042-2001 LTC
C I T'Y 0 F M I A M I B E A C H
CllY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami~beach.fl.us
L.T.C. No. </2-211tJ/
LETTER TO COMMISSION
February,26,2001
SUBJECT:
The Honorable Mayor Neisen O. Kasdin
and Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager 0 0
SCOTT RAKOW YOUTH CENTER IMPROVEMENTS CONSTRUCTION
WORK PHASING PLAN
TO:
FROM:
At the January 31, 2001 meeting the Commission adopted Resolution No. 2001-24254 awarding a
contract to International Builders Latin America, Inc., for the construction of the Scott Rakow Youth
Center Project in the amount of$2,893,000. Included in the motion for approval was a condition that
the Administration must first meet with the contractor to finalize a work plan that would permit the
center's operations, including access to the ice rink and swimming pool, to safely remain open and
available to the users as long as possible.
As directed the Administration met with Martin Rodriguez and Adelino Agostinho, the Vice
Presidents of Operations for International Builders Latin America, Incorporated on February 2, 2000,
to discuss the proposed phasing plan for the construction of the Scott Rakow Youth Center. At this
meeting Mr. Rodriguez and Mr. Agostinho provided us a copy of their initial work schedule that
included a phasing plan that permits the center to remain open in two (2) phases throughout the
project's construction. Subsequent to this meeting a document clearly delineating the two (2) phases
of the plan was submitted to the City.
A summary of the proposed work is as follows (subject to adjustments based on actual starting date):
PHASE I (Start 3/5/01 - Com,pletion 10/30/01)
. Construction of new ice rink arena
. Swimming pool locker rooms renovations
. Modifications to existing covered play area
. All work associated with the existing basketball courts, offices etc.
PHASE II (Start 10/23/01 - Completion 316/02)
Please note, Phase II will not begin until Phase I is substantially complete and the new ice rink
is opened.
. Demolition of the old ice rink and construction of a gymnastics area
. Renovation 1 construction of the main entrance and new elevator
. Renovation 1 construction of the officesl classrooms on the 1 st and 2nd floors
It should be noted that it is the stated intention of the contractor that, barring unforseen
circumstances, the swimming pool and existing ice rink remain open throughout the project. The
circulation plan is graphically depicted in the attached floor plan.
Based on the aforementioned, it is the Administration's position that the directive of the Commission
will be met. Therefore, the Administration will proceed with the contract execution and issue the
Notice to Proceed to International Builders Latin America, Inc., for the construction of the Scott
Rakow Youth Center Project.
Should you have questions, comments or concerns, please advise.
c. Mayra Diaz-Buttacavoli, Assistant City Manager
Matthew Schwartz, Assistant City Manager
Kevin Smith, Director Parks and Recreation Department
Gus Lopez, Director Procurement Division
Sugar Firtel, Assistant Director of Recreation
Michel Maglorie, Capital Projects Coordinator
Odalys Mon, Special Projects Coordinator
~p.
JMG/MDB/G~ ~
Attachments
M:\$CMB\TEMPlSR YCL TC, WPD
~~neral Contractors
Shell Contractors
Construction
Management
Design-Build
MBEJ8(a)
Certified
Offices:
Virginia
Maryland
Washington, DC
Miami
International Builders Latin AmeriCd
February 5, 2001
The City Of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: John Ellis
Re: Scott Rakow Youth Center-Phasing Plan
Project Start 3-5-01 Project Completion 3-6-02
Dear Mr. Ellis:
In response to your request at the pre-cnnstruction meeting on February 2, 2001 the following is the
phasing plan for the construction and modifications of the Scott Rakow Youth Center. In an effort to
minimize the impact to the facility, the project will be constructed in two (2) phases of which phase one (I)
will have a sub phase I A.
PHASE I (Start 3-~1 and Completion 10-30-01)
Phase one will start on or about March 5, 2001 and will be completed on our about October 30, 2001.
Phase # I will include all construction between column lines # 2 through column lines # 8. This phase will
also have a sub phase # lA (start 3-5-01 completion 6-30-01) which will include the fast track construction
of the pool locker rooms which will be completed, no later than June 30, 2001. The balance of phase # I
will include the complete construction of the new ice-skating arena, the modifications to the existing
covered playing area and all work associ.ated with the existing basketball courts, and offices etc.
