Sharp Business Systems of South Florida COC1111 SEA
TITLE:
CONTRACT NO.
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
Leasing of Copiers
46-06/07
c~ ~
a~3~o8
EFFECTIVE DATE(S): April 4, 2008 through April 3, 2011, with a three (3) year renewal
option.
SUPERSEDES: 43-01/02
CONTRACTOR(S): Sharp Business Systems of South Florida
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on February 13, 2008 a Contract has been approved for
award and subsequent execution between the City of Miami Beach Florida and
Contractor(s).
B. EFFECT -This Contract is entered into to provide Citywide Leasing of Copiers for the
City or Miami Beach, pursuant to City Invitation to Bid (ITB) No. 46-06/07 and any
addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and
Contractor's bid in response thereto may hereinafter collectively be referred to as the
"Contract Documents").
C. ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Procurement Division policies and procedures,
at the prices indicated, exclusive of all Federal, State and local taxes.
All blanket purchase orders shall show the City of Miami Beach Contract Number (46-
06/07), with the current expiration date of Apri13, 2011, and/or 2014, as applicable.
D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any
failure of Contractor to perform according to the requirements of the Contract Documents
to Gus Lopez, Procurement Director, City of Miami Beach Procurement Division, at 305-
673-7490 ext. 6641.
E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager prior to commencement
of any services/work by Contractor.
1
Page 2
Certification of Contract
F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by either party. In addition, Contractor
shall not subcontract any portion of the work and/or services required by the Contract
Documents. Contractor warrants and represents that all persons performing any work
and/or services required by the Contract Documents have the knowledge and skills, either
by training, experience, education, or a combination thereof, to adequately and
competently perform same, to City's satisfaction, for the agreed compensation.
Contractor shall perform the work and provide the equipment and/or services required
under the Contract Documents in a skillful and respectable manner. The quality of
Contractor's performance and all interim and fmal product(s) provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard
of the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times and adhere
to the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section
287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other
provider, who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to
the City, may not submit a bid on a contract with the City for the construction or repair of
a public building or public work, may not submit bids on leases of real property to the
City, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the City
in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation
of the Contract and may result in Contractor debarment.
L INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this
Contract. Services and/or work provided by Contractor pursuant to the Contract
Documents shall be subject to the supervision of Contractor. In providing such work
and/or services, neither Contractor nor its agents shall act as officers, employees, or
agents of the City. This Contract shall not constitute or make the parties a partnership or
joint venture.
J. THIRD PARTY BENEFICIARIES
Neither Contractor nor City intends to directly or substantially benefit a third party by
this Contract and/or the Contract Documents. Therefore, the parties agree that there are
no third party beneficiaries to this Contract and that no third party shall be entitled to
assert a claim against either of them based upon this Contract and/or the Contract
Documents.
2
Page 3
Certification of Contract
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and/or the Contract
Documents.
K. NOTICES -Whenever either party desires to give notice to the other, such notice must be
in writing, sent by certified United States Mail, postage prepaid, return receipt requested,
or by hand-delivery with a request for a written receipt of acknowledgment of delivery,
addressed to the party for whom it is intended at the place last specified. The place for
giving notice shall remain the same as set forth herein until changed in writing in the
manner provided in this section. For the present, the parties designate the following:
For Citv:
Procurement Division
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: Gus Louez Procurement Director
For Contractor:
Sharp Business Systems of South Florida
14791 Oak Lane
Miami Lakes, FL 33016
Attn: Gary Even
Business Develoument Manager
305-779-1249
305-779-1298
EvenGna sharousa.com
L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
Page 4
Certification of Contract
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the fording by the court becomes fmal.
N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurances) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to
this Contract and are hereby adopted by reference and incorporated herein as if fully set
forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any
and all of the documents incorporated by the Contract Documents. Where there is a
conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii)
contractor's bid in response thereto, the more stringent provision (as enforced by the
City) shall prevail
Page 5
Certification of Contract
IN WITNESS WHEREOF the City d Contract r haue caused this Certification of Contract to
be signed and attested on this ~ day of V i, 200, by their respective duly
authorized representatives.
CONTRACTOR
By
President/ Signa
CITY OF MIAMI BEACH
By /
Mayor
Matti Herrera Bower
L v1 S C~-orJ2~+~.~ ~2..
Print Name
ATTEST:
City Clerk
Robert Parcber
SAr•,n.~1A ~2~,3LL
Print Name
F:\PURC\$ALL\OLGAV3ID's 06-07VTB 46-06-07\CONTRACT\Shalp ConVaM.doc
~ Zo np
me ate
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION