benefit District. Figures 1A through 1D indicate the current public school and ancillary facility locations land use on a particular parcel of land. DCA Objection #12. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(4)(b), F.A.C., that it contain a future conditions map or map series which depicts the planned general location of public school facilities by year for the five year planning period, and for the end of the long range planning period for Qouble underlined words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 9 Miami-Dade County. Citations: Rule 9J-5.025(4)(b), F.A.C.; Section 163.3177(12)(h), F.S. Recommendation: Revise the educational facilities element to include and adopt a countywide future conditions map or map series which depicts the planned general location of public school facilities by year for the five year planning period, and for the end of the long range planning. Resuonse: The map series referred to in the City's response to Objection #11 includes the existing and planned general location of public school facilities by year for the five year planning period DCA Obiection #13. The proposed educational facilities element does not meet the requirement in Section 163.3180(13)(d)(1), F.S., that it shall set forth a financially feasible public school capital facilities program, established in conjunction with the school board that demonstrates that the adopted level of service standards will be achieved and maintained. Although Objective 10 states that the "Miami-Dade County Public School Facilities Work Program for educational facilities will be incorporated by reference into the CIE," there is no policy associated with the objective to require an annual update to the Comprehensive Plan when the school district work plan is updated each year. Also, the reference to the work plan is incomplete because it does not include the author and date along with the title. Citation: Section 163.3180(13)(d)(1), F. S. Recommendation: The City should revise the plan to incorporate the School District Work Plan being adopted by reference to specific date, author, and title. A policy is also required specifying annual updates of the Comprehensive Plan to include the annual update of the school district work plan. Resaonse: In responding to this Objection, the City has modified Objective 10 to clarify the coordination of the review of residential developments by the City and their impact in the 5-year schedule of capital improvements in the Miami Dade County Public School Facilities Work Program. A revised policy 10.2 clarifies the responsibility of the Capital Improvements associated with the construction of educational facilities and incorporates by reference the 5-year school work program into the CIE. New policies 10.3 and 10.4 have been added to require coordination of the public schools and the City to determine whether new construction or renovation of existing public school facilities meet the adopted level of service standard in the Infrastructure Element of the City's Plan, and specify annual updates of the Comprehensive Plan to include the annual update of the school district work plan, the adopted LOS for Magnet Schools respectively. The revised Objective 10 and new policies are shown below; the policies have been renumbered as necessary. Policy 2.5 has been added to Objective 2 of the Intergovernmental Coordination Element; this policy is the same as 10.3 below Double underlined words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 10 OBJECTIVE 10 CIE. 10.2 .. ~ Level of Service standards for public school facilities apply to those traditional educational facilities, owned and operated by the Miami-Dade County Public Schools, that are required to serve the residential development within their established Concurrency Service Area. Level of Service standards do not apply to ~Sls, charter schools pHowever, the# capacity is of both charter and magnet schools will be credited against the impact of development. , alto credit against the impact of development shall be given for fades 'ther magnet or charter schools if their enrollment is at, or above, 100% FISH capacity Doubt and rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 11 144 DCA Objection #14. The proposed revision of the intergovernmental coordination element does not meet the requirements in Sections 163.3177(6)(h)(1) and (2), F.S., to show relationships and state principles and guidelines to be used in the accomplishment of coordination of the adopted comprehensive plan with plans of the school board. Although this issue is addressed in the proposed interlocal agreement, Policy 2.3 does not include the provisions established in the interlocal agreement. Citations: Section 163.3177(6)(h)(1) and (2), F.S. Recommendation: Revise Policy 2.3 in the intergovernmental coordination element to include the relationships and state principles and guidelines to be used in the accomplishment of coordination of the adopted comprehensive plan with plans of the schoo/board. Response: City proposes to add a new Policy 2.5 in the intergovernmental coordination element as follows: DCA Objection #15. The proposed revision of the intergovernmental coordination element does not meet the requirement in s. 163.3177(6)(h)2, F.S., that it must describe joint processes for collaborative planning and decision-making on population projections and public schoo/ siting, the location and extension of public facilities subject to concurrency, and siting facilities with countywide significance. Although this issue is addressed in the draft interlocal agreement, these joint processes for collaborative planning also need to be described in the comprehensive plan. Citation: Section 163.3177(6)(h)2, F.S. Do ~hI . nd rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 12 Recommendation: Revise the intergovernmental coordination element to describe the joint processes to be used for collaborative planning and decision-making on population projections and public school siting, the location and extension of public facilities subject to concurrency, and siting facilities with countywide significance. Response: The City proposes amend Policy 2.3 in the intergovernmental coordination element to describe the joint processes to be used for collaborative planning and decision-making on population projections and public school siting, the location and extension of public facilities subject to concurrency, and siting facilities 2 3 The Citv and the Miami-Dade County Public Schools shall follow the procedures __. _~_~._~__ _ a~ J ._L_J n _J_J -..J r'1--L_L-J III.-1 1 I A ..-.....L i..- DCA Obiection #16. The proposed revision of the intergovernmental coordination element does not meet the requirement in s. 163.3177(6)(h)(4)a, F.S., that local governments must execute an interlocal agreement with the district school board, the County, and nonexempt municipalities pursuant to s. 163.31777. The local government shall amend the intergovernmental coordination element to provide that coordination between the local government and school board is pursuant to the agreement and shall state the obligations of the local government under the agreement. Although Policy 2.3 requires the procedures established in the interlocal agreement to followed, the procedures are not included in the policy; the policy does not require the adoption of the intedocal agreement; and the policy does not identify the City's obligations under the agreement. Citation: Section 163.3177(6)(h)(4)a, F.S. Recommendation: Revise the intergovernmental coordination element and Policy 2.3 to obligate the City to execute an interlocal agreement with the district school board, the County, and the other nonexempt municipalities pursuant to s. 163.31777, F.S. The policy also must include the procedure to be used to ensure coordination and identify the City's obligations under the agreement. Response: Same as in Objection #15 Objection: The amendment does not meet all of the requirements in Section 163.3177(12)(c), F.S., and Rule 9J-5.025, F.A.C., for an educational facilities element data and analysis The City did not include data and analysis to address how level of service standards will be achieved and maintained. The data and analysis must be based upon the adopted 2007-2012 Miami-Dade County School Board Work Program, the education plant survey, information on existing development and development anticipated for the next five years and the long-term planning period, projected future population and associated Douhle underlined words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 13 demographics, including development patterns for the next five years and for the long- term planning period, and anticipated educational and ancillary plants with land area requirements as required by section 163.3 177(12)(c), F. S. Recommendation: Revise the data and analysis to address the deficiencies identified in the above objection. The enclosed checklist identifies where additional information is available to address these data and analysis deficiencies. In revising the Public Education Facilities Element, the City needs to coordinate with the Miami-Dade County School Board, the County, and the municipalities to ensure consistency among the Public Education Facilities Elements of the County and municipalities, as well as ensure consistency with the Amended and Restated Intedocal Agreement. Response: The proposed Public School Facilities Element incorporates the basic components of the interlocal agreement and by reference the "Supporting Data and Analysis for Special Application Requesting Amendments to Miami-Dade County Comprehensive Development Mast Plan Addressing Public Schools, Dated July 3, 2007" prepared by Miami-Dade County in order to support the intent of the Educational Facilities Element and ensure consistency between all documents. Objection: Intedocal agreement does not include all local governments in the County as signatories and is not executed The proposed educational facilities element does not include, as part of its data and analysis, the revised interlocal agreement to be executed between the local governments in Miami-Dade County and Miami-Dade County Public Schools, which is required pursuant to s. 163.3177(12)(c), F.S. According to s. 163.3180(13), F. S., all local governments within a county, except for those satisfying the exemption criteria provided in s. 163.3180(13)0, F.S., must be signatories to the interlocal agreement. Any local governments within Miami-Dade County wishing to be exempt from the interlocal agreement on public schools should pursue the statutory exemption. Citations: Sections 163.3177(12)(c), 163.31777, and 163.3180(13)0, F.S. Recommendation: Include with the adopted amendment the executed interlocal agreement between the district school board and all of the local governments within Miami-Dade County, except for those local governments exempted through the procedure authorized in s. 163.3180(13)0, F.S. Note that the executed interlocal agreement must be submitted to the Department for review and approval pursuant to s. 163.31777(3), F. S. Response: The City will adopt and execute the Amended and Restated Intedocal Agreement for Public School Facility Planning in Miami-Dade County and transmit simultaneously with the adopted Public School Facilities Element of the City's Comprehensive Plan. F:\PLAN\$PLB\Comp Plan Amendments\School Concurrency\Educational Element - ORC responses.doc Do .bl and .rlin d words or words are recommended additions or deletions to the proposed Comprehensive Plan amendments subsequent to the September 6, 2007 City Commission transmittal hearing. All other words existing remain unchanged. 