2008-26763 ResoRESOLUTION NO. 2008-26763
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND THE CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO
THE EXISTING AGREEMENT WITH ARCHITEKNICS, INC., FOR
DEMOLITION DESIGN, DESIGN, AND CONSTRUCTION ADMINISTRATION
OF A REPLICA CLUB HOUSE AT THE NORMANDY SHORES GOLF
COURSE, IN A NEGOTIATED AMOUNT NOT TO EXCEED $145,500; WITH
FUNDING AVAILABLE AS FOLLOWS: $62,000 FROM CAPITAL RESERVE
ACCOUNT 304-2273-061357 APPROPRIATED IN THE CAPITAL BUDGET
FISCAL YEAR 2007/2008 FOR DESIGN; $83,500 FROM CAPITAL
RESERVE ACCOUNT 304-2273-000356 APPROPRIATED IN THE CAPITAL
BUDGET FISCAL YEAR 2007/2008 FOR CONTINGENCY TO BE
TRANSFERRED TO DESIGN.
WHEREAS, the Fiscal Year (FY) 2006-2007 Capital Budget appropriated funding for the
construction of the new Normandy Shores Golf Course cart barn building; the renovation of the
maintenance building and construction of a new chemical storage building and sand
containment bins; the construction of two restroom buildings; and the renovation of the club
house; and
WHEREAS, on May 10th, 2006, in accordance with Resolution No. 2006-26198, the
Mayor and City Commission approved an Agreement with Architeknics, Inc. for design services
for the aforestated work; and
WHEREAS, on May 10th, 2006, in accordance with Resolution No. 2006-26197, the
Mayor and City Commission approved an Agreement for Pre-Construction Services with
Coastal Construction Company, to provide value engineering, constructability, and cost
estimating assistance to Architeknics, Inc.; and
WHEREAS, on May 10th, 2006, in accordance with Resolution No. 2006-26197, the
Mayor and City Commission approved Amendment No. 2-A to the Agreement with Coastal
Construction Company for partial demolition services at the club house; and
WHEREAS, this partial demolition exposed structural problems and existing conditions
that differed from record drawings; and
WHEREAS, additional inspections that involved removing walls, cutting holes in the
floor, and exposing structural elements determined that the structural integrity of the building is
substandard; and
WHEREAS, the City believes it to be more cost effective and less subject to delay if the
existing structure is completely demolished and a replica structure is built; and
WHEREAS, at its February 5, 2008 meeting, the Design Review Board approved the
demolition of the existing structure and the construction of a replica; and
WHEREAS, the CIP Office seeks authority to negotiate and execute the Amendment for
a negotiated amount not to exceed $218,500, with Architeknics, Inc., for design and
construction administration of a replica club house, inclusive of the $73,000 remaining in the
Purchase Order, for a total maximum new fee of $145,500.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and the City Clerk to execute
Amendment No. 3 to the Agreement with Architeknics, Inc., dated August 2, 2007, for design of
new restrooms, a cart barn, and renovation of the club house and maintenance facility at the
Normandy Shores Golf Course; said Amendment for design and construction administration of
the club house, in a negotiated amount not to exceed $145,500; with funding available as
follows: $62,000 from the Capital Reserve Account 304-2273-061357 appropriated in the
Capital Budget Fiscal Year 2007/2008 for design, and $83,500 from Capital Reserve Account
304-2273-000356 appropriated in the Capital Budget Fiscal Year 2007/2008 for contingency to
be transferred to design.
PASSED and ADOPTED this 13th day of February , 2008.
ATTEST:
Robert Parcher, City Clerk Matti H. B wer, ayor
T:WGENDA12008\February 131ConsentlNormandy Shores Replica Club House Architect 021308 RESO.doc
APPROVED AS TO
FORM &~ LANGUAGE
,ts< FOR EXECUTION
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COMMISSION ITEM SUMMARY
A Resolution authorizing the City to amend the Agreement with Architeknics, Inc. to provide demolition
design, design, and construction administration services for a replica of the Club House at the Normandy
Shores Golf Course, in the not to exceed amount of $145,500, and a Resolution authorizing the City to
amend the Agreement with Coastal Construction Company for additional pre-construction services and
demolition at the Normandv Shores Golf Course Club House, in the not to exceed amount of $130,000.
