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Contract 24-06/07 Purchase & Delivery of Athletic Uniforms+m MIAMI BEACH ~ z ~ ~/i~~o ~' CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: Purchase and Delivery of Athletic Uniforms CONTRACT NO.: 24-06/07 EFFECTNE DATE(S): Two (2) years from date of execution of this Contract with, two (2) additional one (1) year renewal options SUPERSEDES: N/A CONTRACTOR(S): Matty's Sports. ESTIMATED ANNUAL CONTRACT AMOUNT: $54,742.50 ~ A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on January 16, 2008, a Contract has been approved for award and subsequent execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT -This Contract is entered into to provide athletic uniforms of Miami Beach Park and Recreation Department, pursuant to City Invitation to Bid (ITB) No. 24-06/07 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number (24- 06/07 with the current expiration date of January 16, 2010, 2012, or 2013, as applicable. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor to perform according to the requirements of the Contract Documents to Carlos DaCruz City of Miami Beach Park and Recreation Division at 305-673-7000 ext. 6287. E. INSURANCE CERTIFICATE(Sl -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to commencement of any services/work by Contractor. Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party. In addition, Contractor shall not subcontract any portion of the work and/or services required by the Contract Documents. Contractor warrants and represents that all persons performing any work and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform same, to City's satisfaction, for the agreed compensation. Contractor shall perform the work and/or services required under the Contract Documents in a skillful and respectable manner. The quality of Contractor's performance and all interim and final product(s) provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the .Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Services and/or work provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such work and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. 2 Page 3 Certification of Contract The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For Citv: Procurement Division 1700 Convention Center Drive Miami Beach. Florida 33139 Attn: Gus Lopez, Procurement Director With copies to: Parks and Recreation Division 2100 Washineton Ave. Miami Beach. Florida 33139 Attn: Carlos DaCruz For Contractor: Matty's Sports Inc. 5340 NW 161 ST Miami. FL 33014 Attn: Matthew Wilkin 305-621-2424 305-621-3007 MatSportCa~BellSouth.net L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. Page 4 Certification of Contract M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Coutract and/or the Contract Documents. Contractor, shall speciTically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurances) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the Cit ~d Contractor have caused this Certification of Contract to be signed and attested on this ~ day of 7'A~luaeN, 200, by their respective duly authorized representatives. CONTRACTOR BY~ President/ ~/'~TT~~~'/~/L~,v Print Name ~' ~ oF` Date ti11`~ '~~ CITY OF MIAMI BEACH By M yor Matti H. Bower a ~~ Date ATTEST: Gc~c.~-- C-ty Clerk Robert Parcher ~/zi I o d' Date APPROVED AS TO FORM & LANGUAGE 2 4 IY to Print Name ~- ~ o~ Date COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award Contract: To Matty's Sports, Inc. For The Purchase And Delivery Of Athletic Uniforms, Pursuant To Invitation To Bid (ITB) No. 2406/07 In The Estimated Annual Amount Of $54 742.50. I Ke Intended Outcome Su ortetl: Increase satisfaction with recreational programs Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2007 Customer Survey, '/. of residents and business rated the recreation programs and facilities favorabry. ~ Shall the Mayor and City Commission approve the award of contract? ~ urm The purpose of ITB No. 24-06107 (the "Bid") is to establish a contract by means of competitive sealed bas with a qualified vendor for the purchase and delivery of athletic unlfonns, including basketball, flag football, soccer, softball, baseball and T-shirt uniforms for youth programs for the Parks and Recreation Department. The Bid was issued on April4, 2007, with an opening date of April 30, 2007. RFP Depot issued bid notices to 15 prospective bidders. Additionally, the Procurement Division sent the bid notices to another 13 prospective bidders. The notices resulted in the receipt of three (3) bids from the following vendors: Mattys Sports, Inc; Swago T-Shirts, Inc; and Zipps Sporting Goods. The Administration recommends awarding a contract to the lowest and best bidder, Matty's Sports at the annual estimated amount of $54,742.50. THE ADMINISTRATION RECOMMENDS APPROVING THE AWARD OF CONTRACT. Board Recommendation: Financial Information: Source of Amount Account Funds: 1 $54,742.50 Parks 8 Recreation Account#011-0950-000343 2 OBPI Total Financial Impact Summary: Sign-Offs: Department Director Assistant onager City M gar GL KS JMG r:WGENDA12008Vanuary 181COnamdWthledc UnHOrtna Summary.dac (~ U +~ MIAMIBEACH AGffNDA ITEM G'SA' 3 DATE ~ ~G '~ ~ City of Miami Beach, 7700 Comrention Center Drive, Miami Beech, Florida 33739, viww.miamibeachfl.gov COMMISSION MEMORANDUM To: Mayor Matti:. H. Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 16, 2008 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT TO MATTY'S SPORTS, INC. FOR THE PURCHASE AND DELIVERY OF ATHLETIC UNIFORMS, PURSUANT TO INVITATION TO BID (ITB) NO. 2406107, IN THE ESTIMATED ANNUAL AMOUNT OF $54,742.50. ADMINISTRATION RECOMMENDATION Approve the Award of Contrect. BID AMOUNT AND FUNDING $54,742.50 Funding is available from the Parks and Recreation Account Number 011-0950-000343 KEY INTENDED OUTCOME SUPPORTED Increase satisfaction with recreational programs. ANALYSIS The purpose of Invitation to ITB No. 2406/07 (the °Bid°) was to establish a contract, by means of competitive sealed bids, with a qual~ed vendor for the purchase and delivery of athletic uniforms, inGuding basketball, flag football, soccer, softball, baseball and T-shirt uniforms for youth programs for the Parks and Recreation Department. The Bid was issued on April 4, 2007, with an opening date of Aprfl 30, 2007. RFP Depot issued bid notices to 15 prospective bidders. Additionally, the Procurement Division sent bid notices to an additional 13 prospective bidders. The notices resulted in the receipt of three (3) bids from the following vendors: Matty's Sports, Inc; Swage T-Shirts, Inc; and Zipps Sporting Goods. All prospective vendors were required to submit uniform samples for each specified uniform line item. The Procurement Division, in coordination with the Parks and Recreation Department, reviewed all the bids and determined the following: Swage T-Shirts, Inc. submitted samples for softball, baseball and basketball uniforms that did not meet the spec cation that were requested in the bid, or were not submitted at all. Subsequent requests for .Swage T-Shirts, Inc. to provide acceptable samples resulted in Swage T-Shirts, Inc. to withdraw their bid from consideration. 4 Commission Memorandum ITB 2406!07 Zipps Sporting Goods did not submit samples for basketball jerseys, basketball shorts, and flag football jerseys. Although their baseball pants sample met specifications, their baseball jersey and softball jersey samples did not meet the specifications. A "No Bid" response was submitted for the soccer uniforms. In addition, Zipps Sporting Goods did not agree to provide deliveries for subsequent uniform requests to be fulfilled wthin five (5) business days. For the reasons set forth, Zipps Sporting Goods bid is deemed non-responsive. Matty's Sports Inc. submitted all their required samples per specification, and were determined to be the most responsive bidder. Their quality of samples met ail bid specifications; in addition, Matty's Sports Inc. guaranteed the capability to deliver quality uniforms on a timely matter, and to provide additional uniforms within five (5) business days beyond the initial order to accommodate new athletic program participants after the start of season. CONCLUSION Based on the analysis of the bids received, the Administration recommends that the City award a contract to Matty's Sports Inc. for the purchase and delivery of athletic uniforms, pursuant to Invitation to Bid (ITB) No. 24-06/07, in the estimated annual amount of $54,742.50. 5 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 2406107 BID FORM COMPANY NAME: ~//~ / Ty~-S ~~~1iE Item Description Estimated Unit Total Coat 1. Basketball Jersey (men) 500 $ $ Jersey Fabric 70tlenier tricot mesh (100°h) nylon over Sizes pro cut assorted color screen printing on front of Jersey (2) colors MIAMI BEACH along with team nam Screen printing number on back (1) color 8' long Approximately 16 assorted colors Short Fabric: 70-Denier tricot mesh (100% nylon) 7- Inch or longer inseam elastic waist with drawstring oversized Pro cut 2. Women's Jerseys- (Ladies cut) 500 $ Jersey fabric: 70-Denier tricot mesh (100°k nylon) Approximately 12 assorted colors oversized pro cut, screen printing on front of Jersey-2 color MIAMI BEAC along with the team name screen printed number on back - 1 color 8' long Approximately 6 assorted colors Add alternate to include addttional print on back of shi With sponsor name all uniforms must be delivered Separated by teams; individually packed. 3. Flag Football uniforms Jersey 150 $ a, , Jersey fabric: 100°h cotton heavyweight sleeves Solid colored jerseys approximately 12 assorted screen printed front: 2colors -MIAMI BEACH Flag football with team name screen printed num back-lcolor 8" long Short fabric: 70 denier mesh short with solid liner. 7-9 inch inseam elastic waist with drawstring (full Athletic cut) Add- ARernate to include additional print on back with sponsor name all uniforms must be delivere Se crated b team; individuall acked"*" March 30, 2007 Ciry M Miami Beach v Bid No: 24-06/07 18 of 29 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 2406/07 BID FORM COMPANY NAME: ~~//~ rTy~S Item Description Estimated Unit Co Total 4. Soccer Uniforms 500 ; r Jersey fabric: 100°h soft touch high-scheen polyester sublimated jersey city logo on left chest and 'just for fun" to read on sleeve soccer style number on back- 1 color 8" long approximately 12 assorted colors. Short fabric: 100% high scheen dazzle short to match jersey elastic waist with drawstring, 6 inch inseam Socks: 80°~ orlon 20% nylon soccer socks to match jersey 8 shorts color youth intermediate and adult sizes. Add-Alternate to include additional print on back of shirt with sponsor name ""All uniforms must be delivered separated by Teams; individually packed""" 5. Softball Uniforms 50 S Jersey fabric: women's 2-button sleeveless moisture management fabric 1'x 1' rib neck, color coordinated button, hemmed bottom screen printed 2-color front MIAMI BEACH 8 team name screen printed number on back-1 color8' long Approximatey 6 assorted colors . Short fabric: moisture management fabric double layered to match jersey Visor; mesh wfth embroidered logo on front socks; solo colors to match jersey Add- alternate to include addtional print on back of shirt with sponsor name March 30, 2007 Bid No: 24-06/07 Cily of Miami Beach 190(29 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 2406/07 BID FORM COMPANY NAME: ~//fr~r~ /S Items Descri lion Estimated Unit cost Total 6. BASEBALL UNIFORMS 500 S .