14 h y. r T A~ .- ~~ ~~. ~Y~~ STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Dedicated to making Florida a better place to call home" CHARLIE CRIST THOMAS G. PELHAM Gaiernor Secretary December 7, 2007 The Honorable David Dermer Mayor, City of Miami Beach The Office of the Mayor and Commission 1700 Convention Center Drive Miami Beach, Florida 33139 Dear Mayor Dermer Tkte Department has completed its review of the City of Miami Beach proposed Comprehensive Plan Amendment (DCA No. 07-PEFEl), which was received on October 9, 2007. Copies of the proposed amendment have been distributed to appropriate state, regional, and local agencies for their review and their comments are enclosed. The Department has reviewed the comprehensive plan amendment for consistency with Rule 9J-5, Florida Administrative Code and Chapter 163, Part II, Florida Statutes and has prepared the attached Objections, Recommendations, and Comments Report which outlines our findings concerning the comprehensive plan amendment. It is evident the City of Miami Beach Department of Planning and Zoning and Miami-Dade County Public Schools have put a lot of work into this product. Nevertheless, some additional policy guidance and data and analysis is needed in the new educational facilities element, as detailed in our attached report. 2555 SHUMARD OAK BOULEVARD TALLAHASSEE, FLORIDA 32399-2100 Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781 Internet address: httD~//www dca state fl us CRRICAL STATE CONCENN FIELD OFFICE COMMUNnY PLANNING MOUSING 6COMMUNRY DEVELOPMENT 2796 Overseas Highxay, Suite 212 2555 Shulrettl Oak BoulevaM 2555 Shunertl Oak Baulevar0 MaraNOn, FL 33050-2227 TalWhaseee, FL 32398-2100 Tallahassee. FL 3239&2100 t3os)zeszaoz (s5o1aa8-2356 (eso)aea7sss The Honorable David Dermer December 7, 2007 Page 2 My staff and I are available to assist the City in addressing the issues identified in our report. If you have any questions, please contact Erin Boyington, Planner, at (850) 921-3762. Sincerely, ~ Mike McDaniel, Chief Office of Comprehensive Planning MM/eb Enclosures: Objections, Recommendations and Comments Report Review Agency Comments cc: Jorge G. Gomez, Planning Director, City of Miami Beach Mercedes Lamazares, Principal Planner, City of Miami Beach Ms. Carolyn A. Dekle Executive Director, South Florida Regional Planning Council DEPARTMENT OF COMMUNITY AFFAIRS OBJECTIONS, RECOMMENDATIONS AND COMMENTS REPORT FOR CITY OF ML-~MI BEACH AMENDMENT 07-PEFE1 December 7, 2007 Division of Community Planning This report is prepared pursuant to Rule 9J-11.010, F.A.C. INTRODUCTIO\ The following Objections, Recommendations and Comments Report is based upon the Department's review of the City of Miami Beach 07-PEFE1 proposed. amendment to the Comprehensive Plan pursuant to § 163.3184, Florida Statutes (F.S.). Any objections discussed relate to specific requirements of relevant portions of Chapter 9J-5, Florida Administrative Code (F.A.C.), and Chapter 163, Part II, F.S. Each objection includes a recommendation of one approach that might be taken to address the cited objection. Other approaches maybe more suitable in specific situations. Some of these objections may have initially been raised by one of the other external review agencies. If there is a difference beriveen the Department's objection and the external agency advisory objection or comment, the Department's objection would take precedence. Each objection must be addressed by the City and corrected prior to the amendment being resubmitted for the Department's compliance review. Objections that are not addressed may result in a determination that the amendment is not in compliance. The Department may have raised an objection regarding missing data and analysis items, which the local government may consider not applicable to its amendment. If that is the case, a statement justifying the local government's non-applicability pursuant to Rule 9J-5.002(2), F.A.C., must be submitted. The Department will make a determination on the non-applicability of the requirement, and if the justification is sufficient, the objection will be considered addressed. The comments that follow the objections and recommendations section are advisory in nature. Comments will not form bases of adetermination ofnon-compliance. They are included to call attention to items raised by the Department's reviewers. The comments can be substantive, concerning planning principles, methodology or logic, as well as editorial in nature dealing with grammar, organization, mapping, and reader comprehension. Appended to the back of the Department's report are the comment letters from the other state review agencies and other agencies, organizations, and individuals. These comments are advisory to the Department and may not form bases of Departmental objections unless they appear under the "Objections" heading in this report. TRANSMITTAL PROCEDURES Upon receipt of this letter, the City of Miarni Beach has 60 days in which to adopt, adopt with changes, or determine that the City will not adopt the proposed amendment. The process for adoption of local government comprehensive plan amendments is outlined in s. 163.3184, F. S., and Rule 9J-11.011, F.A.C. The City must ensure that all ordinances adopting comprehensive plan amendments are consistent with the provisions of Chapter 163.3189(2)(a), F.S. Within ten working days of the date of adoption, the City must submit the following to the Department: Three copies of the adopted comprehensive plan amendments; A listing of additional changes not previously reviewed; A listing of findings by the local governing body, if any, which were not included in the ordinance; and A statement indicating the relationship of the additional changes to the Department's Objections, Recommendattons and Comments Report. The above amendment and documentation are required for the Department to conduct a compliance review, make a compliance determination and rssue the appropriate notice of intent: In order to expedite the regional planning council's review of the amendments, and pursuant to Rule 9J-11.011(5), F.A.C., please provide a copy of the adopted amendment directly to the Executive Director of the South Florida Regional Planning Council. Please be advised that Section 163.3184(8)(c), F.S., requires the Department to provide a courtesy information statement regazding the Department's Notrce of Intent to citrzens who furnish their names and addresses at the local governments plan amendment transmittal (proposed) or adoption hearings. In order to provide this courtesy information statement, local governments are requtred by law to famish the names and addresses of the citizens requesting this information to the Department. Please provide these required names and addresses to the Department when you transmit your adopted amendment package for cornp~iance review. In the event there are no citizens requesting this information, please inform us of this as well. For efficiency, we encourage that the tnformatton sheet be provided to electronic format. Objections, Recommendations, and Comments Report for City of Miami Beach Amendment 07-PEFE1 'December 7, 2007 I. Consistency with Chapter 163, F.S., and Rules 9J-5 & 9J-11, F.A.C. The Department has completed its review of the proposed City of Miami Beach Amendment 07-PEFE1 and has the following objections. Objection: The amendment does not meet all of the requirements in Chapter 163, F.S., and Rule 9J-5, F.A.C., for an educational facilities element The proposed educational facilities element does not contain all of the objectives and policies required to be in an educational facilities element, pursuant to Chapter 163, Part II, Florida Statutes (F.S.j, and Rule Chapter 9J-5, Florida Administrative Code (F.A.C.). The shortcomings are detailed below, with the pazticulaz statutory and administrative rule citations. 1. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(b)3, F.A.C., that it contain an objective to ensure the inclusion in the 5- yeaz schedule of capital improvements of those projects hecessary to address existing deficiencies and to meet future needs based upon achieving and maintaining the adopted level of service standards for each year of the 5-year planning period. Citations: Rule 9J-5.025(3)(b)3, F.A.C.; section 163.3177(3)(a), F.S. Recommendation: Include an objective within the proposed educational facilities element to ensure the City continues to include a 5-year schedule of capital improvements of those projects necessary to address existing deficiencies and to meet future needs based upon achieving and maintaining the adopted level of service standazds by the end of each 5-year planning period. 2. Proposed Policy 2.1 establishes a level of service standazd of 100 percent utilization of Florida Inventory of School Houses (FISH) capacity with relocatable classrooms. This is an acceptable level of service standard; however, part of Policy 2.1 also prescribes that schools which achieve 100 percent of permanent FISH capacity should no longer utiliie relocatable classrooms to achieve the LOS standazd except as an operational solution (during remodeling, replacement or expansion of a school facility). Thus it appears that the City is establishing atwo-part LOS standazd which may lead to inequities in the application of the concurrency management system. Citations: Rule 9J-5.0055, F.A.C.; Section 163.3180, F.S. Recommendation: Revise the description of the public schools level of service standazd in the educational facilities element to make clear that there is only one level of service standard to be applied during concurrency review. 