Ensure Well-Designed, Quality Capital Projects
Supporting Data (Surveys, Environmental Scan, etc.):
North Beach lags the rest of the City in recently completed capital project and recreational program &
facility satisfaction: 82% of North Beach residents surveyed rated recent capital projects completed as
excellent or good compared to 89% of residents City-wide, 74% of North Beach residents surveyed rated
recreational nroaram & facilities as excellent or good compared to 82% of residents City-wide.
the City
The City has an Agreement with the firm of Architeknics, Inc. to design a renovation of the Club House and
with Coastal Construction Company for pre-construction services at the Club House. The Agreement with
Architeknics, Inc. was amended to include further investigation of the structural condition of the Club
House, while the Agreement with Coastal Construction Company was amended to include the partial
demolition of the Club House.
The City executed an Amendment with Coastal Construction Company for the partial demolition of the
portions of the Club House that did not conform to the original building and for the interiors. It was during
this partial demolition that several unexpected conditions and deficiencies were identified.
Further and more detailed inspections, that involved removing existing walls and ceilings, cutting holes in
the floor slab, and exposing structural elements, determined that the stability and overall structural integrity
of the building are substandard. It was also discovered that many of the required structural elements were
never constructed in accordance with the existing documents at the time. In addition, the demolition
exposed significant deterioration in many areas that require rehabilitation or replacement.
At the December 12, 2007 Commission meeting, the Commission referred this issue to the Finance and
Citywide Projects Committee where the various options were discussed. The Committee recommended
staff proceed to the Design Review Board (DRB) with a proposal to construct a replica Club House and to
omit the planning phase if approved. On February 5, 2008, the DRB approved the plan put forward by the
City to demolish the Normandy Shores Club House and build a replica.
The value of the amendments is still being negotiated and should be lower than the not to exceed amounts
presented in this memorandum. Funding for these additional services will be allocated from previously
appropriated funds in the Capital Budget. A request to replenish the Contingency and Construction will be
Dart of the Fiscal Year 2008-2009 Caoital Budaet.
Financial Information:
Source of
Funds:
OBPI I Total
Amount Account
62,000 Capital Reserve 304-2273-061357
83,500 Capital Reserve 304-2273-000356
$1
Financial Impact Summary:
Si n-Offs:
Depa irector Assistant ity ager City Manager
E TH JMG
T:IAGENDAI 081 r 1ConsentlNormandy Shores Replica House SUMMARY.doc ~
i
f~ /~ I ~ /~ I ~ ~~ ~ AGEM1IDA EM C-
m MIAMBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: February 13, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY
CLERK TO EXECUTE AMENDMENT NO. 3 TO THE EXISTING AGREEMENT WITH
ARCHITEKNICS, INC., FOR DEMOLITION DESIGN, DESIGN, AND CONSTRUCTION
ADMINISTRATION OF A REPLICA CLUB HOUSE AT THE NORMANDY SHORES
GOLF COURSE, IN A NEGOTIATED AMOUNT NOT TO EXCEED $145,500; WITH
FUNDING AVAILABLE AS FOLLOWS: $62,000 FROM CAPITAL RESERVE ACCOUNT
304-2273-061357 APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR
2007/2008 FOR DESIGN; $83,500 FROM CAPITAL RESERVE ACCOUNT 304-2273-
000356 APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR 2007/2008 FOR
CONTINGENCY TO BE TRANSFERRED TO DESIGN.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY
CLERK TO EXECUTE AMENDMENT NO. 3 TO THE EXISTING AGREEMENT WITH
COASTAL CONSTRUCTION COMPANY, FOR ADDITIONAL PRE-CONSTRUCTION
SERVICES DURING DESIGN OF A REPLICA CLUB HOUSE AND THE COMPLETE
DEMOLITION OF THE EXISTING CLUB HOUSE AT THE NORMANDY SHORES GOLF
COURSE, IN A NEGOTIATED AMOUNT NOT TO EXCEED $130,000; USING FUNDS
IN THE CAPITAL RESERVE FUND 304, PREVIOUSLY APPROPRIATED IN THE
FISCAL YEAR 2007/2008 CAPITAL BUDGET.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolutions.