~ S Jersey fabric 2-button moisture management fabric 1'x1' rib on neck. Color coordinated buttons Set in sleeves. Hemmed bottom screen printed 2- colors on front Miami Beach with team name screen printed number on back-1 color 8' long screen printed on sleeve to read °Just for Fun" Approximately 16 assorted colors Pants: Wilson (or equal) poly double knit 27" inseam with back pocket 2'/." elastic waistband with tunnel belt loops zipper fly front with 2-snap closure. Hats: official major league replica; youth 8 Adult sizes with Velcro closure Socks: solid color 100% nylon stretch: youth, intermediate, and adult sizes Belt: 1 '/z wide elastic with leather tabs-youth & adult sizes 7. T- Shirts (Uniforms for Aduft program) 600 800 S S >, (basketball & Softball) Consists of Hanes (5170) cotton T-shirt (or equal) Up to 15 various colors Printed on front with Miami Beach & Sport Log Printed numbers on back 8" Alternate to include additional print on back of shirt with sponsor name All uniforms must be delivered Se anted b teams; individual) acked. BALANCE OF LINE DISCOUNT: "~ bU 9C~ March 30, 2007 Bid No. 24-06/07 City W Miami Beach 20 of 29 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 2406/07 BID FORM COMPANY NAME: ~J//V' v Delivery: Calendar Days. (ARO) GRAND TOTAL: S ~/,, 5~~. ~~ T"/~TT~' ,Vi,Ni~ /t7;~.~sA,~..c7 /"/~~F~ /~H~it/~~'c°cv //„I/f'//L ,F- J`G (Written Amount) Mamh 30, 20W Bitl No: 24-08/07 City of Miami Beach 21 W 29 Cky of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, ewnv.miamibeachn.yov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.873.7&51 PERFORMANCE EVALUATION (Check one) Project [v]`Vendor (Bidder) Account Representative (Individual) Name of S ~~~~/~7 Phone ore-mail of above Vendor or Individual; ~~„i~/~ `~,'~~ ~~j~T~~rt~~/~~~,,~j r Please evaluate the pertormance ofthe Vendor and/or Account Representative (10 means you are ~ very satisfied and have no questions about hiring them again, 5 is if you don't know and 1 is if you would never hire them again because of very poor pertormance). Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: PLEASE E-MAIL THIS QUESTIONNAIRE TO sthomasltDmiamibeachfl aov and GusLocez®miamibeachfl aov NO CRITERIA UNIT 1 Responsiveness of vendor to customer complaints orders) (1-10) 2 Delivery of uniforms in a timely manner (~_~ 0) 3 Quality of uniforms (1.10) 4 Ability to follow the users rules, regulations, and re uirement (1-10) 5 Overall customer satisfaction and hiring again based on ertormance comfort level in hirin contractor a ain (t-f 0) March 30, 2007 City of Miami Beach Bitl No: 24-06/07 25 of 29 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID #24-06/07 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of eight (8) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. (See Section 2.19) //~~//ff 1) CompanyName~i~~' ~~~/~I~A/'~I JhU~.~s A~~~~~ 9~/°7 /~i~.P,~l~,,f'~r~r~ /~~/~i~~ .~ii~~c~~. ~ 4333 Contact Person/Contract Amount ~~ ~i/~Tic"/~ •s7L/~H" Telephone No~ JS8~7L~ Fax No.3©S ~/..~,~iO~/~© E-mail 2) Company NameL:l'15/~ ¢ CJfI7.S t..~/fd~~ P`/~ /~(/~pri/ ~/~~ ~°~ri~'' /?li~~/ ~ 3313..3 Contact Person/ContractrLAm~iount~~~-~~f~~~ ~~~tiyyQ~ Telephone No~~ ~ ~~~ Fax No..~ !`3/_ J - ' ~ ., 3) Company Name >,c-~6~ '1~1~1` 'S i7/`~`S1F ~~~'~ Address ~£~/ G--.S/ l~~-~ L~l~.-, ~/t~1// ~~~/~S~L ~3/~0! Contact Person/Con~tr~actAmountt~/"~/ l~iC%f/J(_!`i.,j Telephone No.~~..~ ~c~~~ce7S Fax No. ~S ~U S 5~,7~ E-mail 26 PURCHASE OF ATHLETIC UNIFROMS FOR PARK AND RECREATION DEPARTMENT BID #24-06/07 CUSTOMER REFERENCE LISTING (Contd.) 4) Company ~1 I~~ Contact Person/Contract Telepho/nee No~S S3~ ~~///7~~~ Fax No. .NS ~0~3 ~~1~ E-mail rl~~/1~ /i!%P~A.(1 /~lyi'~/~i19/ /.L~ ~. ~'G[/ 5) Company Name C..~-,/ ~L ~ )~ Address ~~~~ /~ ~/~ Contact Person/Contract Telephone No.%J~"~/r/ T(GL-+~G' Fax 6) Company Name Address Contact Person/Conf c~.,r cL Telephone No ~.`_> ! /S / ~~~ Fax No. 27 ~~ 3335/ ~/ Z 33/3 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. to The Mayor ~~ity Commission of the City of Miami Beach, Florida: Principal Office J~`fG /Vki/bI 5T ~`///f~J/7/ "/7~UG%/US~, r~ ~~~~`~ How ma-has your organization been in business under your present business name Does your organization have current occupational licenses entitling it to do the work service contemplated in this ITB? ~~S ~j may, ~7 Please state license (s) type and number: T L (aC'C,~~ ~%rr, # ,~: ~ / ~~~ -s Include copies of above licenses and certificates with bid: How Many years experience in similar work has your organization had~~ Have you ever had a ontract terminated due to failure to comply with contractual Specification? If so, where and why? In what other lines of business are you financially interested or engaged? .,__ _.. Give references as to Vendor campaign Contribution (s): A You must provide the names of all individuals or entitles (including your sub- consultants wkh a controlling financial interest. The term "controlling financial interest" shall mean the Ownership, directly or indirectly, or 10% or more of the outstanding capRal stock in any Corporation or direct or indirect interest of 10% or more in a Finn. The term "firm" shall Mean anyyc~orporation, partnership, business trust or any legal entity other than a natural person./~//~jT/f~l'G1 ~.~~/L-/~lti~ 28 b. Individuals or entities (i uding our sub-consultants) with a controlling financial interest: have ave not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to who said Contribution was made. 29 MIAMI•DADE COUNTY 2003 OCCUPATIONAL LICENSE TAX 2007 FIRST-CLASS TAX COLLECTOR MIANWADE COUNTY -STATE OF FLORIDA U.S. POSTAGE 140 W. FLAGLER S7: EXPIRES SEPT. 90, 2007 PAID 14M FLOOR MUST BE DISPLAYED AT PLACE OF BUSINESS MIAMI, FL MIAMI, Fl 93130 PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 ! 10 PERMIT N0.231 225740-0 RENEWAL BUSINESS NAME / LOCATON LICENSE NO. 237415- 5 MATTYS SPORTS INC 5340 NW 161 ST 33014 MIAMI GARDENS OWNER MATTYS SPORTS INC sec. 77yy aSUelness EMPLOYEE/S ~ WHOLESALE/DISTRIBUTOR 1 2Z Tire °.w oTCUwTI°ew PEPIM TIIE~LICQA~E i<0 VIOU~TE ANY EMISTNIG RlOULATOM' OR ml~le uwe ~ TME ~^ °° DO NOT FORWARD CRIES. MOR DOE® R ~m°ONYn ROTNeII~1GlI~reE MATTYS SPORTS INC w°E~° EO11~°; 5340 NW 161 ST re cERRRrrTrox of THE MIAMI FL 33014 llCFIIKEE ouwRCr naa MYMENi NECFIV60 NUUIFUIIDE COUNTY iN[ COLLECTOR: 08/18/2006 60020000225 oooyX~.~o I IIIt6LI{IIIIIIIhLIIIhiIIIILJIIIIIIII t1 iI II III ,II , IL I, SEE OTHER SIDE Gify of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33' 39, www.miamibeathfl.gov PROCUREMENT DIVISION Tel: 305b73-7490 Fax: 305-673-7851 April 17, 2007 RE: ADDENDUM NO.1 TO INVITATION TO BID (ITB) NO. 24-06/07 FOR THE PURCHASE AND DELIVERY OF ATHLETIC UNIFORMS FOR PARKS AND RECREATION The subject ITB is hereby amended as follows: On page 17 of 29, under section 3.0 "Minimum Specifications." Bidder must provide proof of actively producing athletic uniforms for a continuous period of three (3) years or more, and must assure to be an athletic uniform assembly facility, not just a distributor or broker. Bidder must be capable to produce uniforms on site to include, but not be limited to embroidery and silk screen. CITY OF MIAMI BEACH 4 Gus Lopez, CPPO Procurement Director Ap^i ~~• 2007 6824-06/07 Athletic Unirorrre City of Miami Beach Aoeenoum No. 1 I N VITAII O N Tr0 BI D FOR THE PURCHASE AND DELIVERY OF ATHLETIC UNIFORMS FOR PARKS AND RECREATION BID NO: 24-06/07 BID OPENING: April 30, 2007 3:00 P.M. March 30, 2007 Bid No'. 24-08/07 City of Miami Beach 1 of 29 MI~~~I FI City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www. miamibeachfl.gov PUBLIC NOTICE PROCUREMENT DIVISION Tel: 305673 7490, Fax: 305E73 7851 Invitation to Bid (ITB) 24-06/07 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on April 30, 2007 for the: PURCHASE AND DELIVERY OF ATHLETIC UNIFORMS Purpose: The purpose of this bid Is to establish a contract (s) by means of sealed bids with a qualified vendor for the purchase and delivery of athletic uniforms including basketball, flag football, soccer, softball, baseball and T-shirt uniforms for adult programs (basketball & softball) forthe Parks and Recreation Department. At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. A Pre-bid conference will be held on April 16, 2007 at 10:00 a.m. in the city Manger Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (') key). Bidders, who are interested in participating via telephone, please send an a-mail to sthomas anmiamibeachfl.oov expressing your intent to participate via telephone at least one business day in advance of the meeting. The City of Miami Beach is utilizing RFP Depot, as an electronic procurement service for automatic notification bid notification opportunities and document fulfillment. RFP Depot allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfodeoot.com If you do not have Internet access, please contact the RFP Depot's vendor support group at 800- 990-9339 or 801-765-9245. March 30, 2007 Bitl No: 24-06/07 City of Miami Beach 2 or 29 Any questions or clarifications concerning this Bid shall be submitted in writing by mail orfacsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (305) 673-7851 or a-mail. sthomasCcDmiamibeachfl.gov The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses toquestions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: • CONE OF SILENCE --ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS --ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES --ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OFFEES--ORDINANCE N0.2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. Detailed representation of all these ordinances can be found on the City of Miami Beach website at http://www. miamibeachfl.aov/newcity/depts/purchase/bidintro. asp Sincerely, ,. J ~..:> f. .. ,-' ,~ -- ~. ~.~~ Gus Lopez, CPPO Procurement Director March 30, 2007 Bitl No: 24-06/07 City of Miami Beach 3 of 29 ~~~1~l~ City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www. miamibeachfl.gov NOTICE TO PROSPECTIVE BIDDERS PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 NO BID ITB# 24-06/07 If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: Our Company does not handle this type of product/service. We cannot meet the specifications nor provide an alternate equal product. Our Company is simply not interested in bidding at this time. Due to prior commitments, I was unable to attend pre-proposal meeting. OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or Product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. PURCHASE OF ATHLETIC UNIFORMS FOR PARKS AND RECREATION March 30, 2007 Bitl No: 24-06/07 Ciry of Miami Beach 4 of 29 BID # 24-06107 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and one copy of the bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.5 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: March 30, 2007 Bid No'. 24-06/07 ran, .,r ~n~~..,~ oe~~A s ~r vo Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. forthe item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order maybe purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible forthe removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division , 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications March 30, 2007 Bitl No: 24-06/07 nn, „~ ~m~..,~ m~,.~, fi n194 should be submitted in writing to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305) 673-7851, ore-mail sthomasCa~miamibeachfl.gov 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.18 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11248, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: Call (305) 673-7490/VOICE to request material in accessible format; sign language March 30, 2007 Bitl No: 24-06/07 Ciry of Miami Beach 7 of 29 interpreters (five days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance please call Heidi Johnson Wright, Public Works Department, at 305.673.7080. 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: NIA 1.27 BID GUARANTY: N/A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the City of Miami Beach, Park and Recreation Division, Attn: Carlos DaCruz 1200 Washington Avenue Miami Beach, Florida 33139; with a copy to the Accounts payable Department, 1700 Convention Center Drive, Miami Beach, FI 33139. 1.31 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same byenclosing aself-addressed stamped envelope with the bid. 1.35 BID PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuantto the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true March 30, 2007 Bitl No: 24-06/07 (`iN of Miami Raarl~ 8 Of 29 meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids is required. A copy of such Addendum shall be sent by mail or facsimile to each Bidder receiving the Solicitation. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficientfinancialsupport, equipment and organization to insure thatthey can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: March 30, 2007 Bid No: 24-06/07 r.«, ,.r nn~~...~ oe~..n o ~r o0 a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code equirements applicable to the work contemplated herein. these commodities or services certified by the Division to the other State agencies at the agencies option. 1.41 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.42 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm which is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.43 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.44 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.45 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered March 30, 2007 Bid No' 24-06/07 non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.46 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then Awardee's Bid. 1.47 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the RFP opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.48 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.49 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shalt be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.50 BID CLARIFICATION: Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139 FAX: (305) 673-7851 or E-Mail sthomas@miamibeachfl.gov. with a copy to GusLooez@miamibeachfl.gov. The bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled bid opening date. All responses toquestions/clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY GRAFTER SAID DEADLINE. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at that time. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness taken place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the March 30, 2007 eitl No: 24-08/07 requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.58 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 INSURANCE AND INDEMNIFICATION: N/A March 30, 2007 Bitl No: 24-06/07 nn, ,.r ne~.,...~ oe~..n w ~~ o0 PURCHASE OF ATHLETIC UNIFORMS FOR PARKS AND RECREATION BID # 24-06/07 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to issue establish a contract by means of sealed bids with a qualified vendor for the purchase and delivery of athletic uniforms including basketball, flag football, soccer, softball, baseball and T-shirt uniforms for adult programs (basketball & softball) forthe Parks and Recreation Department. Orders will be placed to vendors on an as-needed basis to meet City usage requirements. 2.2 TERM OF CONTRACT: This contract shall remain in effect for a period of two (2) years from date of contract execution by the Mayor and City Clerk, and may be renewed at the sole discretion of the City, for two (2) additional one (1) year terms, providing the successful bidderwill agree to maintain the same terms and conditions of the current contract. 2.3 METHOD OF AWARD: Award of this contract may be made to the primary and secondary lowest and best Bidders, as defined in General Conditions 1.38, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. 2.4 PAYMENT: Invoices for payment will be submitted after successful delivery, inspection and accepting by the City, and determination of compliance to the specifications. Invoices will be subject to verification and approval by the Department's designated representative. 2.5 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the two-year term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. At time of renewal each year, the City may negotiate an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the anniversary date of the contract: Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional tem may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. 2.6 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall Mare 30, 2007 Bitl No: 24-06/07 hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 2.7 PRE-BID CONFERENCE Pre-bid conference will be held on April 16, 2007 @10:00 a.m. in the City Manager's Smatl Conference Room, Fourth Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980' (note that number is preceded and followed by the star (*) key). Bidders, who are interested in participating via telephone, please send an a-mail to sthomasCc~miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. 2.8 VENDOR APPLICATION: The City Of Miami Beach is utilizing RFP Depot, as an electronic procurement service for automatic notification bid notification opportunities and document fulfillment. RFP Depot allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfadepot.com. If you do have Internet access, please contact the RFP Depot's vendor support group at 800-990-9339 or 801-785-9245. 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is Shirley Thomas. The contact person may be reached by phone: 305.873.7490; fax: 305.873.7851; or a-mail: sthomas(a~miamibeachfl.gov with a copy to GusLooez(cilmiamibeachfl.gov communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. 2.10 SAMPLES Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 2.11 DELIVERY TIME/RESPONSE TIME: Delivery date will be confirmed at time of placing Purchase Order (s) however, in no way shall the delivery date be a longer period of time than the delivery date specified on the Bidder's bid form. March 30, 2007 ~ Bid No' 24-06/07 2.12 LIQUIDATED DAMAGES: Failure to deliver within the specified time may result in the successful Bidder being assessed the additional cost incurred by the City (liquidated damages) for any and all costs associated with the service performed by a secondary vendor. 2.13 DISCOUNTS (From published price lists): Bidders are requested to offer abalance-of-line fixed discount on merchandise which is offered in addition to the items listed on the bid sheet. These fixed discounts shall reflect percentage of savings from the contractor's standard pricing (Published price list). This discount applies to all updates on pricing for the duration of the contract. Furthermore, the balance-of-line discount does not apply to any of the vendor's specials, marketing promotions, or other sales that are available to each contract eligible user. Published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm for a period of 365 calendar days after the bid opening date and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.14 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 2.15 HOURLY RATE: N/A 2.16 WARRANTY: The bidder hereby acknowledges and agrees that all merchandise supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. The successful bidder must accept return for full credit for defective items, items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 2.17 PRODUCT/CATALOG INFORMATION: Upon request, Bidders must submit specifications and/or samples on the product(s) they propose to furnish on this bid. If bidders propose an equal to the product specified herein, the City, after evaluation of the documentation submitted (specs and/or samples), will determine if product is approved as equal to specified. 2.18 PAST PERFORMANCE EVALUATIONS: Please provide your client with the Past Performance Evaluation Letter and Survey attached herein on pages 24 and 25, and request that your client submit the completed survey to Shirley Thomas, Buyer, at the following a-mail sthomas[a~miamibeachfl.oov and to GusLooezco7miamibeachfl.gov. Please understand that we will not accept Client Surveys being sent to our office from the office of the bidder, Surveys must be sent to Procurement from your client's office(s). Contractors are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site- visitation, and other independent confirmation of data. March 30, 2007 Bid No'. 24-06/07 2.19 FACILITY LOCATION: Successful bidder will deliver uniforms (7:00 am through 5:00 p.m. Monday through Friday) to the following address: Parks and Recreation Department 2100 Washington Ave. Miami Beach, Florida 33139 2.20 BIDDER QUALIFICATIONS: In order for bids to be considered, Bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified service. Evidence shall include atl information necessary to certify that the Bidder: maintains a permanent place of business; has not had just or proper claims pending against him or his firm; and has provided similar type, size and complexity of such service. The evidence will consist of listing of similar size contracts that have been provided to public and private sector clients, within the last five (5) years. 