3. The proposed educational facilities element does not provide a level of service standazd for magnet schools, which is required pursuant to Rule 9J-5.0055(2)(b), F.A.C., and s. 163.3180(13)(b)2, F.S. Objective 2 states: "level of service standazds do not apply to magnet schools, charter schools and other educational facilities that may have district wide attendance boundaries." Citations: Rule 9J-5.0055(2)(b), F.A.C.; Section 163.3180(13)(b)2, F.S. Recommendation: Revise the educational facilities element to include a level of service standard for magnet schools. 4. The proposed educational facilities element proposes indi~ridual school concurrency service areas (see Policy 2.1); however, it does not meet the requirement in Rule 9J- 5.025(3)(c)1, F.A.C., that it contain a policy which establishes guidelines and standazds for the modification of school concurrency service azeas and changes in the use of schools. Although this issue is addressed in the proposed interlocal agreement, a policy is also required in the proposed educational facilities element. Citation: Rule 9J-5.025(3)(c)1, F.A.C. Recommendation: Revise the educational facilities element to include a policy which establishes guidelines and standazds for modification of school concurrency service areas and changes in the use of schools. 5. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)1, F.A.C., that it contain a policy which includes standards for revision of concurrency service area boundaries to ensure that the utilization of school capacity is maximized to the greatest extent possible, taking into account transportation costs, court approved desegregation plans, as well as other factors. Although this issue is addressed in the proposed interlocal agreement, a policy is also required in the proposed educational facilities element. Citation: Rule 9J-5.025(3)(c)1, F.A.C. Recommendation: Revise the educational facilities element to include a policy which includes standazds for the revision of concurrency service azea boundaries to ensure that the utilization of school capacity is maximized to the greatest extent possible, taking into account transportation costs, court approved desegregation plans, as well as other factor. The required policy guidance is included in the proposed interlocal agreement and could be taken from there. 6. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)2, F.A.C., that it contain a policy which requires the adoption of annual plan amendments adding a new fifth year, updating the fmancially feasible public schools capital facilities program, coordinating the program with the 5-year district facilities work plan,-the plans of other local governments, and, as necessary, updates to the concurrency service area map. The requirement for annual plan amendments is intended to help ensure that the capital improvements program continues to be fmancially feasible and that the level of service standards will continue to be achieved 2 and maintained. Although this issue is addressed in the proposed interlocal agreement, a policy is also required in the proposed educational facilities element. Citation: Rule 9J-5.025(3)(c)2, F.A.C.; Section 163.3177(12)(8)(1), F.S. Recommendation: Revise the educational facilities element to include a policy which requires the adoption of annual plan amendments adding a new fifth year, updating the financially feasible public schools capital facilities program, coordinating the program with the 5-year district facilities work plan, the plans of other local governments, and, as necessary, updates to the concurrency service area map. 7. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)3, F.A.C., that it contain a policy addressing coordination of the annual review of the element with the school boazd, the county and applicable municipalities, coordination of annual review of school enrollment projections, and establishing the procedures for'the annual update process. Although this issue is addressed in the proposed interlocal agreement, a policy is also required in the proposed educational facilities element. Citations: 9J-5.025(3)(c)(3) F.A.C.; section 163.3177(12)(8)(1), F.S. Recommendation: Revise the educational facilities element to include a policy addressing coordination of the annual review of the element with the school boazd, the county and applicable municipalities, coordination of annual review of school enrollment projections, and establishing the procedures for the annual update process. 8. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)6, F.A.C., that it contain a policy addressing the coordination of the long range public school facility map with the local government's comprehensive plan, including the future land use map. Citations: 9J-5.025(3)(c)6, F.A.C.; section 163.3177(12)(8)9, F.S. Recommendation: Revise the educational facilities element to include a policy addressing the coordination of the long range public school facility map with the local government's comprehensive plan, including the future land use map. 9. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)9, F.A.C., that it contain policies specifying types of mitigation that a school board will allow to meet concurrency and policies assuring that any mitigation funds provided as a result of the school concurrency system are utilized by the school boazd for appropriate school facilities. Policy 2.3 provides that impacts could be mitigated through one or more proportionate share methods as defined in s. 163.3180(13)(e)1, F.S., but does not itself specify the types of mitigation the school boazd will allow. More detail on proportionate share mitigation options are included in the interlocal agreement, but this needs to be included in the educational facilities element. Citations: Rule 9J-5.025(3)(c)9, F.A.C.; Section 163.3180(13)(e)1, F.S Recommendation: Revise the educational facilities element to include (1) a policy specifying the types of mitigation that Miami-Dade County Public Schools will allow to meet concurrency and (2) policies assuring that any mitigation funds provided as a result of the school concurrency system are directed by the school boazd towazd a school capacity improvement identified in a financially feasible 5-year district work plan and which satisfies the demands created by that development in accordance with a binding developer's agreement. 10. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(3)(c)9, F.A.C., that it contain a policy addressing coordination with adjacent local governments and the school district on emergency preparedness issues. Citations: Rule 9J-5.025(3)(c)9, F.A.C.; Section 163.3177(12)(g)8, F.S. Recommendation: Revise the educational facilities element to include a policy addressing coordination with adjacent local governments and the school district on emergency preparedness issues. 11. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(4)(a), F.A.C., that it contain a map or maps depicting existing location of public school facilities by type and existing location of ancillary plants throughout the County. Citation: Rule 9J-5.025(4)(a), F.A.C. Recommendation: Revise the educational facilities element to include aCounty-wide map or maps depicting the existing locations of public school facilities by type and the existing locations of ancillary plants. 12. The proposed educational facilities element does not meet the requirement in Rule 9J-5.025(4)(b), F.A.C., that it contain a future conditions map or map series which depicts the planned general location of public school facilities by year for the five year planning period, and for the end of the long range planning period for Miami-Dade County. Citations: Rule 9J-5.025(4)(b), F.A.C.; Section 163.3177(12)(h), F.S. Recommendation: Revise the educational facilities element to include and adopt a countywide future conditions map or map series which depicts the planned general location of public. school facilities by yeaz for the five year planning period, and for the end of the long range planning. 13. The proposed educational facilities element does not meet the requirement in Section 163.3180(13)(d)(1), F.S., that it shall set forth a fmancially feasible public school capital facilities program, established in conjunction with the school board that demonstrates that the adopted level of service standazds will be achieved and maintained. Although Objective 10 states that the "Miami-Dade County Public School Facilities Work Program for educational facilities will be incorporated by reference into the CIE," there is no policy associated with the objective to require an annual update to the Comprehensive Plan when the school district work plan is updated each yeaz. 4 Also, the reference to the work plan is incomplete because it does not include the author and date along with the title. Citation: Section 163.3180(13)(d)(1), F.S. Recommendation: The City should revise the plan to incorporate the School District Work Plan being adopted by reference to specific date, author, and title. A policy- is also required specifying annual updates of the Comprehensive Plan to include the annual update of the school district work plan. 14. The proposed revision of the intergovernmental coordination element does not meet the requirements in Sections 163.3177(6)(h)(1) and (2), F.S., to show relationships and state principles and guidelines to be used in the accomplishment of coordination of the adopted comprehensive plan with plans of the school board. Although this issue is addressed in the proposed interlocal agreement, Policy 2.3 does not include the provisions established in the interlocal agreement. Citations: Section 163.3177(6)(h)(1) and (2), F.S., Recommendation: Revise Policy 2.3 in the intergovernmental coordination element to include the relationships and state principles and guidelines to be used in the accomplishment of coordination of the adopted comprehensive plan with plans of the school board. 15. The proposed revision of the intergovernmental coordination element does not meet the requirement in s. 163.3177(6)(h)2, F.S., that it must describe joint processes for collaborative planning and decisionmaking on population projections and public school siting, the location and extension of public facilities subject to concurrency, and siting facilities with countywide significance. Although this issue is addressed in the draft interlocal agreement, these joint processes for collaborative planning also need to be described in the comprehensive plan. Citation: Section 163.3177(6)(h)2, F.S. Recommendation: Revise the intergovernmental coordination element to describe the joint processes to be used for collaborative planning and decisionmaking on population projections and public school siting, the location and extension of public facilities subject to conctirrency, and siting facilities with countywide significance. 