FUNDING
Funding is available as follows: $62,000 from Capital Reserve account 304-2273-061357 appropriated in
the Capital Budget Fiscal Year 2007/2008 for Design; $83,500 from Capital Reserve account 304-2273-
000356 appropriated in the Capital Budget Fiscal Year 2007/2008 for Contingency to be transferred to
Design; $130,000 Capital Reserve account 304-2273-067357 appropriated in the Capital Budget Fiscal
Year 2007/2008 for Construction. A request to replenish the Contingency and Construction will be part of
the Fiscal Year 2008-2009 Capital Budget. Amounts on the proposals are not to exceed and are currently
being negotiated.
ANALYSIS
The existing Normandy Shores Golf Course Club House is a one-story structure built on concrete piles
with an elevated concrete slab floor and joist construction. The walls are of masonry construction, and the
roof has wood trusses and rafters with tongue and groove decking.
Both the Clubhouse and golf course have been closed for several years. The golf course is presently
being renovated and is expected to be ready for play in the fall of 2008. Several ancillary buildings on the
Commission Memorandum -Normandy Shores Club House
February 13, 2008
Page 2 of 3
golf course are now being built or renovated in anticipation of the fall of 2008 opening of the golf course.
The City intended to have the existing Club House renovated in time for a fall 2008 opening, as well.
To that end, On May 10, 2006, the City of Miami Beach executed an Agreement with Architeknics,
Inc. (Architeknics) to design the renovation of the Club House and executed an Agreement with
Coastal Construction Company (Coastal) for pre-construction services for the Club House.
Working as the Construction Manager at Risk (CMR), Coastal would collaborate with Architeknics
during the project design phase, provide value engineering, and prepare constructability reviews.
The City would then issue a request for a Guaranteed Maximum Price (GMP) from Coastal
Construction Company that would be negotiated and placed before the City Commission for its
approval.
To meet this schedule, on May 7, 2007, the City also executed an Amendment with Coastal for the
partial demolition of the portions of the Club House that did not conform to the original building and
for the interiors. It was during this partial demolition that several unexpected conditions and
deficiencies were identified.
It should be noted that these deficiencies were unknown before the demolition as the existing record
drawings for the building do not match the field conditions and did not show the deficiencies
discovered. Typically, plans are produced at the end of a project to reflect "as-built" field conditions.
In this case, the "as-built" records do not match what was built and do not reveal the deficiencies
that were found.
Based on further and more detailed inspections that involved removing existing walls and ceilings,
cutting holes in the floor slab, and exposing structural elements, it was determined that the stability
and overall structural integrity of the building are substandard. These inspections determined that
the majority of the existing structural elements in the Club House do not comply with minimum
requirements of the high velocity hurricane zones sections of the Florida Building Code. It was also
discovered that many of the required structural elements were never constructed in accordance with
the existing documents at the time. In addition, the demolition exposed significant deterioration in
many areas that require rehabilitation or replacement.
Staff first proposed renovating the Club House with a design that would restore the original footprint.
This would also address concerns about expanded scope resulting from additional public comment
and restrict the scope to a level that could be accommodated by the project budget. Previous public
requests included a large community room, a gymnasium, and greatly expanded kitchen and restaurant
facilities. The proposed replica Club House will accommodate a pro shop, locker rooms, a dining room, a
bar area, a grand foyer, a kitchen, and offices.
When the renovation proposal was presented at the December 12, 2007 City Commission meeting, the
City Commission referred this issue to the Finance and Citywide Projects Committee where various
available options were discussed. The Committee then recommended that staff proceed to the Design
Review Board (DRB) with a proposal to demolish the existing facility completely, construct a replica Club
House, and to omit a new planning phase if approved. On February 5, 2008, the DRB approved the
proposed plan put forward by the City to demolish the Normandy Shores Club House and build a
replica.
