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LTC 105-2008 Ad Hoc Green Committee Allocation of Boucher Brothers Scholarship and Education Funds 2008 APR I 0 AMI 10~ 36 ~ MIAMI BEACH cirY ~~~~~~,-~ ~Fe ~f OFFICE OF THE CITY MANAGER NO. LTC # 105-2008 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager ~or SM~ ~~ DATE: April 9, 2008 SUBJECT: Ad Hoc Green Committee Allocation of Boucher Brothers Scholarship and Education Funds As communicated to the Mayor and City Commissioners in the attached LTC#018-2008, the City's Ad Hoc Green Committee was asked to undertake a solicitation of proposals and an evaluation for the award of $10,000.00 available through the Boucher Brothers Concession Agreement. As indicated, the $10,000.00 is a combined available total for two (2) calendar years and is intended to be dedicated to scholarships and contributions to philanthropic organizations with emphasis on marine related and children-related recipients. The Ad Hoc Green Committee advertised the availability of funding and received a total of seven (7) proposals from groups seeking funding assistance. The following groups submitted proposals for the Ad Hoc Green Committee review: • Reggae Muffins - A children's fitness organization • The Teen Job Corps -Employment and training program for children at risk • Big Brothers Big Sisters of Greater Miami -Youth mentoring program • Ecomb Reef Restoration Proposal - A proposal to restore near shore reefs • Miami Beach Senior High School/ECOMB- reef monitoring project • Ayuda - A marine conservation education program for after school program participants • SoBe Music Institute -Scholarships for the Youth Summer Immersion Program The Ad Hoc Green Committee heard presentations from each of the interested groups at a regular meeting of the Ad Hoc Green Committee. After deliberation and detailed discussion about each of the proposals, a Motion was made by the Ad Hoc Green Committee to award the entire $10,000.00 allocation to the Teen Job Corps for their proposal. The Ad Hoc Green Committee specifically recognized that the Teen Job Corps mission was very closely aligned with the intended purpose for the scholarship funds and also that the Teen Job Corps demonstrated a compelling need for the funds which directly benefited children in the community. The members of the Ad Hoc Green Committee in their discussion on this item, also indicated their comfort with the Teen Job Corps using some portion of the scholarship funds to allow Teen Job Corps program participants to participate in the Miami Beach Senior High School Marine Science Academy that proposed to do a reef monitoring program. The Ad Hoc Green Committee was clear that the decision to participate or not in this program was at the discretion of the Teen Job Corps. Given the public and open process for solicitation of proposals through the Ad Hoc Green Committee, I concur with the recommendation and will be making the award of scholarship funds to the Teen Job Corps as recommended by the Ad Hoc Green Committee. If there are any concerns with this scholarship allocation, please let me know. My thanks and appreciation to each of the members of the Ad Hoc Green Committee for the work they have invested in this scholarship review process. Their efforts were very helpful in assuring that the scholarship funds are put to a good and appropriate use within our community. JM sam F:lcmgr\$ALL1B06\LTC- AdHocGreenBoucherdoc.doc C: Ad Hoc Green Committee Members Deborah Ruggiero Georgina Echert 2 1~ttlAMIBEAH .~;~ UFFICE C}F THE CITY MANAGER ZODB .3~~ ~ ~' ~+~ (~, r~o. LTC ~ ois-zoos [.ETT~~~T ~.~~~ ,h111~11(~~! ~ C? ~- ~' i C. F T©: Mayor Matti H. Bower and Members of the City Commission FRAM; Jorge M. Gonzalez, City Manag r DATE: January 15, 2008 SUBJECT, Green Committee Discussion --Allocation of Boucher Brothers Scholarship and Education Funds in Fiscal Year 2006, The Boucher with the City, have donated to the Git~ related and children related recipients and; 2) for and/or programs such as Environmental Coalition pertinent section of the Agreement is attached. part of their Concession )00 annually to be used for In the past finro years, 2006 and 2007, a $5,000 annual contribution (totaling $10,000} has been provided to ECOMB in accordance with the second purpose identified above. The remaining $10,fl00 {$5,000 for each year, 2006 and 2007) for scholarships and contributions to philanthropic organizations has not been allocated. In order to facilitate in identifying appropriate entities for the scholarship and contributions portion of funds, l am recommending tha# the Green Camrnittee take on this discussion. Please let me know in the near future if there are organizations or groups that should be considered and staff will provide this information to the Green Committee as part of the reference materials. As always, please let me know if there is any additional information that. staff and 1 can provide, or if there is a different process that you prefer to follow. Attachment C: Robert C. Middaugh, Assistant City Manager Dolores Mejia, Special Projects Administrator Ana Cecilia Velasca, Asse# Manager F:lcmgrl$ALL\~TC-08\Discussion -Boucher Scholarship Funds.doc i ATTACHMEWT WHEREAS, on November 10, 2005, the City's Finance and City Wide Projec#s Committee did not recommend reopening any issues. with respect to the renewal term under the Amended and Restated Agreement, except for certain "value added" enhancements offered by Boucher Brothers, and that the balance of the provisions of the Amended and Restated Agreement will not change, and as same relate to the acquisition of new cap'stal equipment, ancillary concession-related capital improvements, and minimum monetary guarantee will remain as provided in Exhibit 1.2 thereof; NdW THEREFQRE, in consideration of the premises and the rnutua! covenants and conditions herein contained and other good artd valuable consideration, the receipt and adequacy of which are hereby conclusively acknowledged, it is agreed by the parties hereto to amend the Amended and Restated Agreement as follows effective as of the Effective Date: 1. In accordance with the provisions of Section 1.2 of the Amended and Restated Agreement, and following written notice from_Concessionaire to the City, as provided therein, the parties hereby agree to extend the term of said Agreement for the additional five (5) year renewal term, as also provided in said Section 1.2. Accordingly, said renewal term shall commence on November 6, 2006 and terminate on November 5, 2011. 2. Section 3 is amended to add a new Section 3.9 as follows: 3.9 Value Added Enhancements. Concessionaire agrees to provide the following additional "value added" enhancements: a. An annual donation to the Gity, in the amount of five thousand ($50Ut1} dollars per year, throughout the renewal term, to be utilized by the City for scholarships and contributions to philanthropic organizations with emphasis on marine related and children-related. recipients, .based upon final determination as to recipient organization by the City. b. An annual donation to the City, in the amount of five thousand ($5000) dollars per year, throughout the renewal term, to be utilized by the City in support of environmental organizations andlor programs such as Environmental Coalition of Miami Beach (ECOMB}, based upon fins! determination as to recipient organization by the City. All monetary donations, as delineated in 3.9(a) and 3.9(b) above, shah be submitted to the City, in full, at the commencement of each contract year, as defined in Subsection 1.1 of the Amended and Restated Agreement. 2