16. The proposed revision of the intergovernmental coordination element does not meet the requirement in s. 163.3177(6)(h)(4)a, F.S., that local governments must execute an interlocal agreement with the district school board, the County, and nonexempt municipalities pursuant to s. 163.31777. The local government shall amend the intergovernmental coordination element to provide that coordination between the local government and school board is pursuant to the agreement and shall state the obligations of the local government under the agreement. Although Policy 2.3 requires the procedures established in the interlocal agreement to followed, the procedures are not included in the policy; the policy does not require the adoption of the interlocal agreement; and the policy does not identify the City's obligations under the agreement. Citation: Section 163.3177(6)(h)(4)a, F.S Recommendation: Revise the intergovernmental coordination element and Policy 2.3 to obligate the City to execute an interlocal agreement with the district school board, the County, and the other nonexempt municipalities pursuant to s. 163.31777, F.S. The policy also must include the procedure to be used to ensure coordination and identify the City's obligations under the agreement. Objection: The amendment does not meet all of the requirements in Section 163.3177(12)(c), F.S., and Rule 9J-5.025, F.A.C., for an educational facilities element data and analysis The City did not include data and analysis to address how level of service standards will be achieved and maintained. The data and analysis must be based upon the adopted 2007-2012 Miami-Dade County School Board Work, the education plant survey, information on existing development and development anticipated for the next five yeazs and the long-term planning period, projected future population and associated demographics, including development patterns for the next five years and for the long-term planning period, and anticipated educational and ancillary plants with land area requirements as required by section 163.3 177(12)(c), F.S. The City's Public Education Facilities Element (PEFE} contains a number of data and analysis deficiencies based on the requirements of 9J-5.025, F.A.C. Data and analysis was not included to address existing enrollment and projected enrollment, year by yeaz, for the initial five yeaz period and district-wide by school type for the end of the long term planning time period; existing school attendance zones for schools located throughout the county; surplus capacity based on the site requirements contained within the Department of Education's design criteria; existing and projected school facility surpluses and deficiencies by concunency service area by year for the five year planning period and district-wide by school type for the end of the long term planning period; opportunities and problems in collocating existing and projected public schools with other public facilities; the need for supporting infrastructure for existing and projected public school facilities; an analysis of opportunities to locate public school facilities to serve as community focal points; existing revenue sources and funding mechanisms available for school capital improvements financing; and an assessment of the ability to finance capital improvements based upon projected enrollment and revenues during the initial five year period. Because of inconsistencies between the City's "permanent capacity" data compared to the FISH data available from the Department of Education and differences in the element's school capacity and utilization data compared to the Capacity Tracking section of the 2007-2008 School District Work Plan and other data and analysis deficiencies noted above, it cannot be determined whether the analysis to develop appropriate level of service standazds is adequate. Due to other data deficiencies, the adequacy of the analyses of existing school facility deficiencies and future needs for each concurrency service area for the next five year period and for the end of the long range planning period, and whether sufficient funds will be available to achieve and 6 maintain levels of service standards at the end of the initial five year period cannot be determined. The enclosed checklist is provided to assist the City in understanding these data and analysis deficiencies by providing more specific information about these issues. Citations: Rule 9J-5.025(a)(a) through (j),F .A.C.; section 163.3177(12)(c)F, .S. Recommendation: Revise the data and analysis to address the deficiencies identified in the above objection. The enclosed checklist identifies where additional information is avaible to address these data and analysis deficiencies. In revising the Public Education Facilities Element, the City needs to coordinate with the Miami-Dade County School Board, the County, and the municipalities to ensure consistency among the Public Education Facilities Elements of the County and municipalities, as well as ensure consistency with the Amended and Restated Interlocal Agreement. Objection: Interlocal agreement does not include all local governments in the County as signatories and is not executed The proposed educational facilities element does not include, as part of its data and analysis, the revised interlocal agreement to be executed between the local governments in Miami-Dade County and Miami-Dade County Public Schools, which is required pursuant to s. 163.3177(12)(c), F.S. According to s. 163.3180(13), F.S., all local governments within a county, except for those satisfying the exemption criteria provided in s. 163.3180(13)(f), F.S., must be signatories to the interlocal agreement. Any local governments within Miami-Dade County wishing to be exempt from the interlocal agreement on public schools should pursue the statutory exemption. Citations: Sections 163.3177(12)(c), 163.31777, and 163.3180(13)(f), F.S. Recommendation: Include with the adopted amendment the executed interlocal agreement between the district school board and all of the local governments within Miami-Dade County, except for those local governments exempted through the procedure authorized in s. 163.3180(1310, F.S. Note that the executed interlocal agreement must be submitted to the Department for review and approval pursuant to s. 163.31777(3), F.S. " II. CONSISTENCY WITH THE STATE COMPREHENSIVE PLAN The above cited amendments do not further and are not consistent with the following goals and policies of the State Comprehensive Plan (Chapter 187, F.S.): Urban and Downtown Revitalization (16), Policy 8 Public Facilities Goal (17) and Policies 3, 4, 5, 6, 7, and 9 7 Revise the amendment to be consistent with and further the referenced goals and policies of the State Comprehensive Plan. This may be accomplished by revising the amendment as recommended for the specific objections above. 8 A review of the City of Miami Beach Public Schools Facilities Element is provided below. Potential deficiencies are noted in red: Portion Meetlng Staff Comments I. GOALS, OBJECTIVES & POLICIES Requirement GOALS i Thz element shall contain one or more goals which establish the long-term Unnumbered goal The goal statemem is end to~~ard which public school programs and activities are ultimately on page 2 consistent with duected [163.3177 (12)(d) F.S.] and [9J-5.025(3)(a) F.A.C.] Miami-Dade County's proposed goal. I OBJECTIVES The elements shall contain one or more objectives for each goal, setting specific, measurable, intermediate ends that are achievable and mark progress toward the goal [163.3177(12)(e), F.S.] and [9J-5.025(3)(b) F.A.C.] and wMch: . Address correction of existing school facility deficiencies and facilities Objective 1, 2, needed to meet future needs [9J-5.025 (3)(b)(1) F.A.C.] and 3 address the requirement 2 • Ensure adequate school facility capacity consistent with the adopted Objective 1, 2, 3 Policy 2.2 establishes level of service standard by the end of the five-year planning period and and Policies 2.2 along-term goal of the long term planning period of the host county [9J-5.025 (3)(b)(2) 3.2 and 3.3. achieving LOS at F_A.C.] 100% FISH capacity by 2018. In the interim, Policy 2.1 provides a LOS of 100% of FISH capacity (including relocatables); however, part of this policy also allows a level of service standard that is not uniformly applied within a school facility type. The ~. policy would allow i schools of the same ~ type to have a level I of service standard with or without relocatables. Policy 2.2 sets January 2013 as the due date for implementing a schedule to eliminate all remaining relocatables classrooms to meet the 2018 LOS at 100% FISH without relocatables. • Ensure the inclusion in the 5-year schedule of capital improvements of This objective those projects necessary to address existing deficiencies and to meet requirement has j future needs based upon achieving and maintaining the adopted level of not been service standards by the end of the 5 year planning period [9J-5.025 addressed. (3)(b)(3) F.A.C. • Coordinate the location of public schools with the future land use map or Objective 3 This School siting map series of the relevant jurisdiction to ensure that existing and requirement is proposed school facilities are located consistent with the existing and policies 3.1, 3.2, generally discussed proposed residential areas they serve and are proximate to appropriate 3.3, 3.4, and 3.5 in the objective but existing and futttre land uses. The use of schools to serve as community does not address the focal points should also be addressed. [I63.3177(12)(g)(6) F.S.] and [9J- process the City will 5.025(3)(b)(4) F.A.C.] follow or how it will address the need for adequate sites through the Future Land Use Map and Element. 3 • Coordinate existing and planned public school facilities with the plans policy 3.4 for supporting infrastructure and means by which to assure safe access to schools, including sidewalks, bicycle paths, turn lanes, and signalization. i 163.3177(12)( )(4) F.S. and 9J-5.025(3)(b)(5) F.A.C.] • Coordinate location ofpublic school facilities relative to the location of policies 3.1, and Not addressed other public facilities such as parks, libraries and community centers to 3.2, associated directly as an the extent possible. [163.3177 (12)(g)(5) F.S.] and [9J-5.025(3)(b)(6) with Objective 3 objective. F.A.C.] POLlClE'S The element shall contain one or more policies for each objective which establish the way in which programs and activities will be conducted to achieve an identified goal. [163.3177(12)(f), F.S.] and [9J-5.025 (3)(c) F.A.C.] At a minimum, [he policies shall address: • Is the school concutrency service area less than district-wide? If yes, policy 2.1 Public school then apply the following 3 questions, if no, and then skip the next 3 i questions. [9J-5.025(3)(c)(1) F.A.C.] concurrency serv ce area (CSA) are defined as public school attendance boundary established by the Miami-Dade Public Schools. Some facilities, such as charter schools and special centers use district-wide concurrency service areas. Not found in the This requirement is proposed element addressed in the Does the policy establish guidelines and standards for Interlocal Agreement but not in the mod fcation of school concurrency servtce areas and element. The element should be revised to chnnges in the use ofschools? include a policy to address this requirement. Does the policy ensure that the adopted level ofservice Policy 2.2 establishes a long-term goal of standards will be achieved and maintained by the end of the achieving LOS at 100% FISH capacity 5 year planning period? by 2018. In the interim, Policy 2.1 provides a LOS of ~, 100% of FISH capacity (including relocatables); 4 however; part of Policy 2.1 also prescribes that schools which achieve 100 percent of permanent FISH capacity should no loneer utilize ~ rzlocatable classrooms to achieve the LOS standard except as an operational solution (during remodeling, replacement or expansion of a school facility). Thus it appears that the City is establishing atwo- I part LOS standard which may lead to ~ inequities in the ~ t application of [he concurrency management system. Policy 2.2 sets January 2013 as the due date for implementing a schedule to eliminate all remaining relocatables I classrooms to meet the 2018 LOS at 100% FISH without I relocatables. There is no LOS for magnet schools, charter schools or other school types. Does the p~alicy include standards for revision of concurrency Not found in the This requirement is proposed element addressed in the service area boundaries to ensure that the utilization o fschool Interlocal Agreement but not in the capacity is maximized to the greatest extent possible, taking element. The element should be revised to into account transportation costs, court approved include a policy to address this desegregation plans, as well as other factors? requirement. 5 • A policy which requires the adoption of annual plan amendments adding Not found in the This requirement is a new fifth year, updating the financially feasible public schools capital proposed element. addressed in the ' facilities program, coordinating the program with the 5-year district i In[erlocal Agreement. facilities work plan, the plans for other local governments, and , as The element should necessary, updates to the concurrency service area map. The annual plan be revised to include ~, amendments shall ensure that the capital improvements program a policy to address continues to be financially feasible and that the level of service standards this requirement and will continue to be achieved and maintained [9J-5.025 (3)(c)(2) F.A.C.] the provisions of the and [163.3177(12)(g)(I) F.S.] ILA. • A policy addressing coordination of the annual review of the element Not found in the This requirement is ' with the school board, the county and applicable municipalities; proposed element. addressed in the ' coordination of annual review of school enrollment projections, and i Interlocal Agreement. I establishing the procedures for the annual update process. [9J- The element should '~ 5.025(3)(c)(3) F.A.C.] and [163.3177(12)(8)(1) F.S.] ~~ be revised to inchide a policy to address this requirement and the provisions of the ILA. • A policy addressing coordination of school site selection, pemvtting, and policy 3.2 collocation of school sites with other public facilities such as parks, libraries and community centers. [9J-5.025(3)(c)(4) F.A.C.] and 163.3177(12 ) 1 and 2) and 5 F.S. • A policy addressing provision of supporting infrastmcture such as water policies and sewer, roads, drainage, sidewalks, and bus stops for existing and associated with projected public school facilities; and measures to ensure compatibility Objectives 3 and and close integration between public school facilities and surrounding 7 land uses. [9J-5.025(3)(c)(5) F.A.C.] and (163.3177(12)(8)(6) and (7) F.S. • A policy addressing coordination of the long range public school facility Not found. The element should map with the local government's comprehensive plan, including the be revised to include future land use map. 9J-5.025(3)(c)6, F.A.C.] and 163.3177(12)(8)9, a policy to address F.S.] this requirement. • A policy establishing level of service standards for public school policies 2.1, 2.2 Policies establish facilities which can be achieved and maintained throughout the 5-year and 2.3 LOS for Jan. 1, 2008 planning period. Local governments adopting level of service standards using 100% FISH using a measurement of capacity other than FISH shall include with relocatables appropriate data and analysis in support of such alternative measure. [9j- with goal of LOS SA2>(3)(c)(7) F.A.C.] ]00%FISH without relocatables by Jan. 1, 2018 • If concurrency is not applied district-wide, a policy providing that policy 2.3 development can proceed if the level of service standards is exceeded for a project, but capacity exists in one or more contiguous school concusency service azeas as adopted by the local government. [9J-5.025 3 c) 8 F.A.C. 6 • Policies specifying types of mitigation [hat a school board will allow to policy 2.3 The mitigation meet concurrency, and policies assuring that any mitigation funds provides that options are included provided as a result of the school concurrency system are utilized by the impacts could be in the Intedocal school board for appropriate school facilities. [9J-5.025(3)(C)(9) F.A.C.] mitigated through Agreement, but not one or more in the Public School proportionate Facilities Element. share methods. The plan does not. The revised CMS however, include a in the CIE policy to ensure [hat addresses the ' mitigation funds are mitigation options used by the district more specifically. for school facilities. • A policy establishing measures to ensure compatibility of school sites Objective 3 and and surrounding land uses. [9J-5.025(3)(c)(10) F.A.C.] and policies 3.1 [163.3177(12)(g)(7) F.S.] through 3.6 • A policy addressing coordination with adjacent local governments and Not found. The element should the school district on emergency preparedness issues [9j-~.025(3)(C)(9) be revised to include F.A.C.] and [163.3177(12)(g)(8) F.S.] a policy to address this requirement. Ia. MAPS A map or [naps depicting existing location of public school facilities by Not found. The element should npe and existing location of ancillary plants. [9J-5.025(4)(a) F.A.C.J be revised to include a County wide map depicting existing school locations. A future conditions map or map series which depicts the planned general Not found. The element should location of public school facilities and ancillary plants and renovated be revised to include facilities by year for the five year planning period, and for the end of the a furore conditions long range planning period of the host county. [9J-5.025(4)(b) F.A.C.] and map that is adopted [ 163.3177(12)(h) F.S.] as part of the element. II. REQUIREMENTS FOR THE CAPITAL Il1~IPROVEMENTS ELEMENT Level of service standards shall be included and adopted into the capital CIE Policies 10.3 improvements element of the local comprehensive plan and shall be applied & 10.4 district-wide to all schools of the same type. [163.3180(13)(b)(2) F.S.] 7 The element shall set forth a financially feasible public school capital Not found. Objective 10 states facilities program, established in conjunction with the school board that that the "Miami-Dade demonstrates that the adopted level of service standards will be achieved County Public School ~ and maintained. [163.3180(13)(d)(1)ES.] Facilities Work Program for educational facilities 'i will be incorporated I by reference into the CIE" but does not include a policy to effect the adoption of the work plan when it is updated annually. The City should revise the plan to incorporate the School District Work Plan being adopted by reference to specific date, author, and title. A policy is also required to • annually revise the comprehensive plan to incorporate the annual update to the School District Work Plan. III. REQUIItEMENTS FOR THE INTERGOVERNMENTAL COORDINATION ELEMENT When establishing concurrency requirements for public schools, a local government shall satisfy the requirements for intergovernmental coordination [163.3180(13)(f) F.S.] as stated below: • The ICE should show relationships and state principles and guidelines to ICE Policy 2.3 This issue is be used in the accomplishment of coordination of the adopted partially addresses addressed in the comprehensive plan with the plans of the school boards. the requitement. proposed interlocal [ 163.3177(6)(h)(1)and (2) F.S.] agreement but Policy 2.3 does not include the provisions established in the interlocal agreement. • The ICE shall describe joint processes for collaborative planning and Not fotmd Not addressed in the decision making on population projections and public school siting, the . element, but is location and extension of public facilities subject to concurrency. included in the [163.3177(6)(h)(2)ES.] In[erlocal Agreement. The element should be revised to include a policy to address this requirement. 8 • Local governments must execute an interlocal agreement with the policy 2.3 While the policy does district school board, the county, and nonexempt municipalities pursuant partially addresses not require the to s. 163.31777. The local govertunent shall amend the the requirement. adoption of an ILA, it intergovernmental coordination element to provide thatcoordination requires following behveen the local government and school board is pursuant to the the procedures agreement and shall state the oblieations of the local government under established in the the agreement. [163.3177f61(h)4.a. F.S.] agreement The proposed element revisions do not state the obligations of the City tinder the agreement. Part 1. Section 163.3177(12)(c) Requirements The Public School Facilities Element (PSFE) shall Portion Meeting Staff Comments be based on the following data R analysis Requirement requirements Data & Analysis must include: ;. ,, The interlocal agreement Not included. Requested ILA and received a draft version as an email attachment. In accordance with the provisions of Rule 9J- 11.022 F.A.C., the city should work with the school district and the county to transmit the executed agreement for consistency review by no later than the time of transmitted of the adopted element. The 5-year school district facilities work program Not included. On 9/6x2007 the Miami-Dade County School Board adopted the 2007-2012 work program. The adopted work program is balanced and financially feasible. The city must adopt the work plan adopted by the school board and submitted to the Department of Education. The educational plant surrey Not included. An existing educational and ancillary plant map or Partially included in map series Attachment E. Information on existing development and Not provided. development anticipated for the next 5-years and the long-term planning period 9 Projected future population and associated Not provided. ~ demographics, including development patterns year I by year for the upcoming 5-year and long-term planning periods .-1n[icipated educational and ancillary plants with Not provided. land area requirements Part 2. Chapter 9J-5, F.A.C. requirements The Public School Facilities Element (PSFE) shall be based on the following data. & analysis requirements For each school facility: Existing enrollment [9J-5.025(2)(a), F.A.C.] Portion of Agreement Meeting Requirement Not provided. Staff Comments .> Attachment E provides Existing school attendance existing school attendance zones need to be for the whole Existing school attendance zones zones for the City of Mi i B ch county as public school i am ea . concurrency serv ce area [9J-5.025(2)(a), F.A.C.] (CSA) aze defined as public school attendance boundary established by the Miami- Dade Public Schools. Attachment E provides a While the spreadsheet includes "projected level of service" data on "permanent capacity," spreadsheet that includes there are minor discrepancies capacity for December in "permanent capacity" data 2007. when compared to FISH data from the Department of Education. There are more significant differences in the Existing FISH capacity or other professionally capacity and utilization data when compared to the accepted measure of capacity Capacity Tracking section included in the 2007-08 [9J-5.025(2)(a), F.A.C.] District 5-year Facilities Work Plan submitted to the Department of Education. The data provided should be revised to ensure the data is consistent with the information the school district entered into the Department of Education's databases or the differences should be 10 explained. Surplus capacity based on site size requirements No[ provided. contained within Department of Education design ', criteria [9J-5.02>(2)(a), F.A.C.] ii i I li AttachmentE However, due to the data ~' l discrepancies noted above, it Existing level of service, utilizing [he five-year cannot be determined whether school district facilities work program adopted ~ the analysis required for pursuant to Section 235.185, F.S., and the setting LOS is adequate. The educational plan[ survey data provided should be reconciled with data the [97-5.025(2)(a), F.A.C.] school district entered into the Department of Education's databases or the differences should be explained. For each school facility: Not provided. The City included a spreadsheet in Attachment E Projected enrollment by year for the initial five that estimates enrollment as of years of the planning period December 2007, and included projected enrollment for 2010, [9J-5.025(2)(b), F.A.C.] 2013, and 2018 but does not include ayear-by-year estimate for the initial five years of the planning period. Partially provided in The City included a AttachmentE spreadsheet in Attachment E that provides the projected enrollment district-wide for Projected enrollment district-wide by school type the long range planning period for the end of the long range planning period of the by school name but not by host county, based on projected population type as required by the Rule 9J-5.025(2)(b), F.A.C. The [9J-5.025(2)(b), F.A.C.] spreadsheetshould be revised to provide the projected enrollment district wide for ' long range planning period by type. Not provided. The City included a Existing and projected school facility surpluses and spreadsheet in Attachment E deficiencies by concurrency service area by year for that estimates capacities as of the five-year planning period December 2007, and included projected enrollment for 2010, [9J-5.025(2)(c), F.A.C.] 2013, and 2018 but does not include ayear-by-year estimate for the initial five 11 years of [he planning period. Existing and projected school facility surpluses and \ot provided. deficiencies district-wide by school type for the end of the long range planning period of the host county based on projected enrollment [9J-~.025(2)(c), F.A.C.] Attachment E provides a While the spreadsheet includes spreadsheet that includes data on "permanent capacity," ~ existing and projected level there are minor discrepancies of service conditions and in "permanent capacity" data shows that LOS standazds when compared to FISH data will be met in 2013. available from the Department of Education. There are more significant differences in the capacity and utilization data when compared to the An analysis of the adequacy of the existing level of Capacity Tracking section included in the 2007-08 service conditions for each school facility in order District 5-year Facilities Work to develop appropriate level of service standards Plan submitted to the Department of Education. Due [9J-5.025(2)(d) , F.A.C.] to the noted data discrepancies, it cannot be determined whether the analysis required for setting LOS is adequate. The data provided should be reconciled with data the school district entered into the Department of Education's databases or the differences should be explained. Partially Addressed in The City includes what appear Attachment E to be excerpts from the work plan for school facilities that will open in the 2008-10 school years, as well as lists of additional projects needed to School facilities needed for each concuaency meet LOS by 2013 and 2018 service area to accomxrodate projected enrollment in Attachment E. Because of at the adopted level of service standard for the five- other data deficiencies, it is yeaz planning period not possible to determine if the lists represent all facilities [9J-5.025(2)(e) , F.A.C.] needed to achieve and maintain the proposed LOS standards. The city should include an analysis to demonstrate how the information provided addresses the requirement. 12 Unable to evaluate The City includes what appear adequacy of information to be excerpts from the work provided due to other data plan for school facilities that deficiencies. will open m the 2008-10 school years, as well as lists of additional projects needed to meet LOS by 2013 and 2018 in Attachment E. Because of School facilities needed for the end of the lone other data deficiencies, it is range planning period of the host county, including not possible to determine if the ancillary plants and land area requirements. (The lists represent all facilities plan shall explain the relationship, if any, of the needed to achieve and ancillary plants [o school concurrency.) maintain the proposed LOS standards. The city should [9J-5.025(2)(e), F.A.C.] include an analysis to demonstrate how the information provided addresses the requirement. The analysis did not include an explanation of the relationship of the ancillary plants to school capacity. Analysis of problems and opportunities with existing public school facilities and projected public school facilities planned in the adopted district facilities work program, including location, supporting infrastructure, and overcrowding in relation to achieving and maintaining level of service standards for the five-year planning period and for the end of the long range planning period of the host county, including: Opportunities and problems in collocating existing Not addressed. projected public school facilities with other public facilities such as parks, libraries and community centers [9J-5.025(2)(f), F.A.C.] The need for supporting infrastructure, including, Not addressed. water, sewer, roads, drainage, sidewalks and bus stops for existing and projected public school facilities [9J-5.025(2)(t), F.A.C.] Analysis of opportunities to locate public school Not addressed. facilities to serve as community focal points [9J-5.025(2)(f), F.A.C.] Existing revenue sources and funding mechanisms Not addressed. The revenue sources and available for school capital improvement financing funding mechanisms included 13 [9J-5.025(2)(8), F.A.C.] in the Sept. 2007 district facilities work program submitted to the Department of Education should provide the basis for responding to the requirement. ~~ Partially Addressed in The City includes what appear ~ Attachment E ~ to be excerpts from the work i plan for school facilities that I will open in the 2008-10 school years, as well as lists of additional projects, including costs, needed to meet LOS by 2013 and 2018. Because of Estimated cost of addressing existing deficiencies other required data are not and future needs identified above by year for [he included, it is not possible to five-year planning period, and for the end of the determine if the lists represent long range planning period of the host county all facilities needed to achieve and maintain the proposed [9J-5.025(2)(8), F.A.C.] LOS standards. The City should include an analysis to demonstrate how the information provided addresses the requirement. The data and analysis should include information from the district's approved work plan as submitted to the Department of Education. Partially Addressed in The City includes what appear Attachment E to be excerpts from the work plan for school facilities that will open in the 2008-10 school years, as well as lists of additional projects, including costs, needed to meet LOS by Estimated cost of needed school capital 2013 and 2018. Because of improvements to correct deficiencies and meet other data deficiencies, it is future needs based on achieving and maintaining the not possible to determine if the adopted level of service standard identified by the lists represent all facilities end of the five-year planning period, and for the end needed to achieve and of the long range planning period of the host county maintain the proposed LOS standards. The City should [9J-5.025(2)(h), F.A.C.] include an analysis to demonstrate how the infotmation provided addresses [he requirement. The data and analysis should include information from the district's approved work plan as submitted to the Department of Education. 