2008-26779 ResoRESOLUTION NO. 2008-26779
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, AND AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
PROFESSIONAL SERVICES AGREEMENTS, PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 01-07/08, FOR THE ESTABLISHMENT OF A
PRE-APPROVED LIST OF PROFESSIONAL CONSTRUCTION ENGINEERING
AND INSPECTION SERVICES (CEI) FIRMS TO PROVIDE VARIOUS CEI
SERVICES ON AN "AS NEEDED" BASIS, WITH THE RESPONSIVE FIRMS, AS
SET FORTH IN THIS RESOLUTION; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENTS UPON
COMPLETION OF SUCCESSFUL NEGOTIATIONS.
WHEREAS, on October 17, 2007, the Mayor and City Commission approved the
issuance for a Request for Qualifications (RFQ) for the establishment of apre-approved
list of professional construction engineering and inspection services (CEI) firms to provide
various CEI services on an "as needed" basis; and
WHEREAS, the selected firms will provide certified engineering inspection services,
on an "as needed" basis, for a two (2) year contract period with a two (2) one (1) year
renewal options; and
WHEREAS, RFQ No. 01-07/08 was issued on October 23, 2007, with an opening
date of November 20, 2007; and
WHEREAS, fifteen (15) proposals were received in response to RFQ 01-07/08 from
the following firms:
1. Ambro, Inc.;
2. A&P Consulting Transportation Engineers;
3. Bermejo Ajamil & Partners Inc.;
4. Bolton Perez and Associates;
5. Calvin Giordano & Associates;
6. CIMA Engineering Corp.;
7. Consultech Enterprises Inc.;
8. C3TS (Corzo, Castella, Carballo, Thompson, Salman, P.A.);
9. EAC Consulting Inc.;
10. Keith & Schnars, P.A.;
11. MACTEC Engineering and Consulting, Inc.;
12. New Millenium Engineering, Inc.;
13.Target Engineering Group Inc.;
14. PB Americas Inc.;
15. PBS8~J, Inc.; and
WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter
to Commission (LTC) No. 285-2007, consisting of the following individuals:
• Jose Rivas City Civil Engineer II Public Works;
• Fabiola Dubuisson City Engineer Asst. I Public Works;
• Aurelio Carmenates Capital Projects Coordinator CIP;
• Terry Blechman Leadership Academy Graduate and Miami Beach Resident;
• Robert Fairless Leadership Academy Graduate and Miami Beach Resident;
and
WHEREAS, Committee Member Fabiola Dubuisson was not able to attend, and
Committee Member Aurelio Carmenates recused himself (as a result of a conflict of
interest); therefore, Mr. Miguel Perez was asked to participate in the Committee; and
WHEREAS, on January 30, 2008, the Evaluation Committee convened and
discussed the qualifications and credentials of all fifteen (15) responsive firms; and
WHEREAS, the Committee's overall opinion was that all fifteen (15) firms who
provided proposals were qualified to provide services to the City; a motion was made to
approve recommending all fifteen (15) responsive firms; and
WHEREAS, the City Manager has reviewed and concurs with the Evaluation
Committee's recommendation, and further recommends that the Mayor and City
Commission accept the Committee's recommendation, relative to the ranking of firms
pursuant to RFQ No. 01-07/08.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
hereby accept the recommendation of the City Manager and authorize the Administration
to negotiate Professional Services Agreements, pursuant to Request for Qualifications
(RFQ) No. 01-07/08, for the establishment of apre-approved list of professional
construction engineering and inspection services (CEI) firms, to provide various CEI
services on an "as needed" basis, and authorize the Mayor and City Clerk to execute said
Professional Services Agreements upon completion of successful negotiations.
PASSED and ADOPTED this 12th day of March , 2008.
ATTEST:
MAYOR
Matti Herrera Bower
CITY CLERK
Robert Parcher
APPRavEO As To
T:IAGENDA120081March 12\Consent\RFQ 01-07-08 -CEI Professional Services - RESOLUTION.doc FORM ~ LANGUAGE
COMMISSION ITEM SUMMARY
(_nnrla~ncprl Ti+Ip'
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager; And Authorizing The Administration To Negotiate
Professional Construction Engineering And Inspection Services (CEI) Firms To Provide Various CEI
Services On An "As Needed" Basis; And Further Authorizing The Mayor And City Clerk To Execute
Professional Services Agreements Upon Completion Of Successful Negotiations.