Should the City Commission approve this new scope of work, it is estimated that the modified
project cost for the new building will be +/-$3,650,000. This includes the not-to-exceed fee for
Architeknics, Inc. for the design of the demolition, for the design of the replica, and for additional
construction administration services in the not to exceed amount of $218,500, which is currently
being negotiated by staff and should be lower in total (Attachment). This amount includes a fee for
the preparation of documents to obtain a demolition permit and for the preparation of construction
documents to obtain the construction permit. The not to exceed amount is also inclusive of the
Commission Memorandum -Normandy Shores Club House
February 13, 2008
Page 3 of 3
remaining funds in the Architeknics Purchase Order for the Club House, in the amount of $73,000,
therefore lowering the total new fee required to a maximum of $145,500 for a total new proposed fee
of $218,000 which will be negotiated.
The total cost for the project also includes the not-to-exceed fee for Coastal for the complete
demolition of the facility and additional pre-construction services in the amount of $130,000, which is
also being negotiated by staff and should be lower in total as well. Construction value of the replica
is estimated at this time to be +/-$3,200,000 with completion of the facility in the fall of 2009.
The final construction schedule and value will not be fully determined until the consultant provides a
final set of construction documents which will then be used by Coastal to provide an initial GMP
proposal that will be negotiated prior to recommending it to the City Commission for award. The
consultant has stated that the final set of construction documents could be submitted to the City in
three months for review and comments by the CIP Office and the appropriate regulatory agencies.
After the review is completed and the GMP negotiations finalized and approved by the City
Commission, a Notice to Proceed to construction will be provided to Coastal. The complete
demolition of the facility will commence upon approval by the City Commission of the proposals
presented in this memorandum.
CONCLUSION
The Administration recommends approval of these Amendments for design, in the not to exceed amount
of $145,500, and, in the not to exceed amount of $130,000, for pre-construction services and complete
demolition, which require the continued services of Architeknics, Inc. and Coastal Construction Company
in accordance with the order of the Design Review Board for the complete demolition of the existing Club
House and construction of a replica at the Normandy Shores Golf Course. Funds have been previously
appropriated in the Capital Budget.
Attachments
T:IAGENDA120081February 131ConsentlNormandy Shores Replica Club House 021308 MEMO.doc
ATrAC~IM~~
ARCHtTEKNICS
December 141h, 2007
Mr_ Humberto Cabanas, Project Coordinator
City of Miami Beach
Capital Improvement Projects Office
1700 Convention Center Drive
Miami Beach, FL 33139
RE: NSGC - Clubhouls~ Replot~mnt
Lump Sum F~ rroposd
Mr. Cabanas:
741U Suut A..~ac, J8" .l'vert
Mimi. Florida 17155
rn~n. ,7u5fhe1.57~f~
F». rti05 ,hh1~5y 7:
info 4'arr h,lelnir~ .um
The fdlowing is our proposal for a lump sum fee for a replacement clubhouse structure,
due to the unforeseen existing stn~ctural conditions at fhe site. The scope of work for the
services to be provided by this fee includes the fdlowing:
• To re-build a new Clubhouse to match the elevotioru of the existing building.
• To re-work the interior to best accommodate fhe original program requirements.
• The disciplines included in this proposal are architecture /civil / strvcturai /
mechanical /electrical /plumbing.
• The complete structure is to be a new design to match the existing is size and
character of the origind clubhouse, to meet F8C 2004 compliance.
The new A/E fee breaks down as foNovvs:
Demolition Phase: , ; 7,500.00
Design/Construction Documents Phase: ; 125,000.00
Bidding .Phase: ; 9.000.00
Constn~ction Administration Phase: ; 52,000.00 -
R
Total ; 218,500,00
This ME Fee includes and/or takes into account the outstanding amo~
previous negotiated contract. The estimated time for the implementation
work is approximately 8 to l0 weeks. If you hove any other questions, K
hesitate to contact me.
Sincerely,
RCHITEKNICS, 1
Ramon G. -Alonso, RII
vice-Pres'Idenf
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