14 An assessment of the ability to £mance capital improvements based upon projected enrollment and revenues during the Five-year planning period: Forecasting of revenues and expenditures for five Not prodded. See Sept. 2007 district years facilities work program. [9J-5.025(2)(1), F.A.C.] Projections of debt service obligations for currently Not addressed. ~ See Sep[. 2007 district outstanding bond issues facilities cork program. [9J-5.025(2)(1), F.A.C.] Projection of ad valorem tax base, assessment ratio Not addressed. See Sept. 2007 district and millage rate facilities work program. [9J-5.025(2)(1), F.A.C.] Projections of other tax bases and other revenue Not addressed. See Sept. 2007 district sources, such as, impact and user fees facilities work program. [9J-5.025(2)(1), F.A.C.] Projection of facilities (and not program) operating Not addressed. See Sept. 2007 district cost considerations facilities work program. [9J-5.025(2)(1), F.A.C.] Projection of debt capacity The transmittal includes The figures are not consistent spreadsheet titled, "Debt with the Sept. 2007 district [9J-5.025(2)(1), F.A.C.] Capacity Analysis" in facilities work program Attachment E. submitted to the Department of Education. The differences should be reconciled or explained. Data and analysis showing how school concurrency Not addressed. See Sept. 2007 district costs will be met and shazed by all affected parties, facilities work program. consistent with the requirement for a financially feasible capital improvements program for public schools [9J-5.025(2)(j), F.A.C.] 15 'Suber, Tracy' !„~ , ` <Tracy.Suber@9doe.orc> 11/07rL007 C317 Ptd `,~ _ To <P,ay.Eubanks@dca.state.fl.us>, <Erin.Boyington@dcastate.fl.us>, "Rcdriguaz, Ivan ..1." <IRodrigu@dadeschools.nab ^ ..~~ce > ce "Sparkman,List"<Lisa.S~~?~man`~~.~ .ere i SUt;art FDO=common;; en i liae~l Ecacn F~_r= _ „c2 2rB i~"i' D~pc~; ifil?r.t5 cOmrilBrr'.5. :21 f~i? I1 y~U f13'/° a~T; gi;?Si!0`~. I rc CV 1 rac}- D. Suber educational Catsultant-Growth bfanagement Liaison. Office of Educational Facilities Florida Department of Education 320 Nest Gaines Street, Suite 1014 Tallahassee, Florida 32399.0400 8~0-245-9312 SC 205-9312 rrar„ cuhPrCeifldce ore htto~//www fldoe ora/edfaci]/ Please take a few minutes to provide feedback on the quality of service you received from our staff. The Department of Education values your feedback as a customer. Commissioner of Education Jeanine Blomberg is committed to continuously assessing and improving the level and quality of services provided to you. Simply click on the Zink to the "DOE Customer Survey." Thank you in advance for completing the survey. DOE Customer Survev i~ ~.,. FDOEM'~riBrhPEFEILApd FDOEMIamiBch07PEFE7cover.pdf .., F170E M'~ri Bch PEFE GOPs pd L'-'~'- FDOE M'amiBch PEFE D>:Apdf ~ . Under Florida law, e-mail addresses are public records. If you do notwam your a-mail address released inresponse to apublic-records request, do not send electronic mail to this entRy. Instead, contact this office by phone or in wilting. ,~ ~ 'M sY~ ~ i li L li~l-~~~ Of' F~LC~, ~J~~ ~9l'.11 ti10i12f Oi Li1 ~J C~:~~i:i: ,~~ _oasaro r.uar:y_z 1`I0-aE R\CLF.RVO9 A\ii-iLE°~ .5'eiA.VA14\.V L(V IlA R. T,fYLOR November 7, 200 i D. Ray Eubanks, Plan Processing Administrator Division of Community Planning Depaztment of Community Affairs 2555 Shumazd Oak Boulevard Tallahassee, Florida 32399.2100 Dear Mr. Eubanks: Re: Miami Beach 07PEFE 1 Thank you for the opportunity to review the proposed public educational facilities element for Miami-Dade County. On behalf of the Depaztment of Education, I have completed a review and prepared comments, which are detailed in the enclosures. Two items should be noted here, however: 1. The city did not provide an interlocal agreement as pazt of its data and analysis. The' city should work with its crountzrpazt local governments and the school board to execute an agreement and submit it for consistency review Pursuant to Rule 9J- 11.022, F.A.C. )Vis. Erin Boyington provided the Depaztment with a copy of an agreement sent by the city after transmittal of the proposed amendme~ntanps~~~ of ThaEagreed elementand tthe checklistt cobmmen~aret he same. - its ProP~ 2. The city did not adequately address the data and analysis requiremen data and public schools facility element. The city has not developed supporting analysis for the proposed goals, objectives and policies. While some dam vale, provided there ~ limited analysis and therefore the basis for the propo g objectives, and policies is not apparent to the reader. The data and much of the s~_s~xn Earxwxr \Ir. D. Ray Eubanks November i, 2007 Paoe 2 s:~hool'c~~aril =taf; as i~ ~._<s prepared [his i_ available from ah_ aad "i, ~i r = ` yam. n2 ~ ~ ;; n ins data e~~~m~.tu~l. ~~^.~rlccalgovern*^ r,. =ritr '_ c~ tmnm. .ai...~_ --- ~= updated and r2 i ~. a5 r .. ., _.. c ~ ~, and mc,t i ,,.,-tan o ~ ~..: ~n ~ - - „ed - - . ._ ;sioih . c_~t~ 1 i ~ anti maint~~m, 'the r - ,. The prapar~ public. schcal facffities e',emer.i and the pro; o- , ar.'.enci =7ents to iYrz eapital improvements and intergovernmental cwrtlinanon e:~ments do not include all the required objectives and policies. bfost sigiuhcant is the omi"''on of policies needed to demonstrated the levels of service will be achieved and maintained and that a financially feasible plan is adopted. ?.gain, thank you for the opportunity to review and comment on the proposed element. Please feel contact me if you have any questions. Sincerely', o~y;tea*T,a~.. y_~.,.z-..:~ Tracy D. Suber ~,m,,,r,s„~~= Tracy D. Suber Eduptional Consultant--Growth Management Liaison Office of Educational Facilities TDSI Enclosures cc: hir. Ivan Rodriguez. h'tian°r-Dade Courity Public Schools Nis. Erin $oyington, Community Planner ., Y L1 V d S U c u E u Q Q W V O ' L C H V C d L L 7 v C O V O O t V U a ~ _ a v9 r, Y ~~, r°3~ c c~Yiw~~ v° ~u~ O I _'~_ ~ O U vi in 5 O .. C~ C~ ~O 3~ 0 L n V °r. '~F~_ ~: z=~ on° ci mangy c _ c o o N c ~ _ ~ ~ s c v F ~ ~ y 'c y ~ . O O O ~ I := .a ~ N ~+ LI u C ~ C O c: J O U _ y ~ ~ .r ~ ~ O _ C _t S O~ p O= ~ ~ d C' U - ~ L r~ 'O I~ ~ v O ~ _ p ' ~ _ . -~ O L U I C _ ~ V a rG O A N N U L l I ~ J F- ~ Q U O a~ C N D u~ ~ O m ~ ~ I N n'O G~ P a in ~ r' a q ~ q L C R O P O .+ C y ~,~( u C D N C O C q a A O P l ~ - ~ . ~ ~ 1 I - O C O ~ - u E _ O m p J ,E C O ~ ~ > ~ ~> W ~ ~ }~ ] O O ~ ~ C ~ T r- L u a+ Q N O L i V O L y d c_ ~ o c ri F _ c o ~ I o . 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O ~+ CV ~ N1p _ yLLC~ N ~ o W F u 0 0 i n „oo~uaa,., r' S ~ ~a.,c~oo'~ Eo'cpEito~ ~ c a ~ qa '^L `~-' w Eun.Q000ya: ^a ~ LN N LAa+C ENm.,n.,gd p d_.,cocNE >v= a., m ~E °oianE~Eo:! ~a Q ~' V y W y H y N p C y>> y» y - O_ O C L ( D a J 3 E am aa.. ~.o ~. 0 CLL 4 \ F, Ts #,Y ~~ a ~,.~ 1 ~~< FLORIDA DEPARTb4ENT OF ST.-ATE Kurt S. Browning Secretary of State DNISION OF HISTORICAL RESOL;RCES October 30, 2007 Mr. Ray Eubanks Department of Community Affairs Bureau of State Planning 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 ' ~~ ` .. Re: Historic Preservation Review of the bliami Beach (07PEFEI) Comprehensive Plan Amendment Dear Mc Eubanks: According to this agency's responsibilities under Sections 163.3177 and 163.3178, Florida Statutes, and Chapter 9J-5, Florida Administrative Code, we reviewed the above document to determine if data regazdirlg historic resources have been given sufficient consideration in the request to amend the Miami Beach Comprehensive Plan. We reviewed a proposed amendment creatm8 the Public School Facilities Ekm~ to consider the potential effects of this action on historic resources- Our cursory review indicates that historic resources concerns are not addressed. Thus, while the proposed changes may have no adverse effects on historic resources, it is the city's responsibility to ensure that the proposed revisions will not have an adverse effect on signifigrt archaeological or historic resources in Miami Beach. If you have any questions regarding our comments, please feel free to contact Susan M. Harp of the Division's Compliance Review staff at (850) 245-6333. Sineerelc, ~.~ ~ G.~.--- Frederick P. Gaske. Director xe: Mr. Bob Dennis Soo s. srona,ge stncet • Tallahassee, FL 31399-0230 • ettp:llrrwrr.neerttagecom O INleQOls Offce O Archaeoh~rd Research ~ }IiROCic FRServation O Hietorinl Museun» (850) 2456300 • FAX: 245b436 (850) 2456144 • FAX: 245b152 (850) 2455333 • FAX: 295b4.'i7 (850) 295~b10D • FAX: 2456433 O Southeast Re8lonal Office O NoRhead Re8lona! Office O Central Florida Re6tonal Office lSRI\dtl..~11S. FAY•dtl..~td9 !Olldl a',S.SfNS •FaY~a'JS_Vldd 1a111')Tf.iFd'1•FaY•'Yf)_~'LIl1 South Florida Regional Planning Council MEMORANDUM AGENDA ITEM #6f DATE: NOVEMBER 5, 2007 TO: COUNCIL MEMBERS FROM: STAFF SUBJECT: MIAMI B$ACH PROPOSED COMPREHENSIVE PLAN AMENDMENT Introduction Chi September 21, 2007 Council staff received proposed plan amendment #07PEFE-1 to the City of Miami Beach Comprehensive Plan for review of consistency with the Strategic Regioual Policy Plan for South Florida (SRPP). Staft review is undertaken pursuant to the Local Government Comprehensive Planning and Land Development Regulation Act, Chapter 163, Part II, Florida Statutes (F.SJ, and Rules 9J-5 and 9J- 11, Florida Administrative Code (F.A.C.). Community Profile Miami Beach is a city in eastern Miami-Dade County. The City was incorporated on March 26, 1915. Miami Beach has been one of America's most populaz beach resorts for close to a century. The City is often referred to under the umbrella term of "Miami;' despite being a distinct municipality, making Miami and Miami Beach two separate cities. Ae of the 2000 census, the City had a total population of 87,933. A 2006 population estimate for the City was 92,145, a 4.8% increase from the yeaz 2000. Miami Beach boasts over 7 miles of beaches, 3 golf courses, and 20 pazka. Miami Beach is an island city of just 7.1 square miles that separates Biscayne Bay from of the Atlantlc Ckean. South Beach is one of the more popu]az areas of Miami Beach South Beach was once a prime example of urban bBght, with vacant buildings and a high crime rate. Today, it is considered one of the wealthiest commercial areas on the beach. Additional information regarding the City or the Region may be found on the Council's website at www.s c.com. 3440 Hollywood Boulevard, Suite 140, Hollywood, Fbrida 33021 BrowaM (954) 985.4418, Area Codes 305, 407 and ti81 (800) 985-4418 SunCom 473-0418, FAX (964} 9854417, SunCom FAX 473-4417 Email sfadmin®strpc.com Summary of Staff Analysis Proposed amendment #07PEPE-I would create a new Public Education Facilities Element and contains three text amendments to the Educational, Intergovernmental Coordination, and Capital Improvement Elements of the Comprehensive Development Master Plan (CDMP). There are no changes in land use proposed in this amendment package. The general location of Miami Beach is shown