Key Intended Outcome Supported:
Ensure well designed quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.):
79% of residents rate as good or excellent and 82% of businesses rate as good or excellent.
Issue:
Shall the City Commission adopt the Resolution?
Item 5ummaryiKecommenaaiwn:
On October 17, 2007, the Mayor and City Commission approved the issuance for a Request for
Qualifications (RFQ) for the establishment of apre-approved list of Professional Construction
Engineering and Inspections Services (CEI) firms to provide various CEI services on an "as needed"
basis.
"As needed" basis means that each firm awarded a contract will agree to be placed on a professional
CEI list where the City may call upon them to provide the necessary professional services according
to the negotiated scope of work and cost. CEI services can be used to support City construction
projects or County and FDOT projects where the City has agreed to be the construction agent.
RFQ No. 01-07/08 was issued on October 23, 2007 with an opening date of November 20, 2007. A
pre-proposal meeting to provide information to prospective firms was held on November 6, 2007.
Both BidNet and RFP Depot issued notices to prospective proposers which resulted in the receipt of
fifteen (15) proposals.
The City Manager via Letter to Commission (LTC) No. 285-2007, appointed an Evaluation
Committee ("the Committee") that convened on January 30, 2008.
The Committee discussed their individual perceptions and unanimously approved the motion
presented by Mr. Robert Fairless to approve recommending all 15 responsive firms who had met the
City's requirements stipulated on the RFQ. Furthermore, the motion included that all firms be subject
to further verification by the Administration who will exercise its due diligence in the selection process
for each individual project.
ACCEPT THE CITY MANAGER'S RECOMMENDATION
Adviso Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1
2
3
4
OBPI Total
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Gus Lopez extension 6641
Sign-Offs•
De artment Dir Assistant Mana er Cit -M na er
GL FB RCM JMG
T:WGENDA\2008\March 12\t;onsent\RFQ 01-07-08 -CEI Pros~et'~ervices - SUMMARY.doc / J ~~
11 l~M ~ ~ ~ ~~EI~~~~A ~ ~ 71~~
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti H. Bower and Members of the City Commission
FROM: City Manager Jorge M. Gonzalez
DATE: March 12, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, AND AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE PROFESSIONAL SERVICES AGREEMENTS, PURSUANT
TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 01-07/08, FOR THE
ESTABLISHMENT OF A PRE-APPROVED LIST OF PROFESSIONAL
CONSTRUCTION ENGINEERING AND INSPECTION SERVICES (CEI)
FIRMS TO PROVIDE VARIOUS CEI SERVICES ON AN "AS NEEDED"
BASIS, WITH THE RESPONSIVE FIRMS, AS SET FORTH IN THIS
RESOLUTION; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE SAID AGREEMENTS UPON COMPLETION OF
SUCCESSFUL NEGOTIATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
On October 17, 2007, the Mayor and City Commission approved the issuance for a
Request for Qualifications (RFQ) for the establishment of a pre-approved list of
Professional Construction Engineering and Inspections Services (CEI) firms to provide
various CEI services on an "as needed" basis.
"As needed" basis means that each firm awarded a contract will agree to be placed on a
professional CEI list where the City may call upon them to provide the necessary
professional services according to the negotiated scope of work and cost. CEI services
can be used to support City construction projects or County and FDOT projects where
the City has agreed to be the construction agent.
The City may request, accept, and consider proposals for the compensation to be paid
under the contract only during competitive negotiations, which will take place after the
selection of the firm deemed to be the most qualified to perform the required services. If
the City is not able to negotiate a mutually satisfactory compensation schedule with the
top-ranked firms which is determined to be fair, competitive and reasonable, additional
firms in the order of their competence and qualifications may be selected, and
negotiations may continue until an agreement is reached.
Under these Agreements, CEI services will be quoted as a lump sum based on the
estimated hours to complete the project. Detailed hourly rates will be negotiated for all
personnel classifications for the firms.
Commission Memorandum -RFQ-01-07/08,
March 12, 2008
Page 2 of 3
The price and terms for the contracts will be negotiated after City Commission approves
authorization to negotiate. Each proposed contract shall be for a two (2) year term, with
two (2) one (1) year renewal options at the City's discretion.