2.21 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.22 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.23 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND ONE COPY of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.24 MAINTENANCE AGREEMENT: N/A 2.25 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in noway intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.26 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful Bidder's employees must work as a cooperative team ofwell-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. March 30, 2007 Bitl No' 24-06/07 PURCHASE OF ATHLETIC UNIFORMS FOR PARKS AND RECREATION BID # 24-06107 3.0 MINIMUM SPECIFICATIONS GENERAL This solicitation is for the purchase of athletic uniforms for the Parks and Recreation Department. Quantities shown on the Bid Proposal Form are for estimated total production during the course of the fiscal year and may not necessarily be ordered all at the same time. Vendor shall be prepared to accept additional orders up to single uniforms after the initial order is placed, produced, or shipped completed. The unit cost shall remain the same with no additional charge for setup or quantity breaks. Production and delivery of any additional orders shall be completed within (5) days, or sooner, upon receipt of order notification by City of Miami Beach, Parks & Recreation staff (via fax or e-mail). It is preferred, but not required, that the uniform manufacturer be located within Miami-Dade County, Monroe County, or Broward County, in order to save on delivery time and to maintain a high level of customer service for our program participant who will need additional uniforms on an as need basis. Also, to facilitate periodic site inspections as it pertains to quality assurance by City of Miami Beach designated staff. Bidder must provide proof of actively producing athletic uniforms underthe same business name for a continuous period of five (5) years or more, and must assure to be a athletic uniform manufacturer, not a Distributor or Broker. March 30, 2007 Bitl No: 24-06/07 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 24-06/07 BID FORM COMPANY NAME: Item Description Estimated Unit Total Cost 1. Basketball Jersey (men) 500 $_ $ Jersey Fabric 70-denier tricot mesh (100%) nylon over Sizes pro cut assorted color screen printing on front of Jersey (2) colors MIAMI BEACH along with team nam Screen printing number on back (1) color 8' long Approximately 16 assorted colors Short Fabric: 70-Denier tricot mesh (100% nylon) 7- Inch or longer inseam elastic waist with drawstring oversized Pro cut 2. Women's Jerseys- (Ladies cut) 500 $_ $ Jersey fabric: 70-Denier tricot mesh (100% nylon) Approximately 12 assorted colors oversized pro cut, screen printing on front of Jersey-2 color MIAMI BEAC along with the team name screen printed number on back - 1 color 8' long Approximately 6 assorted colors Add alternate to include additional print on back of shi With sponsor name all uniforms must be delivered Separated by teams; individually packed. 3. Flag Football uniforms Jersey 150 $_ $_ Jersey fabric: 100% cotton heavyweight sleeves Solid colored jerseys approximately 12 assorted c screen printed front: 2colors -MIAMI BEACH Flag football with team name screen printed num back-1 color 8" long Short fabric: 70 denier mesh short with solid liner. 7-9 inch inseam elastic waist with drawstring (full Athletic cut) Add- Alternate to include additional print on back with sponsor name all uniforms must be delivere Se crated b team; individuall acked"' March 30, 2007 Bid No' 24-06/07 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREAT[ON DEPARTMENT BID # 24-06/07 BID FORM COMPANY NAME: Item Description Estimated Unit Cost Total 4. Soccer Uniforms 500 $ $ Jersey fabric: 100% soft touch high-scheen polyester sublimated jersey city logo on left chest and 'just for fun" to read on sleeve soccer style number on back- 1 color 8" long approximately 12 assorted colors. Short fabric: 100% high scheen dazzle short to match jersey elastic waist with drawstring, 6 inch inseam Socks: 80% orlon 20% nylon soccer socks to match jersey & shorts color youth intermediate and adult sizes. Add-Alternate to include additional print on back of shirt with sponsor name ***All uniforms must be delivered separated by Teams; individually packed*** 5. Softball Uniforms 50 $ $ Jersey fabric: women's 2-button sleeveless moisture management fabric 1'x 1' rib neck, color coordinated button, hemmed bottom screen printed 2-color front MIAMI BEACH & team name screen printed number on back-1 color8' long Approximately 6 assorted colors . Short fabric: moisture management fabric double layered to match jersey Visor; mesh with embroidered logo on front socks; solo colors to match jersey Add- alternate to include additional print on back of shirt with sponsor name March 30, 2007 Bid No: 24-06/07 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 24-06/07 BID FORM COMPANY NAME: Items Descri lion Estimated Unit cost Total 8. BASEBALL UNIFORMS 500 $ $ Jersey fabric 2-button moisture management fabric 1'x1' rib on neck. Color coordinated buttons Set in sleeves. Hemmed bottom screen printed 2- colors on front Miami Beach with team name screen printed number on back-1 color 8' long screen printed on sleeve to read "Just for Fun" Approximately 16 assorted colors Pants: Wilson (or equal) poly double knit 27" inseam with back pocket 2 '/." elastic waistband with tunnel belt loops zipper fly front with 2-snap closure. Hats: official major league replica; youth & Adult sizes with Velcro closure Socks: solid color 100% nylon stretch: youth, intermediate, and adult sizes Belt: 1 '/z wide elastic with leather tabs-youth & adult sizes 7. T-Shirts (Uniforms for Adult program) 800 to 800 $ $ (basketball 8 Softball) Consists of Hanes (5170) cotton T-shirt (or equal) Up to 15 various colors Printed on front with Miami Beach & Sport Log Printed numbers on back 8" Alternate to include additional print on back of shirt with sponsor name All uniforms must be delivered Se arated b teams; individual) acked. BALANCE OF LINE DISCOUNT: March 30, 2007 Bitl No: 24-06/07 