2001-24292 RESO
RESOLUTION NO.
2001-24292
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, IN THE
AMOUNT OF $98,300, FOR PROFESSIONAL SERVICES BETWEEN THE
CITY AND BERMELLO, AJAMIL AND PARTNERS, INC. (B&A), AS THE TOP-
RANKED PROPOSER PURSUANT TO RFQ NO. 41-99/00, FOR
ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL, AND
GRAPHIC DESIGN SERVICES; SAID AGREEMENT PROVIDING FOR A
STUDY, REVIEW EXISTING CITY ZONING ORDINANCES AND BUILDING
CODES, AND PRODUCTION OF A DIAGRAMMATIC MASTER PLAN ALL
TO DETERMINE THE FEASIBILITY OF THE CO-LOCATION AND
RELOCATION OF THE PROPERTY MAINTENANCE FACILITY AND THE
PUBLIC WORKS YARD; AND FURTHER APPROPRIATING FUNDS, IN THE
AMOUNT OF $98,300 FROM THE $92 MILLION GENERAL OBLIGATION
BOND SERIES 2000, FOR PAYMENT OF FEES, REIMBURSABLE EXPENSES
AND SUPPLEMENTAL SERVICES.
WHEREAS, on May 24, 2000, the Mayor and City Commission adopted
Resolution No. 2000-23924, accepting the recommendation of the City Manager
pertaining to the ranking of the proposals received in response to Request for
Qualifications (RFQ) No. 41-99/00 for Architectural, Engineering, Landscape
Architectural And Graphic Design Services For Various City Projects In Accordance
With The November 2, 1999 General Obligation Bond Project List; and
WHEREAS, on May 24, 2000, Resolution No. 2000-23924 authorized the
Administration to enter into negotiations with the top-ranked firm of Bermello, Ajamil &
Partners, Inc. (B&A), to develop design and construction documents for Project No.1 of
the RFQ, regarding the Fire Station No.2 Maintenance Facility Restoration; the Public
Works Operations Facility; the Property Management Facility; and the Electrowave
Shuttle Facility (collectively, the Project); and
WHEREAS, at this time, an initial study is needed to determine the feasibility of
the co-location and relocation the Property Management Facility and/or the Electrowave
Shuttle Facility in the Public Works Operations Facility; the spatial requirement of the
various scenarios; and to establish a probable cost estimate for any feasible scenario; and
WHEREAS, the Administration would herein recommend that the Mayor and
City Commission approve the attached Agreement with B&A, and funding, in the amount
of $98,300, for the related architectural, engineering, and landscaping services to provide
a study to determine the feasibility of the co-location and relocation of the Property
Management Facility and the Public Works Operations Facility; and
WHEREAS, accordingly, the Administration recommends that the allocation of
$98,300 from the $92 Million General Obligation Bond Series 2000, Fund No.376, also
be approved by the Mayor and City Commission.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission herein authorize and approve the Mayor and City Clerk to execute an
Agreement, in the amount of $98,300, for professional services between the City and
Bermello, Ajamil and Partners, Inc. (B&A), as the top-ranked proposer pursuant to RFQ
No. 41-99/00, for Architectural, Engineering, Landscape Architectural, and Graphic
Design Services; said agreement providing for a study, review existing City zoning
ordinances and building codes, and production of a diagrammatic master plan all to
determine the feasibility of the co-location and relocation of the Property Maintenance
Facility and the Public Works Yard; and further appropriating funds, in the amount of
$98,300 from the $92 million General Obligation Bond Series 2000, for payment of fees,
reimbursable expenses and supplemental services.
PASSED and ADOPTED this 14th day of March 2001.
tOR
ATTEST:
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CITY CLERK
F:\WORK\$ALL\REDDICK\Public Works Yard\Mell1os\RESI - Feasibility Study 6 doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO. /39-0/
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
Jorge M. Gonzalez '\.A~
City Manager or. U
DATE: March 14,2001
FROM:
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, IN THE
AMOUNT OF $98,300, FOR PROFESSIONAL SERVICES BETWEEN THE
CITY AND BERMELLO, AJAMIL AND PARTNERS, INC. (B&A), AS THE
TOP-RANKED PROPOSER PURSUANT TO RFQ NO. 41-99/00, FOR
ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL, AND
GRAPHIC DESIGN SERVICES; SAID AGREEMENT PROVIDING FOR A
STUDY, REVIEW EXISTING CITY ZONING ORDINANCES AND BUILDING
CODES, AND PRODUCTION OF A DIAGRAMMATIC MASTER PLAN ALL
TO DETERMINE THE FEASIBILITY OF THE CO-LOCATION AND
RELOCATION OF THE PROPERTY MAINTENANCE FACILITY AND THE
PUBLIC WORKS YARD; AND FURTHER APPROPRIATING FUNDS, IN THE
AMOUNT OF $98,300 FROM THE $92 MILLION GENERAL OBLIGATION
BOND SERIES 2000, FOR PAYMENT OF FEES, REIMBURSABLE EXPENSES
AND SUPPLEMENTAL SERVICES.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
AGENDA ITEM c.. 7 L
3-11(-0}
DATE
March 14,2001
Page Two
FUNDING:
Funds for this project are available from the $92 Million General Obligation Bond Series 2000.