RFQ No. 01-07/08 was issued on October 23, 2007 with an opening date of November
20, 2007. Apre-proposal meeting to provide information to prospective proposing firms
was held on November 6, 2007. Both BidNet and RFP Depot issued notices to
prospective bidders which resulted in the receipt of the following fifteen (15) proposals
from:
1. Ambro, Inc.
2. A&P Consulting Transportation Engineers
3. Bermejo Ajamil & Partners Inc.
4. Bolton Perez and Associates
5. Calvin Giordano & Associates
6. CIMA Engineering Corp.
7. Consultech Enterprises Inc.
8. C3TS (Corzo, Castella, Carballo, Thompson, Salman, P.A.)
9. EAC Consulting Inc.
10. Keith & Schnars, P.A.
11. MACTEC Engineering and Consulting, Inc.
12. New Millenium Engineering Inc.
13. Target Engineering Group Inc.
14. PB Americas Inc.
15. PBS&J, Inc.
The City Manager, via a Letter to Commission (LTC) No. 285-2007, appointed the
following individuals as committee members:
• Jose Rivas City Civil Engineer II Public Works
• Fabiola Dubuisson City Engineer Asst. I Public Works
• Aurelio Carmenates Capital Projects Coordinator CIP
• Terry Blechman Leadership Academy Graduate and Miami Beach Resident
• Robert Fairless Leadership Academy Graduate and Miami Beach Resident
Committee Member Fabiola Dubuisson was not able to attend and Committee Member
Aurelio Carmenates recused himself (as a result of a conflict of interest); therefore, Mr.
Miguel Perez was asked to participate in the Committee.
On January 30, 2008, the Evaluation Committee convened and discussed the
qualifications and credentials of all fifteen (15) responsive firms. In order to evaluate the
firms' qualifications, the RFQ 01-07/08 outlined the minimum requirements to be met by
each firm. CEI inspection firms also needed to meet State of Florida Department of
Transportation standards through there certifications. Therefore, the test of
responsiveness performed by the Procurement Department included but was not limited
to:
The Firms' projects undertaken in the last five years, including scope of work,
responsibilities, cost and client contact name;
Previous similar projects, including scope of work, responsibilities, starting and
completion dates, cost and fees paid and client contact name;
Qualifications of Project Team, resumes and proof of FDOT certifications;
Commission Memorandum -RFQ-01-07/08,
March 12, 2008
Page 3 of 3
• Project Manager's experience, resume and proof of FDOT certifications;
• Review of any material deviation from the RFQ.
In addition, the test of responsiveness included the main factors in the evaluation
criteria for the selection process which was discussed in detail with the Committee.
A. The experience, qualifications and (portfolio) of the Principal Firm (10 points);
B. The experience, qualifications and (portfolio) of the Project Manager (15 points);
C. The experience and qualifications of the professional personnel assigned to the
Project Team (10 points);
D. Willingness to meet time and budget requirements as demonstrated by past
performance (5 points);
E. Certified disavantaged business enterprise (DBE) participation. Either the Prime
Consultant or the sub-Consultant team may qualify for proof of DBE certification.
Accepted DBE certifications include the Small Business Administration (SBA),
State of Florida, or Miami-Dade County (5 points);
F. Location (5 points);
G. Recent, current, and projected workloads of the firms (5 points);
H. The volume of work previously awarded to each firm by the City (15 points);
I. Demonstrated successful similar projects (15 points);
J. Demonstrated success in leading active collaborative stakeholder processes to
achieve consensus on program and design in similar size and scope projects
based on budget and size (15 points).
The Committee discussed their individual perceptions and unanimously approved the
motion presented by Committee Member Bob Fairless, to approve recommending all
fifteen (15) responsive firms who had met the City's requirements stipulated in the RFQ.
Furthermore, the motion included that all firms be subject to further verification by the
Administration who will exercise its due diligence in the selection process for each
individual project.
CONCLUSION
The Administration recommends approval of the attached Resolution accepting the
recommendation of the City Manager pursuant to the selection of Consultants pursuant
to Request for Qualifications (RFQ) No. 01-07/08, for the establishment of a pre-
approved list of Professional Construction Engineering and Inspection Services (CEI)
firms to provide various CEI services on an "as needed" basis, with the responsive firms,
as set forth in this resolution; and further authorizing the Mayor and City Clerk to execute
said agreements upon completion of successful negotiations.
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