2001-24293 RESO
RESOLUTION No. 2001-24293
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO.8 TO THE ARCHITECTURAL / ENGINEERING
SERVICES AGREEMENT WITH BERMELLO, AJAMIL & PARTNERS, INC., IN
THE AMOUNT OF $31,182, TO PROVIDE THE ADDITIONAL DESIGN AND
CONSTRUCTION MANAGEMENT SERVICES REQUIRED FOR COMPLETION
OF THAT PORTION OF THE NORTH BEACH RECREATIONAL CORRIDOR
WHICH WILL BE BUILT WITHIN THE LIMITS OF THE NORTH SHORE OPEN
SPACE PARK
WHEREAS, on July 16, 1997, the City Commission approved a Professional Services
Agreement with the firm of Bermello, Ajamil & Partners for design, engineering and
construction management services for the renovation of South Pointe Park, North Shore Park,
Lummus Park, North Shore Open Space Park, Pinetree Park, and the Parks Maintenance
Facility; and
WHEREAS, Section 2.11.16 of the Agreement provides that additional services may
be provided at the same percentage fee established for the basic services, if additional funding
becomes available from the Miami-Dade County Safe Neighborhood Parks Bond, Federal or
State grants or other sources; and
WHEREAS, the City is also in the process of developing a bicycle/pedestrian trail for
the North Beach District, called the North Beach Recreational Corridor Project (NBRC); and
WHEREAS, the NBRC will be an on-grade, bicycle/pedestrian trail built within a
public easement corridor, which runs along the western edge (upland side) ofthe sand dunes,
immediately east of the beachfront properties; and
WHEREAS, the NBRC will provide a continuous, multi-purpose public access
corridor, which will interconnect area business districts, cultural & tourism centers, residential
neighborhoods, parking facilities, parks, schools and the beaches. The NBRC will be
developed in a "Greenway" or linear park setting to accentuate the area's natural resources,
historical architecture and cultural heritage; and
WHEREAS, the master plan is for the NBRC trail to extend from Beach View Park
at 53'd Street and Collins Avenue, north along the dunes, to the northern City limit at 87th
Street and Collins Avenue, with a series of "east-west connector nodes" linking the trail to the
residential areas to the west; and
WHEREAS, on January 14, 2000, Request for Qualifications (RFQ) No. 41-99/00 was
issued for the architectural and engineering services required for the development of Phase I
of the NBRC project; and
WHEREAS, two qualified responses were received pursuant to the RFQ and the
Mayor and City Commission approved the Selection Committee's recommendation and
authorized the Administration to negotiate a contract with the top ranked firm ofKimley-Horn
& Associates, Inc., at its meeting on May 24, 2000, and
WHEREAS, subsequent to the issuance of the RFQ and approval of the selection
committee recommendation, the scope of services for the proposed NBRC significantly
expanded beyond what was described in the RFQ, and
WHEREAS, due to the significant changes in the scope of work and increase in the
proposed project budget, the Mayor and City Commission rejected the responses received
pursuant to the original RFQ and authorized the issuance of a revised RFQ, at its meeting on
January 31, 2001, and
WHEREAS, the start of construction for the NBRC project will be delayed
approximately four months by the new RFQ selection process; and
WHEREAS, the City must spend the funds allocated to the NBRC from the Miami-
Dade County Safe Neighborhood Parks (SNP) Bond Program by January 2002, or the funding
will be revoked; and
WHEREAS, to ensure that the SNP funds are expended prior to the deadline, and to
expedite the construction of a portion of the NBRC, the Administration recommends that the
portion of the NBRC that will be built within the limits of the North Shore Open Space Park,
be incorporated into Phase I of the North Shore Open Space Park renovation project which is
schedule to go out for construction bids within the next 60 days; and
WHEREAS, Bermello, Ajamil & Partners is the City's consultant for the design,
engineering and construction management services for the renovation of North Shore Open
Space Park, their Agreement will be amended to include the additional services required for
the incorporation of this portion of the NBRC into the park renovation plans; and
WHEREAS, in order to fund the additional design, engineering and construction costs,
$500,000 ofthe SNP proceeds that were budgeted for the development of that portion of the
NBRC will be reallocated to the North Shore Open Space Park renovation project; and
WHEREAS, the $500,000 will be allocated as follows:
$450,455
$ 31,182
$ 13,363
$ 5.000
Project Construction
Additional A&E services (B&A Amendment)
City construction management
Reimbursables allowance
$500,000
Total Budget Allocation
Therefore, the Mayor and City Commission should authorize the execution of an amendment
to the Professional Services Agreement with the firm of Bermello, Ajamil & Partners, to
provide for the expedited completion of that portion of the NBRC that will be built within the
limits of the North Shore Open Space Park.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Clerk are herein authorized to execute an amendment to the architectura1 / engineering services
agreement with Bermello, Ajamil & Partners, Inc., in the amount of $31,182, to provide the
additional design and construction management services required for completion of that
portion of the north beach recreational corridor which will be built within the limits of the
north shore open space park
Passed and Adopted this 14th day of March, 2001.
fL.