in Attachment 1. The text amendments in this proposed package have been transmitted pursuant to the 2005 Crowth Management legislation, which requires that local governments adopt concurrency standards for public school facilities. The proposed amendments and their supporting data and analysis were accompanied in the transmittal by the Anfended and Restated Interlocal Agreement for Public School Facility Planning in Miami- Dade County (ILA), among Miami-Dade County Public Schools, the County and 27 non exempt municipalities. The !LA establishes procedures that will be followed in coordinating land use and public school planning. Proposed Educational Hlement amendments would add new objectives and supporting policies to provide that, "The City shall coordinate new residential development with future availability of public school facilities consistent with the adopted level of service (LOS) standards for public school concurrency." The initially proposed LOS standard for public school faciEties is 1009'o utilization of Florida Inventory of School Houses (PLSH) capacity beginning January 1, 2008. This standard would allow for the use of relacatable classrooms and provides that when public school facilities achieve 100% utilization of Permanent PISH (no relocatable classrooms) they should no longer rely on relocatable classrooms except in temporary "operational" situations such as remodeling, renovation or expansion of a facility. The proposed amendment would include an additional policy, which establishes a goal of achieving 100% Permanent FISH capacity in all public school facilities in the County by January 1, 2018. Proposed amendments to the Inbergovemmental Coordination Element would provide a formal process for intergovernmental coordination among the City and the County through at least four Memoranda of Agreements which establish specific coordination activities to occur on a regular basis. They also call for coordination with the State and the two adjacent municipalities. Proposed Capital Improvement Element amendments would allow the City to continue to prepaze and adopt a five yeaz capital improvements program. It would include all capital improvements identified in the comprehensive plan elements, specifically including those to upgrade facilltles including in the South Pointe Redevelopment area, schools, Architectural District, the North Beach Area and the Convention Center Village. Comment Miami Beach has coordinated well with Miami-Dade County Public Schools and the development community in the development of the proposed amendments. The City has shown exemplary leadership and cooperation through its participation in the development of the ILA and the proposed CDMP amendments and through its representation on the Miami-Dade Board Staff Working Group. The Miami Beach City Commission approved the transmittal of the proposed amendment by unanimous vote at its Sepbember 5, 2007 meeting. Staff analysis confirms that the proposed text amendments are compatible with and supportive of the goals and policies of the Strategic Regional Policy Plan for South Florida. Recommendation Find Miami Beach proposed amendment #07PEFB-1 generally consistent with the Strategic Regional Poticy Plnn Jor South Florida. Approve this staff report for transmittal to the Florida Department of Community Affairs. Attachment 1 PLAN Location Map City of Miami Beach Proposed Amendment#07FEFE-1 Bootees: FDP3, SflNMD, Miami-Dade Cotmly, SFRPC. NOea For olannin¢ oummves oniv. All disfa'uvn aro '' ~ SOUTH FLORIDA WATER MANAGEMENT DISTRICT GOV 08-06 October 29, 2007 Ray Eubanks, Administrator Plan Review and Processing Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 Dear Mr. Eubanks: Subject: Proposed Amendment Comments City of Miami Beach, DCA #07-PEFE1 ~~ ~~ The South Florida Water Management District has completed its review of the above subject document. We have no adverse comments. If you have any questions or require additional information, please contact John Mullikerya# (561) 682-6649. c: Carolyn Dekle, SFRPC Bob Dennis, DCA Jorge G. Gomez, City of Miami Beach John Mulliken, SFWMD 3301 Gun Club Road, West Palm Beach, Florida 33406 (561) 686-8800 FL WAT51-800--432-20-45 Sfailing Address: P.O. Box 24680, West Palm Beach, FL 33416-0680 wvwwsftvmd.gov Deputy Executive Director Water Resources Florida Department of Transportation cnnxLn: catsr Diatrkt St: COVRRnOR 1000 NW I11 Avenua, Miami, FL 33172 Phone:305-470.5464 November 8, 2007 Terry Manning, Senior Planner South Florida Regional Planning Council 3440 Hollywood Boulevard, Suite 140 Hollywood, Florida 33021 Subject: Cily of Miami Beaeb Evaluation and Appraisal Report Dear Ms. Manning: STEPIfAN1E G KOPLLOU30S SECRETARY The Florida Department of Transportation, District 6, has reviewed the Evaluation and Appraisal Report (EAR) for the City of Miami Beach. Based on our review, the City has satisfactorily met the provisions of Chapter 163, Florida Statutes and Chapter 9J-5, Florida Administrative Code. Therefore, the District has no specific objections or recommendations at this time. Please contact Phil Steinmiller at 305-470-5825, if you have any questions concerning our response. Sin/ce/~rel/y,~ Alice N. Bravo, P.E. District Director of Transportation Systems Development Cc: Aileen Boucle, AICP Phil Steinmiller (( r 'Coz, Lori' •', <Lori.Coz@dep.state.fl.us> ' 11/16/2007 12:45 PM To •<Ray.Eubanks@dca.state.fl.us>, <bob. den n is@dca.state.fl. us> cc bcc Subject City of Miami Beach 07-PEFE1 __ _ ~ _, i i >') 1 ' -~' --i 5111CerZl`.. LO f7 Lori cos F.uv~ironuliuLll Shi~i.lli>t Ill 1~11i11' Jl 11111 1;'{O\'iCtlllliltf.ll I~l'O'{l':1lll? EIOl'l~f.l [~C ~1:11-tllli 111 01 L11V11'O1lil[C lllal I'1'UICi tIJil :;;IOU ~ouuuouwr.llth Rj~d., ~~1S-i7 I'atlalt.usri. i'L. . _.~71J- 000 (S5O) 2-43-_°ldl tALlin (S: O) _°-4:x-9_ I~SS ~~ffiir "0:~-211.;1 ~uniout The Department of Errvironmental Protection values your feedback as a customer. DEP Secretary Michael W. Sole is committed to continuously assessing and improving the level and quality o/serviges provided to you. Please take a few minutes to comment on the quality of service you received. Simply click on this link to the DEP Customer Survev .Thank you in advance for cromp/eting the survey. Florida has a broad public records law and all correspondence, including email addresses, may be subject to disclosure. Florida Department of `'`~`"`' Environmental Protection Marjory Stoneman I)auglas Building 3900 Commom~ealth Eoulecard Tallahassee, Florida 32399-3000 ~ocember 16, 200' dir. D. Ray Eubanks Bureau of Local Planning Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Re: City of Miami Beach 07-PEFEl, Comprehensive Plan Amendment ORC Review Dear Mr. Eubanks: On behalf of the Department of Environmental Protection, the Office of Intergovernmental Programs has reviewed the proposed comprehensive plan amendment in accordance with the provisions of Chapter 163, Florida Statutes. As required by law, the scope of our comments and recommendations is limited to the environmental suitability of the proposed changes in light of the Department's regulatory and proprietary responsibilities. Based on our review of the proposed amendment, the Department has found no provision that requires comment, recommendation or objection under the laws that form the basis of the Department's jurisdiction and authority. If the amendment pertains to changes in the future land use map or supporting text, please be advised that at such time as specific lands are proposed for development, the Department will review the proposal to ensure compliance with environmental rules and regulations in effect at the time such action is proposed. In addition, any development of the subject lands will have to comply with local ordinances, other comprehensive plan requirements and restrictions, and applicable rules and regulations of other state and regional agencies. Thank you for the opportunity to comment on this proposal If I may be of further assistance, please call me at (850)245-2168. Sincerely, Gori CoX Environmental Specialist Office of Intergovernmental Programs /lec m; o'. o, N! V ~' ~! m. w: LL r' o z; 0 f a CITY OF MIAMI BEACN NOTICE OF AMENDMENT TO PART II: GOALS, OBJECTIVES AND POLICIES OF THE CITY OF MIAMI BEACH COMPREHENSIVE PLAN NOTICE TO THE PUBLIC NOTICE IS HEREBY given that a public hearing will be held by the Mayor and City Commission of the C'dy of Miami Beach, Florida, in the Commission Chambers, 3rd floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Wednesday, February 13, 2008 at 11:30 a.m., to consider adopting the following: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AMENDING PART II: GOALS, OBJECTIVES AND POLICIES OF THE CITY OF MIAMI BEACH COMPREHENSIVE PLAN, AS AMENDED, BY ADDING A NEW ELEMENT ENTITLED "PUBLIC SCHOOL FACILITIES ELEMENT,' AND AMENDING THE INTERGOVERNMENTAL COORDINATION ELEMENT AND THE CAPITAL IMPROVEMENTS ELEMENTr WNERE NECESSARY, TO IMPLEMENT CHANGES TO FLORIDA'S 2005 GROWTH MANAGEMENT LAWS ADDRESSING PUBLIC SCHOOL FACILITIES. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHOR121NG THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDED AND RESTATED INTERLOCAL AGREEMENT, BETWEEN THE MIAMI-DADE COUNTY SCHOOL BOARD, AND ALL LOCAL GOVERNMENTS WITHIN MIAMI-DADS COUNTY, AS REQUIRED BY THE FLORIDA LEGISLATURE, IN ORDER TO IMPROVE COORDINATION BETWEEN LOCAL GOVERNMENT U1ND USE PLANNING AND SCHOOL BOARD FACILITIES PLANNING, AND OTHER RELATED MATTERS, AND TO EXECUTE SUCH OTHER DOCUMENTS AS MAY BE NECESSARY TO CARRY OUT THE INTENT HEREOF. INQUIRIES may be directed to the Planning Department at (305) 673-7550 Interested parties are invited to appear at this meeting or be represented by an agent, or to express their views in writing addressed to the City Commission, c/o the City Clerk, 1700 Convention Center Drive, 2nd Floor, Miami Beach, Florida 33139. This meeting may be opened and continued and, under such circumstances, additional legal notice would no be provided. Robert E. Parcher City Clerk City of Miami Beach Pursuant to Florida Stat. 286.0105, the City hereby advises the public that; 'rf a person decides to appeal any decision made by the City Commission with respect to any matter considered at its meeting or its hearing, such person must ensure that a verbatim record of the proceedings is made, which record include the testimony and evidence upon which the appeal is to be based. This notce does not constitute consent by the City for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, andlor any accommodation to review any document or 673i7218e(TTY) frveldays in advance toeniUgate your requesttTTY users roey9alsoiccall3711 (Florida Relay Service). m MIAMIBEACH