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID # 24-06/07 BID FORM COMPANY NAME: Delivery: Calendar Days. (ARO) GRAND TOTAL: $ (ITEMS 1 - 7) (Written Amount) March 30, 2007 8itl No: 24-06/07 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARKS AND RECREATION DEPARTMENT BID #24-06/07 (I certify that I am authorized to execute this proposal and Commit the bidding firm) PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: Insert Date NAME/TITLE(Print): ADDRESS: CITY/STATE: TELEPHONE NO: E-MAIL: FACSIMILE NO: FEDERAL I.D. NUMBER: Bid Form Addendum No. 2: Insert Date PART March 30, 2007 Bid No: 24-06/07 City of Miami Beach 22 of 29 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARKS AND RECREATION DEPARTMENT BID #24-06107 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and one copy of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.25 X Execution of Bid General Conditions Section 1.2 X Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.26 Bid Guaranty/Performance Bond General Conditions Section 1.27. X Warranty Special Conditions Section 2.16 X Product/Catalog Information Special Conditions Section 2.17 X References Special Conditions Section 2.19 /Pages 23, 24 &25 Bidder Qualifications Special Conditions Section 2.20 X Exceptions to Specifications Special Conditions Section 2.22 Contractor's Questionnaire X (Pages 26 &27) March 30, 2607 Bid No: 24-06/07 City o(Miami Beach 23 of 29 City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www. miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.673.7851 January 22, 2008 To: (Client's Name) Individual Providing the Survey Response: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: (Company or individual) The City of Miami Beach has implemented a process that collects past performance information on various Contractors that have the qualifications and experience in providing Athletic Uniforms. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you have difficulty or cannot decipher the question's meaning, please provide your bestjudgment as to it understands and score accordingly. Please return this questionnaire by or earlier than April 30. 2007 or a-mail sthomasCa).miamibeachfl.oov and copy GusLooezCci2miamibeachfl.aov Please provide one Survey for the vendor and one Survey for the Account Representative Manager who directly worked on your project. Thank you for your time and effort. Gus Lopez, CPPO Procurement Director March 30, 2007 Bitl No: 24-08/07 Cily of Miami Beach 24 of 29 l~IIAI ~EAC~H City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.673.7851 PERFORMANCE EVALUATION SURVEY (Check one) Project Name:_ Vendor (Bidder) Account Representative (Individual) Name of Above Phone ore-mail of above Vendor or Individual; Please evaluate the performance of the Vendor and/orAccount Representative (10 means you are very satisfied and have no questions about hiring them again, 5 is if you don't know and 1 is if you would never hire them again because of very poor performance). NO CRITERIA UNIT 1 Responsiveness of vendor to customer complaints orders) (1-10) 2 Delivery of uniforms in a timely manner (1-10) 3 Quality of uniforms (1-10) 4 Ability to follow the users rules, regulations, and re uirement (1-10) 5 Overall customer satisfaction and hiring again based on erformance comfort level in hirin contractor a ain (1-10) Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and Date of Services: DollarAmount for Services: PLEASE E-MAIL THIS QUESTIONNAIRE TO sthomasCcilmiamibeachfl.aov and GusLoaezCa)miamibeachfl.aov March 30, 2007 Bid No: 24-08/07 City of Miami Beach 25 of 29 PURCHASE OF ATHLETIC UNIFORMS FOR THE PARK AND RECREATION DEPARTMENT BID #24-06/07 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of eight (8) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. (See Section 2.79) 1) Company N Contact Person/Contract Telephone No. Fax No. E-mail 2) Company Name Add Contact Person/Contract Amount Telephone No. Fax E-mail 3) Company Name Contact Person/Contract Amount Telephone Fax 26 PURCHASE OF ATHLETIC UNIFROMS FOR PARK AND RECREATION DEPARTMENT BID #24-06107 CUSTOMER REFERENCE LISTING (Contd.) 4) Company N Contact Person/Contract Amount Telephone No. Fax No 5) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 6) Company Name Address Contact Person/Contract Amount Telephone Fax E-mail 27 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Principal How many years has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this ITB? Please state license (s) type and number: Include copies of above licenses and certificates with bid: How Many years experience in similar work has your organization had? Have you ever had a contract terminated due to failure to comply with contractual Specification? If so, where and why? In what other lines of business are you financially interested or engaged? Give references as to experience, ability, and financial standing Vendor campaign Contribution (s): A You must provide the names of all individuals or entitles (including your sub- consultants with a controlling financial interest. The term "controlling financial interest" shall mean the Ownership, directly or indirectly, or 10% or more of the outstanding capital stock in any Corporation or direct or indirect interest of 10% or more in a firm. The term "firm" shall Mean any corporation, partnership, business trust or any legal entity other than a natural person. 28 b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to who said Contribution was made. HEREBY CERTIFY that the above answers are true and correct. 29