ATTEST:
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CITY CLERK
AfItPf4I:NEfJ AS 10
FORM.=:
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami.beach.f1.us
COMMISSION MEMORANDUM NO. / CfrJ-Ol
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: March 14,2001
SUBJECT:
Jorge M. Gonzalez \. A ~
City Manager (jQJv D
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO.8, IN THE AMOUNT OF $31,182,
TO THE ARCHITECTURAL / ENGINEERING SERVICES AGREEMENT
WITH BERMELLO, AJAMIL & PARTNERS, INC., TO PROVIDE THE
ADDITIONAL DESIGN AND CONSTRUCTION MANAGEMENT SERVICES
REQUIRED FOR COMPLETION OF THAT PORTION OF THE NORTH
BEACH RECREATIONAL CORRIDOR WHICH WILL BE BUILT WITHIN
THE LIMITS OF THE NORTH SHORE OPEN SPACE PARK
FROM:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Miami-Dade County Safe Neighborhood Parks Bond Program
(SNP).
BACKGROUND
On July 16, 1997, the City Commission approved a Professional Services Agreement with the firm
of Bermello, Ajamil & Partners for design, engineering and construction management services for
the renovation of South Pointe Park, North Shore Park, Lummus Park, North Shore Open Space Park,
Pinetree Park, and the Parks Maintenance Facility. In addition to those base services, Section 2.11.16
of the Agreement provides that additional services may be provided at the same percentage fee
established for the basic services, if additional funding becomes available from the SNP, Federal or
State grants or other sources.
AGENDA ITEM ~ 7J
DATE ~-{ l('O /
The City is also in the process of developing a bicycle/pedestrian trail for the North Beach District,
called the North Beach Recreational Corridor Project (NBRC). The NBRC will be an on-grade,
bicycle/pedestrian trail built within a public easement corridor, which runs along the western edge
(upland side) of the sand dunes, immediately east of the beachfront properties. The NBRC will
provide a continuous, multi-purpose public access corridor, which will interconnect area business
districts, cultural & tourism centers, residential neighborhoods, parking facilities, parks, schools and
the beaches. The NBRC will be developed in a "Greenway" or linear park setting to accentuate the
area's natural resources, historical architecture and cultural heritage.
The master plan is for the NBRC trail to extend from Beach View Park at 53'd Street & Collins
A venue, north along the dunes, to the northern City limit at 87th Street & Collins A venue, with a
series of "east-west connector nodes" linking the trail to the residential areas to the west. The entire
NBRC project has been subdivided into five phases of work. Phase I is the segment of the trail
which will extend from 64th Street north to 75th Street. Phase II is the segment that will continue
north from 75th Street to 79th Street. Phase III is the proposed extension of the trail from 64th Street
south to 53'd Street. Phase IV will be the series of east-west connector nodes or sub-trails connecting
to the residential areas to the west. Phase V is the portion of the trail that will extend from 79th
Street, through North Shore Open Space Park, to the City's northern limit at 87th Street.
Through a series of Federal appropriations requests and grant applications, as well as allocation of
County and Local bond proceeds, the City has acquired sufficient funding for the design and
construction of Phases I, II & V of the NBRC project. The budget for the NBRC project includes:
$1,475,000
$1,741,000
$ 995,000
$ 575,000
$ 125,000
$ 78,000
$ 25.000
$5,014,000
Miami-Dade County Safe Neighborhood Parks Bond Program
TEA-21 Appropriations
GO Bond Program
HUD Economic Development Initiative Grants
M-D Metropolitan Planning Organization Bikeway Grant
North Beach District Quality-of-Life Funds
ADA Settlement Agreement Funds
Total Project Budget
On January 14, 2000, Request for Qualifications (RFQ) No. 41-99/00 was issued for the architectural
and engineering services required for the development of Phase I of the NBRC project. Two
qualified responses were received pursuant to the RFQ and the Mayor and City Commission
approved the Selection Committee's recommendation and authorized the Administration to negotiate
a contract with the top ranked firm of Kimley-Horn & Associates, Inc., at its meeting on May 24,
2000.