Fund No. 373 Neighborhoods Public Works Yard..........................................$ 48,870
Fund No. 373 Neighborhoods Property Maintenance Yard.................................$ 36,977
Fund No. 374 Parks and Beaches................................................................$ 12.453
Total Funding....... ...... ........... ............... ............... ............... ...... ........ ..$ 98,300
ANALYSIS:
On November 2, 1999, the City of Miami Beach voters approved the issuance of an
approximately $92 Million General Obligation (GO) Bond for Neighborhood, Parks and Beach,
and Fire Safety Improvements.
In an effort to begin implementation of these Bond Projects, the City desires to contract with
design professionals in accordance with Florida Statute 287.055 for the planning and
preparation of the construction/bidding documents needed to undertake the work detailed in the
scope of work for the above-mentioned facilities.
On May 24, 2000, the City Commission adopted Resolution No.2000-23924 accepting the
recommendation of the City Manager pertaining to the ranking of the proposals received in
response to the Request for Qualifications (RFQ) No.41-99/00 for architectura1, engineering,
landscape architectura1 and graphic design services for various City projects in accordance with
the November 2,1999 General Obligation Bond No.1, for architectura1lengineering services to
develop design and construction documents for Fire Station No.2 Maintenance Facility, Public
Works Operations Facility, the Property Management Facility, and the Electrowave Shuttle
Facility. The resolution authorized the City Administration to enter into negotiations with the
top-ranked finn ofBennello, Ajamil & Partners, Inc. (B&A) to develop design construction and
bidding documents for the proposed facilities.
During Phase I of the Scope of Work, B&A will be responsible for building upon previous study
data, reviewing existing City zoning ordinances and building codes, and producing a
Diagrammatic Master Plan for the affected facilities. The services performed during Phase I will
not impede the progress of Fire Station No.2. During Phase II of the Scope of Work, B&A will
provide architectural, engineering, and landscape architectural design services and will
incorporate the data from Phase I into complete construction documents including fina1 working
drawings, maintenance expenses, construction estimates, specifications, and bid documents
necessary for the bidding and construction of this project. B&A will also be responsible for
obtaining all Federal, State and local permits necessary for the construction of the project, and
may also be required to provide consulting services to the City on various matters which do not
result in drawings or specifications.
March 14,2001
Page Three
The first phase of the scope of work shall be broken into three tasks:
1. Validating/Evaluation...... ...... ......... ......... ............. ...... ....... ....$18,000
2. Public Works FacilityIDiagrammatic Master Plan........... .............. .$42,000
3. Property Management Facility OverviewIDiagrarnmatic Master Plan.. .$23,300
4. Reimbursables (estimated cost)............................................. ...$15.000
TOTAL COST...................................................................... ..$98,300
Total G.O. Bond Funding available for the Public Works Facility and Property Maintenance
Facility are as follows:
1. Public Works Facility............ ......... ......... ......... ............... ..$2,861,000
2. ProoertY Management Facility... ......... ................ ............... ...$1.924.000
TOTAL GO BOND FUNDS AVAILABLE......... .............. ....... ...$4,785,000
Currently, the City have inadequate facilities and space to undertake and execute needed support
operations which has precipitated the need to maximize the utilization of existing facilities. A
myriad of issues have arisen which have created the necessity for the City to consider options
to accommodate the spatial needs of various departments. Any solution to these needs must
coalesce into a comprehensive plan which will take into account the unique needs of the
affected departments, the availability of unused and underused land owned by the City, the
consequences of not accommodating these needs, and the availability of funding to resolve any
deficiencies. The major issues concerning the facilities are as follows:
. A recent inspection of the Property Management Facility located in Flamingo Park has indicated
the need to reassess the adequacy of the facility's viability and capacity to facilitate its primary
function. Numerous safety issues were identified by the City's Building Department that
resulted in the temporary closing of the facility until repairs could be made. In addition, the
neighborhood adjacent to Flamingo Park has also indicated to Staff their desire to relocate the
Property Management Facility from its current location.
. Currently, in addition to its primary function of repairing, servicing, and maintaining City
vehicles, the Fleet Management Facility is being used to park and maintain the existing eleven
Electrowave busses. Even at this number, some busses must be parked in the FDOT right-of-
way at night due to the lack of on-site space at Fleet Management. The City currently has plans
to expand the Electrowave fleet to twenty busses. This will add an even more arduous burden
on the already overcrowded Fleet Management Facility. An alternative site also needs to be
considered which is more centralized in order to allow E1ectrowave service to be expanded into
Middle Beach.
March 14,2001
Page Four
. The combined Public Works Facility and Fire Station No.2 are in conflict due to Public Works'
need to access their portion of the site through the Fire Department portion of the site. This
creates an excessive amount of traffic at peak hours that impedes the ingress and egress of
vehicles from the site as well as the traffic flow on Dade Boulevard. In addition, the potential
relocation of the replacement water tank on the inside the Public Works Facility will create more
contiguous open space that may be more efficiently used for adding additional structures.
By this memo Staff is recommending that this study be performed to ascertain the highest and
best use of the limited property available to the City in order to accommodate the needs of the
above mentioned City departments.
The A~stration recommends the adoption of the attached Resolution.
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