PHASE 11 (Start 10-23-01 Finish 3-6-02)
Please note, phase # 2 WIll not start until phase #1 is substantially completed and the ice skating arena is
operational. Phase # 2 is schedule to start on or about October 23, 2001 and completed no later than March
6, 2002. Phases # 2 will included all the work located between cohmm lines (0 &. 2 &. A &. G), which
incorporates the demolition, and re-construction of the existing ice-skating arena, offices, main entry
elevator and modifications to the office "n the I r. and 2'"' floor.
Throughout the construction process International Builders-Latin America, Inc. will make all efforts to
maintain access and safety to all users of the facility. International Builders-Latin America, Inc. will
provide specific areas for circulation within the facility.
Attached please find a copy of a preliminary schedule and phasing plan.
Should you bave any questions please feel free to contact me at the nmnber below.
Sincerely,
InternatiO~Ui\
Martin \ttt
Vice President ofOperati
4143.0 S.W. 74th Court
Miami. Fl 33155
Office 305- ~60-0660
Fax. 305-260-00~8
I
~;!
8~
~
~l
~
~8
I
i+, .... .
i.\
~
..:r~
8""
...
.-- ----_...-...._----,-- .... --------.-----.-----._-.--.--.--.--.--
I i J
I i J
~
~
~~ 0
0
:
I 0:)
: (
~ ~
~I - ~ g ~ ~ g I I I i ~ ~ I I l
i l2 ~ II
lii ~ iii iii iii ~
~ I ~ ~ ! !
- it ! ~ it ~ ~ i f ~ ~ ~
~ .... ~ ! ~ !
.... .... ~ I I I
II - ~ ~ ! ~ ~ ~ ~ I s ~ g I I
i Ii!
lii iii iii is S ~ ~
i j 'C ~ ~ ~
it ... I 'C j - I -
... ! ~ ~ ~
....
0
jf i i i i i i i i i . i i i i 0
i 0
III .... N N '" '41 ~ t:l 0 ~ '" ~ ~ 0 : .
- ~ N 0
-
-
- - i -
~ j. i '1 i
R t, ., of -
e I ~! lit ~ I {
ei i! ~IJi~jllli
II I I ! J I J ~ ~ ! I J J ~ !
!i
! I I I
e- N ~ .... c ~ ~ c 0
o _ N '" .... C)
- .... .,.. .... ... ....
!t
i
J~
~~
..i
fA
r
I
I
-.
':"1
~~
~~
!.
P'"I:l
~;;r.
~~
Gm
~~
z..
1
on
III
III
"
'I
,
$
J
J
~
,
I
!
, ~ II
II i III III PI: i 111111 i ! ~
,-' I! ,- ,-x "1 II! -,1-11 '1111 I'
-II .;1 ;11 'I' Iii Ii II 1'1
jjK I if ijK1 ji! /l1!1!1 11'1
;,1 i i. i~1 I I I I I!
ji Iii II! HI
! I I I,
i I I "t
I I I II
~
I
i
i
i
I
l!l I
P. Iii! 'i 'III 'Wlill II
II~ ,:11 b I I' il
I, '/ I Ii ,IIJll ':
11'11 I ,'"''
!IIII J JiI ~m~~
,
,
1
I
e--f
,
~--rCi
, '
,
~.
@._;
, I
----.-.------.-... -_..._- -- ~-G
, ,
.:; I
-- --I~
. I
~i
Sf'"
ll~1
, r~HI
1: I
<.~,.'
") 0 '" '
. '
~~
,
o 0
--
~I
I
i\lll~
ill:i
II i.1
II j!i
i .
i
!
.J..
.... .....
'"I:l
:::t:
t ~ ~ i~
~l.\~~..
('
"'0 t'
I, '" ~
_ NO,
. vi '0
1, 0
~ 0 _-
..'_ '. .r.....
,
.~
.l..
I
we,.
~
I : ...
@)~61~~k~krb J,
JJ
~
<>J