Subsequent to the issuance of the RFQ and approval of the City Manager recommendation, the scope
of services for the proposed NBRC significantly expanded beyond what was described in the RFQ.
The scope of work was expanded to include the design and construction of Phase II of the NBRC,
restoration of the dunes in the North Beach District, renovation of Band Shell Park, development of
new beachfront restroom/concession facilities and considerable value-engineering of the existing
concept plans. Similarly, the total project budget increased from $2,600,000 at the time the RFQ
was issued, to the current total of more than $5,000,000. The additional funding includes, $900,000
from the Federal Transportation Enhancement Act of2001, $575,000 in Economic Development
Initiative Grants from the U.S. Department of Housing and Urban Development, $325,000 in dune
restoration funds from the GO Bond Program, $425,000 in dune restoration funds from the Miami-
Dade County Safe Neighborhood Parks (SNP) Bond Program, $125,000 from the Miami-Dade
County Metropolitan Planning Organization, and $150,000 which was reallocated from the SNP
bond program for beachfront restroom/concession facility renovations.
Due to the significant changes in the scope of work and increase in the proposed project budget, the
Mayor and City Commission rejected the responses received pursuant to the original RFQ and
authorized the issuance of a revised RFQ, at its meeting on January 31, 2001.
The start of construction for the NBRC project will be delayed approximately four months by the
new RFQ evaluation process.
The City must spend the funds allocated to the NBRC from the SNP bond program by January 2002,
or the funding may be revoked. To ensure that the SNP funds are expended prior to the deadline,
and to expedite the construction of a portion of the NBRC, the Administration recommends that
Phase V of the NBRC (that portion of the NBRC that will be built within the limits of the North
Shore Open Space Park) be incorporated into the North Shore Open Space Park renovation project
which is schedule to go out for construction bids within the next 30 days. In order to fund the
additional design, engineering and construction costs, $500,000 of the SNP proceeds that were
budgeted for the development of Phase V of the NBRC will be reallocated to the North Shore Open
Space Park renovation project. The $500,000 will be allocated as follows:
$450,455
$ 31,182
$ 13,363
$ 5.000
$500,000
Project Construction
Additional A&E services - B&A Amendment
City construction management
Reimbursables allowance
Total Budget Allocation
The approval of Amendment No. 8 will increase B&A's total fee authorization to date, to
$1,430,649. A schedule of all the previous amendments to the B&A Agreement is depicted in the
following table:
Schedule of Amendments - B&A Architectural and Engineering Services Agreement
Original Contract $504,517 Approved July 16, 1997
Commission Memo # 514-97
Amendment #1: Approval of Schematic Designs Budgets $24,523 Approved July 15, 1998
Commission Memo #507-98
Amendment #2: Approval of No. Shore Park Youth Center, 2nd $10,800 Approved October 7, 1998
Fl Designs Commission Memo #691-98
Amendment #3: Approval of A&E Services for North Shore Open $136,300 Approved February 17, 1999
Space Park $2.1 million, Safe Neighborhood Park Bond Funding Commission Memo #133-99
Amendment #4: Increase of Construction Dollars at Several Parks $15,720 Approved July 7, 1999
generated from the Parks Bond 370 Interest Dollars Commission Memo #509-99
Amendment #5: Approval of Additional funds for the 1999 GO $472,936 Approved January 12, 2000
Bond Park Projects at several parks Commission Memo # 27-00
Amendment #6: Additional Services for North Shore Park Youth $37,000 Approved September 27, 2000
Center and $100,000 additional construction dollars from FRDAP Commission Memo # 750-00
Grant
Amendment #7: Additional funding for South Pointe Park from $197,671 Approved November 29,2000
the 1999 GO Bond Commission Memo #896-00
TOTAL $1,399,467
The incorporation of Phase V of the NBRC into the North Shore Open Space Park renovation project
will not delay the construction of the park improvements and enable the City to complete the project
in a short time frame.
Therefore, the Mayor and City Commission should authorize the execution of an amendment to the
Professional Services Agreement with the firm of Bermello, Ajamil & Partners, to provide for the
expedited completion of that portion of the NBRC that will be built within the limits of the North
Shore Open Space Park.
DW/GLfb-ll